Sample.

Strategic Plan 2010-2015 Project Proposal

This is one of the three completed pilot project proposals that was approved by Age NI for work to commence in February 20 0!

Strategic Plan Project Proposal

Project Title Project Executive Author Date Strategic Plan 2010 2015 Chief Executive PA to the Chief Executive/ Merger Project Director 18/01/2010

1.0

Bac groun! to the Propose! "or Age ! i" a ne# organi"ation for$e% in A&ril 200' a" a re"ult of the $erger of Age Concern ! an% (el& the Age% !) Age ! i" an in%e&en%ent organi"ation #ith "trong #or*ing relation"hi&" #ith our "i"ter organi"ation" Age +,- Age Scotlan% an% Age C.$ru- to a%vance ageing an% ol%er &eo&le/" i""ue" #ithin an% acro"" the +,) 0ollo#ing on fro$ the "trategic intention" a" agree% 1. the 2oar% an% 1a"e% on a "hare% governance a&&roach to %eci"ion $a*ing- a #or*ing grou& "houl% 1e %evelo&e% to %evelo& the 0ive34ear Strategic Plan) A %e"ign tea$ #a" e"ta1li"he% to exa$ine the via1ilit. of u"ing a "hare% governance a&&roach to &re&aring Age !/" fir"t Strategic Plan) 5he tea$ liai"e% clo"el. #ith the Chief Executive #ho le% the &roject) De#inition o# Share! $overnance Share% governance i" ho# #e $a*e %eci"ion" that %eliver the vi"ion an% $i""ion of Age !) 6e achieve it 1.7 De$on"trating in &ractice our value"8 9e$aining true to our &rinci&le"8 an%

Amalga%ate & A tool it o# i!eas an! practice #or mergers in the thir! sector Base! on the merger to #orm Age '() !evelope! *+ ,-.) #un!e! *+ Atlantic Philanthropies

En"uring colla1oration- &artici&ation an% inclu"ion of all "ta*ehol%er" in the %eci"ion $a*ing &roce""8

Principles o# Share! $overnance :&enne""/tru"t E$&o#er$ent/ena1ling !nclu"ion Accounta1ilit.

Strategic (ntentions/ Su&&ort for later life Engage$ent for later life A%vocac. for later life Partner"hi& for later life Excellence for later life !$&act for later life Pro%uct" an% "ervice" for later life

Pre&arator. #or* #oul% 1e carrie% out 1. the %e"ign tea$ #ith %raft gui%ance an% re&orting te$&late" in &lace &rior to a for$al &lanning grou& 1eing e"ta1li"he%) 5hi" #or* #oul% onl. "ti$ulate the #or* of the grou&- an% #oul% in no #a. i$&inge on the "hare% governance &roce"" #ithin the grou& #hich #oul% 1e un%er the %irection of a facilitator- to 1e agree% 1. the grou& once e"ta1li"h) 5he overall &roject #oul% 1e un%erta*en a" a re"ult of the ne#l. for$e% Age !- an% flo# fro$ the "trategic intention") 5here i" a nee% for a "trategic &lan to "teer the %irection of the organi"ation #ith the vi"ion an% $i""ion at it" core) 2.0 Evi!ence o# 0esearch 9e"earch #a" un%erta*en to infor$ the %eci"ion ta*en aroun% a ;"hare% governance/ a&&roach) 5he re"earch &rovi%e% a &eer revie#e% a""e""$ent of the theor. an% &ractice 1ehin% the a&&roach- hel&ing to alla. an. $i"giving" that the 2oar% an% SM5 $a. have ha% in con"i%ering the "hift in %eci"ion $a*ing &olic.) 5he follo#ing %ocu$ent" #ere con"ulte% a" &art of the re"earch &roce""7 1) ;0ro$ 2e"i%e to 2oar% 9oo$ ur"ing <overnance/) 9o1ert <) (ei"") =r)- 9 ) PhD Share%

Amalga%ate & A tool it o# i!eas an! practice #or mergers in the thir! sector Base! on the merger to #orm Age '() !evelope! *+ ,-.) #un!e! *+ Atlantic Philanthropies

2) ;0ra$e#or* for the Develo&$ent of an E$&anici&ator. Culture in ur"ing A > 4ear Progra$/) Profe""or 2ren%an McCor$ac*) >) ;A =ourne. not an event i$&le$entation of "hare% governance in a (S 5ru"t/- A$erican ur"e" A""ociation) ?ol) '- 200@) @) ;Share% <overnance7 (artfor% (o"&ital/" A$erican ur"e" A""ociation) ?ol)'- 200@) ..0 Scope o# the Project !t i" inten%e% that the "trategic intention" #oul% for$ the 1oun%arie" of #or* for the &roject) !n%ivi%ual area" of #or* #oul% flo# fro$ the"e) 5hat "ai%- 1a"e% on the ne# "hare% governance a&&roach- it #oul% 1e inten%e% that the allocation of #or* #oul% 1e %eci%e% 1. the collective #or*ing grou&once e"ta1li"he%) !t #oul% 1e envi"ione% that the &roce"" #oul% 1e %ivi%e% into three &ha"e"8 &re3&lan an% %e"ign- active an% &o"t3&lanrunning fro$ 0e1ruar. to =une 2010) 5he "iAe of the grou& an% &rogre""ion to &re3&lan cannot ta*e &lace until %efinitive agree$ent ha" 1een given 1. the 2oar% on the "hare% governance a&&roach) !n the interi$ a colla1orative a&&roach coul% 1e &rogre""e%- #ith "hare% governance "lotte% in to the &roce"" once final %eci"ion ta*en 1. the 2oar%) 5here $a. al"o a nee% for a %efault fall31ac* &o"ition #ithin the grou&- in the event that the "hare% governance a&&roach fail" to reach a %eci"ion #hich i" a&&roaching %ea%line) !t #oul% 1e "ugge"te% that thi" #oul% lie #ith the Chief Executive in her role a" lea%ing out the &ro&o"e% &roject) 1.0 Success ,riteria 5he %raft te$&late #oul% 1e u"e% a" a tool to %ra# u& the nece""ar. "ucce"" criteria 1. the &lanning grou& once e"ta1li"he%) 5he &re%icate% "ucce"" of the &roject #oul% lie in the agree% re"ult" reBuire% at the out"et of the &roject) !f the re"ult" agree% are achieve% then it "houl% 1e a""u$e% that the &roject #a" "ucce""ful) So$e "ugge"te% re"ult" for the &lanning grou& $a. inclu%e7 Amalga%ate & A tool it o# i!eas an! practice #or mergers in the thir! sector Base! on the merger to #orm Age '() !evelope! *+ ,-.) #un!e! *+ Atlantic Philanthropies Ex&erience/ -

 5hat the %e"ign an% &lanning of the "trateg. i" co$&lete% to ti$e"cale) 5hat the "hare% governance a&&roach #or*" evi%ence% 1. the a1ove an% evaluation) Pro%uction of an in%ivi%ual evaluation tool for the &rojectto 1e u"e% for future &roject grou&" #ithin the ne# "hare% governance a&&roach) Pro%uction of a Strategic Plan %ocu$ent that i" reflective of the Age ! "trategic intention"- an% $eet" the original agree% o1jective") An e$&ha"i" "houl% 1e &lace% on the %.na$ic" of "ucce"" an% ho# it flo#" fro$ one "te& to the next) 5he &roce""e" rel. on "ucce""ful relation"hi&" #ithin the &roject an% fro$ the"e co$e the re"ult")

0esults

Process 5.0 -utline 2imeline CSent "e&aratel.D 3.0 0esources

0elationships

5i$e it #oul% 1e ex&ecte% that the &lanning grou& co$$it$ent #oul% 1e 2 hour" ever. 2 #ee*" until final %raft i" #ritten for 2oar% a&&roval) S&ace) Ex&ert *no#le%ge/ne# thin*ing fro$ non3ex&ert *no#le%ge) Evaluation tool" 2u%get 3 EF* inclu"ive of &rinting- exa$ine via1ilit. of a%%itional 1u%get through 1ran%ing 1u%get) Collective "hare% governance a&&roach to %eci"ion $a*ing) Amalga%ate & A tool it o# i!eas an! practice #or mergers in the thir! sector Base! on the merger to #orm Age '() !evelope! *+ ,-.) #un!e! *+ Atlantic Philanthropies

!t #oul% 1e inten%e% to &o&ulate the grou& #ith $e$1er" 1. an ex&re""ion of intere"t acro"" the organi"ation- tru"tee" an% ol%er &eo&le) 4.0 ,ost Bene#its A" one of three &ilot &roject" for the ne# "hare% governance a&&roach to #or*ing #ithin the organi"ation- the learning 1enefit" to 1e gaine% #ill 1e con"i%era1le for future &roject $anage$ent acro"" the organi"ation) 5.0 ,onstraints +"ing "hare% governance a" an a&&roach for the fir"t ti$e coul% &rove ti$e con"u$ing an% con"train the &rogre"" of the &roject8 given the &roject i" one of three &ilot" for the a&&roach) Clo"e attention nee%e% in relation to co$$unication) 5he level of un%er"tan%ing of "hare% governance- or the &ur&o"e of the &roject) !n%ivi%ual ti$e $anage$ent &rioriti"ation of #or*loa%") Pro%uction ti$e"cale" nee% for liai"on #ith Mar*eting De&art$ent) 6.0 Depen!encies 6ithin the &roject there "houl% 1e an ele$ent of inter%e&en%enc. #ith the %evelo&$ent of the 1ran%- an% a "i$ultaneou" fra$e#or* to u"e of the 1ran% in the %evelo&$ent of the "trateg.) 5here "houl% al"o 1e a "trong %e&en%enc. on the co$$unication tea$ lin*ing in #ith &ro%uction of !nterco$$ an% other flo#" of co$$unication acro"" the organi"ation 1oth internall. an% externall.) 10.0 0is s 5he $anage$ent of ri"* "houl% 1e carrie% out on an ongoing 1a"i" throughout the &roject- #ith greate"t value 1eing %erive% 1. in%entif.ing ri"*" 1efore i$&le$entation an% &utting in &lace control $ea"ure" #here &o""i1le "uch a" ta*ing action to tr. an% $itigate the ri"*) 5he $ain ri"* #ithin the &roject i" that the "hare% governance Amalga%ate & A tool it o# i!eas an! practice #or mergers in the thir! sector Base! on the merger to #orm Age '() !evelope! *+ ,-.) #un!e! *+ Atlantic Philanthropies

a&&roach $a. not 1e %elivere%8 thi" #oul% have a "eriou" i$&act on the via1ilit. of "hare% governance a" an agree% a&&roach for the organi"ation- #hich in turn #oul% have further i$&lication") 5hi" coul% co$e a1out fro$ #aning enthu"ia"$- #ith a control 1eing that clearl. le% out &lan" #ith role" an% re"&on"i1ilitie" &ut in &lace coul% counteract thi") Co$$unication i" al"o a ri"* con"i%eration) !t i" i$&ortant that all co$$unication an% infor$ation i" availa1le to all "ta*ehol%er"- a" i" ex&ecte% un%er a "hare% governance a&&roach) A facilitator nee%" to 1e i%entifie% for the $eeting) 5hi" i" "o$ething that the grou& #oul% nee% to con"i%er) 5hi" %oe" not %eviate fro$ "tan%ar% "hare% governance &ractice- an% coul% &rove u"eful "o a" to gui%e the grou& through their "hare% $eeting &roce"") Again thi" $a. 1e "o$ething the grou& coul% %i"cu"" at their fir"t $eeting) 5hrough the u"e of evaluation tool"- ri"*" nee% to 1e recor%e% "o a" i%entif. area" that future &roject grou&" nee% to 1e a#are of a" &otential ri"*"- in relation to either &roject $anage$ent or the "hare% governance a&&roach) !t $ight 1e a%vi"a1le for the grou& to con"i%er un%erta*ing a traffic light "."te$ #hen highlighting ri"*" in the evaluation tool") 0urther$ore to the ri"*" aroun% the evaluation of the &roject a" outline% a1ove- i" the i$&act late con"ultation re"&on"e" coul% have on the evaluation of the &roject) Con"i%eration coul% &erha&" 1e given to thi" #hen %ealing #ith the con"ultation &erio% an% t.ing in #ith the ti$e"cale" agree% 1. the grou&) A te$&late for the &ro1a1ilit. of each ri"* i" &rovi%e% 1elo#an% #oul% allo# the grou& to &o""i1le ri"* i$&act" an% "core") Determine ho7 li el+ the conse8uences are to happen/ 9i elihoo! o# -ccurrence

0is

Score 1

:re8uenc+

Pro*a*ilit+

ot ex&ecte% to occur 5he event $a. occur for .ear" onl. in exce&tional Amalga%ate & A tool it o# i!eas an! practice #or mergers in the thir! sector Base! on the merger to #orm Age '() !evelope! *+ ,-.) #un!e! *+ Atlantic Philanthropies

9are 2 +nli*el. > Po""i1le @ Gi*el. 5 Al$o"t Certain Ex&ecte% to occur at lea"t annuall. Ex&ecte% to occur at lea"t $onthl. Ex&ecte% to occur at lea"t #ee*l.

circu$"tance" +nli*el. to :ccur

9ea"ona1le chance of occurring 5hi" event #ill occur in $o"t circu$"tance"

Ex&ecte% to occur at lea"t %ail.

Mo"t li*el. to occur than not

,alculate the ris

*+ using the scoring matrix/

9i"* H Con"eBuence x Gi*elihoo% H Go#8 Mo%erate8 (igh8 Extre$e 0is 1 2 > @ 5 1 1 2 > @ 5 Scoring %atrix 2 2 @ I 8 10 > > I ' 12 15 @ @ 8 12 1I 20 5 5 10 15 20 25

Amalga%ate & A tool it o# i!eas an! practice #or mergers in the thir! sector Base! on the merger to #orm Age '() !evelope! *+ ,-.) #un!e! *+ Atlantic Philanthropies