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REQUEST FOR QUOTATION (RFQ)
Subject: SUPPLY OF BELT FEEDERS Attention to:
Mr. MARCOS SIERRA M/s FELGUERA GRUAS INDIA PRIVATE LIMITED 3rd Floor, No.10-50-24/A, Sravya Manor, Siripuram, Visakhapatnam - 530 003 Phone: +91 (0) 89 1255 8343/44 Fax: +91 (0) 89 1255 8345 Email: firstname.lastname@example.org Date:- 17-10-2012
Reference: 19260007-RFQ-006 Project:
FERTILIZER HANDLING SYSTEM AT KAKINADA SEAPORT
Page 1 of 7
Felguera Gruas India Private Limited 3rd Floor, No.10-50-24/A, Sravya Manor, Siripuram, Visakhapatnam - 530 003, Andhra Pradesh - India Phone: +91 (0) 89 1255 8343, +91 (0) 89 1255 8344, Fax: +91 (0) 89 1255 8345
1 2 3 4 5 Document ref. supplying and erecting such equipments and plants. Subject 0 0 0 0 0 Technical Specification General Quality Requirements For Supplies General requirements of quality and safety for contracts/ Orders that imply construction at site Surface treatment and protective coatings List of makes Date 17. FGA has a large number of references on bulk handling projects and long experience designing. Stacker and Reclaimers.India Phone: +91 (0) 89 1255 8343. 007-ETC-006 Rev. +91 (0) 89 1255 8344. Sravya Manor. including wide range of Shipunloader.09. Fax: +91 (0) 89 1255 8345 .530 003. Shiploaders. Otherwise. Siripuram. etc as per various International Standards. mining and mineral processing areas among others. Supply. Erection. we would be really pleased if you could submit your best quotation in price and delivery time for the following: Supply of 02 nos of belt feeders according to the technical specification and documentation mentioned below: The scope of the supplier include but it is not limit to the following points: Supply of 02 nos of belt feeders as per technical specification Submit all the drawings and calculations Transportation to 6th berth of Kakinada No. conveyors. Felguera Grúas India Private Limited (FGI) as subsidiary of Spanish company FGA which embraces all engineering activities and execution of turn key projects performed by our group in the bulk material handling. Wagon Loading and Unloading solutions. Commissioning and Testing of Fertilizer handling system for 6th Berth of Kakinada Seaport With reference to this project. Visakhapatnam . deviations must be clearly marked and identified on the offer.10-50-24/A.11 Mar 2011 Feb 2011 FGI-EC-001 FGI-EC-002 19260007-PRC-GNR-GNR0003 11-1-056 Annex 2 In case that the bidder could not comply with any part of above mentioned Technical Specifications. We have been awarded with following project: Engineering. it will be understood that quotation is strictly according to technical requirements mentioned on above documents. Page 2 of 7 Felguera Gruas India Private Limited 3rd Floor.19260007-RFQ-006 Dear Sir. No. Andhra Pradesh .
India Phone: +91 (0) 89 1255 8343.Form of Payment and Invoicing Payments shall be done by bank transfer or cheque 45 days upon receipt of correct and approved invoices at FGI offices in Visakhapatnam. without having to let the SUPPLIER on default. Sravya Manor. No. 2.530 003. From the fourth week on. Visakhapatnam . as corresponding to them. Page 3 of 7 Felguera Gruas India Private Limited 3rd Floor. Currency for Payments: Indian Rupees (INR). +91 (0) 89 1255 8344. Andhra Pradesh . This penalty shall be automatically applied.Delivery Time Delivery time shall be according to following schedule: CONCEPT Supply of 02 nos of belt feeders DATES 3 months from the LOI The penalty for delay and non compliance of the delivery delay shall be 1% per week until the first three weeks. The SUPPLIER expressly allows FGI to retain any payment still pending from the application of the penalty and extra costs established in this Point.. The penalty shall be autonomous and independent of any other responsibility in which the SUPPLIER can incur in the execution of the present contract and/or order of purchase and the damages that FGI could claim for any cause. like extra costs originated in FGI for the supply of products / services with “NON CONFORMITIES” non-compliance / deviations of the quality.Delivery Conditions and Transport INCOTERMS 2000 DDP Offer of the Supplier shall include free of cost custody and storage time of the supply at the Supplier’s workshop up to two months after supply is ready for delivery. Siripuram..19260007-RFQ-006 Following conditions must be considered in your quotation: 1. Fax: +91 (0) 89 1255 8345 . 3. 2% per week shall be applied until a maximum of 10%.10-50-24/A..
Deadline for Submission of Quotations Quotation as per terms mentioned above must be sent before October 30th .Quality Dossier Provisional Acceptance Certificate duly signed in accordance with the Contract. Andhra Pradesh . Page 4 of 7 Felguera Gruas India Private Limited 3rd Floor.19260007-RFQ-006 4. +91 (0) 89 1255 8344..Paymet Form PAYMENT 20% Advance payment against ABG 70% After dispatch of the material 10 % Provisional acceptance certificate and submission of WBG DOCUMENTS Invoice – Advance payment Invoice .10-50-24/A. Siripuram. Applicable taxes to be specified and quoted separately. No. Period of validity: From the date of issue of the first invoice until 30 days following the satisfactory acceptance of the Scope and in any case before the issuance of the Warranty Bond (b) Warranty Bond Value: 10% of Total Contract Price.India Phone: +91 (0) 89 1255 8343.530 003.Warranty Supplier shall warranty every supply up to 36 months after Provisional Acceptance of the equipment by the Owner. following Bank Guarantees should be issued by the Supplier to FGI (a) Perfomance Bond Value: 10% of Total Contract Price.Bank Guarantees Quotation shall consider that.. Visakhapatnam .. 2012 indicating our reference 19260007-RFQ-006 7.. Sravya Manor. Fax: +91 (0) 89 1255 8345 .Price Price including in the quotation shall be firm and fixed. Period of validity: From the satisfactory acceptance of the Scope until the end of the Warranty period 6. in case of award. 8..FGI Supervisor report Approbation of Owner inspector of the Works Invoice . 5.
9. latest 29th of the month. The Supplier shall hand over. following documents should be enclosed to the quotation in order to consider it as complete: (a) Detailed bar schedule for the fabrication (b) Catalogues and Photographs. Andhra Pradesh . Fax: +91 (0) 89 1255 8345 . belong to the Exclusive Property of FGI. covering 10% of the total order and valid until the end of the warranty period must be provided. using the programme “Microsoft Project”.. Upon signature of the contract. of the above mentioned documents. This report/programme must include as well specification for the tests and samples to be carried out in accordance with the Quality Plan and IPP’s. in software support. Siripuram. weekly updated. Contractor will issue to FGI the “Monthly progress report”. Performance Bank Guarantee in the form of an irrevocable bank bond. Sravya Manor. including at least the following chapters / information: (a) Charts and detailed descriptions of progress (UPDATED SCHEDULE) Page 5 of 7 Felguera Gruas India Private Limited 3rd Floor.10-50-24/A. (c) List of References for similar Supplies. at least. together with confirmation of the order.530 003.India Phone: +91 (0) 89 1255 8343. The metal-mechanical Contractor shall prepare a detailed planning of all activities and works. +91 (0) 89 1255 8344. In case that Purchase Order is issued.Documents to be enclosed with Quotation In addition to documents required by Technical Specifications and Quality Requirements applicable on RFQ. Visakhapatnam . No. Every month. which shall include manpower resources.19260007-RFQ-006 The payment shall be realized 45 days after the reception by FGI. an official Declaration of Exclusive Property that establish that all the material that the Supplier is buying for this specific Contract as well as all the commercial components and/or commercial effects supplied by FGI. following documentation shall be provided not later than 15 days after issuance of the Purchase Order for approval of FGI: (a) (b) (c) (d) Planning Inspection Points Program Quality Assurance Plan Monthly Progress Report Format All above mentioned documents shall be in English language only. materials and production means required in order to comply with main Schedule provided at the initial stages of the contract.
India Phone: +91 (0) 89 1255 8343. as follows: Final formats of documents b. should you have any queries or comments relating to this quotation. (c) Should there be any conflict or discrepancy in or among the applicable documents.10-50-24/A. (b) In the event that you decline to quote or the order is placed elsewhere. c.. (iii) Tests (d) Copies of quality assurance documents. percentage progress and the actual or expected dates of: (i) Commencement of manufacture. Visakhapatnam . test results and certificates (e) List of Variations (f) Comparisons of actual and planned progress.Validity of Quotations Quotation shall be valid for 30 days from the offer date. (d) Notwithstanding any information contained in the applicable documents. roughly. please refer them to the address above. The Works Programme and Delivery Delay for the metal-mechanical erection process shall be. 11. with details of any events or circumstances which may jeopardize the completion in accordance with the Contract. Siripuram. all documents which we have supplied for inquiry purpose must be returned to FGI. Fax: +91 (0) 89 1255 8345 . please notify us immediately.Notes (a) All charges incurred during the preparation of your quotation and negotiation in relation with this inquiry shall be borne by the bidder. (ii) Contractor’s inspections. Sravya Manor. format.19260007-RFQ-006 (b) Photographs showing the status of erection activities (c) For the erection of each main item. Page 6 of 7 Felguera Gruas India Private Limited 3rd Floor. Andhra Pradesh .. size and quality approved by FGI. +91 (0) 89 1255 8344.530 003. No. e and f mentioned above along with necessary drawings must be delivered together with supply as per quantity. you must obtain all information necessary to submit your quotation. Further. 10.
Fax: +91 (0) 89 1255 8345 . with very best regards. Andhra Pradesh . Marcos Sierra Project Manager Page 7 of 7 Felguera Gruas India Private Limited 3rd Floor. No.530 003. Looking forward to hear from you. Siripuram.India Phone: +91 (0) 89 1255 8343.10-50-24/A. Visakhapatnam . Sravya Manor.19260007-RFQ-006 (e) The inquiry number mentioned above must be clearly indicated in your quotation and other documents attached thereto. +91 (0) 89 1255 8344.
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