Adobe Acrobat Capture 3.

 2000 Adobe Systems Incorporated and its licensors. All rights reserved. Adobe Acrobat Capture Getting Started Guide This manual, as well as the software described in it, is furnished under license and may be used or copied only in accordance with the terms of such license. The content of this manual is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by Adobe Systems Incorporated. Adobe Systems Incorporated assumes no responsibility or liability for any errors or inaccuracies that may appear in this book. Except as permitted by such license, no part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, recording, or otherwise, without the prior written permission of Adobe Systems Incorporated. Adobe, the Adobe logo, Acrobat, the Acrobat logo, Acrobat Reader, and Acrobat Exchange are trademarks of Adobe Systems Incorporated. Microsoft, Windows, and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the U.S. and other countries. All other trademarks are the property of their respective owners. U.S. Patents 4,837,613; 5,185,818; 5,625,711; 5,634,064; 5,729,637; 5,737,599; 5,754,873; 5,781,785; 5,819,301; 5,832,530; 5,832,531; 5,835,634; 5,860,074; 5,930,813; Patents pending. This product contains an implementation of the LZW algorithm licensed under U.S. Patent 4,558,302. The Proximity/Merriam Webster databases 1993, 1984, 1990, Merriam-Webster, Inc.; 1984, 1990, 1993, 1994, 1997, All Rights Reserved, Proximity Technology Inc. The Proximity/Franklin Electronic databases 1994, Franklin Electronic Publishers, Inc.; 1994, 1997, All Rights Reserved, Proximity Technology, Inc. The Proximity/William Collins database 1990 William Collins Sons & Co. Ltd.; 1990, 1997, All Rights Reserved, Proximity Technology Inc. The Proximity/Yzaguirre i Maura database 1991, Dr. Lluis deYzaguirre i Maura; 1991, All Rights Reserved, Proximity Technology, Inc. The Proximity/Munksgaard database 1990, Munksgaard International Publishers Ltd.; 1990, All Rights Reserved, Proximity Technology, Inc. The Proximity/Van Dale database 1990, 1995, 1997 Van Dale Lexicograe DV; 1990, 1996, 1997, All Rights Reserved, Proximity Technoloy, Inc. The Proximity/IDE databases 1990, IDE a.s.; 1990, All Rights Reserved, Proximity Technoloy, Inc. The Proximity/Hachette database 1992, Hachette; 1992, All Rights Reserved, Proximity Technology, Inc. The Proximity/Text & Satz Database 1991, Text & Satz Datentechnik; 1991, All Rights Reserved, Proximity Technology, Inc. The Proximity/Bertelsmann database 1997, Bertelsmann Lexikon Verlag; 1997, All Rights Reserved, Proximity Technology, Inc. The Proximity/Russican database 1993 1995, Russican Company Ltd.; 1995, All Rights Reserved, Proximity Technology, Inc. The TWAIN Toolkit is distributed as is. The developer and distributors of the TWAIN Toolkit expressly disclaim all implied, express or statutory warranties including, without limitation, the implied warranties of merchantability, noninfringement of third party rights and tnesss for a particular purpose. Neither the developers nor the distributors will be liable for damages, whether direct, indirect, special, incidental, or consequential, as a result of the reproduction, modication, distribution or other use of the TWAIN toolkit. Written and designed at Adobe Systems Incorporated, 345 Park Ave, San Jose, CA 95110-2704. Adobe Systems Co., Ltd., Yebisu Garden Place Tower, 4-20-3 Ebisu, Shibuya-ku, Tokyo 150, Japan Notice to U.S. government end users. The software and documentation are commercial items, as that term is dened at 48 C.F.R. 2.101, consisting of commercial computer software and commercial computer software documentation, as such terms are used in 48 C.F.R. 12.212 or 48 C.F.R. 227.7202, as applicable. Consistent with 48 C.F.R. 12.212 or 48 C.F.R. 227.7202-1 through 227.7202-4, as applicable, the commercial computer software and commercial computer software documentation are being licensed to U.S. government end users (A) only as commercial items and (B) with only those rights as are granted to all other end users pursuant to the terms and conditions set forth in the Adobe standard commercial agreement for this software. Unpublished rights reserved under the copyright laws of the United States. Printed in the U.S.A. Part number: 90019230 (1/00)

iii

Contents
Getting Started
Package contents and system requirements Installing Acrobat Capture Starting Acrobat Capture Learning Acrobat Capture Registering Acrobat Capture ................ 2 ............................. 2 .............................. 2 ........................... 3 ............................. 3 ................... 5

A Quick Tour of Adobe Acrobat Capture

iv

Getting Started
Welcome to Adobe Acrobat Capture, the future of high-volume, professionalquality document conversion from paper to searchable PDF and HTML. You are using one of three versions of Acrobat Capture:
Acrobat Capture Cluster Edition Acrobat Capture Assistant Acrobat Capture Personal Edition

Cluster Edition workstations work in groups, several stations clustering around a single hub. The hub drive can be on a network server, as in the illustration, or at one of the stations in the workgroup.

2
Getting Started

These workgroups can support high-volume throughput because the stations can perform steps in the same workow jobs in parallel. Assistant stations also participate in these workgroups, typically to play a hands-on role in workows that include manual steps. Workgroups are scalable to the size of the job because stations can be added to the group, and also because individual stations can make full use of multiple processors. The personal edition is designed for single use on a single workstation.

You will nd Acrobat Capture to be as exible as it is scalable. You assemble reusable workows that t your job needs from Acrobat Capture building blocksstep templatesor use the Acrobat Capture Software Development Kit (SDK) to add your own templates to the set. Acrobat Capture supports professional-quality conversion with steps for image ltering, zone denition, and precise OCR correction.

Package contents
The Acrobat Capture software package includes the following software and documentation:
The Acrobat Capture CD The Adobe Acrobat ReaderTM CD Acrobat Capture Getting Started (this guide) Registration card

The Acrobat Capture CD contains everything you need to install and run the Capture application.

ADOBE ACROBAT CAPTURE 3.0 3

Getting Started

For information about the software and hardware you need to use Acrobat Capture, see the InstallReadMe le that is included on the CD.

Installing Acrobat Capture

You must install the application from the Acrobat Capture CD onto your hard disk; you cannot run the program from the CD. Installation instructions are available in the InstallReadMe file. Make sure your serial number is accessible before installing the application. You can nd the serial number on the registration card or CD sleeve.

Starting Acrobat Capture

You start Acrobat Capture in Windows NT just as you would any software application.
To start Acrobat Capture:

1 Choose Start > Programs > Adobe. (If you installed the program in a folder other than Adobe, choose that folder from the Start > Programs menu.) 2 Choose Acrobat Capture 3.0 Cluster Edition, Acrobat Capture 3.0 Personal Edition, or Acrobat Capture 3.0 Assistant from the Adobe submenu. (Only one of these items will appear on the submenu.)

Registering Acrobat Capture

Registering your software helps Adobe offer technical support and inform you about new software developments. You can register Acrobat Capture by using the registration card in the box or the registration software available during installation. The registration software provides e-mail and Internet options, or lets you print the registration form for faxing or mailing. In addition, you can register on the Internet at any time after installation.

4
Getting Started

To register Acrobat Capture on the Internet after installing it:

1 Be sure you are connected to the Internet. 2 Choose Capture Links > Register Online from the Acrobat Capture Help menu. 3 Follow the instructions at the Adobe registration Web page.

Learning Acrobat Capture

Adobe provides a variety of options for you to learn Acrobat Capture, including a tour, online help, a reference guide, tool tips, and easy access to Adobes home page on the World Wide Web. On the Web, you can nd service, products, and continually updated tips for using Acrobat Capture. Adobe Acrobat Reader software, included on the Acrobat Reader CD, lets you view PDF les. Acrobat 4.0, Acrobat Reader, or Acrobat Exchange is required to view many of the technical documents included on this CD and at the Adobe Web site.

Included reference guide

The Acrobat Capture User Guide is a PDF document (UserGuide.pdf) in the root folder of the Acrobat Capture CD. The document is designed for print-on-demand use in your everyday work. It contains the same detailed information about the Capture applications that you can nd in online help. The user guide assumes you have a working knowledge of your computer and its operating conventions, including how to use a mouse and standard menus and commands. It also assumes you know how to open, save, and close les. For help with any of these techniques, see your Windows documentation.

Included tour
This Getting Started guide includes a hands-on tour to help you learn Acrobat Capture.

Included sample workows

When you work with Acrobat Capture, you use workows built specically for your job needs. To help you build these workows, Acrobat Capture comes with a set of sample workows. You can use them as models for your own workows, or as is.

ADOBE ACROBAT CAPTURE 3.0 5

Getting Started

Using online help

Acrobat Capture includes complete documentation in online help, including all of the information in the user guide. Capture also includes tool tips, which help you identify a tool or control in the work area.
To start online help:

Choose Help > Help Topics, or press F1 to go to the Help table of contents and index. See the Help entry in the index for other ways to get help on specic topics.

A Quick Tour of Adobe Acrobat Capture

This hands-on tour introduces you to Adobe Acrobat Capture and takes about an hour to complete. For complete information on any feature introduced in this tour, see online help or the user guide. Note: You need an installed copy of Acrobat Capture to take the tour. You also need an installed copy of Acrobat 4.0, Acrobat Reader, or Acrobat Exchange. (The Acrobat Reader CD is included with the Acrobat Capture software package.) You use Acrobat Capture to convert paper pages to text documents in PDF or HTML format. For this tour, youll scan the pages, or use TIF images youve scanned already. If you plan on scanning, have your scanner connected to your computer and set up before you begin the tour.
1 Start Acrobat Capture. 2 When the Acrobat Capture window appears, bring the Workgroup panel on the

right to the front.

6
Getting Started

Stations and workgroups

Your PC is a station in an Acrobat Capture workgroup. If you are using Acrobat Capture Personal Edition, you are a workgroup of one station. Your station is listed in the Workgroup panel, below the hub.

A. Path to the hub B. Stations in the workgroup

Whatever Acrobat Capture product you are using, skip the following step if there is a hub path listed at the top.
1 Choose Station > Join Workgroup and provide the network path to the Hub folder for your workgroup. If you dont know the path, ask your Acrobat Capture workgroup manager.

If you are using Acrobat Capture Cluster Edition or Acrobat Capture Assistant, the active stations in your workgroup are listed in the Workgroup panel, below the hub. Your station, or other stations, can join or leave the workgroup at any time. Any number of stations with a licensed copy of Capture installed can join.

Steps and workows

You build the workows you use to process images. Acrobat Capture comes with a set of sample workows, to provide you with models and starting points.
1 Expand Workows in the Congure panel. (If the panel isnt visible, click its tab rst.)

ADOBE ACROBAT CAPTURE 3.0 7

Getting Started

If there are other stations in your workgroup, they share the same set of workows shown. The sample workows are called Book, Contract, Correspondence, and Magazine Article. If you nd these workows, skip to the next step. If you dont nd them, read the note. Note: You need the sample workows to take the tour. If they arent visible, its probably because you are connected to a workgroup that has deleted them from its hub. Try disconnecting from that hub (choose Station > Leave Workgroup) and connecting to the hub in your own installation of Acrobat Capture. If you installed in the default path, the hub path is C:\Program Files\Adobe\Acrobat Capture\Hub.
2 Expand the Book workow.

Book workow expanded

Workows consist of steps. In the Book workow, the steps work as follows:
Capture Image performs OCR on the scanned pages of books or other documents. Bind Pages reassembles the pages into single document les that preserve links,

bookmarks, and other document features.

Export to PDF converts the documents to a PDF format with formatted text &

graphics page content. With this type of page content, the text can be searched, scaled, and copied. With the other type of page content possible with the step, searchable image, searchable text is hidden under a a bitmap image of the original page.
Store File stores the PDF documents in a folderby default, the Out subfolder of

the Hub folder (|Out). When you submit images to a workow, it processes them step by step. If there are several stations in your workgroup, Acrobat Capture distributes the processing among them to speed throughput.

8
Getting Started

3 Expand Step Templates. Notice the templates for the four steps of the Book workow. You use these templates, and the others in the list, when you build workows yourself. 4 Select the Book workow. (To display the workow, you may have to collapse Step Templates or scroll down rst.) In the Workgroup panel on the right, notice the Workow list. The Book workow is stopped. 5 Choose Run Workow from the Congure panel menu.

In the Congure panel, the box to the far left of the Book workow is checked to show that it is running. You could also have run the workow simply by selecting this box.

ADOBE ACROBAT CAPTURE 3.0 9

Getting Started

In the Workgroup panel, the four steps of the Book workow are listed as running under Automatic Step. (You will get to the steps listed under Manual Step later in the tour.)

A. Automatic steps B. Manual steps

There will be no les waiting or les processing until you submit some images to the workow.

Submitting images to workows

You can submit image les to a workow interactively or arrange for them to be submitted automatically from a watched folder. Alternatively, you can scan images directly to the workow.

10
Getting Started

Typically, you submit a number of images at onceall the pages of a book, or all the les in a watched folder. To speed up this tour, youll start by submitting a single one-page TIF le. If you have a one-page TIF le that contains text and layout or graphics, you can use that. Alternatively, you can use the Tuscany.tif le found in the \Hub\Samples subfolder of your Acrobat Capture installation folder, probably in C:\Program Files\Adobe\Acrobat Capture\Hub\Samples.

Tuscany.tif

1 Click the Submit tab. 2 If the Book workow isnt already selected in the Submit to Workow list box at

the bottom of the Submit panel, select it. Notice that the Submit to Workow button is grayed out.
3 Browse to the Tuscany.tif le, or to your own TIF le, and select it. The Submit to Workow button is activated because this le is acceptable input to the rst step in the workow, Capture Image. (As you browse, only les that are acceptable input to the rst step are displayed.)

ADOBE ACROBAT CAPTURE 3.0 11

Getting Started

4 Choose Treat Each File as a Document from the grouping list above the Submit to Workow button. If you were submitting a group of one-page les that formed a single document, you would use one of the other choices on the list. 5 Click the Submit to Workow button. Notice that Files Processing for Capture Image goes from 0 to 1. The Capture Image step will take some time. (The second step, Bind Pages, will go by relatively quickly.) 6 Click the Station tab. The Station panel provides an animated step-by-step report on the performance of steps at your own station.
At a Personal Edition station, you can use the panel now to watch the progress of

your submission.
At a Cluster Edition station, you will be able to watch the progress only of steps

being performed at your own station. If there are other Cluster Edition stations connected to the hub, they may be performing the steps.
If you have a Acrobat Capture Assistant station, your Station panel is blank

because your station performs only manual steps and the Book workow has none of them. Its automatic steps are being performed by one or more Acrobat Capture Cluster Edition stations listed in the Workgroup panel. Youll learn about manual steps in the next section. When the workow has nished processing the image, a Done! sound will alert you. (If youre using Acrobat Capture Cluster Edition or Acrobat Capture Assistant and other stations are performing other workows, it may not be the only alert you hear.)
7 Click the Documents tab. The processed document le is listed, or soon will be, under Finished in the Documents panel. If you submitted Tuscany.tif, the document listed is Tuscany.

If you had submitted a number of one-page les that made up a single document, the way the document was named would depend on how you grouped the les. For example, if they were all the les in a folder, the document would have the name of the folder.
8 Open the le in Acrobat 4.0, Acrobat Exchange, or Acrobat Reader. Its path is the one provided in the Store File step, |Out by default. (|Out is the Out subfolder of the Hub folder, for example, C:\Program Files\Adobe\Acrobat Capture\Hub\Out.)

12
Getting Started

If the le is Tuscany.pdf, there will be a a few spots in the le where the original bitmap was substituted for a word because the word was a recognition suspectthat is, condence that it was recognized correctly was below a threshold value. For example, the title Destination: Unlimited and the word Ufzi are probably bitmaps. (With Ufzi, you may need to zoom in on the word to be sure.)

Using QuickFix
Workows use a manual step, QuickFix Page, to x words recognized incorrectly during the Capture Image step.
1 Click the Congure and Workgroup tabs. 2 Expand the Contract workow in the Congure panel. The Contract workow is like Book, but it adds a QuickFix Page step.

Contract is also different from Book in that it exports PDF documents with searchable image page content. It provides text cleanup with QuickFix to make sure that any important search terms are correct, but provides a bitmap image of the original page to assure visual delity.
3 Select the box to the far left of the Contract workow to run it. QuickFix Page will

appear under Manual Step at the bottom of the Workgroup panel.

4 Submit the same TIF le you submitted to the Book workow to the Contract workow. (Youll have to bring the Submit panel to the front, select the Contract workow, and browse to the le rst.)

Alternatively, you can submit an actual contract to the Contract workow. Look for Contract.tif in the same Samples folder that contains Tuscany.tif. However, theres more to be learned by using the same TIF le with the two different workows. When Files Waiting for the QuickFix Page step changes from 0 to 1 in the Workgroup panel, you get plenty of warning. Its icon ashes, the Workgroup tab ashes, and theres an Available! sound effect.

ADOBE ACROBAT CAPTURE 3.0 13

Getting Started

5 Select QuickFix Page and choose Run Manual Step from the Workgroup panel menu. (You could also just double-click QuickFix Page.) This launches the QuickFix application with the page that started out as your TIF le open in the application. If you submitted Tuscany.tif, QuickFix looks something like this.

Tuscany.tif in QuickFix

The table shows recognition suspects, sorted by location on the page, and the reasons they are suspect. It provides three easy actions: accept ( ), delete ( ), and change to the original image ( ). For comparison, the original image appears in the far left column, and the image and its context for the selected row appear at the top.

14
Getting Started

6 If you are xing Tuscany.tif, select the rst row, correct the spelling of Destination:, and click the Accept button ( ). Do the same for the second row, correcting to Unlimited.

When you accept a word, its row disappears from the table because the word is no longer suspect. The table is currently sorted by page order. Its just by chance that the rst two suspects in the table required correction.
7 Click the column head Condence to sort by Condence. A word with a low percentagelow condenceis more likely to be a recognition error than a word with a higher percentage. Sorting by Condence is a way to bring low-condence words to the top, for easy examination.

You can also sort by Suspect word, which provides an alphabetical list, or by Reason.
8 Continue checking and correcting suspects, row by row, sorting as appropriate. You can continue accepting words one at a time, or wait till you are ready to accept all the words remaining and choose Edit > Accept All.

Ordinarily, you are nished when all the suspects are accepted, deleted, or changed to images and the table has no rows left.
9 When you are nished, choose File > Commit. This commits the le back to the workow, where it will proceed on to the next step. 10 Choose File > Exit.

If you had been working with a multipage document, xing each page in turn, you wouldnt have exited, and you would have chosen Commit And Open Next instead of Commit. If your workgroup had several stations working on the same document, several workgroup members might be using QuickFix at the same time, each working on a page at a time.
11 Wait for the workow to nish with the document and then open it in your PDF viewer along with the document you produced with the Book workow. If you started with Tuscany.tif with both the Book workow and the Contract workow, the edited le will be called Tuscany2.pdf. 12 Compare the two documents:

ADOBE ACROBAT CAPTURE 3.0 15

Getting Started

Zoom both documents to 800%. At this magnication, you can see that the visible

text produced by the Contract workow is a bitmap. The text produced by the Book workow is scalable, so it preserves its sharpness.
Use the text select tool or the Find command with both documents. They work

equally well with both documents, even though one of them displays only a bitmap of the text.

Using Zone Tool

Workows use another manual step, Zone Image, to determine precisely what parts of a page image will be displayed as images, converted to text, or excluded entirely from the output document. For example, if you are capturing an article in a magazine that also contained text advertisements, you might want to convert the text of the article but leave the ads as images or exclude them entirely. You could do this by dening the ads as image zones or exclude zones. You might also use the step with poorly scanned or very complicated pages to prevent errors in page decomposition during the Capture Image step. For example, after a poor scan the step might mistake a curved line in a graphic for italic text.

Graphic mistaken for italic text

You could anticipate and prevent this error by dening the graphic as an image zone.
1 Click the Congure and Workgroup tabs. 2 Expand the Magazine Article workow in the Congure panel. Magazine Article has two manual steps, Zone Image and Review Document. 3 Select the box to the far left of the Magazine Article workow to run it.

16
Getting Started

4 Double-click the Zone Image step to run the Zone Image step, the rst step in the workow. Running the step launches the Zone Tool application. (You can launch the application even though no les are currently waiting for it.) 5 Submit the same TIF le you submitted to the Book workow to the Magazine Article workow. (Youll have to activate Acrobat Capture, bring the Submit panel to the front, select the Magazine Article workow, and browse to the le rst.) 6 Activate Zone Tool. The TIF le is open in it, or will be in a moment.

You use the drawing tools on the left of the Zone Tool window to dene ve kinds of zone. Depending on the zone type, a following Capture Image step performs its text recognition (OCR) and page denition (PD) tasks differently:
Text zones (

) skip the portion of PD in which text regions are distinguished from other regions. They go through the OCR process. ) skip the portion of PD in which image regions are distinguished from text regions, and they dont go through OCR. They are preserved as images. ) go through the full PD process, and then regions dened as text go through OCR. ) are like text zones, but in workows with an Export to PDF step the text is placed in the Keyword eld. ) skip both PD and OCR and are given the pages background color, typically white.

Image zones (

Mixed zones (

Keyword zones (

Exclude zones (

7 Select the text tool and dene the entire page as text. You can draw the zone with the text zone tool or choose Edit > Fill Page With > Text Zone.

At this point, you can stay with the tour and dene further zones on the page, or just examine Zone Tool on your own and move on. If you want to move on, go to step 9.
8 Select the image tool and dene any images on the page. Since youve already dened the entire page as a text zone, youre putting zones of one type on top of portions of a zone of another type. In Zone Tool logic, the top zone provides the zone denition, in effect cutting a hole in the zone below it.

ADOBE ACROBAT CAPTURE 3.0 17

Getting Started

If you had started with the separate image zones and then dened the entire page as text, youd have had to move text zone to the bottom, below the image zones, to get the same effect. Zone Tool has a number of buttons on the command bar for adjusting zone layers in this way.

A B C D

A. Bring to top B. Move up C. Move down D. Push to bottom

For some projects, you might reverse the relation of text and image you just followed, dening the entire page as an image and then cutting a smaller text zone in it. If there was only one piece of text on the page that required word recognitiona heading that you wanted to make searchable, for examplethis would cut Capture Image time considerably. This technique also works with keyword zoneszones for claim numbers on insurance forms, for example.

18
Getting Started

If you are working on Tuscany.tif, you will probably dene the compass graphic at the top, the countryside view, and the grapes and their callouts, as three separate images.

Tuscany.tif with text zone and image zones dened

9 When you are nished, commit the page back to the workow and exit Zone Tool.

At this point, the workow will continue with two automatic steps (Capture Image and Bind Pages) and the manual step Review Documents.

ADOBE ACROBAT CAPTURE 3.0 19

Getting Started

10 If you have the time now, wait for Files Waiting for the Review Documents step to change to 1 and then launch Reviewer. Otherwise, go on to the next section and return to this Review Documents step later. In either case, perform the step or just explore the application. It has layout and graphics correction tools as well as advanced text correction tools.

Conguring step properties

The steps used in workows have properties, and the properties of most steps are congurable. Although the property defaults are adequate in most cases, you will sometimes need to recongure a property to make a step work right for your purposes.
1 Click the Congure tab. 2 Expand the Export to PDF step in the Book workow. (If youve collapsed the workow, youll have to expand it rst.) The list below the step shows the current properties of the step. You need to put the workow in edit mode to change any of its properties.

If you take the time to expand other steps in the workow, youll see that the properties list for Export to PDF is a relatively long one.
3 Select the Book workow and choose Edit Workow from the Congure panel menu. A pencil appears in one of the boxes to the left of the workowthe righthand one. You could also select the box to put the workow in edit mode.

In the Workgroup panel, notice that the status of the workow is Editing and that it is now locked. If there are other stations in your workgroup, they cant run the workow, or edit it themselves, as long as it is locked, and it can be unlocked only from the station that locked it.

20
Getting Started

4 Select the Export to PDF step and choose Step Properties from the Congure panel menu. (You could also right-click Export to PDF and choose Properties from the pop-up menu.) 5 In the Export to PDF Properties dialog box, notice the Page Content list in the General panel. Its here that the settings of the Book and Contract workows for this step differ. 6 Click the Document Info button. The dialog box that opens is also available with other steps. You use it to provide metadata values to exported documents. 7 Take a minute or two to explore the rest of the dialog box. As youll see, the

current values are the same as those in the properties list.

8 Click Cancel to dismiss the dialog box without reconguring the step. Youll get a chance to recongure a step in the next section.

If you had recongured this step, it would have been for the Book workow only. You can also recongure step templates, in which case the new congurations become the defaults in any workow that uses the recongured templates.
9 Deselect the edit box, either by clicking it or choosing Edit Workow again. This unlocks the workow. If there are other stations in your workgroup, they can now run it or edit it themselves.

Inserting steps in workows

You can create workows with new combinations of steps, either from scratch or by modifying existing ones. This time, youll modify a copy of the Book workow.
1 Right-click the Book workow and choose Copy from the pop-up menu. 2 Right-click Workows (above the Book workow) and choose Paste Workow. 3 Give the copy a new name, PDF/HTML Book. The workow will export two versions of every input document, a PDF document and an HTML document. (HTML documents are ZIP les containing HTML pages and graphic images.) 4 Expand PDF/HTML Book and all four steps in it. Notice how the input and output le types of the rst three steps work. Bind Pages needs to precede Export to PDF because it is required in the workow to produce Export to PDFs input le type ACD (Acrobat Capture Document). Practically speaking, pages are bound before they are exported as documents, not after.

ADOBE ACROBAT CAPTURE 3.0 21

Getting Started

5 Select PDF/HTML Book and click the Insert Step ( ) button in the command bar. The command bar contains frequently used commands from the Congure panel menu. 6 Choose Export to HTML from the Insert Step list box. 7 Open the Where list box. Notice that there are two positions for an Export to HMTL step in this workow, after Capture Image and after Bind Pages. Both positions are valid, but only the second one allows the pages to be bound for the Export to HTML step as well as the Export to PDF step. 8 Choose After Bind Pages. 9 Click Insert. In the workow, notice that the Store File step stores PDF documents only. 10 Choose Store File (HTM) from the Insert Step list box. This time there is only one position for the step, after Export to HTML. 11 Click Insert again, and this time click Done.

Before you go on, you may want to submit a TIF le to this workow. If you do this, have a look at the properties dialog box for the Export to HTML step rst. You may want to change some of the defaults. You may also want to change the folders the PDF and HTML documents are stored in. You would do this in the properties dialog box for Store File (PDF) or Store File (HTM).

Creating new workows

When you create a workow from scratch, you can start with any step.
1 Choose Insert Workow either from the Congure Panel menu, the pop-up menu, or the command bar ( ). For the time being, leave the workow untitled. You can give it a name after you decide what it will accomplish. 2 Drag the Capture Image step template to the workow, dropping it when the cursor changes from ( ) to ( ). 3 Click the Insert Step button and open the Insert Step list box in the dialog box. It would be faster to continue dragging steps into their positions, but for this workow youll use the more precise method. 4 Select Export to TXT and click Insert. TXT is the third export format of Acrobat Capture.

22
Getting Started

5 Select Store File (TXT), click Insert, and then click Done. 6 Select the Export to TXT step you just inserted and choose Delete either from the Congure panel menu, the pop-up menu, or the command bar ( ).

This deletion is just to make a point. As you see, Acrobat Capture deletes Store File (TXT) as well as Export to TXT. It does this to keep your workow from containing an invalid sequencea Store File (TXT) step with no preceding step producing a TXT le.
7 Continue inserting steps from the Insert Step dialog box. Begin by repeating steps 4 and 5 to restore the Export to TXT and Store File (TXT) steps, or create a workow that takes an entirely different direction.

You can get some idea of the function of individual step templates by examining their properties lists, or by choosing Help > About Steps. Full descriptions are in online help and the user guide, and the following sketch of the steps delivered with Acrobat Capture may be useful:
Image preparation steps include Convert Image to PDF, Convert Image to TIF, Filter Image (Kofax), Filter Image (ScanFix), Rotate TIF, Split Multipage PDF, Split Multipage TIF, Uncompress TIF, and Zone Image. Except for Convert Image to PDF, these steps adapt image les to optical character recognition (OCR). Convert Image to PDF converts to PDF Image format.

The Filter Image steps work only if you have TMSSequoia ScanFix 4.0 (or later) or a Kofax image processing accelerator supporting ImageControls 3 Gold.
OCR is performed by the Capture Image step. OCR Correction steps include QuickFix Page and Review Document. The manual

step Review Document, which uses the application Reviewer, is for layout and graphics corrections as well as text corrections.
Assembly steps include Bind Pages and Combine PDFs. Combine PDFs assembles

PDF documents into multidocument books.

Export steps include Export to HTML, Export to PDF, and Export to TXT. These

steps accept les that have been processed by the Capture Image OCR step as input. They produce HTML, PDF, or TXT documents, but not permanent les. To produce permanent les in one of these formats, a workow needs one of the destination steps described next following the export step.

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Destination steps include Archive File, Mail File, and Store File. These steps check

in, mail, and store files created in other steps. Archive File works with any Document Management System (DMS) that supports the Open Document Management API (ODMA).
8 When you are nished inserting steps, give your workow a name. (Select the workow and choose Rename Workow from the Congure panel menu rst.) For the time being, leave the workow locked in edit mode. You can run it later, if you want to use it.

Scanning images to workows

You scan images to workows just as you submit image les to them. If your scanner is already set up for use with Acrobat Capture and turned on, you can follow the steps in this section on scanning. Youll scan a multipage document to the Book workow. If your scanner isnt set up for Acrobat Capture yet, you may want to read through the section anyway, for future reference. For setup instructions, see Setting up a scanner in online help or in the User Guide.
1 Obtain a small single-sided multipage document suitable for scanning, one with

as many of the following features as possible:

Some graphics A table of contents and headings that will be converted to PDF bookmarks Cross-references that will be converted to PDF links

Double-sided documents are outside the range of this tour, though not outside the range of Acrobat Capture.
2 Load the rst sheet into the scanner. If you are using an automatic document feeder, load the whole document. 3 Click the Congure and Workgroup tabs. 4 In the Congure panel, run the Book workow.

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Getting Started

5 Click the Scan tab. The Scan panel will look like this, though probably with different scanner settings.

6 Select Send TIF to Workow in the send box ( for later use, in either TIF or PDF Image format.

). You can also scan to a folder

7 Select Book (the workow) in the target box to the right of the send box.

Notice the contents of the job name box ( ), station_date_time. Each page of the document you scan will be submitted to the workow as a separate TIF le with a job name composed of your machine name and the time and date of the scan. (Alternatively, you can provide your own job name.)
8 Click the SCAN button. The scan begins, and the button label changes to CONTINUE. At some point soon, the rst step in the workow, Capture Image, will begin to show that it is processing the pages in the Workow panel. 9 If you are hand-feeding sheets to the scanner, continue feeding sheets, clicking CONTINUE after every feed. 10 Click the STOP button after the last sheet has been fed.

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11 If you wish, monitor the steps of the workow in the Workgroup panel, or in the Station panel if they are being performed at your station.

If you do monitor the steps, youll notice that the Bind Pages step is doing more work than it did with single-page submissions. Here it is binding the separate pages of your scan so that they will form a single PDF document.
12 Click the Documents tab. The name of your document appeared in the Started list of the Documents panel when the workow started processing it, and it will appear in the Finished list when the workow is nished with it. The name is the same as the job name of the separate TIF les creating by scanning. 13 Open the document le in your PDF viewer. If the document shows problems that seem unrelated to the quality of the scan, you may want to rescan the pages to a different workow. Here are some possibilities:
If the problems seem due to the complexity of the page layout, try scanning to a

workow with a Zone Image stepMagazine Article, for exampleand using Zone Tool to dene its zones.
If the problems are word recognition errors showing up visually in the PDF le,

use the Correspondence workow instead of the Book workow. The Export to PDF properties in Correspondence have tougher criteria for suspects, making it more likely that misrecognized words will be classed as suspects and replaced by original bitmaps.
If the problems are word recognition errors showing up when you try to search

the PDF le or copy text from it to the Clipboard, use a workow with a QuickFix Page or Review Documents step and correct the errors. If the problems seem due to the quality of the scan, recongure the scanner and try again.
Be sure the brightness and contrast controls are set to produce clear text without

a lot of touching or broken characters. This may take trial and error.
Change from 300 dots per inch (dpi) to 400 dpi if the pages contain very small text

(below 8 points). If reconguring the scanner doesnt work and you have ScanFix or the necessary Kofax accelerator, try adding one of the Filter Image steps to the workow.

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What next?
Congratulations! Youve completed the tour. Youre now ready to explore Acrobat Capture on your own. Because this tour has been quick, it hasnt been complete. Here are a few important features of Acrobat Capture not mentioned in the tour. With each feature, the relevant section in online help and the user guide is listed.
User dictionaries You can supplement Acrobat Captures language dictionaries with your own (user) dictionaries for specialized vocabularies, and add words to these dictionaries without typing while you are using QuickFix or Reviewer to correct suspects. For information, see Working with user dictionaries. Customizing processing You can recongure step properties on a one-time basis, for

individual scans or submissions to workows. For information, see Customizing processing for a submission.
Event logs Document and station events are logged, with color-coded warning

levels. For information, see Working with event logs.

Load balancing In multistation workgroups, individual automatic steps can be enabled or disabled at individual Acrobat Capture Cluster Edition stations. For information, see Tuning automatic steps. Scanning renements Scan settings can be saved and reused, various document

separation approaches are possible, and so on. For information, see Scanning with Acrobat Capture.