Microsoft® Office® 2010 Digital Classroom
Published by Wiley Publishing, Inc. 10475 Crosspoint Boulevard Indianapolis, IN 46256 Copyright © 2011 by Wiley Publishing, Inc., Indianapolis, Indiana Published by Wiley Publishing, Inc., Indianapolis, Indiana Published simultaneously in Canada ISBN: 978-0-470-57777-6 Manufactured in the United States of America 10987654321 No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) 750-8400, fax (978) 646-8600. Requests to the Publisher for permission should be addressed to the Legal Department, Wiley Publishing, Inc., 10475 Crosspoint Blvd., Indianapolis, IN 46256, (317) 572-3447, fax (317) 572-4355, or online at http://www.wiley.com/go/permissions. Limit of Liability/Disclaimer of Warranty: The publisher and the author make no representations or warranties with respect to the accuracy or completeness of the contents of this work and specifically disclaim all warranties, including without limitation warranties of fitness for a particular purpose. No warranty may be created or extended by sales or promotional materials. The advice and strategies contained herein may not be suitable for every situation. This work is sold with the understanding that the publisher is not engaged in rendering legal, accounting, or other professional services. If professional assistance is required, the services of a competent professional person should be sought. Neither the publisher nor the author shall be liable for damages arising herefrom. The fact that an organization or Website is referred to in this work as a citation and/or a potential source of further information does not mean that the author or the publisher endorses the information the organization or Website may provide or recommendations it may make. Further, readers should be aware that Internet Websites listed in this work may have changed or disappeared between when this work was written and when it is read. For general information on our other products and services or to obtain technical support, please contact our Customer Care Department within the U.S. at (800) 762-2974, outside the U.S. at (317) 572-3993 or fax (317) 572-4002. Please report any errors by sending a message to errata@agitraining.com Library of Congress Control Number: 2010928467 Trademarks: Wiley and related trade dress are registered trademarks of Wiley Publishing, Inc., in the United States and other countries, and may not be used without written permission. The AGI logos are trademarks of American Graphics Institute, LLC in the United States and other countries, and may not be used without written permission. All other trademarks are the property of their respective owners. Wiley Publishing, Inc. is not associated with any product or vendor mentioned in this book. Wiley also publishes its books in a variety of electronic formats. Some content that appears in print may not be available in electronic books.

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You’ll also discover how to use powerful analytical tools with Excel. This book covers all three versions of Microsoft Office 2010. Microsoft Office 2010 Digital Classroom is like having your own expert instructor guiding you through each lesson while you work at your own pace. explore new features.You also need to understand how to locate. and you should also know how to use your mouse to access menus and commands. school.You can work through all the lessons in this book. Track information using Access. Outlook. Excel. PowerPoint.You should know how to use the directory system of your computer so that you can navigate through folders. step-by-step instructions. available from your favorite bookseller. and open files. Each lesson includes step-by-step instructions that use lesson files that are available for download from the Digital Classroom website.You’ll be productive in Microsoft Office 2010 right away with real-world exercises and simple explanations. and keep your data organized using OneNote. along with lesson files. Microsoft Office 2010 is available in three versions: Home and Student. and Publisher. This book includes sections that cover the Office 2010 versions of Microsoft Word. and understand capabilities that save you time and let you work more efficiently. so you can use it with any of these three versions. The lessons in this book cover the essential skills for using the software programs that are part of the Microsoft Office 2010. Stay connected and organized using Outlook. and Professional. or home. Each lesson includes detailed. There are also video tutorials online that enhance the materials covered in the book The Microsoft Office 2010 Digital Classroom lessons are developed by a team of experts that have created many of the official training guides for companies such as Adobe Systems and Microsoft. you should have a working knowledge of your computer and Microsoft Windows. save. The Microsoft Office 2010 Digital Classroom helps you to understand the capabilities of these software tools so you can get the most out of Microsoft Office and get up-and-running right away. or complete only specific lessons that you need right now.Starting up About Microsoft Office 2010 Digital Classroom Microsoft Office 2010 is the leading software package for communicating and organizing everything you need for work. Prerequisites Before you start the Microsoft Office 2010 Digital Classroom lessons. Starting Up XXIII . Many lessons also contain useful background information and video tutorials available online. explore the Microsoft Windows 7 Digital Classroom book and DVD combination. impactful presentations using PowerPoint. and high-quality publications with Publisher. If you need help with the basics of operating Microsoft Windows. Access. OneNote. You can use the Microsoft Office 2010 Digital Classroom to discover how to create professional looking documents with Word. This book includes 27 self-paced lessons that let you discover essential skills. Home and Business.

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Seminars. contact your Wiley education representative to access resources for this book designed just for you.com You can contact the authors.zip file you downloaded. The videos enhance your learning as key concepts and features are discussed by the book’s authors. The videos use the popular Silverlight player for viewing on your desktop or notebook computer. Starting up XXV . navigate to www. In the Extract Compressed (Zipped) Folders window.DigitalClassroomBooks. conferences.Video tutorials Downloading and copying the lesson files to your hard drive: 1 Using your web browser. DigitalClassroomBooks.com/Office2010. Learn more about their upcoming speaking engagements and training classes at agitraining.com/Office2010 site provides Office 2010 Digital Classroom book readers with many video tutorials that enhance the content of this book. Most other ePub devices are not optimized for playing video. and training The authors of the Digital Classroom seminar series frequently conduct in-person seminars and speak at conferences.You can continue your learning online.com and cre8summit. and in-person training events. including the annual CRE8 Conference. you can contact the Digital Classroom books team using the form at DigitalClassroomBooks. or use iPad compatible video if you are using an iPad to read an electronic version of this book. navigate to the location where you downloaded the files and rightclick the . specify the location where you want to save the files. but will help you gain a better or more clear understanding of topics discussed in many lessons of the book. They are not intended to cover every items discussed in the book. and you should use a notebook. desktop. and do not replace the book.com. An Internet connection is necessary for viewing the supplemental video files. omissions. If you don’t know who your educational representative is.DigitalClassroomBooks. Resources for educators If you are an educator.com. or tablet computer for viewing the video tutorials. Additional resources The Digital Classroom series goes beyond the training books. Video tutorials The www. 2 3 On your computer. then choose Extract All. discover any errors. or clarifications. and read excerpts from the other Digital Classroom books in the Digital Classroom series at digitalclassroombooks. including instructors’ guides for incorporating Digital Classroom books into your curriculum. at seminars and conferences. The video tutorials supplement the book’s contents. Follow the instructions on the web page to download the lesson files to your computer. with training videos. and click Show Extracted Files When Complete.com.

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Click the Picture Tools tab for the tools to be visible. when does the Picture Tools tab become visible? What is the name of the tab that appears on the Ribbon when you select a graphic in the document? Answers 1 Click Ctrl then select the heading text. The headings remain selected.Review 1 Review Questions 1 How do you apply the same heading style to three nonconsecutive headings? 2 3 When working with a graphic. 2 3 A graphic has to be selected for the Picture Tools tab to be visible. Word Lesson 1. so you can apply the style to all three headings at once. The Picture Tools tab appears on the Ribbon when you insert a graphic or when you have selected a graphic. Microsoft Word 2010 Jumpstart 13 .

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The words Compatibility Mode appear in the title bar. Getting Started with Microsoft Word 2010 27 . Word Lesson 2. Peruse the different templates on the Available Templates page.Self study 2 Self study 1 2 3 Create a new document. and choose a different template this time. Click the Help button and type lists in the Search box and review the results. 2 3 Which View option on the Status Bar does not display the graphics in a document? What displays in the title bar when you open a document to alert you that it was created in an earlier version of Word? Answers 1 You can either create a blank document or choose a template from the Available Templates page. Customize the Quick Access Toolbar by adding Quick Print and Open Recent File. Review Questions 1 Name two ways to create a new document in Word 2010. 2 3 The Draft view does not show graphics.

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• Click three times before the sentence and Word selects the sentence. • Click at the beginning of the sentence and drag to the end. 44 Microsoft Office 2010 Digital Classroom . Click anywhere within the sentence you want to select. 2 The three ways to select a sentence are: • Press and hold Ctrl. 2 3 What are some of the ways you can select a sentence? How can you remove everything from the Clipboard? Answers 1 File > Recent. 3 On the Clipboard. click Clear All.3 Review Review Questions 1 What command lets you easily open a recent Word file from inside a Word document.

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Self study
1 Open word0401. After selecting the first paragraph, align the paragraph in the center. Using the same paragraph:

• Create a 1 pt. border around it. • Place a double space between each line in the paragraph.
2 In the word0401 document:

• Display the formatting marks and rulers. • Hide the formatting marks and the rulers again. • Delete the border around the paragraph.

Review
Questions 1 What does a point measure? 2 3 How do you delete a tab? What is the center tab used for mostly?

Answers 1 A point is a unit of measurement used for type and also in print design; there are 72 points per inch. 2 3 Place your cursor in the line containing the tab then drag the tab off of the ruler. The center tab is used primarily for titles and headers.

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Microsoft Office 2010 Digital Classroom

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page orientation. Click the Page Layout tab on the Ribbon. and click Save.You might want a section of a document to behave differently from the rest. You cannot see the section break in Page Layout view. page-formatting commands affect every page in a Word document. Working with Pages 79 . the settings for margins. Word displays the document in Draft view. Select word0504 and click Open.Inserting a section break 5 Inserting a section break Generally. In the Page Setup group. you’ll add a section break to allow a single-column format for the title of the document and a three-column format for the rest. Word moves the title along the top of the page and inserts a section break after it. Place the cursor to the left of the title Lorem ipsum dolor and triple-click to select it. There are many times when the page or column breaks leave words or sentences dangling at the beginning (orphans) or end of a page. Notice the section break below the title. Choose File > Save As and type word0504_done in the File name text field. 6 Click View. For example. without at least two to three lines of the associated text Word Lesson 5. In this exercise. 1 2 3 4 5 Choose File > Open and navigate to Word05lessons folder. click Draft. You might encounter the following situations that can distract from readability and disrupt the continuity of a document: • A word or two at the top of a column that belongs with the paragraph at the bottom of the previous column • The start of a paragraph at the bottom of a column when the rest of the sentence continues on the next column • Subheads that appear at the bottom of a column or the end of a page. In the Document Views group. This is when sections come in handy. click Columns and select One from the Columns menu. and other types of formatting apply not only to a single page but to every page in the document. Controlling text flow Word lets you control text flow and pagination. Click Print Layout to return to the previous view.

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Some examples of watermarks are text such as Confidential or Draft. Give three situations where you would need to do this. without at least two to three lines of the associated text 3 A watermark is an image that is imbedded into paper. Answers 1 When you format a page in Word. What is a watermark? Give an example of one. 82 Microsoft Office 2010 Digital Classroom . 2 Three situations where you would need to control the text flow of a document include: • A word or two at the top of a column that belongs with the paragraph at the bottom of the previous column • The start of a paragraph at the bottom of a column when the rest of the sentence continues on the next column • Subheads that appear at the bottom of a column or the end of a page.5 Review Review Questions 1 When would you insert a section into a document? 2 3 You can control the text flow of a document if it distracts from readability and disrupts the continuity of a document. or an image such as a company logo.You would insert a section when you want that section of the document to behave differently from the rest of the document. Word automatically applies the formatting to the entire document.

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Press Ctrl+spacebar to clear formatting. and list. table. change the theme to MyBrownTheme. character. press Ctrl+Shift+Alt+S to display the Styles task pane. Then right-click the style you want to delete. 2 3 Press Shift+Enter to apply a soft return. click Yes. where you have discovered how to work with styles and themes to give your document a polished and professional look. In the confirmation dialog box that appears. delete the styles Intense Quote and Subtitle Reference from the Quick Styles Gallery. 2 3 What are the shortcut keys you can use to apply a soft return to a long title? What shortcut keys enable you to clear formatting? What are the steps you would use to delete a style? Answers 1 The four style types are: paragraph. and select Delete name of style. To delete a style. In word 0602_done. In word0602_done. Word Lesson 6. Working with Styles and Themes 101 . Congratulations! You have completed this lesson.Self study 6 6 Choose File > Save and then File > Close. Review Questions 1 Name the four style types that Word has defined. Self study 1 2 3 Open word0602_done. Change the style set to Thatch.

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7 Review Review Questions 1 What is the keyboard shortcut to move the cursor backward to the previous cell in a table? 2 3 How do you select an entire table? Which AutoFit option resizes the table so that it fits within a Web browser window or a document page? Answers 1 The keyboard shortcut to move to the previous cell is Shift+Tab. AutoFit to Window resizes the table to fit within a Web browser window or document page. 2 3 Click the handle in the upper-left corner of the table to select the table. 118 Microsoft Office 2010 Digital Classroom .

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The four media file types you can look for are illustrations. which wrapping style would work best? 2 3 Which option in the Illustrations group would you use to create a diagram? When you search for clip art. Working with Graphics 135 . audio.Review 8 Review Questions 1 If you want your text to flow around a graphic that is not square. Word Lesson 8. and video files. what are the four media file types that you can look for? Answers 1 You should choose Tight if you want the text to flow around the graphic’s outside edge. 2 3 You would use the SmartArt option. photographs.

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and perform the AutoSum function for the July column of numbers. and then click File > Close. Excel Lesson 1. Perform the AutoSum function for August through December. Congratulations! You have started to see some of what Microsoft Excel 2010 has to offer with this quick tour of several significant features. which column would you select before you apply the Insert command? Answers 1 You can type directly into the cell or type the data into the formula bar. Select cells B3 through G3 and increase the font size to 12. 2 3 You would select row 4. Throughout the book. and calculate the July through December total. select cells J8 through O8 and apply a yellow fill. you will learn about these features in greater depth. Microsoft Excel 2010 Jumpstart 143 . which row would you select before you apply the Insert command? If you want a column to appear between columns C and D. and then click Insert for a row to appear above row You would select column D and then click Insert for a column to appear between columns C and D. 2 Review Questions 1 What are two ways to add data to a cell? 2 3 If you want a row to appear above row 4.Self study 1 4 Click File > Save. Self study 1 In the excel01_done document. Click cell J8. In excel01_done document.

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When you are done. Microsoft Office 2010 Digital Classroom . add the Insert Cells button to the Quick Access Toolbar. 2 3 4 5 162 Click the File tab on the Ribbon to display Backstage view. Page Setup. Click Basic tasks in Excel 2010. and then decrease it to 120 percent. Practice using the hot keys: • Activate the Insert tab and take a look at the different commands and their hot keys. Self study 1 2 3 4 Open excel0202. You can add data into a cell by typing into the cell or by entering the data in the Cell Contents box of the formula bar. click the X in the upper-right corner to close the browser window. Scale to Fit. Scroll down to see the Help topics. While in the document. and click a topic that interests you. what is the cell location of the town where Cindy Lou Who lives? What are two ways to enter data into a cell? What does the Tab key do when you are navigating through an Excel worksheet? Answers 1 The Ribbon groups on the Page Layout tab are Themes. and Arrange. • Activate the View tab and use the Zoom hot key to zoom in. Help displays the Basic tasks in Excel 2010 page. Cindy Lou Who’s hometown. Add the Open button to the Quick Access Toolbar. Open any document in Excel. increase the zoom level to 150 percent. D16 is the cell location of Whoville. • Activate the Page Layout tab and use the Margins hot key to see what happens.2 Self study 3 4 5 6 Scroll down to Never used Excel before. Review Questions 1 What are the Ribbon groups on the Page Layout tab? 2 3 4 5 How do you access Backstage view in Excel? In excel0202. Sheet Options. you can move on to working with worksheets. 5 Using the Options menu in Backstage view. The Tab key moves the cursor to the next cell to the right. and change the font color to any dark color that you like. Change the shading of the top line to any light color that you like. Now that you are familiar with some of the basic features in Excel.

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You lose the original data that was in the cell. click the first cell in the range.Review 3 Review Questions 1 When you use the New from Existing command to create a new workbook. drag across the cells. and release the mouse button. it removes just the contents in the current cell selection without removing the formatting assigned to the cell. Editing Cells 173 . This creates a new file without overwriting the existing one. how does Excel avoid writing over the original file? 2 3 4 How do you select a range of cells? Which of the Clear commands has the same effect as the Delete key? What happens if you select a populated cell and enter data into it? Answers 1 When you use the New from Existing command to create a new workbook. Clear Contents has the same effect. 2 3 4 To select a range of cells. Like the Delete key. Excel Lesson 3. Excel appends the number 1 to the end of the filename.

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2 3 4 A comparison formula can return a result of 0 for false or 1 for true. Click File > Save. Review Questions 1 What is the name for a sign or symbol that specifies the type of calculation to perform. An equal sign must be the first character in every formula. Select Discount_rate and press Enter.5 Self study To use a name to build a formula: 1 2 3 4 5 Click in cell D3. Calculate the annual loan payment using a 2. Click Use in Formula in the Defined Names group.2% interest rate. such as a plus sign? 2 3 4 What are the two possible results for a comparison formula? What are the two components for every function? What character must begin each formula? Answers 1 A sign or symbol that specifies the type of calculation to perform is called an operator. and then click File > Close. 196 Microsoft Office 2010 Digital Classroom . Excel displays the discount for each item in column D. Open the excel0503_done document. and drag through cell D7. Self study 1 2 3 Open the excel0502_done document. and then type a equal sign (=). In cell D3. Calculate the sales average for Division 1 and Division 2. Congratulations! In this lesson you have discovered how to build and use formulas and functions using the tools that Excel provides. Open the excel0504_done document. click the bottom-right corner of the cell. Click in cell C3 to select the retail price for the first item. Excel displays a list of the defined names. and then type an asterisk (*). The two components for every function are a name that must appear in uppercase and arguments that appear in parentheses. Calculate the sum of the sales for 2010.

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what should you not include? Answers 1 The area of a chart that contains the gridlines is called the plot area. Create a Sparkline graphic for ice hockey attendance. where categories appear horizontally and values appear vertically. Display a data table for the American Sport Attendance chart.6 Self study Self study 1 2 3 Open the excel0601_done document. When you select the data for a chart. 212 Microsoft Office 2010 Digital Classroom . 2 3 A column chart is the type that emphasizes variations over a period of time. where categories appear horizontally and values appear vertically? When you select the data for a chart. Display major primary vertical gridlines. you should not include totals and subtotals. Review Questions 1 What is the name of the area of a chart that contains the gridlines? 2 3 What chart type emphasizes variations over a period of time.

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include all years in the sort except 1939. and change the chart layout to Layout 6. Open the excel0706_done worksheet. Excel Lesson 7. Analyzing Excel Data 229 . and sort the best movies of all time by their rating from last to first. what is a row called? When you sort data. The Add Level command lets you sort data by an additional category. what is the purpose of the Add Level command? Which data validation setting would you choose if you wanted to remove previous restrictions and cancel data validation? Answers 1 A data list is also known as a database.Self study 7 Self study 1 2 3 Open the excel0701_done worksheet. Review Questions 1 What is another name for a data list? 2 3 4 In a data list. You would choose the Any value setting. In the excel0701_done worksheet. the third from the left in the second row. 2 3 4 A row in a data list is called a record.

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Use the Shapes tool to create a star. Select the text box and the star. Congratulations! You have completed the lesson. 1 2 3 In the excel0807_done worksheet. fonts. Excel Lesson 8. Adding Graphic Objects 251 . use the resize handles to make the rectangle larger and wider. Self study 1 2 3 Open excel0805_done.Adding a theme 8 8 Select the fourth color from the left in the top row under Theme Colors. left. Select Essential. Now group them. and then select File > Exit. Add a yellow fill to the shape. and align their bottom edges. Excel displays the predefined themes. click the Page Layout tab. you have learned about Excel graphics and how to create and import graphic objects into an Excel worksheet. click Themes. Review Questions 1 Which graphics tool would you use to create a diagram quickly and easily? 2 3 Which keys would you use to move an image a small amount to the right. up. The theme changes. and effects. which is located in the fifth row. 2 3 You would use the arrow keys to nudge the graphic. Select File > Save. In the Theme group. In this exercise. A theme consists of three elements: the color scheme. You would use the Reset tool to remove all changes and return the graphic to its original format. In this lesson. Adding a theme You can use a theme to change the appearance of your worksheet. you’ll apply a theme to a worksheet. You can now close the Word document without saving. or down? Which tool would you use to return the graphic to its original format? Answers 1 You would use the SmartArt tool to create a quick-and-easy diagram. fourth from the left.

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2 3 Which of the following fonts would be most effective for a shadow effect and why? Arial. Click Normal and select slide 3 in Slides view. split. Using the View tab on the Ribbon. navigate to the PPT01lessons folder and double-click to open the pp0101_working file. In the Preview group. Click the down-arrow to the right of the Themes group to display the All Themes drop-down menu. then Austen. click Preview to view the effect of the animation. and then click Undo. or flash. 266 Microsoft Office 2010 Digital Classroom . 2 3 Arial Black is the most effective because a heavy font casts a bolder shadow.Verdana How would you preview an animation? Answers 1 You can apply cut. Upset versus Difficult. Change the layout of the slide to Title Only to see what happens. cover. Select slide 2. random bars. change the view to the Slide Sorter view and then back to Normal. Book Antiqua. and select Agency. Arial Black. On the Ribbon. wipe. Select the Design tab. uncover. and finally Equity. fade. 2 3 4 Review Questions 1 List three examples of subtle slide transitions that you can apply to a slide. click Animations. push.1 Self study Self study 1 To examine the different themes available to you in PowerPoint. reveal. shape. and change the slide transition to Uncover.

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It is located below the slides and you can write notes to yourself to remind the presenter to include a concept or idea. 2 3 A template has a preformatted layout that stores styles. 284 Microsoft Office 2010 Digital Classroom . background color. chat or phone.2 Review Review Questions 1 What is the purpose of the Notes pane in PowerPoint? 2 3 What is a template? What are some of the help options available in PowerPoint? Answers 1 The Notes pane helps guide the presenter when giving a presentation. and design. fonts. Use the Microsoft Office help button to search for topics that answer your question or use the Getting Started with PowerPoint 2010 if you are a newer user.You can also contact Microsoft by email.

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Self study
1 Open pp0301_done and display slide 4, Flights to Rome from NY (RT), in the workspace. After selecting the chart, change the chart type to 3-D clustered columns, which is the fourth icon in the top row of the Change Chart Type dialog box. In pp0301_done, in slide 2, add a row above and below Ancient Ostia Small Group. In pp0301_done, select the row labeled Best Ratings Based on Customer Experience, and change the shading to a light tan color of your choice.

2 3

Review
Questions 1 How do you select a row in a PowerPoint table? 2 3 When would you use a table, and when would you use a chart? Which two chart types are suitable to display values compared as percentages of a whole?

Answers 1 You place the cursor to the left of the row you want to select until the cursor changes to a right-pointing arrow, and then click. PowerPoint selects the row. 2 3 Tables are a good choice for side-by-side comparisons of measurable data, while charts allow you to present data visually for impact. Doughnuts and pie charts are effective to show values compared as percentages of a whole.

PowerPoint Lesson 3, Working with Tables and Charts

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After selecting the picture. In pp0401_completed. Working with Graphic Elements 313 . As you can see. PowerPoint Lesson 4. Select Style 12 from the Background Styles menu. in the workspace. 2 3 You can use the Align menu to distribute graphic objects horizontally. your presentations can be detailed and colorful. Window into Products and Services. 2 3 Review Questions 1 Which drawing tool changes the height and width of a shape or picture? 2 3 What menu can you use to distribute graphic objects horizontally? What diagram type illustrates a circular progression without a beginning or end? Answers 1 The Size drawing tool changes the height and width of a shape or picture. Self study 1 Open pp0401_completed and display slide 2. The Cycle diagram type illustrates a circular progression. select a different color theme combination from the Colors menu. 12 Press Ctrl+S to save your changes to the presentation and select File > Close. type MyGrayTheme and click Save. You have completed the short presentation entitled Willow Tree Farms Garden Center. Garden Services. 11 In the File Name box. In pp0401_completed. which is the last icon in the bottom row of the Picture Styles menu. change the picture style to Metal Oval. display slide 4.Self study 4 10 Select Save Current Theme. PowerPoint allows you to add elements such as graphics and diagrams to make your presentation effective.

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or by using a form. Office. a recipe box. you could have separate tables for customer names and their orders. either from a template or from scratch • Establish relationships between types of information • Add data to the database.1 What Is Access? What Is Access? Access is an application that allows you to manage information in databases. as there may be several line items per order. especially if you are already familiar with it. your data has relationships among certain fields. you can work locally on your computer or. in a customer order database. An example would be a small staff directory that includes items such as Last Name. If. however. It’s helpful to briefly compare and contrast databases and spreadsheets. and otherwise managed within a spreadsheet. albeit using simpler technology. With Access. and the data can be accessed through a web browser. viewed. you can perform tasks such as the following: • Create a database. and Start Date. stored. if you have an account on a SharePoint Server. It is available in certain editions of Microsoft Office and can also be purchased separately. which provide another common method for storing and managing data. and maintenance of information. Phone Number. and is well suited for a relational database. and how it differs from a spreadsheet like those in Excel. Additionally. you can make your database available to the World Wide Web. 316 Microsoft Office 2010 Digital Classroom . modify. and manage databases. For example. it’s important to understand what a database is. a relational database may be a better solution. query. How can you use Access? You can use Access to create. This is an example of a one-to-many relationship. you might want to have another table for order details. Depending on the database’s complexity and your needs. your best option may be to use Excel. either by directly editing fields of tables. retrieval. and you can see possibilities of duplication. A database is an organized collection of data that allows for storage. Department. Both Excel and Access can be used to manage data. extracted. Access can handle databases ranging in complexity from a spreadsheet or text-filing system to those used by large organizations and companies. if your data can be easily entered. which you can either design or choose from a selection of pre-made forms • Import or link to external data sources • Run filters and queries on the database to limit your display to relevant data • Generate reports to present your results in an esthetically pleasing format Database basics In order to be able to work in Access. A given customer can have many orders. In fact. A library’s card catalog. and a company phone book are examples of databases. which would mean extra maintenance and potential for errors. First Name.

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False. 2 3 You can customize the Quick Access Toolbar by clicking the Customize Quick Access Toolbar button. Answers 1 True.Self study 1 Self study 1 2 3 Customize the Quick Access Toolbar beyond what you learned in this lesson. You saw how to share an existing Notebook. Explore the More Commands option to discover the different customization options. Section Group. 2 3 How do you customize the Quick Access Toolbar? True or False? The OneNote Search feature is capable of searching only the present Section. Microsoft OneNote 2010 Jumpstart 357 . Use the help system to learn how to create a shared Notebook and store it on your computer. Make some changes to its functionality and appearance. Customize the Ribbon by right-clicking on it. or All Notebooks. Review Questions 1 True or False? Both the Navigation pane and the Ribbon can be collapsed. OneNote Lesson 1. Notebook. It can search a Section.

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372 Microsoft Office 2010 Digital Classroom . Create a new Notebook with two or three Sections. without formatting). True or false? All text copied from an external source is always pasted as text only (that is. There are at least five. Add some content. False.2 Self study Self study 1 2 3 Add some shapes to a Notebook Page. and note how it differs from the Lasso Select feature. Notice how little time it takes to do this. Review Questions 1 True or false? A group of Notebooks is called a Section. depending on the final formatting that you want. 2 3 True. Use the Select & Type feature. 2 3 True or false? There are more than two ways to create a Page. each with two or three pages. A group of Pages is called a Section.You can choose from one of three Paste options. Answers 1 False. Create a drawing using at least three drawing tools.

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with two pages facing each other. you can easily download templates from Office.com. The Ribbon tabs contain groups of commands that are visible on all tabs except File. 2 3 If you can’t find a suitable template among those provided.Review 1 Review Questions 1 Which tab does NOT display the Ribbon when you click it? 2 3 Where can I go to download additional templates? What is the advantage of viewing a publication in a two-page spread? Answers 1 The File tab. Publisher Lesson 1. Microsoft Publisher 2010 Jumpstart 383 . A two-page spread mimics the way your publication would look lying open in front of you.

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In order to send a publication using e-mail. Getting Started with Microsoft Publisher 2010 401 . Publisher Lesson 2. 2 3 You can connect text boxes prior to adding text to them. it automatically flows from one text box to the next. graphics. When you add your text. you must have Microsoft Office Outlook. or Windows Mail installed on your computer.0 or later). Publisher’s margins are only for guidance. Outlook Express (version 5. it is possible to place text. or other objects outside the document margins.Review 2 Review Questions 1 Is it possible to place text and images outside a publication’s margins? 2 3 How can you get text to automatically flow from one text box to another as you import it? What programs are needed to send a publication using e-mail? Answers 1 Yes.

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click New Contact. Click Add Members and locate members to assign to the group from your contacts or by entering a new email address. which keeps track of all email addresses to which you have sent messages. Enter a name for the group. Microsoft Outlook Essentials 411 . Adding contacts You can manually add contacts for individuals that Outlook has not automatically placed in your Contacts list. Enter the information you wish to save. including email address and phone information. if you frequently send emails to five colleagues in the sales department. click Suggested Contacts along the left side. you can create a group to simplify the process. Click Save & Close to save the new contact group. If you use a Microsoft Exchange Server. double-click their name. 1 2 3 Click the Contacts button at the bottom left corner of the Outlook window. Outlook will automatically locate contacts from within your organization. customers. When the person’s name is displayed. Creating groups If you frequently send messages to the same group of people. Outlook Lesson 1. then take the desired action such as sending an email message. Click New Contact Group in the Home tab of the ribbon. At the top of the Outlook window. such as Sales Department. you can create a single group and then only need to enter the group name to reach all five people. In the upper-left corner of the Home tab. For example. enter some or the entire name of the person you wish to locate. To create a group: 1 2 3 4 5 Click the Contacts button in the lower left corner of the window. but have previously communicated with the person. An untitled contact group appears. and others by having Outlook keep track of contact information. or while sending an email or creating a meeting.Contacts and the Address Book 1 Contacts and the Address Book You can make it easier to communicate with colleagues. 1 2 3 4 Click the Contacts button in the lower-left corner of the Outlook window. Finding contacts You can find a contact in the Contacts section of Outlook. If you have not created a contact. Click Save and Close after entering the contact information.

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and popular online mail servers such as Hotmail. The different accounts are displayed independently along the left side of the Mail window. organizing contacts with whom you communicate. receiving. Attach pictures and phone numbers to contacts.1 Self study Self study 1 2 3 Enter frequently contacted individuals into your Contact list. Outlook is used primarily for sending. It can connect to Exchange servers. 414 Microsoft Office 2010 Digital Classroom . and organizing Email communication. 2 3 No. Outlook can connect to multiple email accounts. Review Questions 1 Is Outlook limited to connecting to only certain types of email servers? 2 3 Are you limited to working with one email account using Outlook? What are the three main functions of Outlook? Answers 1 Outlook connects to almost any email server. Create a new meeting and invite participants. scheduling and organizing meetings and appointments.

409–410 Area chart. PowerPoint. 318–319. 180–181 Borders and Shading dialog box. 219 Appointments. 80 Bring Forward tool. 38 Cell Contents box. 311 Backstage View (Access). Data Validation. 9 Block of text. 332. 193–194 B Background color Chart. 180–181 Definition. 159 Cells (Excel) Copying and pasting. 296 Bulleted list. 193 Averages. 302 Arrows. 236 Bring to Front tool. 8–9 Inserting. 257–258 Table. 51 Bullets icon. 412–413 Caption. 142 AutoSum menu. 57 Behind text wrapping style. 186 Arrange All option. 114 Alignment Graphics. 68 Borders icon. 132 Bold icon. 43 Addition operation. 77 Bubble chart. 412 Archiving e-mail messages. 236–237. 246 Bold tool. 199. 32 Arrange group. 240–241 Attachments. 222–223 AutoSum Adding numbers with. 165. 375. 141–142. 305–306 Paragraph. 321. 53 C Calendar. 33 Blur. 178–180 Deleting. 142. 47–48 Text Cells. 312 Alt+Tab. 30 Animation Text. 236 Align Text Left icon. 187 Add New Account. 291 Slides. 112 Autofit to Window option. 67 Breaks menu. 337 Backstage View (Excel).Index A Accounting format. 148 Backstage View (OneNote). 40. 207 Page. 410 Autofit Column Width. 192–194 AutoSum button. 58–60 Worksheet. calendar. 58 Breaks icon. 286 Page. 381 Bar chart. 296 Arithmetic formula. 54 Artistic Effects tool. 262–264 Text boxes. 405 Address Book. 126 Case of text. 21 Auto Archive settings. 352–353 Backstage view (Publisher). 53 Bullet Library. 367–368 Authored By text box. 260 Blank page Deleting. 236 Browse dialog box. 296 Bar tab icon. 199. 406 Audio notes. selecting. 3. 167. 168–170 Data. e-mail. 131 Beveled edges. 40 Borders Cells. 291 Align menu. 172 Acrobat tab. 2 Add a Digital Signature option. 183 Formula. 112 Automatic subtotals. 199. 48 Align Text Right icon. 68–70 Paragraphs. 8–9 Paragraphs. 8 Background Styles menu. 291 Rows. 264–265 Any value setting. 59. 112 Autofit to Contents option. 411 Align Center icon. 48 All Themes menu. 377. 165–166 Index 415 . 182 AutoFit menu. 114–115 Columns.

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168 From Word. 168 Copying and pasting (Excel) Cells. 380–381 Quick Styles Gallery. 317 Types. 219 Cycle diagram. 215–216 PivotChart. 95–97 Theme. 270 Customizing Quick Access Toolbar. 355–356. 395 Copying and pasting (Word) Into Excel. 255 Copy button. 91–92 Create Sparkline dialog box. 225–227 Single fields. 326–327 Managing. 123 Cropping picture. 152–154. 165 Entering. 222 Data type. 54 Delete Cells menu. 331. 340–341 Design view. 141–142. 322–328 Importing Excel data into. 122–124 Ctrl+Tab. 219 Decimal tab icon. 95 Customize Quick Access Toolbar button. 327 Search. 322. 218 Date drop-down menu. 8–9 Borders. 233 Index 417 . 4. 342–343 Templates. 194 Corrections menu. 178–180 Chart conversion. 227–228 PivotTable. 240 Cover page Adding. Data Validation. 316 Tables Creating. sorting on. 337–339 Terminology. 222–223 Validation rules. 126 Columns Table. 331 Customize Quick Access Toolbar icon. 221 Two-variable. 219–221 Creating. 322 Relational. 160 Prior Word versions to Word 2010. 57 Decrease Indent icon. 339–342 Datasheet view. 204 One-variable. 316–317 Creating. 340–341 Data table (Excel) Converting range to. 4. 4. 19. 17–23 Custom setting. adding. 342 Fields. Data Validation. 214–216 Summarizing with subtotals. 33–34. 167 Exporting to Word. 9–10 Create New Style from Formatting dialog box. 59 Caption. Data Validation. 26 Converting presentation. 106 Currency format. 270–271. 343–345 Objects Arranging appearance. 172 Date setting. 317 Exploring. 211 Crop menu. 240 Correction tool. 111–112 Worksheet. 341 Data Validation dialog box. 219 Decimal setting. 214–215 Sorting. sorting on. 316 Design. 165 Deleting Blank page. 365–366 Copying and pasting (Publisher). 336–339 Definition. 199 Datasheet view. 168–170 Copying and pasting (OneNote). 110 Text. 221–222 Displaying. worksheet Aligning. 310–313 Workspace (Word). 217–219 Database (Access) Basics. 165 Delete dialog box. 214. 316 Data marker. 75–76 Inserting. 21 Date format. 168–170 Table. 221 Data Table dialog box. See Charts Deleting. 308 D Data. 99–101. 223–225 Multiple fields. 36 Copying formulas.Prior Excel versions to Excel 2010. 336 Database (Excel). 19 Customize Quick Access Toolbar menu. 325 Types. 172 Customize Keyboard dialog box. 165–166 Graphics.

133–134 Dialog boxes Borders and Shading. 16–17 Themes. 120 Picture added to. 59. 113 Start Enforcing Protection. 176 Format Background. 302 Drawing Tools Format tab. 160 Prior Word versions to Word 2010. 209 SmartArt Graphic. 259 Login. 9–10 New. 163–173 Chart elements. 75 Design tab. 30 Exporting Excel data to Word documents. 91–92 Create Sparkline. 133 Sort. 323 Modify Style. 168– 170 Editing. 35–36 Copying and pasting. 12 Style Pane Options. 222 Data Validation. 122 Protecting. xxiii Division operation. 308–310 Diagrams (Word). 93 Move Page. 58 Watermark. See Editing. 150 Insert Functions. 40–43 Styles. 43 Viewing. See also Page Clip art images added to. 150 Save Current Theme. 98. 225 Printed Watermark. 30. 211 Customize Keyboard. 89. 260 E Editing Cells. 3. 16–17 Opening. 350 Drop Shadow Rectangle. 63. 127–128 Converting Prior Excel versions to Excel 2010. 89. 330 Rows Table. 55 Paste Special. 388 Object. changing. 30. 308 Clipboard. creating. 93 Tabs. 303 Formula. 26. 218 Delete. 305 Drawing Tools tab. 105. 117 General Options. 11–12. 338 Select Data Source. 50. 329 Font. 49 Doughnut chart. 108 Double space option. 36 Emphasizing text. 165 Encrypt Document. 23 Draft view (Word). 26 Copying and pasting into Excel. 149 Find and Replace. 30 Templates for. 75. 38 Clipboard. 366–367 Drawing tools. 65 Paragraph. 39–40 . 88. 98 Toggling between. 99 Security Warning. 297 Page Setup. 85. 74 Rename Page. 388 Save As. 176–178 Format Picture. 77 Change Chart Type. 147. 199. 214 418 Microsoft Office 2010 Digital Classroom Split Cells. See Styles Switching between. 120. 122 Records. 312 Format Cells. 129 Draw tab. 272 Diagrams (PowerPoint). 46–47. 296 Draft icon.Pages. 95 Data Table. 22–23 Drawing. 98. 106. 3. 166 Styles. 190 Insert Page. 223–225 Inserting additional pages into. 207 Choose a SmartArt Graphic. 33–34. opening. 388 Insert Picture. 30–32 Double arrow cursor. 110–111 Worksheet. 3. 68 Browse. Documents Existing. 208–209 Documents Case. 187 Documents. 388 Picture. 223 Digital Classroom. 168 Create New Style from Formatting. 97 Subtotal. 76–77 Open.

176–177 Font size Increasing. 32–33 Viewing documents. 240–242 Ribbon used for. 70 Form. e-mail. 141 Reducing. 342–343 Definition. 409 Multiple accounts. 405 Organizing. 375. 311 Fonts used in book. 11. 142–143. 106–107. 117 Formula drop-down menu. 393 Font Color icon. 206 Clip art. 317 Format as Table icon. 191–192 Adding to table. 405–409 Folders. 303 Formatting Cells. 40–43 Restrict Formatting and Editing option. 398–400 Signatures. 405 Sending publication using. 99. 149 Exponentiation operation. 37–38. 42 Formatting rulers. 76–77 File menu Excel. 406 Composing. 157 Fill Color icon. 312 Format Cells dialog box. 303 Format Shape dialog box. 157–158 Fill Color button. 38 Fonts menu. 408–409 Font Color drop-down menu. 90 Font dialog box. 115–116 Text. 142. 148–149 PowerPoint. 186 Index 419 . 244 E-mail Archiving. 400 Receiving. 41 Selecting text. 32 Text box. 176 Fonts Changing. 352. 45–60 Pictures. Autofit. 217 Financial functions. 33 Exit. 176–177 Working with. 408 Phishing. 56 Fixed Column Width option. 406–408 Spam. 408 Recipients. 116 Formula dialog box. 329 Find button. 317 Moving. 23 File tab. 54–55 Formatting Restrictions dialog box. 180 Format Picture dialog box. 176–178 Format painter. 11. 85. 409 Preview. 43 Enter key. 90 Font Color menu. 149 Encrypt with Password option. 30–32 Edit Shape menu. 240–242 Font group. for numbers. 408–409 Junk. adding. 105. 70–73 Definition. 116–117 Arithmetic. 330 File. 409 Enable Content. 120 Protecting documents. 179. cells. 2. 54–55 Formula bar. 409–410 Attachments. 170–172 Chart elements. 220 Format Background dialog box. 409 Fill color. 189 Find and Replace dialog box. 30. 37 Paragraphs. 39–40 Formatting marks. 179 Filter icon. inserting. 37–38 Opening an existing document. 180 Format Painter icon. 329 First line indent option. 117 Formulas Adding row or column of numbers. 223–225 F Field Adding to table. 106 Entire document. 11. 245–246 Tools. xxiv Footers Adding. 281 Word. selecting. 112 Folders. 319. 20–22 Table. 187 Exporting Excel data to Word document.Fonts. 405 Sending messages. 322 Encrypt Document dialog box. 98. 159 Formula button.

186–187 Copying. 189 SUM. 193 Functions Adding to formula. 190–191 Operand. 377 Horizontal axis. 306–307 Graphics (Word) Adding. 23 Help window. 6–7 Caption. 186–187 Range names used in. 107–108. 172 Full Screen Reading view (Word). 189 Statistical. 249–251 Selecting. 147–148 Hyphens. copying lesson files to. 128 Images. 6–7 Screenshot.Autosum. 126 Clip art. 198 Title. 124–125 Shapes. 239–242 Screenshot. 54 G General Options dialog box. 202 Hot keys. 133 Highlight icon. 203–204 Table. 120–122 Wrapping text around an image. 195–196 Understanding. 56 Hard drive. 350. 128–130 Tools. 356 PowerPoint. 70 Headings Description. 189 Structure. 150 Getting Started page. 306–307 Ungrouping. 332 Excel. 2. 33. 381 Word. 189 Understanding. 353. 240–242 Clip art. 286 Grouping Graphics. 232 Shapes. 286 Headers Adding. 40 Home tab. 238–241 Grouping. chart Definition. 23–25 Help button. 236–237 Clip art. 132 Positioning. 40 Highlight tool. 54 Hierarchy diagram. 160–162 OneNote. 362–363 H Hanging indent option. 127–128 Diagrams. 71 Header row. 131 Gridlines Chart. 161 Graphics (Excel) Aligning. 70–72 Definition. 186 Function added to. 5 Styles. 198. 302–304 Regrouping. 24–25 Hidden text underlined with dots. 211 WordArt. 133–134 420 Microsoft Office 2010 Digital Classroom I Illustrations group. 281–283 Publisher. See also Graphics. 149. 189 Financial. 120 WordArt. 22 Function Library. 308 Hierarchy menu. 238–239 Manipulating. 186–187 Fraction format. 232–233 Moving to a new layer. 186 Operator. 237 Importing. 237 Sections. 242–244 SmartArt. 302–304 Aligning. 188–191 Picture effect added to. 128 . xxv Header & Footer Tools tab. 187–188 Comparison. 192–194 Building. 86 Help Access. 120. 191–192 Types. Picture Adjusting. 234–236 Pictures. 248–249 Sparkline. 246–247 Graphics (PowerPoint) Adding. 305–306 Inserting. as background. 194 Definition. 190–191 Definition.

294–295 Worksheet. 323 M Mailings tab. 409 Justify icon. 391 Line and Paragraph Spacing icon. 147. 53–54 Numbered. See Navigation pane Record. 131 Importing Clip art. 343–345 Indenting paragraphs. PowerPoint. 318–322 Help. 138. 350 Insert Table menu. 235 Italic icon. See Columns (Excel) Converting Excel documents from prior versions to Excel 2010. 353 In front of text wrapping style. 146 Exporting data to Word.Inserting. 292 Isosceles Triangle icon. 2. 51–54 Multilevel. 40 List diagram. 160 Definition. 154 Mark as Final option. 65 Margins icon. See Database (Access) Definition. 259. 8–9 Setting. 64. 332 Navigation pane. 84 List setting. 140–141. 199 Line spacing Changing. 76–77 Insert Page dialog box. 149–150 Ribbon. 223–225 Help. 394–396 Wrapping text around. 52 Lists Bulleted. 309 Insert Right button. See Records Ribbon. 390 Launch Dialog Box button. 47 K Keep Source Formatting icon (Word). 2 Margins (Excel) Changing. 316 Microsoft Excel Cells. 40. 332. Data Validation. 160–162 Hot keys. 43 Matrix diagram. 333 Database. 151 Index 421 J Junk e-mail. 34 L Landscape orientation. 171 Left tab icon. 394–396 Modifying. 180–181 Microsoft Access Backstage view. 180 Merge Formatting icon (Word). 57 Legend. 149 Info tab (OneNote). 190 Inserting Blank page. 149. 111 Insert Shapes group. xxiv–xxv Letter size. 9 Cover page. 316 Exploring. 154 Margins (Publisher). 49 Line chart. 75. 113 Merge & Center icon. 388 Insert Picture dialog box. 131 In line with text wrapping style. 48–51 Paragraphs. 53 Styles. 62. 318–319. 140 Insert Functions dialog box. 53 Creating. 219 Login dialog box. 9–10 Section breaks. 389 Margins (Word) Changing. 319–320 Uses. 105. See Cells (Excel) Columns. 308 Merge Cells option. 246 Italic tool. xxv loading. 308 List Library. 157 Displaying. 337 Closing. 48–51 . 34 Merging cells Table. 110 Insert command. 147–148 Password requirements. 302 Insert tab. 79–81 Word file in page. 131 Insert Above button. 321. 238–239 Data from Excel into Access. 34 Keep Text Only icon (Word). 198 Lesson files Copying to hard drive. 55–58 Info.

85–86. See E-mail Setting up. 378 Ribbon. 2 Minimize the Ribbon icon. 376. 350 Navigation pane (Access) Description. 353 Nonconsecutive text. 16 Normal View button. 269. 355–356 Environment. 404 E-mail. 375–376 Definition. 53 Multiplication operation. formatting. 353. 378 Negation operation. 388 Moving Graphics (Excel). 413 Microsoft PowerPoint Charts. 381 Navigation pane. 302 Help. 254 Microsoft Publisher Backstage view. 356 Customizing. 303 Modifying Images. 146 Worksheets. See Slides Table. 268 Workspace. adding. See Table (PowerPoint) User interface. 19 More Styles icon. 350–351 Uses. 310 Slides. 319. See Graphics (Word) 422 Microsoft Office 2010 Digital Classroom Help. 8–9 Documents. 33 Normal style. Graphics. 16–17 New tab (OneNote). 394–396 Styles. 412–413 Contacts. 375 Help. 324 Navigation pane (Publisher). See Worksheet Microsoft Help Desk. 378–379 Uses. 356 Notebook. 23 Microsoft OneNote Backstage view. 20 Minimizing Ribbon. 375–377 Templates. 349–351 Help. 45–60 Ribbon. 84 Normal template. 93–94 More button. 37. 377. 376. 269 Uses. 3. 152–158 Uses. 328 Showing. 39–40. 7 Move action. 360–361 Direct text entry. 324 Objects Arranging appearance. 367–368 Content. 187 N Navigation bar (OneNote). 348 Working with. selecting. 295–298 Diagrams. 20 Mini toolbar. See Presentation Ribbon. See Rows (Excel) User interface. 8–9 Paragraphs. 155 No Spacing style. 411 Definition. See Notebook Ribbon. 149 New documents. 363 Copying and pasting. 106 More Commands option (Word). 365–366 Creating. 233 Move Page dialog box. 32. 23–25 Margins.Rows. 308–310 Drawing tools. 187 New. 375. adding. 352–353 Closing. 91 More symbol. 374 Microsoft Word Background color. 348 Microsoft Outlook Address Book. 326–327 Managing. 254. 45–60 Graphics. saving. 374. See Ribbon (Word) Tabs in. 95–96 Notebook Audio notes. 381 Basics. 53–54 Multilevel List icon. 109–110 Multilevel list. 374 Exploring. 365 . 365–371 Copy. 281–283 Presentation. 382 Components. See Documents (Word) Formatting. 404–405 Tasks. 234–236 Table (Word). 93–94 Modify Style dialog box. 322 Hiding. 411 Calendar. 374 Closing.

142 Formatting. 89. 75–76 Footers. adding. 8–9. 79–81 Parentheses operation. Graphics. 388 One-page view. 46 Selecting. 390–391 Pages pane (OneNote). 62–64 Page View. adding. 359–361 Pages. 183 O Object dialog box. 322 Office. 53 Numbering icon. adding. 378–379 Open tab (OneNote). 66–67 Cover. 366–367 Managing. 78 Page orientation. 182–183 Sum. 388 Inserting. 64 Page Layout View button. 327 Search. 353–354 Sections. 368–371 Notebook pane. 325 Types. 149 Outline view (Word). 350 Page tools. 54 Paragraphs Alignment. 390–391 Two-page view. 70–73 Headers. 353 Operand Definition. 10. 73 Border. 368 View. 361 Notes pane. 168 Index 423 . 75. 364–365 Page (Publisher) Deleting. 142. 56–58 Text flow. 388 Size. 84 Tabs. 2. 79–81 Text flow. 76–77 Section breaks. 274–275 Nudge action. 9–10. 62. 48–51 Styles. 389 Moving. 170–172. 149 Open dialog box. 68–70 Columns. 349–351 Web content. 85. 297 Opening Documents (Excel).Drawing. 70–72 Inserting Word file. 50. 149–150 Paste button. 49 Open. 187 Password. 55 Paragraph mark. 47–48 Background color added to. 52 Numbers Adding. 387–388 Margins. 186–187 Options. 58–60 Definition. 354–355 Video notes. 10 Page numbers. 326–327 Managing. 155 Paragraph dialog box. 55–58 Line spacing. 387–388 Page (Word) Background color. 389–390 Renaming. 48–51 Lists. inserting. 22 P Pack and Go Wizard. 363 Searching. 233 Numbered list. 76–77 Objects Arranging appearance. 170 Documents (Word). 98. 53 Numbering Library. 30. 51–54 New. 191–192 Columns. 64–65 Page Layout tab. 389–390 Page setup. 8 Borders. 120 Publications. 308 1½ space option. 364–365 Saving. 78 Page Number menu. 46 Formatting. 155 Page Number icon.com. 147. 33 Spacing. 157. 186 Range names as. 74–75 Page layout. 79–81 Watermark. 379 Working with. 157 Page Setup dialog box. controlling. 195 Operator. 46–47. 62–64. 45–60 Indenting. changing. 361–363 Sharing. 105. 397–398 Page (OneNote). 379 Orientation. 65 Page size. controlling. changing.

adding. 306–307 Notes pane. 7. adding. 34 Paste Special command. 274–275 Picture Adding. 388 Inserting. 353 Process diagram. 260 Picture (Publisher) Animation added to. 386–391 Creating. adding. 317. 379 Images. 240–242 Slide. adding. 302–304 Aligning. 268–269 Colors. 389 Moving. 9 Print Layout button. 393–394 Formatting. 255 Presentation Background. 40–43 Publication Blank. 379 Working with. 276–279 Shape styles. 304– 305 Picture (Word) Cropping. 255 Shaped text box. 264–265 Effects. 259–266 Style added to. 256–257. 393 . 268–269 Effects. 409 Picture (Excel). 132 Picture Styles menu. 388 One-page view. 187 Phishing. 11–12. 378–379 Pack and Go Wizard. 256–257 Converting. 239 Picture (PowerPoint) Formatting. 386–391 Existing. 172 Percentage operation. 390–391 Two-page view. 108–109 Print Preview command. 343 Primary Vertical Axis Title menu. 255 Graphics Adding. 272. 280–281 424 Microsoft Office 2010 Digital Classroom Effects. 388 Size. 305–306 Regrouping. 259–266. 308 Protect Document menu. 396–397 Saving. 304–305 Presentation. adding to. 225 Percentage format. 64 . 379 Orientation. 392–393 Text box Connecting. 380. 308 Picture diagram. creating. 122–124 Document. 398–400 Text Flowing. 311 Basics. 108 Print Layout view (Word). 304–305 Saving.Paste Options icon (Word).pptx. 122 Picture Border menu. 387–388 Margins. 263 Plot area. 242 Picture tool. 262–264 Existing file used to create. 389–390 Renaming. 397–398 Pages Deleting. applying. 22. 308 Picture Effects. 262–264 Text boxes Adding. 226 Play Animations icon. 396–397 Printed Watermark dialog box. 188 Portrait orientation. 149. 232 Picture Tools tab. 296 PivotChart. changing. 62. 259–266. adding to. 382 Sending using e-mail. 255. 280–281. 394–396 Opening. 148 Primary Horizontal Axis Title menu. 199. 400 Print. changing. 41 Protecting documents (Word). 276–277 Slide. 204 Print. animating. 202 Primary Key. opening. 202 Primary Vertical Gridlines menu. changing. 122 Picture Caption List. adding. 240 Pie chart. 387–388 Printing. 198 Plus sign. 255 Creating. 273–274 Text. 227–228 PivotTable. 304 Theme. 250 Picture button. 310–313 Preview E-mail. 104. 225–227 PivotTable icon. 306–307 Ungrouping. 74 Print Layout. 148 Print tab (OneNote). 224 Paste Special dialog box.

328–330 References tab. 331 Quick Styles Gallery Adding styles to. 355–356. 391–392 Text box. 141 Rows (PowerPoint) Adding. 166 Inserting. 62. 41 Restrict Permission by People option. 96–97 Current style. 57 Rotate action. adjusting. 153 Quick Print command. 108–109 Text box. 150 Save As tab (OneNote). 20–21 Ribbon icon. 43 Review tab. 138. 59 Styles. 181 Deleting.Inserting. 291 Rows (Word). 26. 5. 19. 331. 147. 331 Relationship diagram. 128 Page Layout tab. 148 Removing buttons from. 151 Ribbon (OneNote). 2. 182 Rows. 139–140 Numbers. 258 Reset Picture tool. 58 Watermark. 98. 84–86 R Radar chart. 317 Deleting. 329 Sorting. 155 Quick Access Toolbar button. 240 Resizing Clip art images. 351 Description. 149 Records Adding. 108–109 S Save. 237 Rotate menu. 330 Searching for. Word. 388 Report. 380–381 Default Commands. 152–154. 233 Rotate drop-down menu. inserting. 199. 63. 180–181 Filtering. 182 Tables. 396 Rotate icon. 22 Index 425 . 89. 350 Ribbon (Access). 237 Row labels. 375–377 Ribbon (Word) Description of. 3. 166 Removing Borders. 128 Columns. 7. 20 Ribbon Select Menu. 88 Customizing. calendar. 245–246 Resources. 329 Working with. 43 Restrict Formatting and Editing option. 290–291 Aligning text within. 92 Removing styles from. 286 Rows (Excel) Adding. 95 Tabs. 379–380 Pyramid diagram. 95–97 Description. 149 Save As. 412 Remove Hyperlinks option. 191–192 Resizing. 353 Save button. adding. 2 Refresh All command. 351 Hot keys. 296 Range Creating. 254. 3 Right tab icon. xxvi Restrict Editing option. 330 Definition. Graphics. 4. 75 Rename Page dialog box. 270–271. 149 Save As dialog box. 391–392 View. 95–96 Uses. 308 Q Quick Access Toolbar Customizing. 310 Ribbon (Publisher). 319–320 Ribbon (Excel). 350–351 Ribbon (PowerPoint). 89–90. 195–196 Sorting. 216–217 Name. 2 Illustrations group. 308 Reminders. 139. 73 Working with. 269. 11. 182 Sorting data in. 412 Reminders button. 317 Reset button. 214–216 Recent. 216 Width.

125 Screenshot tool. 79–81 Sections Grouping. 214 Sorting Ranges. 329 Section breaks. 406–408 Simple frames. selecting. 304 Share. 260 Soft Edges menu. 304–305 Table. 302 Shape Styles menu. e-mail. 324 Signature drop-down menu. selecting. 257–258 Changing layout. 399 Send tab (OneNote). 260–262 Slide view. 90 Copying and pasting. 380. 124–125. 33 Size action. PowerPoint. 353 Send to Back tool. See Table (PowerPoint) Text. 310–313 Workbook. 129. 362–363 Managing. 211 Special shape. 242–244 Shapes (Word). 232 Snap to grid action. Graphics. 210. 257–258 Chart. 233 Shaped text boxes. 193 Character formatting. 157–158. 259–265. 155 Shortcuts AutoSum. 54 Single space option. 292–294 Shading menu. 99 Save icon. 350. changing. 180–181 Table. 361–362 Pages. 260 Shape action. 248–249 SmartArt Graphic dialog box. 283 Searching Objects. 295–298 Layout. 156 Scientific format. 33 Set Default Paste icon (Word). 329 Spacing between paragraphs. 350 Security Warning dialog box. 49 Single word. 128–130 Shapes tool. 172 Screenshot. 123–124 Spelling and Grammar option. managing. 132 Softness. 363 Presentation.Save Current Theme dialog box. 133 SmartArt tool. 115 Shadows. 244. 325 Records. 302 Slides Adding to presentation. adding. 94–95 Show/Hide icon. 276–277 Shape Effects menu. 367 Send All Pages. 399 Send as XPS. 236 Send Current Page option. 338 Select Data Source dialog box. 249–251 Screenshot menu. 250 Search icon. 257–258 Transitions. 34 Shading Cells. 214–216 Records. 113 Split Table button. 257–258 Pictures. 38 Shutter View. aligning. 130 Shape menu. 382 Theme. 106 Shift+Tab. 232 Shape Styles group. 243 Shapes (Excel). Graphics. 399 Send as PDF. 236 Sentence. 168 Styles. 121–122. adding. 409 Sparkline graphics. 49–51 Spam. 399 Send Backward tool. 5. 106 Shortcut menu. 255 Publication. 398 Saving Notebook. 132 Sort dialog box. cropping with. 273–274 Aligning text. 130. 133. 399 Send as Attachment. 287 SmartArt. 214 Sort & Filter group. Graphics. 233 Size group. 149 426 Microsoft Office 2010 Digital Classroom Share tab. 209 Select & Type tool. 124. 4 Split Cells dialog box. 233 Soft edge rectangles. 86 Save & Send interface. 353 Shift+Enter. 40. 115. 364–365 Section tabs (OneNote). 260 Single dot. 54 Shrink Font icon. 114 . 407 Signatures. 214–215 Sort icon.

40 Strikethrough tool. 40 Style Inspector icon. 90–92 Quick Styles Gallery. 204 One-variable. 3. 88–89 Deleting. 17–18 Description. 114 Index 427 . 290–295 Rows Adding. 105–107 Enlarging. 106–107 Cells Adding formula to. 5–6 Headings. creating. 288–289 Aligning. 223 Subtraction operation. 94–96 Removing. 39–40 Subscript tool. 290–291 Aligning text within. 296 Strikethrough icon. 86 Modifying. 187 SUM function. 106 Moving of. 88. 89 Style Pane Options dialog box. 199. 221 Two-variable. 291 Shading. 291 Creating. 106–107. adding. 89–90. 106 Table (Access) Creating. 95 Sets. 109–110 Resizing. 116–117 Gridlines. 199. 112–114 Columns.Splitting Cells (Word). 39–40 Superscript tool. 286–288 Elements. 191–192 Superscript icon. 112–114 Table (Word). 107–108 Shading. 108–109 Rows Adding. 108–109 Deleting. 93 Description. 115–116 Formula added to. 296 Switching between documents. 116–117 Aligning text in. 111–112 Copying and pasting. 221–222 Displaying. 339–342 Datasheet view. identifying. 292–294 Text Adding. adding. xxiv T Tab indicator icon. 340–341 Definition. 205. 131 Start Enforcing Protection dialog box. See Worksheet Square wrapping style. 107–108 Moving around in. 90–92 Current. switching between. 94–95 Tools. showing and hiding. 112–114 Selecting. 57 Tab key. 342 Fields. 292–294 Styles (Word) Applying. 260 Table. 40 Subtotal dialog box. 31 Stock chart. 292–294 Styles. adding and deleting. 114 Spreadsheet. 12 Statistical functions. 84–85 Style Set menu. 87 Shortcut key. 115 Splitting. 286 Cells Definition. 286 Merging. 210 Styles (PowerPoint) Picture. 93–94 New. 110–111 Splitting. 291 Table (Word) Adding text. 97 Styles (Excel). 30 System requirements. 110 Creating. 114–115 Combining. 317 Design view. 87 Styles task pane. 219–221 Creating. 294–295 Columns Adding. 40 Surface chart. 96 Subscript icon. 110–111 Changing height of. 85 Creating. 221 Table (PowerPoint) Basics. 342–343 Table (Excel) Converting range to. 112 Formatting. 88. 189 Status bar Customizing. 290–291 Aligning text within. 93.

368 Video tutorials. 104. 62–64 Styles. 219 Text Outline. slide. 49 U Underline icon. 331. 290 Table Tools tab. 32–33 Table. 256–257. 114–115 Tools. 155 Tools Formatting. 93 User interface (Excel). 115. 30. 198 Title. 43. 84 Text Adding. 303 Presentation. 206 Text Shadow. 104 Top and bottom wrapping style. 148 Removing buttons from. 106–107 Working with. 38 Clipboard. 120 Page. 39–40 Flow. 172 Text frame. 310–313 Worksheet. 269 V Values. 289. 40 Underline tool. 413 Templates Creating new document from. 268 Description. 84–85 Table (Word). 262 Theme Adding. adding. 56–58 Word. 4. changing. 98 Customizing. 276–279 Publication. 33–34. 66–67 Copying and pasting. xxv . Data Validation. 337–339 Definition. 391–392 Resizing. 260–262 Triple space option. 202 Video notes. 16–17 Database. 251 Through wrapping style. 251 Applying. 259–266 Table Adding. 264–265 Connecting. 104 Table Style menu. 159 Vertical axis Definition. 106–107 Aligning in cells. 291 Text (Publisher) Flowing. 245–246 Shaped. 310–313 Saving. 172 Time setting. 374. 272. 131 Tight wrapping style. 30–36 Wrapping around an image. 304 Text Box icon. 374 Publisher. 79–81 Formatting. 152–154. controlling. 380–381 Hot keys. 391–392 Animation added to. 168– 170 Emphasizing. 2 Tasks (Outlook). 270–271. 36. 166 Undo icon. 310–313 Definition. 245–246. 116 Table Tools Layout tab. 179–180 Text (PowerPoint) Animating. 32 Selecting. 6 Presentation. 131 Time format. 49 2½ space option. 394 Text length setting. 378–379 Workbook created from. 158–159 Text (Excel).Styles. 355–356. Data Validation setting. 293 Tabs Paragraphs. 393–394 Formatting. 278 Text In Overflow button. 276–277 Shape style. 219 Toggling between documents. 262–263 Slide. 276–279. 131 Transitions. 393 Formatting. adding. 19. 35–36 Columns. 40 Undo button. 99–101. 275 Toolbar. Quick Access Customizing. 39–40 Graphics. adding. 152–158 User interface (PowerPoint). 288–289 Aligning. adding to. 322. 3. 392–393 Text (Word) Case. 131 Text boxes Adding to. 245 428 Microsoft Office 2010 Digital Classroom Text format.

176–177 Formatting Cells. 140–141. 157–158. 2. 157–158 Formatting. 238–239 Manipulating. 217–219 Exploring. 190–191 Operand. formatting for. 159 AutoSum. 191– 192 Resizing. 165–166 Editing. 183 Averages. 214–216 Summarizing with subtotals. 371 What-If Analysis icon. 219 WordArt. 178–180 Deleting. 176–177 Working with. 32. 165–166 Inserting. Data Validation. 140–141. 168–170 Data. 164–165 Shading. 306–307 WordArt icon. 151–152 Fonts Changing. adding. 368–370 Web Layout view. See Charts Deleting. 234–236 Pictures. 141–142. 222– 223 Validation rules. 225–227 Single fields. 186–187 Graphics Aligning. 214–215 Sorting. 302. 236–237 Clip art. 165 Entering. 187–188 Comparison. 180–181 Numbers. 194 Definition. 237 Importing. 182 Selecting. adding. 232–233 Moving to a new layer. sorting on. 121 WordArt tool. 195–196 Understanding. 183. 186–187 Copying. 191–192 Adding to table. 108 Web page. 120–122. 142. 227–228 PivotTable. 141 Columns Adding. 178–180 Chart conversion. 170–172 Format painter. 215–216 PivotChart. 180 Text. 156 Template. 158–159 Working in. 142. 107–108 View options. 163–173 Fill color. 142–143. 170–172 Pasting. 140–141. 116–117 Arithmetic. 350 W Watermark. 186 Function added to.View Gridlines. 139–140 Numbers. 168–170 Data Aligning. 168–170 Range. 186 Operator. 170–172 Merging. 165. 246–247. 193–194 Basics. 180–181 Selecting. 186 Autosum. 249–251 Index 429 . 32 View tab. 74–75 . 157–158 Font color. 158–159 Worksheet Area. 183 Copying Word document and pasting into. 238–241 Grouping. 232 Workbook Generating new workbook from existing one. adjusting. 179 Formulas Adding row or column of numbers. 222 Whole number setting. 192–194 Building. 165 Sum. 167. 180–181 Cells Copying and pasting. 167 Exporting to Word. 186–187 Range names used in. 222 What-If Analysis menu. sorting on. 22–23 View Side by Side option. 181 Deleting. 180–181 Width. 239–242 Screenshot. 151 Borders. 156 Saving. 128 Web clipping. 164 Naming.wav file. 223–225 Multiple fields. 141–142.

251 Worksheet menu. 17–18. 191–192 Columns. 31 View options. 154 430 Microsoft Office 2010 Digital Classroom . 182–183 Sum. 182 Sorting data in. 180–181 Filtering. 245–246 Theme. 380 Zoom (Word). 157 Range Converting into a table. 211 Text. 166 Inserting. adding. 142. 248–249 WordArt. formatting. 296 Z Zoom (Excel). 147–150 Workspace (PowerPoint). 170–172. 191–192 Resizing. 156 Numbers Adding. 148 Exploring. 139–140 Numbers. 20–22 Status bar. 170. adjusting. 214–216 Rows Adding. 232 Shapes. 219–220 Creating. 181 Deleting. 131 Wrap Text icon. 195–196 Sorting. 179–180 Text boxes. 17–23 Ribbon. 142 Formatting. 216 Width. 199. 141 Sparkline graphics added to. 23 Zoom to Page icon. 22–23 Wrapping text around an image. 246–247 Naming. 131 X XY chart. 155 Zoom (Publisher). 254 Workspace (Word) Customizing.Selecting. 216–217 Name. 183 Opening. 158 Workspace (Excel) Backstage view. 187 Page setup options. adding. 242–244 SmartArt.

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