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Clock-In/Out Corrections

Employees can use this Web application, with the help of a weekly overview graphical interface, to correct errors that originated at the time recording terminal. For example, they can correct duplicate clock in entries, enter missing time recordings, and enter account assignment data. An optional monitoring function validates entries that employees change, delete, or create manually. An optional approval procedure approves entries that employees change, delete, or create manually. Note Employees should continue to use the time recording terminal to record working times. This application enables employees to clock in and clock out using the Enterprise Portal and to correct incorrect time recording data. Prerequisites You have done the following:

Implemented Time Evaluation for SAP Time Management. Implemented the HR-PDC interface to transfer employees clock in and clock out entries from an external time recording system to the SAP system. You can make the relevant Customizing settings for Personnel Time Management under Personnel Time Events Personnel Time Events .

Configured the Clock-In/Out Corrections Web application. You can make the relevant Customizing settings for Personnel Management under Employee Self-Service (Web Dynpro ABAP) Service-Specific Settings Working Time Clock-In/Out Corrections .

Made the following settings in the Communication infotype (0105) for all employees: o Specified the system user name in subtype 0001 (System User Name SAP System (SY-UNAME)). o Stored the e-mail address in the subtype 0010 (E-Mail) .

Features The following features are available:

Employees can use this Web application to correct errors that occur when they post time events at external time recording terminals. For example, they may clock in twice instead of once, or they may forget to clock in or clock out. These errors are detected by time

evaluations, but employees using this Web application ensure time administrators only correct errors that employees cannot correct. You can Customize time evaluation messages if employees must correct errors in their time events. Employees are notified by email to make their corrections. If necessary, you can connect time evaluation to the Web application so employees can confirm immediately if their corrections are successful. Employees can use this Web application to correct errors that time evaluation cannot detect. For example, incorrect account assignment information, or missing entries on a day on which the employee was not scheduled to work and worked overtime. In Customizing, you can define which corrections an employee is allowed to make. Recommendation We recommend you authorize employees to edit only time event types that they are permitted to use at the time recording terminal. Recommendation We recommend you do not authorize employees to overwrite corrections entered by the time administrator in the Time Events infotype (2011). These entries are locked for processing with the Web application.

The Web application automatically controls the way in which time recordings are processed: o In Customizing you can specify which groups of employees are permitted to carry out which actions. For example, you can specify that a group of employees is permitted to make corrections only if the time evaluation issues a message, or that the group is not permitted to create any new clock in or clock out entries. o The clock in and clock out corrections are not saved directly in the TEVEN table. Instead, they are buffered in other tables so you can integrate checking and approval processes to avoid incorrect entries, and to confirm employees' entries. o Several reports are available to notify employees, managers, and HR administrators that they have clock in and clock out corrections they must edit, confirm, or approve. o You can integrate an approval procedure with the Web application. You can incorporate the field for selecting an approver in your field selection for the Web application. You can schedule the reports as a periodic background process. If you want to use SAP Business Workflow, the same reports are processed with the corresponding workflow templates. For more information, see General Workflow for Documents.

Employees can use the Web application to view their time balances. These are the same balances that are downloaded at the terminals.

Employees can view the time and date of their time events at a glance in a weekly overview. o The weekly overview is always related to one week. You can set the first day of the week and the portion of the day that is displayed for groups of employees. o In the header row of the data entry area, employees can check the work schedules that apply on that day. If there is more important information for a particular day, such as vacation, it overwrites the work schedule information. o Partial-day absences without clock times, full day public holidays, and partial-day public holidays are displayed in a separate line in the header of the data entry area. The display of an off-day takes precedence over the display of a public holiday. o When employees enter clock in and clock out times, the system provides dynamic default values which are determined according to the cursor position in the application and in relation to the work schedule. If you have not connected to an approval procedure, you can define in Customizing that the time evaluation for the employee starts after the data is saved. Employees starting the application can confirm immediately whether their corrections have been made. Note If you use this function, the response times might be slower when the system is saving data.

You can use Business Add-Ins (BAdIs) to customize the Web application to suit your requirements. For more information, see Customizing for Clock-In/Out Corrections under Employee Self-Service (Web Dynpro ABAP) Service-Specific Settings Working Time .

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