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Why Send a PDF? | Talking PDF

T he Place for PDF Information

Why Send a PDF?

Pos ted on A pril 1, 2004 by Duff Johns on in Security, T alking PDF

T h er e a r e lot s of r ea son s t o t h in k a bou t t h e files y ou em a il t o ot h er people. Of cou r se, fir st a n d for em ost , y ou w a n t t o k n ow t h a t t h ey ca n r ea d t h e file w h en t h ey r eceiv e it . T h a t s a g ood pla ce t o st a r t a n d a g ood r ea son t o st a r t w it h PDF.

Dependability
W h en y ou m a k e a PDF file a n d v iew it , y ou k n ow t h a t pa g e w ill a ppea r ex a ct ly t h e sa m e w a y t o y ou r r ecipien t . No g u essin g a bou t pa g e-br ea k s. No w or r ies a bou t t a ble for m a t t in g . If it look s g ood t o y ou , it w ill look g ood t o t h em t oo.

No Viruses!
Un lik e som e OT HER file for m a t s, PDF files a r e a lm ost n ev er a con cer n w h en it com es t o v ir u ses, spy w a r e, or a n y of t h e ot h er n a st y con coct ion s t h a t floa t t h r ou g h y ou r br ow ser . A PDF is pr et t y st r a ig h t -for w a r d. A n y t h in g else is t h er e by desig n of t h e a u t h or so y ou ba sica lly h a v e n ot h in g t o w or r y a bou t .

Small file size

En t ir e n et w or k s a r e slow ed by t h e pa ssa g e of em a il a n d r a pidly ba lloon in g em a il a t t a ch m en t s. Heedless of ba n dw idt h , m a n y u ser s t h r ow u n w a n t ed a n d u n n eeded m eg a by t es of Pow er Poin t a n d W or d a n d JPEG a n d T IFF files ou t in t o t h e em a il ser v er s of t h e w or ld m a n y of w h ich ch ok e a n d g r oa n u n der t h e pr essu r e. IT a dm in ist r a t or s h a v e r espon ded by lim it in g or pr oh ibit in g em a il a t t a ch m en t s bu t t h is ju st m ea n s bou n ced em a ils, fr u st r a t ion a n d lost t im e. W it h PDF, t h e docu m en t cr ea t or m a y ch oose a pr efer r ed lev el of im a g e-qu a lit y , t h en m a k e t h e sm a llest possible file for t h a t docu m en t . It s a s sim ple a s t h a t .

Built-In Functionality
On e of t h e g r ea t t h in g s a bou t PDF a r e t h e bu ilt -in n a v ig a t ion fea t u r es t h a t a r e ea sy t o a dd a n d u se. Book m a r k s a r e in v a lu a ble for lon g er docu m en t s, a n d h a n dy for sh or t on es t oo. Hy per lin k s g et u ser s ba ck t o a w ebsit e. A n d for m -fields a llow y ou t o t y pe dir ect ly on t o a for m . PDF h a s im m en se pow er , a n d sm a ll im pr ov em en t s t o t h e w a y PDF files a r e cr ea t ed a n d u sed ca n m ea n t r em en dou s sa v in g s in t im e a n d effor t . by Duff Johns on

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