Chapter I

In present generation, people became more literate especially with the use of computers. Technologies emerged to introduce many different ways of advancement. Computer machines are of these. Computers now in existence are the most powerful machines than can almost do anything in peoples lives. Hence, the proponent has decided to propose a system to improve the existing manual voting system. The proponent aims to convert the existing manual system of RGLC into a computerized voting system that will help them to lessen the time of their voting process. It also provides security for the voter and the system both internal and external.

Statement of the Problem

1. A manual voting requires an accurate count of votes in able to know the results of the winning candidate after the voting process. The results of manual voting came into question due to several factors regarding human error and miscount of votes. How to ensure the accuracy in counting of votes in voting system of Redeeming Grace Learning Center in order to be more reliable? (see figure 1)

Figure 1. Fish Bone Diagram

2. Many of the traditional problems faced in manual voting revolve around security issues. Tallying and transmission of result are the root of unintended errors. How to secure the integrity of the votes of the student? (see figure 2)

Figure 2. Fish Bone Diagram

3. It takes a lot of time in voting manually because the student needs to write down their chosen candidate, and it is hassle for the teachers/administrator to count the votes of the student one by one. Hence, it is very time consuming. How to lessen the time of gathering of the results without counting manually? (see figure 2)

Figure 3. Fish Bone Diagram

Significance of the Study

The proposed system will help the Redeeming Grace Learning Center in their voting system and will lead them to the development of their Student Council Organization in conducting an election. It will also give convenience to those people who will use the proposed system like the students and especially to the facilitators in terms of time consumption, reliability issues and hassles. The study can also help in the part of the researchers to boost insights and information in developing a system for their future studies. The proposed study will also benefits and help the future researcher as their guide in conducting a research about voting system of an organization, and how to develop software.

Objectives of the Study

General Objectives: This project was founded and created to replace the existing manual voting system that had produced inconvenience not only to the voters but also to the election facilitators. Our goal was to develop a secure, fast, accurate, user-friendly system for a small scale election. Specific Objectives: candidate applications.

e student.

Time and Place of Study

The study commenced on August 2012 until the first week of October 2012 in the Cavite State University-College of Business and Entrepreneurship, Imus Cavite (CvSU-CBE). Interview was conducted at Redeeming Grace Learning Center in Bacoor, Cavite.

Scope and Limitation of the Study

The system is designed with a user security access level and it is responsible of determining the authenticity of the voter by his/her given student id number and password. Student that officially registered as voter can only vote once. The system would be responsible for counting the votes and has the capability to release required reports regarding the list of voters, candidates and canvassing of results. The system is designed solely for the student council election of Redeeming Grace Learning Center and could append instantly voters and candidates. It is not applicable in other student council election because the running positions were not the same. a

Operational Definition of Terms

Candidate - one that aspires to or is nominated or qualified for running in a certain position. The candidate must be a student from RGLC. Canvass- to examine in detail; specifically : to examine (votes) officially for authenticity. Computerized- To enter, process, or store (information) in a computer or system of computers. Context Diagram(level 0 dataflow diagram)- A data flow diagram that document the system's boundaries by highlighting its sources and destinations. Data Flow- Data in motion. Data Flow Diagram- A logical model of the flow of data through a system.

Database - is the container were the files will be stored. Entity Relationship Diagram- is an abstract way to describe a database. Nomination - is part of the process of selecting a candidate. Normalization- is the process of organizing the fields and tables of a relational database to minimize redundancy and dependency. Technology - is the scientific method and or materials used to achieve a commercial industrial objective.

Visual Basic - is the third-generation event-driven programming language and integrated development environment (IDE) from Microsoft. It is known for its COM programming model. VB is also considered a relatively easy to learn and use programming language, because of its graphical development features and BASIC heritage. Voting Area - This area pertains to the form inside the system. This is the area where the voting process happens.