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Wage Type Reporter

Using an example of Comparing Total


Other Pay by Employee between past
and current payroll cycles

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Purpose of this Job Aid


To become familiar with the Wage Type
Reporter
To specifically identify employees whose
pay has significantly changed and
therefore requires further investigation.

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The Wage Type Reporter


Can provide you data on many kinds of wage
types including how many hours of shift premium
are paid out, sick leave taken, or to see how
many people participate in a specific benefit
program to name a few.
Can be set up to run automatically in the
background.
Can save a particular format variant that will
make it easier in the future to run a similar
report.
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As with all ERP Reports


Identify the type of data you want to retrieve.
Identify who you want to review.
Identify the time period for the data to be
retrieved.
Determine how you want the data to be
presented.
Save the data.
If you plan on using this report multiple times,
consider saving it as a Variant.
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Recommendations
Familiarize yourself with the various Wage Types that
present during a payroll cycle. You can print off that list
via the BEACON Help links. Information on how to do
this is located at the end of this Job Aid.
A note about Wage Types. Those with an / are
summative wage types. (Ex. /101 is Total Gross
Amount.)
They are a summary of many wage types. They will not
show all the Wage Types that are behind the scenes.
To see those Wage Types, you would have to list them
individually.
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The Transaction Code for the Wage Type Reporter is:


PC00_M99_CWTR - Wage type reporter. Enter that code
in SAP Easy Access

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Step one is to set up the


report. In this case, we will
use a Variant for Monthly
Total Other Pay by Employee

You will need to remove your


personnel number and click
on the Execute icon so that
the list of Variants will appear.

ZPROD- Variants are variants set


up by BEACON. In this case, we
will choose Total Other Pay by
Employee Variant.
Note: There are other ZProd
Variants for other Wage Types
including Temporary Employees.
Highlight it and then click on the
Green Check.

Tip for importing data


Using Excel spreadsheet data, you can
copy lists of org units, positions, employee
personnel numbers.
That data is available from any number of
BI Reports.

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Enter the Selection criteria you want. In this example,


we entered one personnel number.
You can also enter for the entire organization the
Personnel Subareas, click on the Org Structure and
identify specific organizational units, or go into Further
selections and pull in Job classes, positions, etc.

IF you wanted to see more than one employees


information, you would click on the multiple selection
field
You can also enter for the entire organization the
Personnel Subareas, click on the Org Structure and
identify specific organizational units, or go into Further
selections and pull in Job classes, positions, etc.

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After copying the data from Excel, you would make
sure your cursor is within the single value block and
click on the Upload from clipboard icon.
Click on the Execute/Copy command when you are
finished.
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If you wish to identify employees within Org Structure,


click on the Org Structure icon, you can click the nodes
(down and sidways arrows) to populate specific
Organizational Units or entire groups.

To populate all org units under a specific branch, you


would click on the leading org unit and click on the
green subtree icon.

To show you what happens, If you had actually clicked


on the node for HHS SO Finance and Business so that
all the subordinate Org Units became visible, you
would see that they all are checked.
Once you have all the Org Units you wish to review
checked, click on the Green Copy icon.

Note the Org Structure icon


has turned from pink to
green.
This will happen if you do
the same thing for
populating multiple values
in any of the Selection
criteria.

You will enter the time periods to compare


and click on the Payroll Comparison Check
box.
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You will enter the amounts to trigger the system to report only those results. In
this example, we wanted only those employees who have a $500 difference in
pay from this pay period to the previous one. It is very important to pick an
amount that would trigger you to investigate further.

As you become more familiar with the Wage


Type Reporter, you can identify specific
amounts to include-or exclude.
First, you click on the multiple selection icon at
the end.

In this example, we only want SAP to report to


us only those employees who have a
difference in pay that is greater than $500
(either an increase or decrease in pay
compared against the first payroll period.)
Click on the green copy icon when you are
done.

Likewise, as you become more familiar with


the Wage Type Reporter, you can identify
specific wage types to include-or exclude.
First, you click on the multiple selection icon at
the end.
To find the relevant Wage
Types for our payroll
cycles, you will first click
on the match code.

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Next you will need to


change the Country
Grouping to 10 (USA) and
then change the
Maximum No. of Hits from
500 to 5000. (There are
over 2800 actual Wage
Type variables.)

Click the Green Check icon.


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All the Wage Types that


the State of North
Carolina uses are now
available.
You can save them in
your Favorites list and/or
print them out.

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If you have clicked on the Multiple Selection icon at the end of the
Wage Types, you will come to this screen.
Here, you can identify specific wage types to include or when you
click on the Exclude Single Values tab, you can pull out wage
types that you do not want the system to include in your report.
In our example, we used Gross Salary which can be skewed by
the inclusion of a Longevity Payment (Wage Type 1220.) If we did
not want the system to report it, we would enter that Wage Type
here or you can simply delete it from Select Single Values.
Click on the Copy function when you are ready to return to the
Main Screen.

Click on the Execute icon when you are ready to run


the report for individuals or small org units.
For larger groups of data, you should go to Program
and run the Report in the background per the Business
Process Procedure (BPP). The link is at the end of this
Job Aid.

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The difference between executing a report now


versus in the background
Executing a Report now
You can add in fields
repeatedly.
You have more
options for the layout
and format

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In the Background
You can run larger
reports that wont time
out.
You will not have a
time out on the
system.

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Now that we have set up the data, we need to make a


determination of how we want the data to present itself.
Here is where we tell the system to format our data; in
the Object Selection and the Layout Variants.

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In Object Selection, you can choose which variables


you wish to be displayed. You will highlight the items
from Available Objects on the left and use the arrows to
move them over to the Objects Selected on the right.

Click on the Green Copy to continue


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Layout Variants display only the data you have asked


the system to display. When you click on the Output
Selection, you will have these choices. Keep in mind
that these Variants ONLY WORK when you ALSO have
included the appropriate Selections from Object
Selection!

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We have identified what we want to see and how we want to see it.
(Please note, this report was run in real time and not in the
background. You would not have this functionality with a report run in
the background.)
Once we run the report, we may want the system to show us a
calculation of that data; especially if we are doing a comparison
between two points in time.
The data will not populate until we add the formulas for the system to
calculate and the layout for the data to be presented.
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You will need to move these hidden fields


over to Column content by highlighting each
one and clicking on the arrow key.
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Click the Green Check/Copy button when


you are done.

Moving the slide bar at the bottom of the page to the far
right, you can see that the current amount of $3,600.64
is compared to the previous amount of $3,906.07 to
yield a difference of $305.23

Depending upon your needs, it may be useful to


understand the difference between In View and For
View.
In View means ALL payroll results that will show in the
payroll date range you have identified. It can include
time not accounted for in previous payrolls that you
have just entered, retro time evaluations because of
position setting changes, etc. In this example it can
include all results UP TO April, 2011.
For View means ONLY those results that show for the
designated period of time; in this example only those
results for April, 2011.

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The data is downloadable to an Excel Spreadsheet.

Click on the radio button


for Spreadsheet and then
the Green Check

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Use the match code at the end to change


the location where you want the file to be
saved otherwise it will save it directly on the
computer!
Name the file.
Click on Generate and the file will be saved
to the desired location.

Recommendations
Run a basic report using a variant (Total base pay or
total other pay by employee) on one employee so that
you can see all of the wage types that are active. This
will give you a starting point on which wage types you
want to add to your favorites.
It will also help you see which Variants already created
can help you answer questions. Zprod Variants are
created by BEST Shared Services and would be good to
use as a first step.
Identify the type of information you want to retrieve.

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Useful Links
Run a report in the background
http://help.mybeacon.nc.gov/beaconhelp/General_Informati
on/Quick%20References/r_Run%20a%20Report%20in
%20Background.htm#TopOfPage
BEACON Payroll folder
http://help.mybeacon.nc.gov/beaconhelp/TOC11.html

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