Dynamics 2 Go

Migrating from Microsoft FRx to Management Reporter What You Need to Know

October 2012

Agenda
Whats happening with FRx? Key differences between FRx and Management Reporter Management Reporter System Requirements Management Reporter Installation Sequence Setting up new users in Management Reporter Report Designer Overview Row Definitions Column Definitions Reporting Tree Definitions Report Definitions Report Viewer Migrating FRx reports to Management Reporter

Whats happening with FRx?

Product Name FRx 6.7 Microsoft Dynamics GP 10.0 Microsoft Dynamics GP 2010 General Availability Date May 2004 October 2007 June 2010 Mainstream Support Extended Support Retired Retired October 2012 October 2012 October 2015 October 2017 October 2017 October 2020

Note: Mainstream support for Microsoft Dynamics GP 10.0 and FRx 6.7 will end October 9, 2012 per the Microsoft Support Lifecycle Policy. Effective March 1, 2011, Microsoft FRx is no longer being sold. Customers registered for Microsoft FRx prior to March 1, 2011 may continue to use FRx, but will no longer be able to purchase additional users. Management Reporter is the only option for sales to new Microsoft Dynamics GP customers.

Whats the difference between Mainstream Support and Extended Support, you ask?
Support Provided Paid support (per incident, per hour, and others) Security update support Non-security hot fix support Mainstream Support Extended Support
Yes Yes Yes Yes Yes Extended hot fix agreement, purchased within 90 days of mainstream support ending

Yes No No charge incident support Note: Mainstream support for Microsoft Dynamics GP 10.0 and FRx 6.7 will end No Warranty claims2012 per the Microsoft Yes October 9, Support Lifecycle Policy. No Design changes and feature requests Yes
Yes Yes Product specific information Effective March 1, 2011, Microsoft FRx is no longer being sold. available using the online Microsoft FRx prior to March 1, 2011 may Customers registered for Microsoft Knowledge base FRx, but will no longer be able to purchase additional continue to use users. Yes Yes Product specific information Management Reporter support for available using Microsoft is the only option for sales to new Microsoft Dynamics GP customers. technical questions

Management Reporter Service Packs

Service Pack 1
Localization-better handles localized date formats, regional settings, and time zones CalculationsIssues with report calcs were resolved Authentication supports Windows Authentication for data providers Issues with tree definitions were resolved Better handles FRx migrations

Feature Pack 1
Currency Translation

Service Pack 2
General performance improvements Enhanced functionality for GP 2010

Microsoft Forecaster Integration

Data provider updates for GP 2010 Improved support for multiple active directory domains

Analytical Accounting Hot fixes (released April 2011)

Better support for rounding adjustments and adjustment periods Performance improvements for reports with large numbers of transactions, many calculated rows and AA Improved error handling in report processing Support for GP 2010 R2

Released Sept 2010

Released Dec 2010

Released June 2011

Key Differences Between FRx and Management Reporter

ArchitectureFrx uses Access; Management Reporter uses SQL Improved Performanceprocessing occurs on the Server in Management Reporter as opposed to the Client in FRx Improved Multi User EnvironmentManagement Reporter stores building blocks and reports in SQL Management Reporter uses Active Directory Management Reporter uses the Report Library Viewer which allows for groups of reports that can be generated together; while Frx uses the Drilldown Viewer and chains of reports Management Reporter has a new Undo/Redo Feature!!! Management Reporter has Enhanced Security

Key Differences Between FRx and Management Reporter

Management Reporter has a new Hide/Unhide Featureminimizes columns so that they are hidden in the view pane Management Reporter has Presentation Quality Formats!! Management Reporter allows you to insert external reports Management Reporter can report on each of the three ledgers in GP2010; FRx can only report on the Base Ledger Management Reporter is much more streamlined when working with Analytical Accounting

FRx vs. Management Reporter Terminology

FRx Management Reporter

Specification Set

Building Block Group

Row Format

Row Definition

Column Layout

Column Definition
Reporting Tree Definition Report Definition Report Viewer

Reporting Tree Report Catalog Drill Down Viewer

Management Reporter System Requirements

Be sure to review the system requirements (MRSystemRequirements_ENUS.pdf) http://www.microsoft.com/download/en/details.aspx?displaylang=en&id=5916 Management Reporter functions best with a 64 bit version of Microsoft Office or the Microsoft Access Database engine. If you have a 32 bit version of Microsoft Office installed and you want to link to Microsoft Excel workbook files from Management Reporter, upgrade to the 64 bit Microsoft Office components. For more information, see Knowledge Base article 2544472 (https://mbs2.microsoft.com/Knowledgebase/KBDisplay.aspx?scid=kb$enUS$2544472 ) Management Reporter Information and Downloads: https://mbs.microsoft.com/customersource/downloads/servicepacks/mroverview.htm?pri ntpage=false

Management Reporter Installation Order

1. 2. 3. 4. 5. 6. Configure Windows Server Install Management Reporter Service Pack 1 server components Install the data provider for the Microsoft Dynamics GP system Install Management Reporter Service Pack 1 client components Upgrade to Management Reporter service Pack 2 Register Management Reporter

We recommend that you review the Management Reporter service Pack 2 Readme file included in the installation package before you begin the Installation process.

Management Reporter requires that IIS be installed and configured

Report Designer Welcome Window

Management Reporter Security

1. Select users from Active Directory 2. Assign the user to a role 1. Viewercan view reports only 2. Generatorcan generate and export reports 3. Administratoraccess to all 4. Designercan create reports, has access to dimension sets, is a building block group Administrator, and can generate and export reports 3. Assign the user to one or more companies 4. Groups (optional)

Report Designer

Row Definition

Row Definition
FRx Row Format Headings:

Management Report Row Definition Headings:

FRx supports up to 8,000 General Ledger rows Management Reporter supports up to 20,000 financial dimension rows
Who can spot the two new columns?????

Row Definition
FRx Row Format Headings:

Management Report Row Definition Headings:

Management Reporter: Column E, Format Override used for formatting a single row, often with percentages (provides an easy to use window showing the available formats) Management Reporter: Column I, Row Modifier used to specify a particular book code or period

Row Definition

FRx: Edit>Add Row from Chart Of Accounts

Management Reporter: Edit>Insert Row from Dimensions

Row Definition

FRx: GL Account Links

Management Reporter: Link to Financial Dimensions Generally built on the natural or Main account segment Combination of dimensions can be Defined Wildcards: Asterisk (*) and question Mark (?) 4* is the same as 4???

Row Definition
Link Type Description

Financial Dimensions
External Worksheet Financial Dimension + Worksheet XBRL Taxonomy

Contains only links to the financial data system

Contains only links to one Excel file Contains links to the financial data system and to one Excel file Contains a link to an XBRL taxonomy

Management Reporter Row Definition: Edit>Row Links Each row definition can have up to 30 link columns Does NOT support linking to another Row Definition

Column Definition

Column Definition
FRx Type: GL in FRx is now FD in MR Current Period: CUR in FRx is now Periodic in MR Format: Provides an easy to use window showing The available formats Print Control: WT allows you to wrap text; RP allows you to repeat column on each page Management Reporter

Reporting Tree Definition

Reporting Tree Definition

Reporting Trees are based on organizational data within Dynamics GP Can report on individual dimensions of the organization Can report on summarized aspects of the organization Can create roll ups that are independent of the chart of accounts Can consolidate data for multiple companies Each reporting unit can be linked to a unique row definition Each reporting unit can be linked to external data Each reporting unit can have up to ten rows of unique text Security can be established for each reporting unit You cannot set up email based on the reporting units

Reporting Tree Definition

FRx:

Management Reporter:

Reporting Tree Definition

FRx:
Edit>Add Reporting Units from Chart of Accounts

Management Reporter:
Edit>Insert Reporting Units from Dimensions

Report Definition

Report Definition
Management Reporter Report Definitions
Report Tab: Detail Level same as FRx Provisional same as FRx Base Period/Yr used the same as FRx but easier to select Building blocks same as FRx including drill into each Effective Dates are NOT supported

Report Definition
Management Reporter Report Definitions
Output and Distribution Tab: Output Type (only 3 available) Microsoft Excel (save to an output path) XBRL Instance Document (save to an output path) Management Reporter (save in a Library)

Report Definition
Management Reporter Report Definitions
Headers and Footers Tab: Left, center, right sections for headers and footers Auto text formats are available Can insert images (Logos) Yay!

Report Definition
Management Reporter Report Definitions
Settings Tab: Rounding Calculation Priority Processing Order Reporting Unit Selection Other Formatting Other Settings Button

Report Definition
Management Reporter Report Definitions
Other Settings Button Page Setup Tab: Margins Page Orientation Scaling Page Order

Report Definition
Management Reporter Report Definitions
Other Settings Button Acct/Trans Detail Tab: Account Detail Options Account and Transaction Detail Options

Report Definition
Management Reporter Report Definitions
Other Settings Button Additional OptionsTab: Other Options Other Reporting Tree Options Consolidate Companies with different fiscal Year Ends

Generating Reports
Report groups allow you to specify reports to group together Generate button will process all reports in the group

Generating Reports

Selecting Reporting Units

Report Queue Status

Generating Reports
Can select reporting units to be processed if chosen in Report Definition Report Queue status window shows status of reports submitted for processing Reports can be displayed as soon as they are generated Drilldown capabilities to accounts and transactions in the Viewer After reports are generated to the Report Library, you can View and then export to Excel Export to Excel: Current reporting unit Selected reporting units All reporting units Management Reporter does NOT provide ability to drill back into the Dynamics GP Inquiry window, but it will show the transaction detail in the report.

Report Viewer

Report Library Permissions Apply on Folders and Individual Reports Provide access to reports for users and Groups set up in Management Reporter Security

What will NOT Migration from FRx

Play around in Management Reporter and get familiar with it Download and install the migration wizard Download and review migration documentation Analyze existing specification sets and companies in Microsoft FRx Determine building blocks and companies to migrate Remove all locks and password protection from building blocks Remove any effective dates from building blocks in the Report Catalogs Identify server names and file locations Knowledge Base article: 2425087 for the Migration Wizard https://mbs.microsoft.com/knowledgebase/KBDisplay.aspx?scid=kb;en-US;2425087

What will NOT Migration from FRx

FRx Security Reports Report chains Locked or password protected rows Web publishing settings Page breaks between units Allow column text overflow Effective dates Subtotal and filter account detail Email Currency translation rates Rows Account sets Account Types Currency format codes Row Linking XBRL Link Locked or password protected rows Columns XBRL column Locked or password protected columns Trees Page breaks Locked or password protected trees E-mail/Security (column P) Be sure to read all of the information in KB article: 2425087 https://mbs.microsoft.com/knowledgeba se/KBDisplay.aspx?scid=kb;enUS;2425087

Migrating FRx to Management Reporter Microsofts Top 5 Support Calls (April 2011)
Issue I got an error about a G32 file not being found Some of my rows didnt migrate I received an error during migration about building blocks with the same name My building block groups in Management Reporter have invalid reports Solution Set all companies you want to migrate as default in Microsoft FRx. Remove any companies that are not currently being used Verify all rows are tied to a catalog. If not, create a catalog and associate the row Remove any spaces at the beginning of building block names in Microsoft FRx Remove any building blocks that arent being used. Remove any *.F32 files from your SysData, that you dont want to migrate

Management Reporter has a lot of building blocks that I dont use anymore

Remove any building blocks that arent being used. Remove any *.F32 files from your SysData that you dont want to migrate

Management Reporter Additional Resources

Management Reporter Team Blog http://blogs.msdn.com/b/dynamicscpm Management Reporter Migration Knowledge Base Article https://mbs.microsoft.com/knowledgebase/KBDisplay.aspx?scid=kb;enUS;2425087

Classroom Training: Report Design in Management Reporter 2.0 Microsoft Course 80255A: Offered at www.dynamics2go.com Online Video Training 24x7: Report Design in Management Reporter 2.0 Microsoft Course 80255A: Offered at www.dynamics2go.com