The Rural Coffee Caravan Information Project

NOTICE IS HEREBY GIVEN that the 10 th Annual General Meeting of the Rural
Coffee Caravan Information Project will be held at Stowmarket Community
Centre, Hillside, Stowmarket, IP14 2BD at 2.15 p.m. on Wednesday 21 st May
2014, to transact the business outlined in the attached agenda.
The meeting will be preceded by a buffet lunch at 1.30 pm at the above
address (please do not arrive before 1 p.m.). Following the meeting there will
be a short presentation by Phil Webb from The Pub is the Hub, a not-forprofit organisation which is dedicated to offering advice and support to
licensees, rural pubs and community services. Initiated by HRH the Prince of
Wales, it facilitates projects by encouraging and helping licensees and
communities to connect and share their experiences and work together to
support and sustain their local services.
It is anticipated that the event will be finished by 4.00 pm.
By Order of the Board of Charity Trustees.
Sally Fogden
Chair
9th April 2014
Please let Penny Martin know (by Friday 9th May 2014) whether or not you are
hoping to attend the meeting and whether you would like the buffet lunch which
precedes it, by returning the slip below, either electronically or by post.
NAME:
___________________________________________________________
ORGANISATION / VILLAGE: ___________________________________________
* I shall / shall not be attending the Annual General Meeting on 21st May 2014
* I shall / shall not require lunch
*DELETE AS APPROPRIATE.
Please email or tear off and send back by Friday 9th May 2014 to:
Penny Martin
Rural Coffee Caravan Information Project,
The Old Shop, Harleston Rd, Weybread, Diss, Norfolk, IP21 5TU
Email: coffeecaravan@btinternet.com

RCCIP AGM 2014

ITEM 1: NOTICE, AGENDA, NOMINATION FORMS
ISSUED (1): 9th April 2014
PAGE 1

Agenda for the 10th Annual General Meeting of

The Rural Coffee Caravan Information Project
To be held at Stowmarket Community Centre, Hillside, Stowmarket, IP14 2BD
On Wednesday 21st May 2014
1. Apologies for Absence
2. Minutes of the previous AGM
To be agreed and matters arising.
3. Reports
To receive and consider the reports of the Charity Trustees.
4. Accounts
To receive and consider the accounts for the year ending 31 December 2013 and the reports of the
treasurer and auditors.
5. Auditors
To appoint Izod Bassett as the auditors.
6. Appointment of Trustees and Committee Members
Nominations for the position of Trustee, or for a member of the management committee must be
received by 2.00 p.m. on Wednesday 21st May 2014.
To re-appoint the following Trustees, and subsequently re-elect them in the years indicated and every
3 years thereafter.
Richard Browne (to be re-elected in 2017)
George Frost (to be re-elected in 2017)
To re-appoint the following committee members for a period of 12 months
Laura Hack
Simon Keswick
David Love
Diana Patrick
John Preston
Avril Triggs
To appoint new committee members and Trustees, should there be any.
7. Appointment of Officers
Nominations are required for the following officers
Chair
Vice Chairman
Company Secretary
And must be received by 2.00 p.m. on Wednesday 21st May 2014
8. Any other business
To deal with any matters raised at the meeting.

RCCIP AGM 2014

ITEM 1: NOTICE, AGENDA, NOMINATION FORMS
ISSUED (1): 9th April 2014
PAGE 2

Extra copies of nomination forms may be photocopied if required.

Rural Coffee Caravan Information Project
Appointment of Trustee - Nomination form
Name of Candidate: ____________________________________________________
I am willing to be appointed as Trustee to the Rural Coffee Caravan Information Project.
Signature: _____________________________________________________________
Date: _________________________________________________________________
Proposed by: ___________________________________________________________
Signature: _____________________________________________________________
Date: _________________________________________________________________
Seconded by: ___________________________________________________________
Signature: _____________________________________________________________
Date: _________________________________________________________________

Rural Coffee Caravan Information Project

Appointment of Committee Member - Nomination form
Name of Candidate: ____________________________________________________
I am willing to be appointed as Committee Member to the Rural Coffee Caravan
Information Project.
Signature: _____________________________________________________________
Date: _________________________________________________________________
Proposed by: ___________________________________________________________
Signature: _____________________________________________________________
Date: _________________________________________________________________
Seconded by: ___________________________________________________________
Signature: _____________________________________________________________
Date: _________________________________________________________________

RCCIP AGM 2014

ITEM 1: NOTICE, AGENDA, NOMINATION FORMS
ISSUED (1): 9th April 2014
PAGE 3