MK THINK

the IDEAS company for the built environment

October1,2011 ADDENDUM5toEmeryvilleCenterofCommunityLife,AgreementforArchitecturalServices ProjectNo.10001 I. CONTRACTINGPARTIES

A. Client:

B.

Consultant:

EmeryUnifiedSchoolDistrict 4727SanPabloAvenue Emeryville,CA94608 MillerKelleyArchitects,Inc.,DBAMKThink 1500SansomeStreet SanFrancisco,CA94111

II. DESCRIPTIONofSERVICES ThisaddendumdefinesthescopeofworkfortheperiodcommencingOctober1,2011through December31,2011andisnecessitatedbytheneedtoconcludeConceptualDesigninlinewithrecent adjustmentstotheMeasureJbondfundingstreamandtosupportongoingcommunityengagement throughthisperiod. Asbackgroundtothisagreement,thepreviousaddendum(Addendum#4)coveredtheperiodofJuly1, 2011toSeptember30,2011.Addendum#4authorizedworkbyNexusPartnersandtheirconsultant teamtocompleteConceptualDesignfortheECCL.ThisworkwaspresentedtotheCitySchool CommitteeonOctober6,2011andsubsequentlytothecommunityatCommunityDesignWorkshop#3 onOctober13,2011.Soonafter,itwasdiscoveredthatadelayinthetimingofthereleaseoffinalfunds fromMeasureJbondswouldbenecessary.ConstructionoftheECCLfacilityaspresentedinthe ConceptualDesignworkpreparedbyNexuswouldnotbepossiblewithintheconstraintsofthefunds availablethroughthe2014completiontargetdate,requiringaPhasedConstructionApproachcoinciding withthereleaseofbondfundssometimeafter2014.Whileinitiallysomewhatsmallerinbuildingarea, theenvisionedPhase1willnonethelessachievethefullvisionoftheECCLsizedfortheexistingstudent population.AfuturePhase2willexpandthevisiontoaccommodate1100to1200students.Itis importanttonotethattheultimateplanfortheECCLandtheworkthathasbeendonetodateisstill valid.Nexuswillcontinuetodesigntotheendstatewiththeincorporationofthelogisticsnecessaryto accomplishaneffectivePhase1interimstate.NexusrecommendsaPhase1constructionbudgetof $58,325,000includingfurnitureandequipment.Thiswouldtranslatetoanoverallprojectcostbudget of$80,000,000. ThescopeofworkdescribedhereinistitledConceptualDesignwithPhasing.NexusPartners,forthe purposesofthisagreementisthedesignteamofdskarchitects,MKThinkandConcordia.

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DuetorecentconcernregardingtheultimatedispositionofRedevelopmentAgencyfundsintendedfor theECCLproject,NexusPartnerswasaskedtoceaseactiveConceptualDesignworkuntilsuchtimeas theavailabilityofRDAfundsbecomesclear.NotificationtoholdwasgiventoNexusPartnerson November28,2011.TheworkinthisproposalreflectstheeffortscompletedbyNexusPartnersduring thetimeperiodofOctober1,2011throughnoticeofhold.Additionalscopeasdescribedbelowwill continuethroughthecontractperiodofDecember31,2011butonlyrelatedtolimitedstaffand communityengagementactivities,websitemaintenanceandProp84graphicsassistance. Thefollowingscopeofservicesdescribestheactivitiesperformedandtobeperformedwithinthe stipulatedtimeperiodofthisaddendum. 1. Purpose:ToconcludetheConceptualDesignwithPhasingeffortsasindicatedbelow andintheDeliverables. 2. ClientResponsibilities: a. CoordinatetheCityofEmeryvilleandEUSDmeetings,resourcesanddecision making. b. IdentifyCommunityDesignWorkshoplocationsandprovideoperationalsetup forinternetaccess,recordingandcommunitysupportfunctionssuchasday careandlanguagetranslationservices. c. Provideallinformationtoaccommodateacompletionofthisphaseby December31,2011. 3. Schedule
a. Meetings

i. CommunityDesignWorkshops: 1. CDWS#4November19 2. CDWS#5December13(NexusPartnersisnotincludedinthisworkshop althoughthisagreementdoesincludethecommunityfacilitationeffort by5thMediumI.C. ii. City/Schools:NexuswillprovideupdatedocumentationforEUSDstaffusein City/Schoolsmeetings. iii. EUSDBoard:MaterialforpresentationshallbeprovidedtoEUSDstaffa minimumof5workingdayspriortomeeting. 1. November28th 2. December12th iv. FacultyandStaffmeetings;Nexuswillpreparematerialsandbeavailableto presenttostaffon: 1. November9,2011AttendedandpresentedbyNexusPartners

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2. December1,2011AttendedandpresentedbyNexusPartnersand5th MediumI.C. 3. December7,2011AttendedandpresentedbyNexusPartnersand5th MediumI.C. v. WeeklyStaffmeetingsthroughDecember5th:Weekly,regular,prescheduled, meetingatEUSDstaffoffice.WeeklymeetingstobeattendedbyMark Seiberlichand/ordskstaff,SteveKelleyand/orMKThinkstaff,andSteven Binglerand/orConcordiaStaffviaconferencecall. b. MeetingswillconcludeDecember13,2011withCommunityWorkshop#5.All deliverableswillbepresentedandmadeavailabletoEUSDstaff. 4. ConceptualDesignTasks a. Process:NexusPartnerswillleadtheefforttoproducetheitemizeddeliverables. Nexuswillprovidesupportingdocumentationofprogressateachweeklymeeting. b. CommunityDesignWorkshopsandPresentations: i. TheNovember19,2011workshopisincludedinthisagreement.Nexus participationintheDecember13,2011workshophasbeenremovedfromthis agreementalthoughtheparticipationof5thMediumI.C.(ChrisBui)isincluded. ii. Goal:InformtheCommunityoftheprojectstatus,engageindiscussionand receiveCommunityconsiderationsontheECCLConceptualDesign. 5. ECCLProjectSchedule a. ProjectScheduleanalysisremainsasconcludedinAddendum#4andisnotincludedin thisagreement 6. ExternalCommunications a. Nexusstaffwillcontinuetoupdatehttp://www.emeryvillecenter.orgasrequired throughDecember2011. b. Nexusstaffwillmonitorthewebsitetorespondtoongoingdialoguesonceeveryweek. 7. SubConsultants a. Nexushasincludedinthisagreementtheservicesof5thMediumI.C.toprovide meetingfacilitationandcommunityvotingtechnologytocapturestaffandcommunity

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responses.Thisagreementcoverstheservicesforthreemeetingsduringthecontract period:December1,2011,December7,2011andDecember13,2011. 8. Contractor a. Clientwillengage&coordinateContractorinvolvement.Nexuswillparticipateas requested 9. Budget a. Note:Thedescriptioninitem(b)belowreflectstheactivitiesandworkprecedingthe notificationofholdandassuchwasbasedontheassumptionthatthefullallocationof RDAfundswasavailabletotheproject. b. NexusPartnersandTurnerConstruction(theProjectTeam)madeaconcertedeffortto achievea$65MtotalprojectbudgetforPhase1,realizingtheintendedfullvisionforthe ECCLinPhase1.Collectivelythedesignteamwasunabletoreachasolutionthat achievedthecosttargetwithinthesquarefootageandcostpersquarefootallowance initiallyestablished.Thedesignteamthenrecommendedmodestsquarefootage reductions(noreductionstoprograms)yieldingatotalof107,850squarefeetof buildingarea.TheProjectTeamalsoagreedtodesigntoaslightlyreducedbutstill adequatecostpersquarefootallowanceresultingintheabilitytoachievea$52M constructioncostbudgetforPhase1.Thistranslatestoablendedconstructioncostof $482persquarefootofbuildingareaand$23persquarefootofsiteimprovements whilemaintainingtheintendedfullvisionfortheECCLinPhase1.Includingnon constructionprojectcoststhetotalrecommendedprojectbudgetbecomes$75mfor Phase1.Uponfurtheranalysisofthespaceprogram,spaceutilizationandscheduling model,NexusPartnersrecommendedthat4keyprogramelementsbebroughtback fromPhase2intoPhase1inorderfortheECCLtofunctionefficiently.Thesespaces include2classrooms,anadditionalschoolmultipurposeroomandspecialeducation officesforatotaladdbackareaof7,250sfincludingagrossingfactorof25%. c. Basedonthisbackgroundanalysisandtheavailabilityoffundsthefollowing recommendedbudgetisestablishedforPhase1: i. $52,000,000 BaselinePhase1ConstructionCost ii. $2,600,000 BaselinePhase1Furniture&Fixtures iii. $3,550,000 RecommendedPhase1programaddback(7,250sf) iv. $175,000 RecommendedPhase1Furniture&Fixturesaddback v. $58,325,000 TotalRecommendedPhase1ConstructionBudget vi. $80,000,000 TotalRecommendedPhase1ProjectBudget

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10. Tasks&Deliverables a. ConceptualDesignTasks&Deliverables i. Conceptualmassingdiagramsandrelatedsiteplan (preliminaryandfinal) ii. 3Dillustrativesketchrenderings(aerial&eyelevelviews) iii. Programareacoordinationwith3Dmodeling iv. 3Danimationsforpresentationtostaff&community v. PhasingStrategies&Diagrams vi. UpdatedSpaceProgramlist vii. Program&Functionalrelationshipdiagrams viii. OpiniononconstructioncostfromTunerconstructionand LelandSaylorAssociates ix. UpdatedSpaceUtilizationandScheduleModelingwith SummaryReport x. Selectionandpresentationofimages&photographsreflecting architecturalmaterialsandfeaturesforreviewandinputby thecommunity xi. Prop84graphicsassistance xii. SummaryReportofConceptualDesign,Consultantand Communityinput. b. EUSDwillbeprovidedwithdigitalrecordsofthesedeliverablesandpapercopiesofall drawingdocumentsandonedigitalCD.Reportswillbe8X11or11X17format. 11. ProBonoEfforts a. NexusPartnerswillcontinuetoparticipateineffortsdeemedtohavevaluetothe community.Theseefforts,pastandfuture,includeattendingschoolevents,public meetings,supportingstudentsthroughmentorshipsandhandsonexperience,staff& communityengagement,arrangingandleadinginformativetoursetc.

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III.

BASISOFCOMPENSATION LumpSumFee $161,085 (NexusPartners) ConsultantFee $13,500 (5thMediumI.C.) TotalFee $174,585 TheLumpSumfeeamountincludes: Normalandcustomaryexpensesforprinting,alltravelexpenses,and10%consultant coordinationmarkup.Largevolume,largeformatprintingisnotincluded.Nexuswillassistthe clientinarrangementsforspecialandlargevolumeprintingifrequested.TheLumpSum amountalsoincludes48hoursofstafftimerequiredtodemobilizetheprojectteam,properly archiveandrecordthecurrentstatusofwork,andphaseoutofactiveworkuntilfurthernotified toresumework.

DuetothenotificationofNexusPartnerstoceaseactiveworkonNovember28,2011byEUSD staff,someactivitieslistedinthescopeofserviceswereactivelyinprogressandwerestopped priortofullconclusion.Theassociatedfeewithallactivitiesinprogressbutnotcompletedhas beenadjusteddownwardfromearlierfeeamountstoreflectonlytheactualworkperformed priortoNovember28andthelimitedapprovedactivitiestobeperformedfromNovember28, 2011throughtheendofDecemberunderthisagreement.

UponenteringintothisAmendment,EUSDanditsassignedrepresentativesacknowledgethat scopeitems,tasksanddeliverablesdefinedintheBoardapprovedAgreementforArchitectural Services(Agreement)withMillerKelleyArchitects,dbaMKThinkexecutedMarch10,2010, ExhibitA(includingallsubsequentAddenda),deletedorotherwiseremovedbythedirectionof EUSDandauthorizedstaff,arenolongerinscope,unlesstheassociatedfundingofanyspecific remainingtasksisadjustedaccordingly.Theresponsibilitiesanddeliverablesdescribedin ExhibitAandExhibitBoftheoriginalAgreementarethereforesupersededbythisAddendum. FaithfullySubmittedby: Approvedby: MKThink EmeryUnifiedSchoolDistrict

______________ StevenKelleyAIA FoundingPrincipal December5,2011

Date:_____________________________

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HourlyRateSchedule ProfessionalArchitecturalServices ForEmeryUnifiedSchoolDistrictthroughDecember,2011 Classification StandardRates EUSDDiscountedRates NexusPartnersPrincipals $250 $225 ContractedFacilitators $175 $150 SeniorProjectStaff $175 $150 IntermediateProjectStaff $125 $120 JuniorProjectStaff $85 $85

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AnoteregardingAddendum#4 PleasenotethatthefullcontractamountestablishedinAddendum#4wasnotexpended.$15,000 remainsunusedasofthewritingofthisAddendumandmaybereturnedtotheMeasureJfundingpool. AnallowancewasestablishedinAddendum#4tofundLandscape,Civil,Structuraland Mechanical/Electrical/PlumingconsultantsaswellasspecialtyconsultantssuchasFoodService,Cost Estimation,TheaterandTraffic&ParkingandLibraryconsultants.Ofthis$148,000allowance$92,000 wasexpendedfortheconsultantslistedabove.Theseservicesweresubcontractedbydskarchitects.Of theremainingfundsanadditional$41,000wasreallocatedtoadditionalNexusscopeactivitiesunder EUSDstaffdirection,andanother$15,000remainsunused.

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