Preparation of Suppliers List Approval of Suppliers List Submission of information about timely delivery and premium freight

Submission of information about PPM in respect of BOP, subcontractors and percentage rejection in respe Preparation of Supplier Score Card Supplier Performance Report Sign off

s and percentage rejection in respect of Raw material and paint.

Audit Area: SUPPLIER RATING PROCESS

Points Policies & Procedures

Verification Process 1) Is there any defined policy and procedures for the Supplier rating ? 2) the same is documented and communicated to the personnel engaged in this process?

Process Owners and 1) Process owners identified by the company? segregation of duties 2) Segregation of authority and responsiblities done? 3) Whether the segregation is documented? 4) Is there any change in staff engaged in this process? 5) Is the same person engaged in more than one activity? If yes whether it signify deficiency in the existing process of supplier rating? Sub Process Note down the sub process of supplier rating.Sample sub process may be divided as under: 1) Preparation of Suppliers List 2) Approval of Suppliers List 3) Submission of Commercial Information (Cost Reduction) 4) Submission of information about timely delivery and premium freight 5) Submission of information about percentage of rejection in respect of Raw material and paint. 6) Preparation of Supplier Score Card 7) Supplier Performance Report Sign off However there may be few addition and deletion to the above sub process

Control Points 1 2 3 4 Go through the criteria defined in Supplier Quality Assurance Manual if any., Confirm whether the same has been considered for while rating the supplier? Whether criteria defined in Manual is applied to all suppliers? Whether supplier list is approved?

5 Information abt timely delivered and freight charges are regularly supplied by the concerend person to the person who prepares performance report? 6 Whether monthly Supplier Performance Report prepared by the company? 7 Whether Performance Report is signed off by the Authorised official? 8 Check the main criteria for evaluating the Suppliers performance I.e. COST, QUALITY & TIME. Whether the same has been considered for the rating? 9 If the performance of particular supplier is not upto the mark or incase of under rated supplier company shoud identify the alternate suppliers for the materials. 10 Preparation of Supplier Scorecard is done properly and the same is accurate? Whether all suppliers name contained in supplier's list are covered? 11 Whehter technical performance data considered for the supplier rating process?

Comments

Points Policies & Procedures

Verification Process 1) Is there any defined policy and procedures for the Supplier rating ? 2) the same is documented and communicated to the personnel engaged in this process? 1) Process owners identified by the company? 2) Segregation of authority and responsiblities done? 3) Whether the segregation is documented? 4) Is there any change in staff engaged in this process? 5) Is the same person engaged in more than one activity? If yes whether it signify deficiency in the existing process of supplier rating?

Process Owners and segregation of duties

Coverage

1) Select samples Qtywise and Valuewise