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Owner of the document :

Srinivasa Rao Thotakura
Page 160
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Controlling
Controlling provides you with information for management
decision-making. It facilitates coordination, monitoring and
optimization of all processes in an organization. This involves
recording both the consumption of production factors and the
services provided by an organization.
As well as documenting actual events, the main task of controlling
is planning. You can determine variances by comparing actual data
with plan data. These variance calculations enable you to control
business flows.
Income statements such as, contribution margin accounting, are
used to control the cost efficiency of individual areas of an
organization, as well as the entire organization.
Integration
Controlling (CO) and Financial Accounting (FI) are independent
components in the SAP system. The data flow between the two
components takes place on a regular basis.

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Scope of Modules
Basic Settings
Cost Centre Accounting
Internal Order
Profit Centre Accounting
Profitability Analysis
Overview of Product Costing
Confidential

Page 163
Flow Chart of Controlling

Company
Company. Code
Cost Centre
Accounting
Controlling Area
Profit Centre
Accounting
Internal Order
Controlling Area
Product Costing

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Cost Centre Accounting
Cost Centre Accounting is used to analyze the overhead costs
according to where they were incurred with the organization
Purpose
You use Cost Center Accounting for controlling purposes within
your organization. The costs incurred by your organization should
be transparent. This enables you to check the profitability of
individual functional areas and provide decision-making data for
management. This requires that all costs be assigned according to
their source. However, source-related assignment is especially
difficult for overhead costs. Cost Center Accounting lets you
analyze the overhead costs according to where they were incurred
within the organization
Dividing an organization into cost centers allows you to follow
several goals, depending on the cost accounting method.

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Purpose
Internal orders are normally used to plan, collect, and settle the costs of
internal jobs and tasks. The SAP system enables you to monitor your
internal orders throughout their entire life-cycle; from initial creation,
through the planning and posting of all the actual costs, to the final
settlement and archiving
Internal order management is the most detailed operational level of cost
and activity accounting. It can be used for:
Cost monitoring, for example, where costs need to be looked at from
object-related aspects, unlike in Cost Element Accounting or Cost Center
Accounting
Assisting decision-making, when you need to decide between in-house
production and external procurement

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Profit Center Accounting

Profit Center Accounting (EC-PCA) lets you determine profits and
losses by profit center using either period accounting or the
cost-of-sales approach. It also lets you analyze fixed capital and
so-called statistical key figures (number of employees, square
meters, and so on) by profit center. Consequently, you can calculate
all key figures commonly used in cost accounting (return on
investment, cash flow, sales per employee, and so on).
A profit center is a management-oriented organizational unit used
for internal controlling purposes. Dividing your company up into
profit centers allows you to analyze areas of responsibility and to
delegate responsibility to decentralized units, thus treating them as
companies within the company
The profit center differs from a cost center in that cost centers
merely represent the units in which capacity costs arise, whereas the
person in charge of the profit center is responsible for its balance of
costs and revenues.

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Page 168
Profitability Analysis (CO-PA) enables you to evaluate market segments,
which can be classified according to products, customers, orders or any
combination of these, or strategic business units, such as sales
organizations or business areas, with respect to your company's profit or
contribution margin.
The aim of the system is to provide your sales, marketing, product
management and corporate planning departments with information to
support internal accounting and decision-making.
Two forms of Profitability Analysis are supported: costing-based and
account-based.
Costing-based Profitability Analysis is the form of profitability analysis
that groups costs and revenues according to value fields and costing-based
valuation approaches, both of which you can define yourself. It guarantees
you access at all times to a complete, short-term profitability report.
Account-based Profitability Analysis is a form of profitability analysis
organized in accounts and using an account-based valuation approach.
The distinguishing characteristic of this form is its use of cost and revenue
elements. It provides you with a profitability report that is permanently
reconciled with financial accounting.

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Page 169
You can also use both of these types of CO-PA simultaneously.

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:4
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Product Cost Controlling

Purpose
The component CO-PC-IS (Product Cost Controlling Information System)
provides an extensive and powerful range of reports for the
following areas:
Product Cost Planning
Cost Object Controlling with the subcomponents
Product Cost by Period
Product Cost by Order
Product Cost by Sales Order
Costs for Intangible Goods and Services
Actual Costing / Material Ledger
You can use the Information System to evaluate the data generated in
the respective components. The information system provides reports
for both standard and specialized analysis purposes.
Integration
The information system is a part of Product Cost Planning, the application
component Cost Object Controlling, and Actual Costing / Material Ledger.

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Page 171
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Purpose of Product Cost Planning

You can use Product Cost Planning to do the following:
To calculate the non-order-related cost of goods manufactured and
cost of goods sold for each product unit
To establish how the costs are broken down for each product, and to
calculate the value added for each step of the production process (
Concept of Cost Rollup)
To optimize the cost of goods manufactured through comparison
costing ( Product Cost Controlling Information System)
To provide basic information for other R/3 applications, for
example:
To establish standards with which to assess production
efficiency in Cost Object Controlling
To update prices in the material master record and in
Profitability analysis
Lower price limits for Sales and Distribution

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Features -of Product Cost Planning

The following graphic illustrates the aims of Product Cost Planning,
which are:
Calculation of the cost of goods manufactured (COGM) and the cost of goods sold (COGS)
of a product
Analysis of the costing results using the various reports available
Provision of information for other SAP applications

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