Professional Documents
Culture Documents
Attachments:
PatumahoeNEW - 5571-1 (1)
PatumahoeNEW - 5571-1 (2)
PatumahoeNEW - 5571-1 (3)
PatumahoeNEW - 5571-1 Ecological sites
PatumahoeNEW - 5571-1 Walkway (preliminary design plan)
Example of consultation scope from proposal for summit development
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PatumahoeNEW 5571-1 - Additional information as requested
Introduction
Over a period of two years of initial consultation and less intensive ongoing review, existing Patumahoe
residents expressed concern over the rapid residential growth, increased traffic through the centre of
the village, and also identified the values and assets they wished to retain into the future.
In providing this further information, we have referred to the Best Practice Approaches for Precincts
considerations provided by Auckland Council.
The precinct change that was finalised and shared with the community many times, reconfigures the
existing community reserve, and requires the purchase of another Public Open Space - Active Sports &
Recreation, close to the village centre. At this time the consultation documents and criteria were
referred to as the Patumahoe village Draft Structure Plan, and the options offered as solutions were
referred to as Spatial Plans for Patumahoe village.
Option 2b was the most effective in addressing the concerns of the community, and providing the best
opportunity for long-term resiliency while providing for an active, engaged community.
Online viewing of that option is available on Google Maps - Option 2b extended. By viewing this map,
and clicking on the various items the Hearing Panel can view the same consultation resource as the
community, and read the considerations that were taken into account during the design.
It is important to note that although negative comments were actively and openly sought during
consultation and reviews, no community member took the opportunity to publicly, or anonymously
oppose this solution. Several opportunities were given for anonymous input in order to encourage
opposing viewpoints.
For that reason option 2b. was chosen as the template for the precinct outlined in the following
PatumahoeNEW - 5571-1 (1) and PatumahoeNEW - 5571-1 (3) maps.
It is appropriate that these defined areas are included in the PAUP deliberations as a precinct because
there is a mix of zoning, retail and accommodation in combination with a variety of public open space
designations.
The identified additional block of reserve land (see PatumahoeNEW - 5571-1 (3) ) also accommodates
a versatile parking area adjacent to rugby fields and rezoned residential area.
Considered design of this new community space could very easily and without futher expenditure
accommodate the possibity of a commuter train station in the distant future. The provision of parking
for the active recreation areas, can be utilised during the week as commuter carparks increasing the
use of that facility, and adapting multiple-use strategies to that new precinct reserve.
The demographic of the community is changing, and a long term solution that caters to all age groups
and interests is required.
Existing facilities are ageing, and will not meet that growing need.
There are already interest and community groups that are not accommodated by existing facilities.
Young people and adults in particular - if not associate with rugby have access only to licensed
premises to meet and socialise. Older community members do not have a central community space to
meet without spending money, or belonging to the bowling club. The existing Playcentre land may be
needed for an extension to the school, and could be accommodated in a centralised community facility,
which could also serve a dual purpose as a creche at other times.
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PatumahoeNEW 5571-1 - Additional information as requested
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PatumahoeNEW 5571-1 - Additional information as requested
Open community workshops with community members working in groups to define values and identify local
assets,
A series of open community meetings including some with professional planners in attendance,
Several street parties - gathering groups of local residents together in their streets to define design criteria
and encourage social engagement,
Three well attended open days - used for both identication of design criteria and review purpose,
Publication and distribution of four community newsletters over the course of the first year which related,
summarised and reviewed the design criteria. Distributed to approx 1300 households in the surrounding
regions.
Specific local landowner and developer meetins held to intentionally ensure that they were kept informed
and had opportunity to ask questions without discomfort.
It is reasonable to say that without any financial support from either Franklin District Council or Auckland Council a
very comprehensive and considered open community consultation and engagement plan was undertaken using
the resources and volunteer time available.
Opposing views were actively encouraged in order to design the most robust and resilient solutions.
Opportunities for feedback are ongoing, all committee submissions and requests to local government have been
published online and remain in accessible domain.
As expected, there has been resistance from members of the community who have been significant in the current
form of the village, who are not used to public discussion of their ideas and input. Over time, some have become
more comfortable with this approach. Most - if not all - remain on the email list to receive all communications.
The approach of the consultation plan acknowledged the personal change that each of these community leaders
would need to make to be relaxed with open public discussion of their input. Most - if not all - remain on the email
list to receive all communications.
It is reasonable to assume that instead of doing so, they return to existing networks to local government
representatives to relate their discomfort.
Given the high number of other residents that have chosen to actively participate and share their views,
Patumahoe Village Inc believes that it is reasonable to ask that their views - if negatively expressed in this way,
and without opportunity for us to address - be weighted as the concerns of one household and be given the same
consideration as any other household in the community.
That being said, there have been absolutely no specific negative comments have been received regarding the
PatumahoeNEW precinct plans.
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PatumahoeNEW 5571-1 - Additional information as requested
1.4
1.5
1.6
1.7
1.8
1.9
1.10
1.11
1.12
1.13
1.14
1.15
recognised that the exponential residential growth has potential to change the
established community rapidly,
acknowledged that Patumahoe village has been identified as a growth area by
successive local government bodies - Franklin District Council, Auckland Regional
Council, and the current Auckland Council in the Auckland Plan,
determined that an ongoing comprehensive consultation and engagement plan with
community members was necessary. This would help identify community values and
create a precinct design for community spaces and development that would allow
concerns to be addressed, so that the community is both resilient to the large change
and adaptive,
identified ecological sites of value and included them in considerations and future
development designs,
identified and specified the need to protect areas and community assets of value to
existing community members, and if possible enhance and extend those features,
provision of a vibrant, active, accessible village green space that can be safely
accessed by residents using alternative transport methods such as walking, running,
cycling or scooting while still allowing appropriate vehicular access,
identified the requirement to procure additional reserves space to ensure all existing
and emerging community activities can be provided easily and remain accessible to as
many as possible,
worked with community landowners and property developers to give everyone an
opportunity to provide options for precinct location and design,
identified that creating links from existing natural features to community spaces, would
allow residents to access, value and maintain them. Patumahoe has a unique landform
which provides natural boundaries to residential growth, but also within very close
proximity are a number of natural bush reserves, waterways and ecological sites that
are not always accessible to the public. Ongoing development should include
connected public access to these sites in their design.
consulted with existing users on current use of community facilities and parks, and
determine what is their expected future use and use this information to help guide
options,
looked at similar sized communities for possible solutions, in particular regarding the
merging of various clubs,
assessed the need for upgrades or maintenance of existing facilities,
provided long-term sustainable and multiple use spaces,
sought professional planning advice which was consistent in identifying the need to
restrict the number of vast active recreational fields if a vibrant, well-utilised village
centre was going to be created,
allowed for businesses and/or residential development away from the main intersection
which is the natural centre of the business, but which is getting busier as time and
development continues not only in Patumahoe but in surrounding communities
(Kingseat)
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PatumahoeNEW 5571-1 - Additional information as requested
1.16
1.17
1.18
many residents asked for considered development of walkways and/or cycleways that
would allow them and their families to safely move around the village shops, parks and
natural environment reserves without their cars, it was determined that an design
overlay that linked identified ecological sites, facilities and community spaces would
allow an effective connected design to be developed alongside future
residential/commercial development,
the community also indicated a preference for sympathetic built forms in the
redevelopment that would acknowledge the existing older built heritage in the village
centre,
Most importantly - during this process - care was taken to continually revisit and
review with community using varied methods and allow for public feedback. This
feedback is still able to be accommodated at the present time.
Currently the existing War Memorial Hall is permanently leased and maintained by the
Patumahoe Rugby club. There are bowling clubrooms, and a green, along with two rugby
fields, a cricket pitch, tennis courts and clubrooms, a recently built junior rugby, cricket
clubrooms, public toilets and pedestrian access to Patumahoe Road.
Also in this area is a very active volunteer fire station on land owned by the NZFS.
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PatumahoeNEW 5571-1 - Additional information as requested
It was acknowledged that the Patumahoe War Memorial Hall is the heart of the Patumahoe
Rugby Club, and it should be retained for their use as long as they wanted it. The location on
the intersection of two busy roads, makes it suitable for continued existing use and patronage,
and would not be suitable for vastly increased numbers.
As the building that sits between the Fire Station and the road, it's current usage does not impair
the efficiency of the Patumahoe Volunteer Fire Service, and it was considered best to try and
keep the traffic away from their egress and return points.
Currently both rugby fields are in this reserve. It is imperative that the Number 1. Rugby field
and grandstand is maintained, as many Patumahoe residents identify strongly with their club
membership. However, access to suitable land for additional fields is becoming more and more
limited, as land is developed. An open approach was held with local landowners to see if they
would be willing to sell their current RURAL land for development into extra rugby fields. In
return, the community has throughout our consultation, said they would support a change of
zone for other property held by the same landowner.
Two possible locations were identified, and all local landowners and property developers
attended several meetings where criteria and options were openly discussed. Only one
landowner indicated a willingness to sell suitable rural property to accommodate two rugby
fields, an access road with parking, space for the relocated Junior clubrooms and provide
access to a formidable stand of Totara with a natural spring which has native koura. In return
the community would support a change of use for his remaining land to residential. There are
two adjacent titles and the final proportion of reserve to residential would be dependent on
design. Property details can be found on the map: PatumahoeNEW 5571-1 (3)
The needs of the bowling club can be accommodated in the proposed reconfiguration of the
reserve, included within the space released by the existing number two rugby field. The
precincts design allows for the clubrooms of Patumahoe Bowling club to be accomodated in a
shared facility with other codes, including existing tennis, cricket, rugby league and rugby clubs.
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PatumahoeNEW 5571-1 - Additional information as requested
The amalgamation of the codes into a new shared clubrooms facility will provide the club with a
long-term solution to maintenance and building costs. The courts will be accommodated in the
space released by the Number 2 rugby field.
The amalgamation of the codes into a new shared clubrooms facility will provide the club with a
long-term solution to maintenance and building costs. The pitch can be accommodated in the
designed precinct plan. Both cricket and rugby will provide seasonal backdrops to the village
green, retail and accommodation areas.
Considerations are the same as 2.1.1 above discussed for Patumahoe Rugby club.
2.6
Patumahoe Volunteer Fire Service
This is a very active brigade, and the NZFS owns the property and land. It is located in a very suitable
area, and the brigade would like to stay in that location.
2.6.1
This location is accommodated in the precinct plan, and care has been taken to keep traffic and
parking away from the fire station the the egress to the Mauku Road exit point. From this
location it is able to quickly travel in four different directions because it is located within 50
metres of all intersecting main Patumahoe roads: Kingseat Road, Ostrich Road, Patumahoe
Road and Mauku Road.
During investigations it was discovered that Patumahoe's 'Native Reserve' was the original block of land
whose first subdivision led the way for the development of the fairly compact residential nature of the
village. There are two archived maps showing this quite clearly, the original map of the area showing the
location and boundaries of the Native Reserve and a later map showing the first subdivision of that same
block of land after it had been 'purchased' from one identified Maori representative.
We would like the PAUP to acknowledge this history, and when time and resources permit, would
work with both local iwi to find some method of marking this reserve.
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PatumahoeNEW 5571-1 - Additional information as requested
Patumahoe Village Inc was a member of the Flaxroots community planning group based on the North Shore, and
still continues that relationship today.
3.5 Local government
Over the course of the years since 2010 we have engaged with:
elected members of Franklin District Council, Auckland Regional Council, Auckland Council, Franklin Local
Board
staff members in administration, communication, planning, parks & reserves, and transport departments,
actively engaged in Unitary Planning workshops and submission processes,
attended information sessions and provided feedback,
maintained contact with local representatives and made presentations to Franklin Local Board,
contacting and invited Auckland Council Staff out to talk to the community about engagement opportunities,
planning and community development initiatives eg. Thriving Communities etc
Ensured that local representatives are included in committee emails and informed of any significant
meetings or events.
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PatumahoeNEW 5571-1 - Additional information as requested
CONSULTATION SUMMARY
Community feedback
The consultation review document that identifies the criteria for the precinct (Draft Structure
Plan - 2011) is over 70 pages long, and details the submissions that were made in written and
verbal form.
Many methods of engagement were utilised to encourage wide engagement and to improve
comfortable levels for all to engage in.
During this period, four newsletters were sent to over 1600 households outlining the
development of the criteria - and asking for further comments. A website was used to post all
developments and comments are still able to be added to the present day. Meetings,
workshops and open days all provided different times so that many opportunities were given to
locals to attend.
Specific meetings were also set up by request, and were a great opportunity to give detailed
answers to questions.
Patumahoe Village Inc deliberately and methodically undertook an approach that provides a
precinct plan design that resulted from robust, open, continuing engagement with as many
community members as possible.
For that reason, we ask that the Precinct Plan shown on the two maps provided:
PatumahoeNEW - 5571-1 (1)
PatumahoeNEW - 5571-1 (3)
be adopted into the Auckland Council Unitary Plan.
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PatumahoeNEW 5571-1 - Additional information as requested
local primary school with the development of an access and exploratory track, significant
plantings and the discovery and clearing of a natural spring.
Other areas of native bush on private land in close proximity to residential areas have been
identified, and in all cases the owners have been informed that this has happened.
Some landowners have expressed openness to allowing public access to those areas, if and
when future development occurs, and are prepared to negotiate when the time is right.
4.1.3 Natural waterways
Patumahoe is located on two underwater acquifers, and has naturally occurring springs
throughout the region.
These result in a number of waterways, that would not be appropriate for built forms but would
be ideal locations for walkways and cycleways that would both link areas, and promote active
residential use and connection to the natural environment.
These waterways also include natural springs, waterfalls on both public and private land, and
areas containing populations of native fauna.
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PatumahoeNEW 5571-1 - Additional information as requested
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PatumahoeNEW 5571-1 - Additional information as requested
The initial approach for the community track was reinforced by the considerable amount of comments
and submissions regarding the negative impact of the existing poultry operation on the surrounding
residents and nearby school and community. The owner - included in consultation - advised that he
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PatumahoeNEW 5571-1 - Additional information as requested
was not adverse to closing his business if there was a way to ensure that his capital value was not
impacted adversely. During the engagement regarding the removal of the poultry operation and the
development of the community public access track, the response was overwhelmingly in favour of
rezoning this property as residential. The location is ideal and fits within the naturally formed geological
boundaries of the existing village, and this border is further delineated by an operational railway line.
5.2.2
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PatumahoeNEW 5571-1 - Additional information as requested
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PatumahoeNEW 5571-1 - Additional information as requested
The history and current built form of Patumahoe village has had multi-story buildings contributing to it's
character.
A design manual for this neighbourhood centre should be created, and opportunity for local residents
to lease the land for low rents while the neighbourhood centre is developed. When complete an agreed
upon lease or purchase price can be determined.
Ongoing lease receipts can be used to support the reconfiguration costs of the reserves, and purchase
receipts can be used to offset capital expenditures.
6.4.3 Create a Precinct Community Trust
A long-term sustainable approach to the village centre would be to create a Patumahoe Community
Trust that is specifically designed to aim for a fully sustainable community centre and associated
facilities and assets into the future.
The Trust can receive rental fees and income from shared community facilities and can deal with
Auckland Council as a trusted and significant client.
The Trust could also retain ownership of units in the Neighbourhood Centre development and use the
income from these to help sustain continued community management of the area.
6.4.4 Targeted residential rates
Another funding option is to approach the community to have targeted residential rates to ensure that
the precinct is developed in a timely and efficient manner.
Some residents have expressed interest in this method, especially if they can be assured of reasonable
implementation schedules, and improved values in their properties.
6.4.5 Community fundraising
The Patumahoe community has a long and continuing history of identifying and providing community
assets for themselves and their neighbours. It is reasonable to expect that this will continue in the
future, and can be relied upon when necessary to push the precinct plan to a successful conclusion.
Community also provides donations in the form of goods and services.
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PatumahoeNEW 5571-1 - Additional information as requested
7. ACTIVITY TABLES
A request has been made for an activity table for the precinct to be provided.
Given the volunteer component of this submission, we ask that this be assumed from the
information provided, although we are open to fillling out an activity table if a template can be
provided by the PAUP administrators.
Please contact Paula Crosswell by emailing: patumahoevillage2050@gmail.com if you wish to
do this.
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PatumahoeNEW 5571-1 - Additional information as requested
8. CONCLUSION
The precinct plan provided is an demonstrably accurate reflection of the Patumahoe community design
outcomes for community spaces.
The following actions are requested:
8.1 Adopt the Precinct Plan
Include the Precinct plans shown in PatumahoeNEW - 5571 (1) & PatumahoeNEW - 5571 (3) in fhe
final Unitary Plan.
8.1.2
This will involve the Unitary Planners to engage with the landowner identified in
PatumahoeNEW - 5571 (3), or order to accurately define the new reserve, access roads and
residential property rezoning.
8.2
Walking/Cycling Master Plan
Include in the Unitary plan a Design Framework for the implementation and development of a cohesive
walking and cycling network
Include in the Unitary Plan a walkway master plan based on the map provided (PatumahoeNEW 5571-1 Walkway (preliminary design plan) and details outlined in 4.2
8.3 Patumahoe Village Neigbourhood Centre - Design Manual.
Include in the Unitary Plan a place for a specific, and provide the necesary planning resources to do so,
via the Empowering Communities or Thriving Communities initiatives or the proposed village planning
projects.
8.4 Rezoning identied properties in Patumahoe
Consult with identified property owners in the Precinct Plan maps provided PatumahoeNEW - 5571 (3)
& PatumahoeNEW - 5571 (2), to rezone their properties in return for land acquisition at rural prices, and
for public access to identified places.
8.5 Community facility ownership and stewardship
Provide alternate methods of ownership and funding such as those outlined in topic 6. in the Unitary
plan.
This will enable communities to take ownership of their community spaces, and have input into
continuing design and value decisions.
8.6 Finally, a request for tolerance...
Patumahoe Village Inc would ask the Hearing Panel to acknowledge that continued volunteer
engagement at this scale and scope required immense sustained effort of committed community
members. The committee does not have the financial resources to provide a complete professional
planning response, and we assume that Auckland Council planners should be able to accommodate
this.
While Auckland Council's efforts at consultation has been significant and ongoing - very few true
grassroots initiatives are able to maintain the level of engagement, time and effort that is needed at
these final stages. Especially when it is required to be provided in planning frameworks.
The expected result is a final stage with the usual stakeholders and community shapers.
We hope we have detailed enough of our process to ensure that our failings as planning professionals
are offset by the acknowledgement of the true level of community engagement that has informed the
precinct plan design.
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PatumahoeNEW 5571-1 - Additional information as requested
THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
As information comes to hand this will be distributed using OPEN COMMUNITY
appropriate methods, which will likely include open
Various appropriate methods of contact:
"community conversations", information sharing and
Email loops, school newsletters, website, FCN
Current indications of
events.
articles etc
An evening information session regarding the
Open "community conversations"
community support:
opportunities offered by the Thriving Communities Action
Information sharing events
Plan will be arranged and advertised to the wider
Of those at the meeting: community
according to the notes
When required the final formal survey for community
Online and paper formal survey to ascertain
provided 5 were vocal
support for the summit proposal will take place - probably
community support at appropriate time.
in their opposition but in a variety of methods including postal ballots, online and
it is fair to say that more paper surveys.
...where to now?
THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
contacted to provide this information (Mar 2014)
implemented using best options available
If the development requires a resource consent, it is at this from Thriving Communities Action Plan
point a formal survey will be undertaken and if in favour a
framework.
submission on behalf of community will be made to
Auckland Council.
Same procedures will be followed as with existing owner.
Page 2 of 14
LOCAL GOVERNMENT
Contacted:
Bill Cashmore Councillor
Andy Baker - Franklin Local Board chairman
Alan Cole - Local Board representative
PVI contacted asking for their support of
Patumahoe to be included in the Village
Planning programme
And for use of framework to help implement
community defined projects and priorities in
future.
OPEN COMMUNITY
Advised of release of plan via website, PVI
email list
Copy of action plan posted online
THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
Ongoing consultation with
Contact and information sharing continues.
PATUMAHOE HILL LANDOWNERS
community in order to ascertain
Attended 14/3/2014 open community meeting and raised
Continued information and design sharing,
community support for access to to
concern over perceived expectation that they would be
Sent presentation for Community Meeting 14
the summit, and mound design paying for the implementation of design.
March 2013 one week in advance as gesture
culminating in open community
Contacted with clarification post and given one week to
of courtesy
meeting on March 14 2014
provide corrections, and offered right of reply before
Attending meeting and raised concern over
This meeting advertised in local
posting
perceived expectation that they would be
FCN,
Contact ongoing
paying for the implementation of design.
Both school newsletters, via PVI and
Sent preview of online clarification post
Whakaupoko email loops and by
Offered right of reply
hand delivered flyers in residential
Consultation and information continues with email loop
OPEN COMMUNITY
area of village.
postings, online website postings and distribution of
Consultation methods continue
proposal surveys via website, postal delivery and
Open Community meeting arranged for 14
information/survey sites in local shops and cafe.
March 2014 - advertised via email loops,
Open Community Meeting held on 14 March 2013
website, Franklin County News, two school
resulted in passionate debate, with some confusion over
newsletters and hand deliver of flyers in
where proposal may be in terms of feasibility,
residential area.
Meeting concludes fairly quickly after local representatives Follow up online postings and corrections
declare - inaccurately - that all avenues for input are now
Culminating in final post in March aggregating
closed now that current landowners do not want to
responses which are overwhelmingly in favour
participate.
of continued effort for mound proposal
Follow up posts address meeting confusion, and conclude As minutes are not kept of these information
with noting that all feedback received - before and AFTER sharing and discussion events, PVI offers
the meeting is overwhelming in favour of continued effort
those who carried the floor the use of the
for mound proposal.
website to publish their concerns.
Remain in contact regarding details of proposal and offer
to present proposal to iwi representatives
Discuss possible design acknowledgement of cultural
history
Over this period information was sought regarding the
registration of the Native Reserve map, the ommission of
Franklin's volcanoes from the UNESCO heritage proposal
by Auckland council, and various other items to do with
the summit.
Advice was received to avoid the use of the word
"significant", but it plays such a recognised part in
planning documentation it is hard to replace with
accuracy.
Also, was advised that personal relationships of Local
Board members precluded them from providing some
information and any advice.
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LOCAL IWI
Email, phone and face-to-face contact
LOCAL GOVERNMENT
Various council staff and representatives
contacted regarding information and intention
of PVI to continue to ascertain whether there
is community support for access to the
summit and mound design.
Sent presentation notes in advance of open
community meeting scheduled for 14 March
2013
Local councilllor Bill Cashmore, and Franklin
Local Board member, Alan Cole attended the
meeting.
THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
Andrew Sinclair also sent the Franklin Local Board a copy Both representatives receive a draft post
of the proposed presentation for the 14 March 2013 in
giving them one week's right of reply to
order to verify accuracy.
correct inaccuracies before posting online
Alan Cole attends next PVI committee
PVI was contacted by Andy Baker, and stated that
meeting
Franklin Local Board was not against UNESCO
certification of Franklins volcanoes. We thanked him for
his input, and were pleased to edit that Franklin Local
Board were in favour of volcanoes recognition. Contacted
again, we received the following wording which we repeat
for accuracy here:
" Just want to update you on my investigations into the UNESCO / Local
Board issue raised. I appreciate you have pulled any reference to it from
your presentation and hope if it is discussed at all this evening that the
facts are very clearly put.
There is absolutely no record within our minutes, agendas or
workshop notes of the Franklin Local Board ever considering or
discussing our position re the UNESCO sites. Likewise I have been
unable to find within the archives of my emails any mention whatsoever.
So the staff member who advised you that we as a board had given a
view and chosen to not submit anything is completely and totally wrong
and had no right in giving you that advice as far as we can ascertain. I
found information about the Council undertaking a study of volcanic
cones with reference to the UNESCO thing, but that is all I could find."
THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
There is no harm in continuing this so that when evidential
support is required an informed community can be
systematically polled and an accurate figure determined.
9/11/2013
October 2013
8/10/2013 to
8/11/2013
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THRIVING COMMUNITIES
Attend presentation of pre-launch of this
initiative as members of the Flaxroots
Community Village planning network
OPEN COMMUNITY
Printed surveys and discussions in community
Contact with interested individuals
THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
Conversations around possible options were limited by the Presentation of architects drawings and
handdrawn and basic photoshop skills of PVI members,
discussion around possibilities
so request for basic option choices was met with a
Meeting on site to discuss possible options on
decision to spend some funds in obtaining the services of
Wednesday 6th November, a request for
a landscape architect to provide professional drawings for better illustrations was made
better visioning purposes,
Preference of landowners was for use of existing 20m
width of buffer zone, but more than one option was drawn
up on the advice of the landscape architect and to offer
alternatives to current owners, or future owners, developer
or community.
8/10/2013
Local iwi contacts PVI to say that they will support PVI if
they appeal the decision.
After much passionate and invigorating committee
discussion, the commitment to maintain a community-led
and collaborative approach is given and the support
declined.
However, conversations continued with Local lwi
regarding possible design and incorporation of cultural
significance. This is ongoing.
LOCAL IWI
In contact regarding the map of the Native
Reserve that they had been unaware existed,
LOCAL GOVERNMENT
Regulatory Committee release decision and
notification of appeal process
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THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
It is matter that should be discussed with the Council if this land is to be
vested or with the Applicant should the land not be vested."
Late 2011-March
2012
OPEN COMMUNITY
Informed via of decision via online post and
email loop
LOCAL GOVERNMENT
Presentation at regulatory hearing
Contacted regarding various items of research
and enquiry for accuracy of information
OPEN COMMUNITY
Kept informed via online tools
Direct contact with come of the interested
community members that had indicated
ongoing interest in outcome of application
LOCAL IWI
In regular contact after discovery of
significance of Patumahoe Hill summit to local
iwi,
THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
go ahead, and were reluctant to even consider any further
detrimental changes to the Patumahoe Hill summit.
Ongoing interaction with local staff and representatives, in
order to collate accurate information to try and determine
a best outcomes scenario.
Submission made to formal process -out of format with the
only avaialable reject/accept
Conditions.
LOCAL GOVERNMENT
Information regarding this process and
outcome was kept flowing between local
governent staff, planners and PVI.
OPEN COMMUNITY
Website postings,
Community newsletters,
Open Community meetings,
Email conversations and information sharing
Research into history of Patumahoe Hill
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THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
Ongoing meetings, discussions with planning consultants, PATUMAHOE HILL LANDOWNERS &
owners and identified contacts:
CONSULTANTS, & IDENTIFIED CONTACTS
Continuation of oonversations openness and
Reinforced identification of ecological significance,
transparency in dealing with the current
Reviewed Draft Structure Plan document and proposed
landowners. their consultants and their
outcomes in relation to Patumahoe Hill with owners,
identified contacts.
Reiterated community feedback support for public
Information once checked for accuracy or
access to summit, to be developed as a community
feedback obtained was given to the private
asset,
landowners and consultants in order to
Request for buffer zone community walkway access to
achieve an outcome to mutual benefit.
be retained, and also for direct subdivision access,
Current owners were invited to be involved
When request for change to property lines (which
with investigation of possible solutions, and
retained section total) was not able to be
understandbly opted for a more passive role
accommodated, started investigation into alternate
of being presented with options as they
methods of achieving the best panoramic view from the
became available.
summit.
Owners permitted visits to the site, and
Suggestions from community included a built viewing
allowed for the erection of a 4m scaffold to
platform. This was rejected due to safety and
determine the minimum height required to
engineering design requirements, high ongoing
achieve the closest 360 degree view possible.
maintenance and safety issues, lack of fulll accessibility
It is important to note that the existing
and sheer ugliness,
landowners accommodated requests and
At this time, the mound proposal was first considered. It
queries with courtesy, and were extended the
reduced the need for extra built structure on an already
changed landscape, and if designed and agreed to early same by PVI.
enough, could be formed from excess base soil that
would result from development.
Passed on information that came to hand regarding
Native Reserve as discovered above in Open
Community.
Mound comments from planners was related to owners
and planners with the request that consideration be
given to providing extra land at summit to achieve this,
owners advise that if application is approved they would
be onselling and a developer is likely to implement the
development,
No definitive design commitment or proposal was made
by the planners or the existing landowners at this stage.
Discussion over costings never took place as it was
considered that this was pointless until a design brief
could be agreed upon. However, PVI would always
advocate for community fundraising and grants and did
not state at any time that the landowners would need to
pay for final outcome,
Page 9 of 14
Late 2011-March
2012
THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
Pre application consultation by
During this time, negotiations between planning
LOCAL GOVERNMENT
landowners of Patumahoe Hill
consultants and Auckland Council planners was
Information regarding this process and
This consultation is undertaken by
underway:
outcome was kept flowing between local
the planning consultants engaged
With any redevelopment, council ownership of reserves governent staff, planners and PVI.
by the owners.
is usual practice. This means that council will purchase
It is a prerequisite for making an
the property for a set figure and will have the
application for a Private Plan
responsibility of ongoing maintence in perpetuity.
Change (PPC).
In the case of Patumahoe Hill the following items are
A PPC changes the existing zoning
relevant:
on a property - in this case from
Due to a flawed calculation process, but one that
Rural to Residential.
dictates Auckland Council spending, Patumahoe is
considered to have an over- allocation of Parks &
Reserves,
Any agreement to allow a new reserve on the PPC
further diminishes any chance of other reserves being
provided,
Auckland Council then is committed to purchasing,
taking ownership after completion of development, and
paying for maintenance in perpetuity,
Value of subdivided property increases with the
provision of a reserve,
The end result was the inclusion of a reserve in the
subdivision, a linked access to summit, a proposed
community access along the buffer zone that included
the summit location.
Planning advice indicated that previous local and regional
government identification of Patumahoe as a "growth
node", and Auckland Council's recognition of same, along
with the inclusion of half the proposed property in the FDC
District Growth Strategy would indicate a favoural
outcome for the applicant when the process was
completed.
Emphasis should go to attaining community access to
summit while still undeveloped, and getting community
input on a design that would have the best long term
outcome and recognition of the opportunity to have a
valued community asset.
Engagement with community resulted in more than one
open community meeting, with feedback mostly against
the development occuring at all.
As our purpose dictates this feedback was related to the
Page 10 of 14
OPEN COMMUNITY
Website postings,
Community newsletters,
Open Community meetings,
THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
planners.
Email conversations and information sharing
However, in recognition of likelihood of planning being
approved - mitigation proposals were made and
discussed.
The proposal with overwhelming support was the one with
the public access walkway to the summit, along the buffer
zone and from the subdivision.
Submissions to consultation resulted in the inclusion of
PATUMAHOE HILL LANDOWNERS &
public access to summit along the required 20m buffer
CONSULTANTS
zone.
From this point a method of openness and
transparency in dealing with the current
Also, included a link from the included reserve to the
landowners was committed to,
summit for proposed subdivision residents.
Information once checked for accuracy or
feedback obtained was given to the private
Requests to widen this link (without loss of sections) to
landowners and consultants in order to
provide a better panoramic view were not accommodated. achieve an outcome to mutual benefit.
Information requested by planners or landowners on
feedback was related without editing or censorship although authors names were removed.
2011-2013
THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
and also with the final outcomes and proposals and given
Invited/attended information and feedback
the opportunity to comment and by doing so influence the
sessions during process and on completion of
design.
Draft Structure Plan document.
Possible solutions for priorities are
Local
government
was
kept
informed
by
an
ongoing
series
LOCAL GOVERNMENT
also identified and related back to
of
email
conversations
and
meetings,
Local government representatives were
the community.
This continues.
invited to events,
As yet, no specific financial outlay has been requested Ongoing email conversations and information
This includes a walkway to the
just support for the adoption of a community designed
sharing took place with Franklin Local Board
summit of Patumahoe Hill if and
Spatial Plan for community or council owned spaces,
Chairman, and with local Patumahoe
when the opportunity for public
facilities and reserves.
representatives,
ownership becomes available.
Formal presentation of the Draft Structure
plan and request for inclusion into Spatial
planning when it is allocated to Franklin,
Formal presentation for LTCCP 2012-2022
Written submissions for a variety of plans and
documents
A series of meetings and workshops that was ongoing
PROFESSIONAL PLANNING ADVICE &
throughout the two years for Low Impact Design and
REVIEW
beyond for Flaxroots Village planning.
- advice from three low impact design
Planning advice and considerations were added to the
planners
concerns and feedback from the community so that
- advice from one consultant community
identified solutions would meet best practice.
planner and lecturer,
- advice from Auckland Council community
space planner
- participation in Flaxroots village planning
programme which included Auckland Council
spatial planning advice
This "living" document identified potential solutions but did OPEN COMMUNITY
not commit to pursuing any of them in particular.
Intensive 18 month public consultation using a
Instead it gave a basic indication of where possible
combination of Open Days, group
projects might be of most benefit, and may meet many of
presentations, surveys, online postings,
the identified areas of value and concern that had been
newsletters delivered to all RD3, RD4
given in feedback.
addresses, street parties, workshops,
discussions and events.
The summit of Patumahoe Hill is the This identification of ecological site is to be used as a
PROFESSIONAL PLANNING ADVICE
very first point of ecological
framework to identify best practice to develop and provide - Advice available to PVI for two years as
significance identified by Low
access to community spaces and reserves
recipient of Low Impact Design grant from
Impact Design Planner as a location
previous Auckland City Council.
of ecological significance
PVI formed
PVI formed in order to meet grant application
PATUMAHOE VILLAGE INC
Low Impact Design Grant awarded
requirements
Formal entity created open to all community
Low Impact Design grant awarded which provided money
members
volcano.
November 2010
October 2010
Page 12 of 14
THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
for consultation etc, and planning advice.
Intention of open and effective community
Decision to use grant to as effectively as possible provide
consultation and priority identification decided
the best means of community consultation, feedback and
upon
priority identification as possible.
Open and transparent methods to be chosen that give
everyone who wishes to participate an equal say.
Find methods to allow ongoing feedback and comments to
occur
Promote honest and robust discussion and invite all
feedback, as addressing criticisms and concerns are
valuable ways of providing best solutions.
2010
LOCAL GOVERNMENT
FRANKLIN DISTRICT COUNCIL
Parks & reserves staff
PLANNING STAFF
LOCAL REPRESENTATIVES
Des Morrison, Dianne Glenn, Andy Baker
(AT),
Page 13 of 14
THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
Existing representative pointed out that if a legal entity
Were invited and attended first
could be formed, a grant and planning support would be
Open community meeting on 31 August 2010
available to help consult, inform and engage community
After quick formation of PVI, and LIDIG grant was applied
for and this money has been used to do the above.
Initial meeting held to identify if community had aspirations
they wanted to pursue, concerns, or values they wanted to
enhance throughout this period of transition.
Overwhelmingly there was support for the formation of
some kind of programme that would inform and effectively
consult with community and a starting list of priorities to
begin consultation with.
Page 14 of 14