To provide areas with written operational guidance for delivering learning and skills provision for offenders in the community in 2004/05.

Probation Circular
REFERENCE NO: 12/2004 ISSUE DATE: 12 February 2004 IMPLEMENTATION DATE: 1 April 2004 EXPIRY DATE: 1 April 2009 TO: Chairs of Probation Boards Chief Officers of Probation Secretaries of Probation Boards Regional Managers Regional What Works Managers CC: Board Treasurers AUTHORISED BY: Martin Copsey, Head of Community Reintegration ATTACHED: Appendix A: Operational Guidance

From 1 April 2004 areas are to implement the revised arrangements for delivering skills provision to offenders in the community. A copy of the new operational guidance is attached at Appendix A. Areas are advised to develop systems and procedures in order to be ready to implement the new arrangements from 1 April 2004.

Local responsibility for learning and skills provision for offenders in the community is to transfer from the Home Office to the DfES from April 2004. The Learning and Skills Council (LSC) will assume responsibility for the planning and funding of education (Skills for Life) for offenders in the community in England. Different arrangements will be made in Wales. RELEVANT PREVIOUS PROBATION CIRCULARS PC11/2004 – Basic Skills Monitoring CONTACT FOR ENQUIRIES Queries and/or advice on the attached guidance can be obtained by telephone or email from: Laura Fairweather – 020 7217 0680/1 or laura.fairweather@homeoffice.gsi.gov.uk Roger Stevens – 020 7217 8283 or roger.stevens@homeoffice.gsi.gov.uk

National Probation Directorate
Horseferry House, Dean Ryle Street, London, SW1P 2AW General Enquiries: 020 7217 0659 Fax: 020 7217 0660

Enforcement, rehabilitation and public protection

1. The Social Exclusion Unit’s (SEU) report on Reducing Re-offending in 2002 highlighted the role of education and training as a means of providing offenders with alternatives to crime. As part of a strategy to improve the quality and quantity of education and training available to offenders, Ministers have sought to encourage a closer working relationship between the NPS, OLSU and the LSC, at local and national level.

2. The operational guidance reflects the work of the joint DfES/NPD/LSC Project Board established by the DfES in July 2003 to ensure a smooth transition of policy responsibility from the Home Office to the DfES. In addition to the attached operational guidance further information and guidance will be provided at 6 regional briefing events, which are to be held on/at: 23 February 25 February 27 February 2 March 4 March 5 March - Taunton - Nottingham - London - Wales - Manchester - York

Local NPS and LSC areas have been invited to attend one of these events and have been asked to nominate 3 staff who are involved in the management and/or delivery of basic skills to attend.

3. The operational guidance sets out arrangements for 2004–05, designated as a transition year, and anticipates the arrangements required for 2005–06 and beyond. It sets out the policy, funding and planning arrangements for staff in local National Probation Service (NPS) areas and Learning and Skills Council (LSC) staff in local and national offices. NPS and Local Learning and Skills Councils should adhere to the principles set out in this guidance so that: • • • there is national consistency in the approach taken to partnership working minimum disruption is experienced by learners opportunities for offenders in the community to access educational provision are maximised.

4. Local NPS and LSC areas will be jointly responsible for the planning and delivery of current basic skills provision and for appropriate local expansion and development of that provision. Areas are therefore advised to develop systems and procedures in order to be ready to implement the new arrangements from 1 April.

PC 12/2004 – Learning and Skills provision for offenders in the community: Operational Guidance

Appendix A

LEARNING AND SKILLS PROVISION FOR OFFENDERS IN THE COMMUNITY OPERATIONAL GUIDANCE Introduction 1 This operational guidance sets out policy, funding and planning arrangements for Learning and Skills Council (LSC) staff in local and national offices and for staff in local National Probation Service (NPS) areas. The guidance relates to the transfer of policy responsibility from April 2004 of learning and skills provision for offenders in the community, in England, from the Home Office to the Department for Education and Skills (DfES). 2 The guidance reflects the work of the joint DfES/NPD/LSC Project Board established by the DfES in July 2003 to ensure a smooth transition of policy responsibility from the Home Office to the DfES. In addition to this guidance further information will be provided at regional briefing events to be held in February/March 2004. 3 For further general information on the contents of this guidance, please email Lynn Macqueen or Sue O’Hara at the LSC National Office and/or Roger Stevens or Marcus Smart at the National Probation Directorate (NPD). Rationale for Transfer 4 The driving force behind the transfer of responsibility is the anticipated benefits to the learner/offender. Partnership between the NPS and LSC will bring together the joint expertise of both organisations and will enable the creation of a greater range of educational opportunities for offenders in the community, including many delivered in mainstream settings. Exposure to such opportunities will, it is hoped, encourage offenders to explore further educational provision as well as vocational programmes. 5 The partnership will also allow for planned progression and, as far as can be arranged, seamless transfer from education delivered under supervision, to mainstream learning and training activities. The new relationship will assist both organisations to tackle the bureaucratic and administrative hurdles that can become barriers to learning for offenders. 6 The experience of success as a learner can provide for an offender the motivation necessary to turn from a life dominated by crime. Having begun the process of education in custody or under supervision, offenders can now be assured that mainstream opportunities will be made available to meet their needs in the wider community.


Background 7 The Social Exclusion Unit’s (SEU) report on Reducing Re-offending (2002) highlighted the role of education and training as a means of providing offenders with alternatives to crime. As part of a strategy to improve the quality and quantity of education and training available to offenders, Ministers have sought to encourage a closer working relationship between the NPS and the LSC, at local and national level. 8 As a result of the changes proposed, from April 2004 the LSC will take on responsibility for the planning and funding of education for offenders in the community in England1. Different arrangements will be made in Wales, as the remit of the DfES and LSC does not extend there. Further information on NPS areas in Wales can be obtained by contacting Roger Stevens or Marcus Smart at the NPD. 9 This guidance sets out arrangements for 2004–05, designated as a transition year, and anticipates the arrangements required for 2005–06 and beyond. 10 Local LSCs and local NPS areas should adhere to the principles set out in this guidance so that: • • • 11 there is national consistency in the approach taken to partnership working minimum disruption is experienced by learners opportunities for offenders in the community to access wider educational provision are maximised.

The arrangements outlined in this guidance draw on the following sources: • • • • NPS: Audit of Probation Area Arrangements for Basic Skills 2001–02 NPS: Performance Report 8 2002-03 Joint Protocol between NPS and LSC 2003 Survey carried out by the Learning and Skills Development Agency (LSDA) in July 2003 of NPS basic skills delivery.

12 All the above documents have been circulated to local LSCs and NPS areas. Executive Directors have been updated on the progress of the project through regular reports to the Skills and Adult Programme Board and Adult Learning Committee. Chief Officers have received communications from the NPD. 13 In addition, local LSCs and NPS areas should note that the Adult Learning Inspectorate (ALI) has been commissioned to carry out a review of NPS education

Offenders in the community are those on statutory supervision to the Probation Service, including all community sentences and those released on licence from prison.


provision. Local LSCs and Probation areas will want to see the review and make sure that their Partnership Plans are consistent with the key points identified by ALI. The review is expected to be published by the end of February 2004. 14 Local LSC and NPS areas will be jointly responsible for the planning and delivery of current basic skills provision and for appropriate local expansion and development of that provision. Local LSC Executive Directors will be accountable for the funds allocated to them for offender related work. 15 The LSC nationally will continue to work with local LSCs in developing a national approach to work with offenders. The NPD will continue in its current role in relation to local NPS areas. 16 This guidance is set out in 5 parts: • • • • • Policy context Funding, targets and data collection Planning guidance Contracting and procurement information Quality

with two annexes: • • Annex A provides essential data on funding and targets Annex B sets out a template for Partnership Plans.

Part 1 - Policy Context
17 The vision behind the transfer of funding and the development of the partnership between the LSC and the NPS is: …that offenders according to need should have access to education and training in the community which enables them to gain the skills and qualifications they need to hold down a job, play a positive role in society and provide them with an alternative to crime (Offenders’ Learning and Skills Unit (OLSU) delivery plan 2003) 18 The aims of the partnership between the two organisations should be to: • • • increase demand for learning by offenders and improve levels of basic literacy and numeracy develop, enhance and improve provision for offenders improve retention and achievement by those who begin courses while under supervision


• • • • 19

create stronger links and transition arrangements with mainstream providers develop greater understanding on the part of providers of the needs of offenders in the community improve quality pilot activities in order to develop future policy.

The key tasks for the LSC and the NPD both nationally and locally will be to: • • • • • develop an understanding of each other’s work create protocols for joint working, strategically and operationally deliver quality provision which meets agreed targets monitor progress maximise the benefits of the partnership in preparation for the introduction of new sentencing arrangements.

Enhanced Community Punishment Orders 20 It is important for local LSCs to note that in October 2003, the Home Office launched the Enhanced Community Punishment Order (ECP). These ECP orders combine elements of punishment, reparation and rehabilitation with skills accreditation. ECP is a development of the existing sentence of Community Punishment and is designed to maximise the opportunities for learning. The rehabilitation element is likely to include education and training, and local NPS areas will want to discuss with local LSCs the possibility of funding of Guided Skills Learning (GSL) within ECP orders. 21 Guided skills learning forms part of ECP orders and is targeted at offenders with poor employment related skills. In order for an offender to qualify it needs to be evident that a poor record of stable employment is a contributing factor in their offending. The level of learning must be above the level of skill already obtained by the offender and the offender must be motivated and agree to undertake the learning. 22 Guidance on the funding of such provision is to be found in the LSC’s Funding Guidance for Further Education in 2003/04, paragraphs 219–225. 23 In addition, the Criminal Justice Act contains proposals for new sentences that will be served partly in the community and partly in custody. While in the community, offenders are likely to be eligible for LSC funded provision. 24 The whole area of work with offenders in the community is one that local LSCs will need to consider as part of the roll out of Strategic Area Reviews (StARs) within their local areas.


Part 2 – Funding, Targets and Data Collection
Funding 25 For 2004–05, the Project Board has agreed that £7.3 million (£7.9m for England & Wales) will transfer from the Home Office to the DfES for allocation through NPD. This will be for screening, referral and infrastructure costs. It will also include some delivery of learning programmes by contracts which continue beyond April 2004, as part of a transitional funding arrangement. These funds will be allocated to NPS areas through the NPD baseline and are to be ring fenced by NPS areas for this purpose. 26 An additional £9.4 million (£10m for England and Wales) will be allocated to the LSC for distribution to local LSCs. 27 For 2005–06, funding will be shaped by: • • the current ALI review (due February 2004) joint assessment of NPD baseline funding requirements, undertaken by OLSU, LSC and NPD. The assessment will be based on collated and analysed data and information on NPS areas’ responsibilities for screening and referral, and on local LSC responsibilities for assessment and learning programmes. This process will take place during the summer of 2004 and the results will inform the allocations for 2005-06. NPD will also develop a resource allocation methodology for local area basic skills infrastructure costs.

National Targets 28 Joint targets for starts and qualifications have been agreed at national level by the NPS and the LSC. It is recognised that these targets are challenging, but the figures for this year are not negotiable. 29 For 2004–05, these targets are: • • 32,000 starts2 8,000 qualifications (at any level).

30 LSC targets for this provision are set in the context of their contribution towards the basic skills Public Service Agreement (PSA) target. Local Targets 31 The NPD have allocated starts and qualifications targets to each NPS area, based on their national funding and allocation formula.

An NPS Start is defined as ONE of the following: • where an individual learning plan has been developed and agreed with the learner • where a learner has attended a ‘taster’ basic skills course • where a learner is still in basic skills provision after 2 sessions although the individual learning plan has not been completed.


32 Local LSCs should discuss and agree with their local NPS areas, the number of qualifications which will contribute towards their overall basic skills PSA achievement target. 33 Local indicative targets which have been distributed to local NPS areas are set out on the attached spreadsheet (annex A). It must be noted that this distribution is not based on actual performance. These targets are acknowledged to be challenging, particularly in those areas where NPS performance has been disappointing in terms of delivering qualifications to date. 34 A key aspect of the Partnership Planning process will be to identify weaknesses in achieving existing targets, and to develop strategies to improve that situation. 35 Where these local indicative targets cover areas that are not consistent with the local LSC area, lead LSC arrangements have been proposed and these are included in the spreadsheet. Final confirmation on a few lead LSCs are still awaited. 36 Responsibility for the achievement of targets is shared between the LSC and the NPS. Data Collection 37 The LSC and the NPD will in this transition year, each be required to report on progress made. The two organisations have had discussions to ensure that the data requests made of local LSCs and NPS areas are kept to a minimum 38 NPS areas will continue to submit a monthly return, details of which will be issued shortly by NPD. The information from the NPS basic skills monthly return will be used to populate the NPS delivery plan report to Ministers and the Commissioner, the NPS performance report and will subsequently be used to calculate the NPS performance link. The LSC National Office is satisfied that the information on this monthly return will also meet its reporting requirements. 39 The LSC would normally only request a quarterly return, but for simplicity, it has been agreed that the monthly return is copied to the lead LSC at the same time as it is sent to the NPD. The monthly data will assist local LSCs to understand progress being made towards targets and will feature in on-going discussions with the local NPS area. The NPD will provide the LSC National Office will a national overview of the data returns. 40 Local LSCs are asked to use the information contained in the monthly returns to create a quarterly return which is sent to Gary Broom at the LSC National Office. The LSC reporting timetable is as set out below: Reporting Periods Return Dates from NPS April to June Mid July July to September Mid October October to December Mid January January to March Mid April Local Returns to NLSC End July End October End January End April


41 Colleagues should be conscious of the possibility of “double funding” where mainstream providers are already delivering provision for offenders in the community under contract to the local Probation Service. During discussions to develop the Partnership Plan, colleagues should identify the full range of funding streams for offenders in the community. Local LSCs should advise providers that they may not draw down mainstream funding for learners whose provision is covered by a separate contract with the NPS or LSC. 42 In order to eliminate duplication and minimise the reporting burden, the ILR will not be used to collect individual learner/qualification aim data for this particular budget only. Please note that this does not affect situations where ILR is ALREADY used, such as ESF funded provision. 43 The use of ILR will be considered for provision from 2005–06 onwards.

44 The NPD is required to continue to report on the performance of local NPS areas, including their activities in screening and referring learners for provision. Details of quarterly milestones and projected achievements against targets are required to assist NPD in its reporting function 45 In addition, the NPD is planning to develop a new quarterly return from NPS areas, which will mainly provide additional data including information related to equality and diversity. Details and guidance for these returns will shortly be issued by the NPD in a Probation Circular (PC). 46 For further information on data collection, contact Gary Broom at LSC National Office and/or Ed Stradling at the NPD.

Part 3 – Planning Guidance
47 A key aspect of local delivery arrangements will be the development of a joint Partnership Plan for the education and training of offenders in the community, which builds on the expertise of the NPS area with this client group, and the full scope of the LSC’s planning and funding powers. 48 There should be in each area: • • a strategic link between Chief Officers and LSC Executive Directors an operational link between designated officers responsible for this work in local LSCs and local NPS areas.

49 The delivery of effective education for offenders in the community will be best achieved by the pooling of the expertise of the NPS and the LSC. Without the development of shared planning arrangements, the challenging achievement targets will prove difficult to meet. 50 The NPS already has a regional structure in place that includes an NPD Regional Manager (RM) and an NPD Regional What Works Manager (RWWM). Both RMs and RWWMs are involved in the performance management of NPS areas and in supporting the achievement of all NPS targets, including the basic skills targets. Many regions already have a regional NPS forum looking at education and training for offenders and /or basic skills. 7

51 Local LSCs also have networks which focus on the delivery of basic skills and the achievement of targets. It would be helpful to consider how these networks can be combined or rationalised in the future. The recent introduction of Regional Directors in the LSC will undoubtedly need to be reflected in the future network arrangements with the NPS. 52 The current national protocol agreed between the NPD and LSC (on Basic Skills) serves as a useful starting point for outlining the relationship between the two organisations. 53 Local LSCs and NPS areas are free to determine the nature and content of their own Partnership Plan, but to assist national consistency in the planning process, a template for the Partnership Plan is set out as annex B to this guidance. 54 The plans should be agreed and signed off by local LSCs and local NPS areas by end March 2004. 55 A copy of the agreed plan should be forwarded to Lynn Macqueen at the LSC National Office in Coventry, and to Laura Fairweather at the NPD to enable both the NPD and the LSC to form an overview of emerging provision. 56 The basis of the plan will be a full exchange of information, a close examination of the tasks with which the area is faced in terms of targets, the setting and agreement of target milestones and commitment from both organisations to achieve the tasks. The LSC will need to be made aware of the current position, including strengths and weaknesses, so that realistic planning can take place. 57 Partnership Plans should focus upon the delivery arrangements for 2004 05. During this transitional year, the LSC in consultation with NPD and OLSU will work to identify the longer term planning and funding arrangements for this activity. 58 For further information on planning, contact Keith Smith at LSC National Office or Laura Fairweather at NPS.

Part 4 - Contractual Arrangements/Procurement Funding/ Agreements
Contracting Guidance 2004-05 59 This section of the guidance has been produced to assist local LSCs in the contracting arrangements for Learning and Skills Provision for Offenders in the Community. It provides a summary of the key points and considerations to ensure that adequate contractual arrangements are in place for 1 April 2004, covering the period from 1 April 2004 to 31 March 2005. 60 As set out in this local operational/planning guidance, 2004-05 is the first year from which the LSC will take responsibility for the planning and funding of provision for Offenders in the community. Within the national policy framework for the delivery of this programme, local LSCs have been provided with as much flexibility as possible to allow for provision to be planned, delivered and funded in a 8

manner that meets local needs. This recognises that during the first year of the new arrangements, there may well be substantial differences to the current local infrastructure in terms of provider networks, delivery models and success rates. There may also be a variable level of transitional or ‘carry over’ activity that local LSCs will need to consider when agreeing plans, targets and funding levels. 61 Activity occurring within the first year will be set out in a local ‘Partnership Plan’ (a copy of the template for the ‘Partnership Plan’ is included within this operational guidance at annex B). The plan will act as a strategic document which sets out the main planning, operational and delivery issues for the period to 31 March 2005. To simplify the contracting process this plan can also be used as the basis of the specification that forms one of the schedules to the contract. Local LSCs should note that where contracting arrangements are being put in place direct with other providers a plan or similar specification must be agreed that sets out the activity to be delivered and funded. For some providers this may be an extension of ‘Skills for Life’ delivery plans. Where these plans or something similar do not exist at the provider level, a service specification must be agreed in line with the Councils guidance on procurement. Contracts 62 The approach to the management of contracts under this programme has been developed on the basis of existing principals of procuring educational provision/services. In all cases these principals should be followed unless stated differently in this guidance. 63 To assist local Councils with the management of contractual documents a list of agreed templates have been produced (these will be provided in the near future). These have been approved for use by the National Office and are based upon the existing templates currently in operation and are consistent with the single funding agreement principals adopted by the LSC. 64 The table below indicates which of the model contracts should be developed based on the potential different contract arrangements. In some local areas a mixture of these models may be needed where a number of Providers are contracted with directly. Consideration Contract will be direct with the local NPS area Contract direct with existing Providers (inc colleges, local authorities etc) Action Complete and issue ‘Conditions of Funding – Grant’ and ‘ Probation Service Conditions of Funding General Schedule’ Depending on provider, for Colleges issue ‘Financial memorandum Part 2 – Gen PS Schedule X); Local Authorities issue ‘ Probation Service Conditions of Funding General Schedule’; private Providers issue ‘Contract for Services Gen PS Schedule 1x and 2x. Issue ‘Contract for Services – Education and Training – General Terms and Conditions’, Schedules 1,2 and 3, and ‘Contract for Services Gen PS Schedule 1x and 2x.

Contract direct with new private Provider


New Providers 65 Due to the nature of existing arrangements, it is envisaged that there will be a number of different structures and contracting arrangements employed during the transition year. In some areas there will be a commitment to continue to support existing providers that may in the past have been contracted through the local NPS, whilst in others new or existing LSC providers may be used. 66 All providers that wish to receive LSC funding must meet the minimum financial and quality requirements of the Council. All new providers must meet the standards as set out in the new provider approval process. The Council is mindful however that during the first year there may be a number of existing NPS contracted providers who are currently not LSC approved providers but whose services are needed during the transitional year. In these cases we will exceptionally give these providers a one year special grace period in order to allow them to meet the normal contracting and inspection standards. Local Councils may however want to be more cautious about the activity undertaken by these providers and manage any risks accordingly. Funding and Payment Arrangements 67 Funding and payment arrangements are to be determined locally mirroring the principals of LID funding. Clauses may need to be removed from standard LSC contracting documentation depending on the payment method selected, such as profiled payments, monthly invoicing etc. Consideration must be given to the funding of any provision delivered by providers currently in receipt of other Council funding. In many cases existing providers may want to utilise participation funding (e.g. Further Education) to supplement or enhance the provision or support provided under this initiative. In such cases, local Councils must be mindful of any double funding issues by being clear about the provision or support being funded under each of the funding streams. 68 Payments should be requested using the local office payment template (currently called "LOCALPROGPAY V1-6"). The sub-nominal code to be used will be notified to you and should be entered directly or selected from the drop down list as for other payment requests. 69 Payments will be made using ordinary supplier codes (those beginning with S). These may or may not already be in existence and where a new code needs to be set up a standing data form, requesting a new supplier to be created, must be completed and returned to finance. Finance will then supply details of the supplier code, which must be entered into the template. The completed template must be approved in writing and a copy of the signed approval sent to finance authorising the upload of the template to CODA. More detailed guidance on the operation and use of local payment templates can be found in the document ‘LOCALPROGPAY instv1.4’. Management Information 70 Management information requirements have been agreed nationally and the collection template must be incorporated into the contractual documentation issued and referenced appropriately. Local LSCs will send quarterly returns to the


National Office, based on monthly data supplied by NPS. Evidence Requirements 71 Evidence requirements must be agreed and attached as a schedule to the contract. The nature of any such evidence will depend upon the services being provided or contracted for, but could include details and outcomes of initial assessments, learning plans, progress review records, details of any additional support required/provided, award accreditation/verification etc. Targets 72 Targets must be clearly set out including the numbers of starts and Achievements (particularly those contributing to the PSA Target). This will be needed at provider level where direct contracts are being agreed. Audit 73 Audit arrangements are expected to follow those currently in operation for LID funding. 74 For further information on LSC contracting, procurement and funding contact Keith Smith at the LSC National Office. Further Clarification 75 The following points should be noted: • 2004–05 is a transition year, which means that arrangements put in place for that year are not necessarily permanent • the purpose of the partnership between local LSCs and their local NPS areas is to improve the quality and quantity of education for offenders in the community. Specifically the purpose of the funds is to deliver the basic skills target, based on meeting the needs of learners who are also offenders. Appropriate provision for this group of learners may take many forms and is likely to include provision such as embedded basic skills and engagement activities. The funds may also be used to fund ‘guided skills learning’ within ECP orders the method of allocating the £9.4 million (£10m for England and Wales) has been to use data from NPS areas and allocate in the same proportions as used for the £7.3 million (£7.9m for England and Wales). These funds are to be used by local LSCs, (following discussions with local NPS areas) to develop new and different provision, to improve quality of provision and to develop the capacity of providers to deliver to this group of learners LSC staff will need to take account in agreeing delivery arrangements of the particular needs of this client group e.g. levels of risk posed. Arrangements for 1:1 provision on probation premises may have to be considered for some learners


Offenders do not form a homogeneous group of learners. Arrangements for delivery should take account of the needs of male and female offenders, people from all ethnic backgrounds, and those with disabilities £7.3 million (£7.9 million for England and Wales) baseline funding allocated to NPS areas will be used for screening and/or assessment, referral services, and for carrying forward any existing contracts with a termination date beyond April 04 and for infrastructure costs.

NPD Allocations 76 In December 2003 the NPD issued the NPS Budget Pack 2004/05 to NPS areas with details of the ring fenced basic skills baseline allocation to areas. 77 The NPD will produce detailed accounting guidance for local NPS areas in respect of allocations for 2004-05.

Part 5 - Quality
78 Provision delivered by existing LSC funded providers will be eligible for ALI inspection (using the Common Inspection Framework) and Provider Performance Review. This will ensure that the quality of education and training, and standards achieved by learners fulfils LSC requirements. Providers will also need to demonstrate the quality of management, leadership and curriculum training areas as well as quality assurance and continuous improvement. Regional Events 79 There will be a number of events held in February/March 2004 to which local LSC and NPS areas will be invited. The purpose of these events will be to enable detailed discussions on the arrangements for the transition year to take place. Details of these events are as follows: 23 February – Taunton 25 February – Nottingham 27 February – London 4 March – Manchester 5 March – York 80 NPD has also organised a similar event for NPS areas in Wales on 2 March in Bulith Wells. 81 An invitation letter has already been sent to NPS Chief Officers and LSC Executive Directors requesting nominations of appropriate representatives at the events. NPS and partner LSC areas should attend the same event to enable them to begin, or continue their joint planning 82 Throughout the transition year 2004–05, there will be opportunities to provide feedback about emerging issues and problems, so that a consistent national framework can be developed for 2005-06 and beyond.


Annex A
LEARNING AND SKILLS COUNCIL Indicative Funding for National Probation Service Basic Skills - VERSION 3 England 2004-05
* LEAD ARRANGEMENTS SUBJECT TO CONFIRMATION * Target qualifications Assumed contribution to PSA Target Baseline funding direct to NPS areas £000 188.00 76.00 85.00 141.00 74.00 128.00 195.00 79.00 105.00 187.00 70.00 221.00 109.00 149.00 214.00 225.00 131.00 86.00 99.00 83.00 92.00 169.00 135.00 84.00 95.00 164.00 117.00 240.00 59.00 140.00 74.00 444.00 269.00 268.00 225.00 473.00 362.00 1312.00 7367.00 Baseline funding direct to NPS areas Additional funding to lead LLSC £000 246.69 94.27 107.64 173.12 89.61 171.15 244.85 100.06 136.88 236.42 85.29 281.77 124.32 194.47 255.71 301.61 170.89 102.94 129.52 103.44 106.65 226.38 188.89 95.82 106.71 204.74 156.57 287.83 72.71 178.10 88.56 630.35 372.87 342.39 311.90 649.55 500.64 1510.66 9381.97 Additional funding £000 Target starts


NPS Area
Avon & Somerset Bedfordshire Cambridgeshire Cheshire Cumbria Derbyshire Devon & Cornwall Dorset County Durham Essex Gloucestershire Hampshire Hertfordshire Humberside Kent Lancashire Leicestershire & Rutland Lincolnshire Norfolk Northamptonshire North Yorkshire Nottinghamshire Staffordshire Suffolk Surrey Sussex Teesside Thames Valley Warwickshire West Mercia Wiltshire Greater Manchester Merseyside Northumbria South Yorkshire West Midlands West Yorkshire London England Total

Proposed lead LLSC

Other LLSC(s) involved ("feed" LLSCs)
789 302 344 554 287 548 784 320 438 757 273 902 398 622 818 965 547 329 414 331 341 724 604 307 341 655 501 921 233 570 283 2017 1193 1096 998 2079 1602 4834 30022 Target starts

West of England* Somerset Bedfordshire & Luton Cambridgeshire Cheshire & Warrington* Greater Merseyside Cumbria Derbyshire Devon & Cornwall Dorset Tees Valley County Durham Essex Gloucestershire Hampshire & IoW Hertfordshire Humberside Kent & Medway Lancashire Leicestershire* Lincolnshire & Rutland Lincolnshire & Rutland Norfolk Northamptonshire North Yorkshire Nottinghamshire Staffordshire Suffolk Surrey Sussex Tees Valley Milton Keynes, Oxon & Bucks* Berkshire Coventry & Warwickshire Herefordshire & Shropshire Worcestershire* Wiltshire & Swindon Greater Manchester Greater Merseyside Tyne & Wear* Northumberland South Yorkshire Black Country West Yorkshire East London* Birmingham & Solihull North London, South London, West London, Central London

197 75 86 138 72 137 196 80 110 189 68 225 99 156 205 241 137 82 104 83 85 181 151 77 85 164 125 230 58 142 71 504 298 274 250 520 401 1209 7506 Target qualifications

118 45 52 83 43 82 118 48 66 113 41 135 60 93 123 145 82 49 62 50 51 109 91 46 51 98 75 138 35 85 43 303 179 164 150 312 240 725 4503

WALES 2004-05


Dyfed-Powys Gwent North Wales South Wales Wales totals England & Wales Totals



271 421 392 893 1978 32000

68N/A 105N/A 98N/A 223N/A 494 8000

79.00 108.00 109.00 237.00 533 7900

84.78 131.69 122.52 279.04 618 10000


Points in clarification of Annex A Local Information on Funding and Targets The guidance in this section relates to the spreadsheet attached as annex A. The spreadsheet provides an indicative allocation to local NPS areas in relation to the £7.3 million and to local LSCs in relation to £9.4 million The following points will be helpful to colleagues in understanding the context of the information provided. Unlike the DfES/LSC, the Home Office/NPD responsibilities include Wales. Additionally, NPS and LSC areas do not match in all cases. Where an NPS area is covered by more than one LSC area, or vice versa, the spreadsheet identifies this and proposes a LEAD LSC arrangement. This is designed to ensure clarity about local links. In terms of the spreadsheet contained at annex A: • • • • • • • Column 1 details the local NPS areas Column 2 details the LSC’s proposed lead local LSC. These have been proposed based upon NPD advice. Column 3 details those local other LSCs whose area is covered, in whole or in part, by the local NPS area Columns 4 and 5 detail the Starts and Qualifications targets Column 6 demonstrates the contribution of these achievements towards the LSC’s PSA target for basic skills Column 7 details the baseline funding to each local NPS area made by the NPS Column 8 contains details of the level of funding to be transferred from the LSC to the designated lead local LSC

N.B. Local NPS areas will be able to provide lead local LSCs with an indicative breakdown of volumes by local LSC area to aid planning. It will be important that where more than one LSC is involved in an area, there is a link between the lead and other LSC(s). The link might include the following activities: • • • • • staff from both LSCs to be involved in discussing the proposed learning arrangements discussions to ensure that any feature of the non lead LSC is accounted for (e.g. rurality) the need to link with other partners and offender related infrastructure (e.g. Job Centre Plus) sharing of information sharing in monitoring.


Annex B NPS/LSC PARTNERSHIP PLAN The plan is to be completed jointly by the two organisations. Please note that a copy should be sent to Lynn Macqueen at the LSC National Office and to Laura Fairweather at the NPD, by the end of March 2004. NPS Area: Total 04-05 allocation: Joint 04-05 target – starts: Joint 04-05 target – qualifications: Identify provision rolling forward into 04 –05 (Contract or partnership arrangements for delivery of assessment and/or teaching)

Identify provision/contracts ceasing from end 2003- 04


Review and evaluate existing provision – what works?

Assessment of the current position in relation to 2003-04 targets – analyse reasons for missing targets (specifically what has been the main reason for missing targets)

Plans to meet targets – consider strategies at all stages of the learner’s involvement.


Set out the Partnership’s plans for provision in 2004–05

Assessment of the position in relation to supply of and demand for provision. Are existing providers delivering? Are new providers needed? How can demand for provision be increased, managed and monitored?

Outline of how planned provision will respond to equality and diversity issues


Identification of any need for capacity building within the organisations and providers

Review of the data currently available to each organisation and required by national bodies

Identification of how the partnership will be supported. Who has responsibility for what? How will contracts be managed?


Local LSCs and NPS areas should discuss arrangements for the following: Initial assessments. Local NPS areas should provide details on specialist assessment for dyslexia and other disabilities

Quality assurance arrangements

Probation Service Infrastructure requirements


Strategies to increase referrals, retention and achievements

Sharing of data and tracking learners

Protocols between the organisations


Detail dates for quarterly reviews of the partnership plan

Milestones to be achieved by quarter including projected target achievements: (detail significant milestones to be achieved, e.g. projected target achievements, staff training completed, monthly access to the national tests in place, etc.) 1st Quarter Milestones Starts: Quals 2nd Quarter Milestones Starts: Quals 3rd Quarter Milestones Starts: Quals 4th Quarter Milestones Starts: Quals

Signed: …………………………………………………...… (Chief Officer) Date: …………………………….. Signed: ……………………………………………………...(Executive Director) Date: ……………………………….