Dear all,

Please prepare and send your Audit Schedule for 2010.

Before make it, please read the following suggestions.
1. About audit schedule:

1. Please schedule every audit carefully and obtain, if necessary, your area manager
approval.

2. As per our Corporate Health Plan and general recommendations, each vessel / site /
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project should be audited (at least) yearly.

Taking in account different unfavorable circumstances, the target figure of audit
performed / audit planned ratio for each area is established at 90% with a minimum
request of 70%.
Schedule your follow-ups when is really necessary. Usually follow-up decision is taken
after an audit and not before it.
Schedule your audits on vessels before their departure outside of your area.
When preparing your audit plan for a certain vessel, please inform me about. It was
happened that some vessels be audited 2 times in the same year, in different areas,
using the same audit criteria, without taking in consideration previous CARs issued. So,
when a new vessel comes in your area and you want to conduct an audit, please request
information about.

2. About CAR log and Audit log,

1. As per our Corporate Standard for HSE Audits (STD-COR-HSE-004), you must
prepare and update an Audit log and CAR log which must include all audits conducted
and all CARs raised in your area.
2. I suggest for those who do not have approved forms from their Quality department, to use
attached files.
3. Anyhow, when preparing an Audit report, please mention in it (or in related e-mail), all
information included in head of tables Audit Log and CARs Log (please refer to
attached files).
4. If you do not have approved forms from your Quality departments for Audit Schedule,
please use included form (see the attachment).
3. About audit reporting system:
1. Please send me in time information about your audit preparation, audit reports and
CARs issued.
2. Also, send me in time any change in evolution of CARs (answers, signatures, closings,
etc) in order to be inserted timely in Saipem Master Audit and CARs Log.
3. Send at least quarterly your Audit Log CARs Log and CARs Log.
4. Send all reports and CARs as scan copies, with all requested signatures included, as
audit evidences, as well as their equivalents in an editable file, preferably Word.
5. Report all third part, external or HSE audits, when Health department is involved, as
my colleagues from HSE team request frequently information for their reporting.
4. About CARs
1. Please mention correctly all information requested by CAR form.

2. Avoid as soon as possible expression instead of precise date (ex: Response due date:
18/03/2009 instead of Response due date: as soon as possible)
3. Mention all involved persons with their full name and position (ex: Organization
Representative: John Doe project doctor instead of, simply, John Doe or project
doctor.
4. Usually, the auditor mentions only non-conformities found. The auditee has the right and
duty to choose how to resolve all non-conformities. Therefore, when the auditor proposes
the corrective action and auditee agrees with, response due data should be the same
with CAR date.
5. About auditors:
1. I suggest that all Health Coordinators be involved in audits and attend recognized trainings
about how to make an audit according to OHSAS requirements.
Many thanks for those who already send me their Audit Plans for 2010,

Best regards,
Anar Mammadov, MD
SAIPEM HEALTH ADVISER
SAIPEM CONTRACTING NIGERIA LTD.
NEW OPERATIONAL BASE
Rumuolumeni, Port Harcourt
Rivers State, NIGERIA
Email:
Anar.Mammadov@saipem.eni.it
Mobile:
+234 803 9758891
Intersite Phone Co
+257