City of Rochester

City Hall Room 308A, 30 Church Street

Rochester, New York 1461 4-1290
www.cityofrochester.gov

PARKS & PUBLIC WORKS

TRODUCT0R NO.

L
I A W arren
Mayor

April 30, 2015

TO THE COUNCIL
Ladies and Gentlemen:
Re: Agreement Bergmann Associates,
Community-Wide Climate Action Plan
-

Transmitted herewith for your approval is legislation establishing $109,000 as maximum

compensation for an agreement with Bergmann Associates, Rochester, New York, for the
development of a community-wide climate action plan (CAP). The cost of the agreement will
be financed from $100,000 in New York State Energy Research and Development Authority
(NYSERDA) Cleaner, Greener Communities grant funds appropriated in September 2014 via
Ordinance No. 2014-287 and $9,000 from 2014-15 Cash Capital. The agreement will have an
initial term of three years with the option to renew for an additional two year period.
NYSERDAs Cleaner, Greener Communities grant is designed to promote community planning
projects that will align with regional sustainability goals and lead to community-wide reductions of
greenhouse gas emissions. The community-wide CAP will create an integrated framework for
the city to mitigate greenhouse gas emissions, adapt to climate change and spur economic
growth. It will use knowledge gained from the City of Rochesters past sustainability efforts, such
as the CAP for City facilities and operations, and sustainability models from both the Rochester
Energy Plan and Finger Lakes Regional Sustainability Plan. The community-wide CAP includes
the following tasks:
1. Complete a community-wide Greenhouse Gas Emissions Inventory Report;
2. Work with community stakeholders to develop a set of goals, strategies and actions that
will reduce greenhouse gas emissions and move Rochester toward being a more
sustainable city; and
3.

Prepare a City of Rochester community-wide CAP that describes current greenhouse gas
emissions and forecasts future emissions; identifies a target greenhouse gas reduction
goal; and provides specific approaches to meet the target reduction goal.

Bergmann Associates will work in conjunction with the Department of Environmental Services
(DES) Division of Environmental Quality and the Department of Neighborhood and Business
Development Bureau of Planning and Zoning to develop the CAP. It is anticipated that the final
CAP will be adopted as part of the Citys comprehensive plan.
DES issued a request for proposals for this project, as described in the attached summary.
Bergmann Associates, teaming with the Brendle Group, was selected based on its experience
working on planning projects in the local community, expertise in stakeholder engagement, ability
to meet the Citys schedule, and the quality and cost of the proposal. The Brendle Group has
extensive expertise preparing community-wide CAPs for cities.
Res ecttully submitted,
Lo ely A.
Mayor

arren

Phone: 585.428.7045

Fax: 585.428.6059

TTY: 585.428.6054

EEO/ADA Employer

23

Professional Services Agreements

City of Rochester Climate Action Plan
ProDosals Received from Advertised RFP
Address
Bergmann Associates
VHB
LaBella Associates
OBnen and Gere
TRC
Resilience Research, LLC
CHA Consulting, Inc.
Synapse Energy Economics, Inc.

MIWBE Status

28 E. Main St., Rochester, NY 14614

WBE sub
101 Walnut St., Watertown, MA 02471
WBE sub
300 State St, Rochester, NY 14614
WBE sub
400 Andrews Street, Rochester, NY 14614
WBE sub
10 Maxwell Drive, Clifton Park, NY 12065
MBE sub
208 St. Paul St., Rochester, NY 14604
WBE
16 West Main Street, Rochester, NY 14614 WBE sub
485 Massachusetts Ave., Cambridge, MA 02139
None

Vendor) Consultant Selection Process Summary

Department:

DES/Division of Environmental Quality (DEQ)

Project I Service:

City of Rochester Climate Action Plan

Consultant Selected:

Bergmann Associates

Method of selection:

Request for Proposal [Complete 1-6]

I. Date RFP I RFQ issued (and posted on City web site): 01/06/20 15
2. The RFP / RFQ was also sent directly to: Nine (9) environmental consulting and engineering
firms.
3. Proposals were received from
FIRM
Bergmann Associates
VHB
LaBella Associates, P.C.
OBrien and Gere, Inc
TRC
Resilience Research, LLC
CHA Consulting, Inc.
Synapse Energy Economics
4. Evaluation criteria
Criteria

Team
Qualifications
Firm
Experience and
Depth
Technical
Proposal
City Business
Total

jty
28 E. Main Street, 200 First Federal Plaza, Rochester, NY 14609
Watertown, MA
300 State St #201, Rochester, NY 14614
400 Andrews St #710, Rochester, NY 14604
Clifton Park, NY
208 St. Paul St., Rochester, NY 14604
16 West Main St., Suite 830. Rochester, NY 14614
Cambridge, MA

Points
Possible
50

Bergmann
Associates
38

10

9.25

40

31.25

10

10

110

88.5

5. Review team included staff from:

DES/DEQ (2 staff persons) DES/Engineering (1 staff person)

NBD (] staff person)
6. Additional considerations/explanations:
Partnering with Brendle Group (WBE). Team demonstrated the most extensive relevant experience in
development of community-wide climate action plans for municipalities.

(o L
Ordinance No.
Authorizing an agreement with Bergmann Associates, P.C. to provide assistance
in the development of the Citys Climate Action Plan
BE IT ORDAINED, by the Council of the City of Rochester as follows:
Section 1. The Mayor is hereby authorized to enter into a professional services
agreement between the City and Bergmann Associates, P.C. to provide assistance in
the development of the Citys Climate Action Plan. The maximum amount shall be
$109,000. Said amount shall be funded by $100,000 in funds from the New York state
Energy Research and Development Authority appropriated in Ordinance No. 2014-287,
and $9,000 from the 2014-15 Cash Capital Allocation. The agreement shall have a term
of 3 years with an option to renew for an additional 2 years.
Section 2. The agreement shall contain such additional terms and conditions as
the Mayor deems to be appropriate.
Section 3. This ordinance shall take effect immediately.