MINUTES REGULAR MEETING JULY 17, 2013

The Regular Meeting of the Gloucester Township Housing Authority was held on July 17, 201 , at the !o""unity !enter located at Gloucester Township #enior !a"pus $, Gloucester Township, %ew Jersey& 'pening state"ents were "ade (y )oard !hair !arla"ere& The "eeting was called to order (y )oard !hair !arla"ere at 7*00 p&"& A roll call for attendance was ta+en* !'MM$##$'%,R -'%TA%,. !'MM$##$'%,R MATTH,2# !'MM$##$'%,R 'R%,R 4$!, !HA$R 3$!!'5' !'MM$##$'%,R 2A#H$%GT'% )'AR1 !HA$R !AR5AM,R, ,/!0#,1 3R,#,%T 3R,#,%T 3R,#,%T 3R,#,%T 3R,#,%T

Also in attendance were* 1e((ie !ala(rese6 'perations Manager, A"y #hot"eyer6Attorney and 5ou Riccio6,7ecuti8e 1irector& PLEDGE OF ALLEGIANCE )oard !hair !arla"ere* Good e8ening e8eryone& $t9s so nice to see all of you here this "onth& Hope e8eryone is en:oying the"sel8es and ha8ing a good su""er so far& )efore we continue with the "eeting, $ would li+e to welco"e ,7ecu6Tech and specifically our new ,7ecuti8e 1irector, 5ou Riccio who will (e at the hel" of our hu"(le #enior !a"pus $& ;clapping<& 5ou Riccio* $ wasn9t sure if it was congratulations or condolences ;laughing<& $t9s great to (e here, $9" honored and pri8ileged to ta+e on this responsi(ility& =ou ha8e a lo8ely ho"e here& $98e wal+ed the !a"pus and $ can tell you that ha8ing loo+ed at hundreds of rural housing de8elop"ents, not only in %ew Jersey, (ut around the !ountry, this is one, if not the "ost (eautiful $98e e8er seen& =ou ha8e e7ceptional grounds& =ou ha8e great passi8e as well as acti8e recreation areas& $ loo+ forward to "a+ing your li8es as easy as possi(le and doing the right thing for the )oard Me"(ers and helping the" as "uch as possi(le& $ want to :ust say than+ you and $ loo+ forward to wor+ing with all of you& ;clapping<

MOTION TO APPROVE MINUTES: !o""issioner 'rner "ade a "otion to appro8e the "inutes of the Regular Meeting of the )oard held on March 20, 201 & !o""issioner Matthews seconded the "otion& A roll call was ta+en* !'MM$##$'%,R MATTH,2# !'MM$##$'%,R 'R%,R !'MM$##$'%,R 2A#H$%GT'% )'AR1 !HA$R !AR5AM,R, =,# =,# =,# =,#

!o""isssioner Matthews "ade a "otion to appro8e the "inutes of the ,7ecuti8e #ession of the )oard held on March 20, 201 & !o""issioner 2ashington seconded the "otion& A roll call was ta+en* !'MM$##$'%,R MATTH,2# !'MM$##$'%,R 'R%,R !'MM$##$'%,R 2A#H$%GT'% )'AR1 !HA$R !AR5AM,R, =,# =,# =,# =,#

!o""issioner Matthews "ade a "otion to appro8e the "inutes of the Regular Meeting and the ,7ecuti8e #ession Meeting of the )oard held on April 17, 201 & !o""issioner 'rner seconded the "otion& A roll call was ta+en* !'MM$##$'%,R MATTH,2# !'MM$##$'%,R 'R%,R !'MM$##$'%,R 2A#H$%GT'% )'AR1 !HA$R !AR5AM,R, =,# =,# =,# =,#

!o""issioner Matthews "ade a "otion to appro8e the "inutes of the Regular Meeting and the ,7ecuti8e #ession Meeting of the )oard held on May 1 , 201 & !o""issioner 2ashington seconded the "otion& A roll call was ta+en*

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!o""issioner 2ashington "ade a "otion to appro8e the "inutes of the #pecial Meeting and the ,7ecuti8e #ession Meeting of the )oard held on June 27, 201 & !o""issioner 'rner seconded the "otion& A roll call was ta+en* !'MM$##$'%,R MATTH,2# !'MM$##$'%,R 'R%,R !'MM$##$'%,R 2A#H$%GT'% )'AR1 !HA$R !AR5AM,R, =,# =,# =,# =,#

PAYMENT OF BILLS )oard !hair !arla"ere* Resolution 1 60761761& 1e((ie !ala(rese* $t9s a different for"at& ,7ecuti8e 1irector Riccio* Right, if $ could :ust inter:ect at this point e8en (efore the "otion is "ade& $ proposed the new for"at for resolutions only (ecause it9s easier to +eep trac+ of the" when we e8entually create this syste"& They9re +ept (y year, day and "onth, and then one through whate8er nu"(er it is& $n addition as you notice on the resolution for", there9s a place for the ,7ecuti8e 1irector to sign the actual content, and for the ,7ecuti8e 1irector to authori>e pay"ent if there is a pay"ent in8ol8ed, saying there is an authori>ation of funds are a8aila(le& And then once the resolution is adopted and it9s filled in, on the (otto" there is a ,7ecuti8e 1irector #ignature saying that it9s a true copy, then it gets sealed& $t9s :ust an easy way of "aintaining all the resolutions in the future& )oard !hair !arla"ere* 2ere there any ?uestions as to the (ill list@

MOTION TO APPROVE RESOLUTION 13-07-17-01

!o""issioner Matthews "ade a "otion to appro8e Resolution A1 60761761& !o""issioner 'rner seconded the "otion& A roll call was ta+en* !'MM$##$'%,R MATTH,2# !'MM$##$'%,R 'R%,R !'MM$##$'%,R 2A#H$%GT'% )'AR1 !HA$R !AR5AM,R, =,# =,# =,# =,#

EXECUTIVE DIRECTOR/ OPERATION S MANAGER REPORT )oard !hair !arla"ere* 5ou, did you ha8e so"ething@ ,7ecuti8e 1irector Riccio* #ure& $9ll (e 8ery (rief since today was "y first full day here& $n re8iewing all the docu"ents, it loo+s li+e we9re in pretty good shape in ter"s of your "aintenance of the (uilding and ha8ing done a tour of the (uilding, $9ll (e wor+ing 8ery closely with 1e(ra o8er the ne7t se8eral "onths& 2or+ing on the new (udgets for 201B, and wor+ing on :ust catching things up o8er the ne7t couple of "onths& 'ther than that, $ will +eep the )oard infor"ed& =ou will (e recei8ing a "onthly 'perations Report that we will wor+ with 1e(ra to prepare e8ery "onth to show you (asically your year6to6date finances, your actual (udget, it will also show you your turn6o8ers, it will show you your rent collections, it will gi8e you a whole host of infor"ation on a "onthly (asis& =ou9ll +now how the organi>ation is doing, not only financially (ut fro" a Manager9s perspecti8e in ter"s of wor+ orders etcetera& $t loo+s li+e right now, 1e(ra has got a pretty good handle on the wor+ order syste" and a good handle on the rent collections, we9re going to :ust go forward with that entire syste" "a+ing sure that financially we9re in good shape&

SOLICITOR S REPORT A"y #hot"eyer* $ don9t ha8e anything& Than+ you&

OLD BUSINESS )oard !hair !arla"ere* There is a resolution that we ha8e (efore us& 2hat this resolution does is to ratify and reaffir" all the for"al action ta+en (y the )oard of !o""issioners at a

#pecial Meeting held on June 27, 201 & The reason for this resolution is (ecause it was accidently ad8ertised for July& $t was a typographical error so we held our #pecial Meeting last "onth& ,7ecuti8e 1irector Riccio* =ou can nu"(er this 1 6176762 and $9ll prepare a resolution in the sa"e for"at& MOTION TO ACCEPT RESOLUTION 13-17-7-2 !o""issioner Matthews "ade a "otion to accept Resolution 1 6176762& !o""issioner 'rner seconded the "otion& A roll call was ta+en* !'MM$##$'%,R MATTH,2# !'MM$##$'%,R 'R%,R !'MM$##$'%,R 2A#H$%GT'% )'AR1 !HA$R !AR5AM,R, =,# =,# =,# =,#

NE! BUSINESS )oard !hair !arla"ere* $ ha8e spo+en with the !o""issioners a(out a"ending our "eeting ti"e fro" se8en o9cloc+ up to si7 o9cloc+& $f e8eryone is in agree"ent $ will entertain a "otion to change our start ti"e fro" se8en to si7& $ will also include noticing e8eryone till the end of the year (ecause we98e already pu(lici>ed& 2e9ll ha8e to put notices on our Municipal )uilding, here and also on our we(site& ,7ecuti8e 1irector Riccio* This is actually an a"end"ent to your (y6laws& This will (e a Resolution to A"end the )y65aws "erely to change the starting ti"e of the "onthly "eetings&

MOTION TO AMEND BY-LA!S !o""issioner Matthews "ade a "otion to a"end the )y65aws of the )oard changing the starting ti"e of the "eetings fro" se8en o9cloc+ p" to si7 o9cloc+ p"& !o""issioner 2ashington seconded the "otion& A roll call was ta+en* !'MM$##$'%,R MATTH,2# =,#

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COMMITTEE REPORTS )oard !hair !arla"ere* 1o any of the co""ittees ha8e anything to report with no response&

PUBLIC PORTION )oard !hair !arla"ere* Good e8ening e8eryone, how are you@ Anyone wishing to spea+@ 5aura 3ower6Apt& 117* This ?uestion is for our new ,7ecuti8e 1irector& 2e were wondering if once you get settled in and co"forta(le, will he (e ha8ing an open door policy with "a+ing an appoint"ent for any residents who ha8e pro(le"s that can9t (e resol8ed& ,7ecuti8e 1irector Riccio* =es& The way we will handle it is it9s an open door policy, (ut you9ll :ust ha8e to "a+e an appoint"ent with 1e(ra& 5aura 3ower6Apt& 117* '+ay, nu"(er two, will you (e ha8ing "ay(e (i6"onthly "eetings, resident "eetings so you can fill us in on anything that9s any of our (usiness@ ,7ecuti8e 1irector Riccio* The residents ha8e an Association& The Resident Association "eets and what $ will do is $ will attend the Resident Association Meetings and if you allow "e to spea+ at those "eetings, $ will let you +now what is going on& That9s the way $ li+e to handle it& 3lus li+e $ said $ ha8e an open door policy& 3eople can lea8e "e notes as long as they sign the"& 3eople can co"e and 8isit& $ will not accept unsolicited re?uests ;laughing<& %o suggestion (o7, unless you sign the suggestion&

C"AIRPERSON S REPORT )oard !hair !arla"ere* $ really ha8e nothing to report other than welco"e a(oard ;to 5ou Riccio<, we are all loo+ing forward to wor+ing 8ery closely with you& $ thin+ you will (e 8ery happy here& =ou98e wal+ed into a situation where we ha8e so"eone who is 8ery capa(le and has (een doing a tre"endous :o( ;1e((ie !ala(rese< and she9s had a fine helper ;Delly Matthews< al(eit for free, we appreciate that 8ery "uch& #o once again, $ did "ention it last "onth (ut 1e((ie and !o""issioner Matthews ha8e (een doing a fine :o(, so than+ you&

,7ecuti8e 1irector Riccio* =es $ agree& They ha8e (een and $ loo+ forward to using the" a lot& 5i+e $ said, $ thin+ (y the end of this year, anything that was of any concern to any(ody, will (e resol8ed& That includes the o8enFsto8e& $t is a hot su(:ect and it is going to get resol8ed don9t worry& $t will (e resol8ed e7peditiously& )oard !hair !arla"ere* That9s all $ ha8e so $9ll entertain a "otion to ad:ourn&

MOTION TO ADJOURN !o""issioner Matthews "ade a "otion to ad:ourn& !o""issioner 'rner seconded the "otion& A55 $% -A4'R& The "eeting was ad:ourned at 7*1 p"&

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GGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGG 1e(ra A& !ala(rese6'perations Manager Gloucester Township Housing Authority

1ated* July 2H, 201