Best Damn Food Truck Festival

Saturday, October 25, 2014 2-10 p.m.

Location: Northwest Mall, 9500 Hempstead Hwy, Houston, TX 77092
Vendor Contact: 210-213-9438, raeddrady@gmail.com
Company: _____________________________ Contact Name:________________________________
Business Phone: _______________-___ Home: __________________ Alternate: ________________
Fax: ___________________ Email: ______________________ Web: __________________________
Mailing Address: ________________________________City _______________ State____ Zip______
Items Sold:__________________________________________________________________________
___________________________________________________________________________________
BOOTH RENTAL
10x10

10x15*

10x20

10x25*

Type of Booth/Service see p2, #1

$300

$390

$500

$550

COMMERCIAL see Page #3, #20 for larger booth sizes

$100

$150

$175

$200

ARTS & CRAFTS / NON-FOOD SALES

$75

$100

N/A

N/A

JURIED ARTS & CRAFTS

$75

$100

N/A

N/A

NONPROFIT BOOTH (Sales)

$25

N/A

N/A

N/A

NONPROFIT BOOTH (No Sales)

$95

$95

$95

$95

ELECTRICITY (110v/20a) - see page 3, #21 - #23

$300

$300+

$300+

$300+

PROPANE Approximate Cost page 2 #10

$25

$25

$25

$25

Late Fee applications received after October 1, 2014

$25

$25

$25

$25

DEPOSIT - returned day of event upon check-out

$_______________________

TOTAL (NOTE * 5 exterior feet creates 2 selling sides - see Page 2 #2)

PAYMENT: Make checks & money orders payable to: Rae of Light
1 After 10/1/2014 - only cash, credit cards, cashiers checks, or money orders accepted.
2. Credit card payments may be made online at www.Rae-of-Light.com
Mail Packet To: P.O. Box
Include With Payment:
A. Application & Payment
B. List of items you sell & personnel
C. Electrical Needs Worksheet
D. Food Vendors Insurance Binder
RELEASE: Applicant releases and forever discharges Best Damn Food Truck Festival, Hudson Marketing, Rae of Light, and
all sponsoring organizations, plus the employees, contractors, officers, directors and volunteers of any such organizations from
any responsibility, personal liability or claims of loss or damage arising out of, or in conjunction with participation in this events.
Applicant agrees that the storing and exhibit of applicant's goods will be at Applicant's own risk. Applicant has read and agrees to
abide by all festival regulations stated in the entire application packet, and Applicant understands that violating any of such
regulations shall authorize the removal of Applicant and Applicant's property from the Festival site, without any refund of any
sums paid by Applicant.
Name_____________________ Signature__________________________ Date: _______ _____, 2014

1. FEES, CONFIRMATION AND BOOTH ASSIGNMENT: You are paying for 1 day, Saturday, October 25,
Booth space is limited and vendors are selected on a first-come/first-serve basis. Acceptance and booth location are
determined by the date application and full payment are postmarked. We will send a payment receipt immediately
and a load-in information packet the week before the Festival.
2. NONFOOD BOOTH SPACE: Basic Spaces are 10deep X 10wide or 10x20 (see #20 for larger sizes). You
may rent 5 feet of additional space (width) external to your booth, allowing you to sell
out of 2 sides of your booth. See the 10x15 & 10x25 columns on the Rental Fee chart on the
first page of this application.
3. SALES / SUBLEASING: Sales must take place within your booth space.
4. SIGNAGE: All tent signage must be approved by before being placed at your tent. (No electrical
or neon signs)
5. EQUIPMENT RENTAL: Festival provides only the space; Vendors must provide their own
booths, tents, tables, chairs, etc.
6. EXCLUSIVITY Types of merchandise sold must be included in application and approved by
festival. For an exclusive on any product call 210-213-9438, or email raeddrady@gmail.com
7. LATE FEES / DEPOSITS - After 10/1/2014 vendors pay a late fee. Deposits returned on the day of
event if possible. If you cancel within 30 days of Festival, your deposit will not be returned.
8. WASTE DISPOSAL: it is the vendors responsibility to keep the booth and the surrounding area clean.
Vendors must provide their own garbage receptacles and garbage bags. Do not dump grease, waste water or
hot coals into the streets. There will be a designated Grey Water container for all wastewater or grease. It
is a State and Federal violation to dump any wastewater or grease into any municipal storm drain.
9. EVENT DAY SETUP: Vendors will not be allowed to set up until fees are paid. Booth location is
determined by date of payment. Vendor Set-Up begins at 10 a.m. the day of the show. You will be notified of
your set-up time via the Day-of Information Packet you receive the week of the Festival.
Information in this packet supersedes information on this application. Confirmed vendors will
be given first priority. Vendors who have not sent in an application with fees paid and received
confirmation are not guaranteed a space. Vehicles: Vehicles are restricted to designated roads and
parking areas. Must be off- site by 10 AM. Vendors requiring restocking of supplies may re-enter
the festival area with dolly. Parking: Designated Vendor parking will be available on AISD School
Parking Lot. Parking spaces are limited. Wrist Bands & Passes: Up to 4 wrist bands available per
booth. Business Hours: Vendors must be ready for business by 1 hour before gates open. Tear
Down: Begins after 10 PM. All exhibits must be removed by Midnight. Anything left on premises
will be discarded.
10. PROHIBITED: Vendors may not sell: alcohol
11. SALES TAX: It is the vendors responsibility to adhere to city and state tax guidelines in the
collection and payment of sales tax. The Texas Sales Tax Info Line is: 800-252-5555
12. ONLY ITEMS listed on your Application and approved by the festival may be sold.
13. SECURITY: The site is fenced and the Festival has security but vendors are solely responsible for
the security of their cash, coupons, equipment, goods, inventory, supplies or any other property.
14. FESTIVAL GUIDELINES will be strictly monitored. If violations occur, after 2 warnings, vendor
will be removed from the Festival site by Police without refund.
15. ACTS OF GOD: The festival producers, promoters, sponsors, staff/employees, volunteers, etc. are
in no way responsible or liable for personal adversity or acts of God.
16. RAIN OUT POLICY: If a date is cancelled due to rain, technical problems or any other act of God
beyond the control of the festival the following shall apply: If a rain date for the Festival is
scheduled, Vendor may set up and the basic booth fee only will be waived. Other fees still apply.
17. OVERSIZE BOOTHS Call for Pricing: (tent not included) Booths with internal volumes
greater than 200 sq. ft shall include a 5 foot external to tent perimeter on 1 of the 2 sides
adjacent to the front of the booth. Tents larger than 1200 sq. ft require a permit, a Fire Marshal,
fire extinguishers and signage. We will assist you in scheduling these but you will bear the cost
18. ELECTRICITY: We provide (1) 110w/20a electrical circuit for $95. If your needs exceed this,
additional fees apply, fill out an Electrical needs Worksheet below and contact us. Vendors must
provide their own lighting fixtures and enough grounded heavy-duty outdoor cable to reach
service. No light-duty or indoor cords allowed.
Name______________________ Signature_________________________ Date: ______ ___, 2014

19. ELECTRICAL NEEDS WORKSHEET: Vendors whose electrical needs exceed (1) 20-amp,
110-volt circuit must complete this information for each piece of equipment. If you do not
complete this form, we will be unable to incorporate your needs into the electrical design plot
of the Festival and your booth will not be supplied with electricity. An electrician will be
available on-site if you have a problem (at your expense). Vendor coordinator must be notified in
advance of your needs.
_______ Total pieces of electrical equipment used.
List each piece of equipment: The amps, watts, and volts are stamped on the name plate on each
piece of electrical equipment.
Converting Watts to Amps at fixed voltage is governed by the equation Amps = Watts x Volts.
Conversion Amps to Watts at fixed voltage is governed by the equation Watts = Amps x Volts
1. Type of Equipment:______________________________________
Voltage __________ Amps ________ Watts __________ Phase ________
2. Type of Equipment:______________________________________
Voltage __________ Amps ________ Watts __________ Phase ________
3. Type of Equipment:______________________________________
Voltage __________ Amps ________ Watts __________ Phase ________
4. Type of Equipment:______________________________________
Voltage __________ Amps ________ Watts __________ Phase ________
20. Electrical Pricing is based on current gas prices. Increases may necessitate an increase.
$ 95.00 - 20-amp, 110-volt circuit Vendor must have 100' cable or more to reach power supply
$180.00 - 30-amp, 208 volt circuit Vendor must have 150' cable or more to reach power supply
$285.00 - 50-amp, 208 volt circuit Vendor must have 150' cable or more to reach power supply
Name________________________ Signature_________________________ Date__________, 2014