Highline Excel 2013 Class Video 08: Excel Table Formula Nomenclature / Structured

T(1)

T(2)

T(3)

T(4)

T(5)

Excel Table feature works for Proper Data Sets.

Ctrl + T
("List" in Excel 2003 use Ctrl + L)
TableTools, Design Ribbon Tab, Properties group, Table Name: "NoSpacesInName"
Formatting
Sorting
Filtering
Slicer Formula Tricks
Total Row
Dynamic/Expandable ranges for:
Formulas.
You can create formula first, then convert proper data set to Excel Table.
Or use Table Formula Nomenclature (Structured References).
Table names and field names in square brackets
Dynamic/Expandable ranges for:
Chart.
Dynamic/Expandable ranges for:
Data Validation List
VLOOKUP table
PivotTables
Can type formulas on different sheets
When typing formula, list of field names & other elements from table show up in a drop-down list
Easy to read formulas
To lock a field you can use the syntax: [[Field]:[Field]]

nclature / Structured References

op-down list

Excel Table feature works for Proper Data Sets.

Ctrl + T
("List" in Excel 2003 use Ctrl + L)
TableTools, Design Ribbon Tab, Properties group, Table Name: "NoSpacesInName"
Formatting
Sorting
Filtering
Slicers
Total Row
Date

Racer
10/5/2013 Isaac
10/5/2013 Zaine
10/5/2013 Azeria
9/29/2013 Isaac
9/29/2013 Zaine
9/21/2013 Isaac
9/21/2013 Zaine
8/15/2013 Zaine
8/15/2013 Isaac
8/15/2013 Azeria
9/29/2013 Azeria
8/8/2013 Isaac

Class
7 Int
10 Expert
9 Expert
7 Int
10 Expert
7 Int
10 Expert
10 Expert
7 Int
9 Expert
9 Expert
7 Int

Track
SeaTac
SeaTac
SeaTac
Sumner
Sumner
SeaTac
SeaTac
SeaTac
SeaTac
SeaTac
Sumner
SeaTac

Time (sec) Fees

Place
48.1 $10.00
3
40.7 $10.00
2
40 $10.00
1
54.5 $30.00
4
49.1 $30.00
1
49.5 $10.00
2
39.5 $10.00
3
37.2 $30.00
2
47.5 $30.00
4
41 $30.00
2
49.8 $30.00
2
46.5 $10.00
1

Excel Table feature works for Proper Data Sets.

Ctrl + T
("List" in Excel 2003 use Ctrl + L)
TableTools, Design Ribbon Tab, Properties group, Table Name: "NoSpacesInName"
Formatting
Sorting
Filtering
Slicers
Total Row
Date

Racer
8/8/2013 Isaac
8/15/2013 Zaine
8/15/2013 Isaac
8/15/2013 Azeria
9/21/2013 Isaac
9/21/2013 Zaine
9/29/2013 Isaac
9/29/2013 Zaine
9/29/2013 Azeria
10/5/2013 Isaac
10/5/2013 Zaine
10/5/2013 Azeria
9/18/2013 Magic

Class
7 Int
10 Expert
7 Int
9 Expert
7 Int
10 Expert
7 Int
10 Expert
9 Expert
7 Int
10 Expert
9 Expert
41 Int

Track
SeaTac
SeaTac
SeaTac
SeaTac
SeaTac
SeaTac
Sumner
Sumner
Sumner
SeaTac
SeaTac
SeaTac
SeaTac

Time (sec)
Fees
Place
46.5 $10.00
1
37.2 $30.00
2
47.5 $30.00
4
41 $30.00
2
49.5 $10.00
2
39.5 $10.00
3
54.5 $30.00
4
49.1 $30.00
1
49.8 $30.00
2
48.1 $10.00
3
40.7 $10.00
2
40 $10.00
1
46 $10.00
3
Err:508

This shape represents a

table slicer. Table
slicers are supported in
Excel 2013 or later.
If the shape was
modified in an earlier
version of Excel, or if
the workbook was
saved in Excel 2007 or
earlier, the slicer can't
be used.

This shape
represents a table
slicer. Table
slicers are
supported in
Excel 2013 or
later.
If the shape was
modified in an
earlier version of
Excel, or if the
workbook was
saved in Excel
2007 or earlier,
the slicer can't be
used.

Dynamic/Expandable ranges for:

Formulas.
You can create formula first, then convert proper data set to Excel Table.
Or use Table Formula Nomenclature (Structured References).
Table names and field names in square brackets
Dynamic/Expandable ranges for:
Chart.
Date

Blood Pressure
10/3/2013
149
10/4/2013
138
10/5/2013
125

Average
Max

Chart

Dynamic/Expandable ranges for:

Formulas.
You can create formula first, then convert proper data set to Excel Table.
Or use Table Formula Nomenclature (Structured References).
Table names and field names in square brackets
Dynamic/Expandable ranges for:
Chart.
Date

Blood Pressure
10/3/2013
149
10/4/2013
138
10/5/2013
125
10/6/2013
119
10/7/2013
148
10/8/2013
131

Average

Chart
135

Max

Blood Pressure

160

Err:508

140
120
100
80
60

10/3/2013 10/4/2013 10/5/2013 10/6/2013 10/7/2013 10/

sure

0/6/2013 10/7/2013 10/8/2013

Dynamic/Expandable ranges for:

Data Validation List
VLOOKUP table
PivotTables

Product ID
1001BEL-GB
1002CAR-CR
1003QUA-TF
1004SUN-GB

Product Name
Bellen
Carlota
Quad
Sunshine

Supplier
GB
CR
TF
GB

Price

Product Name
$26.00
$24.95
$37.50
$19.00

Price

Data Validation keyboard shortcuts:

Alt, D, L
Alt, A, V, V

Dynamic/Expandable ranges for:

Data Validation List
VLOOKUP table
PivotTables

Product ID
1001BEL-GB
1002CAR-CR
1003QUA-TF
1004SUN-GB
1005MAJ-CR
1006SUN-TF

Product Name
Bellen
Carlota
Quad
Sunshine
Majestic Beaut
Sunset

Supplier
GB
CR
TF
GB
CR
TF

Price
$26.00
$24.95
$37.50
$19.00
$25.00
$18.00

Product ID
1006SUN-TF

Price
$18.00

Data Validation keyboard shortcuts:

Alt, D, L
Alt, A, V, V
Supplier
CR
GB
TF
Total Result

Average - Price
$24.98
$22.50
$27.75
$25.08

Cool formula for Product ID:

1001BEL-GB
1002CAR-CR
1003QUA-TF
1004SUN-GB

Date
Customer
10/3/2013 Timmy Gim
10/3/2013 Ron Saba
9/29/2013 Gigi Fren
9/23/2013 Gigi Fren
9/30/2013 Fred Pham
10/1/2013 Timmy Gim
10/2/2013 Gama Tinsil

Product
DED-987-9
HED-800-14
DED-987-9
HHT-700-3
HED-800-14
HHT-700-3
DED-987-9

Units

Price
Revenue
3 $12.00
Err:509
6 $32.00
Err:509
14 $13.50
Err:509
2 $52.00
Err:509
8 $31.00
Err:509
16 $49.00
Err:509
12 $12.75
Err:509
Err:508
Err:508

Can type formulas on different sheets

When typing formula, list of field names & other elements from table show up in a drop-down list
Easy to read formulas
Max Revenue
Earliest Date
Count fields in table
Count All Cells in Table
Count items in total row
Count cells in table
Count cells in table

=MAX(HDSalesTable[Revenue])
=MIN(HDSalesTable[Date])
=COUNTA(HDSalesTable[#Headers])
=COUNTA(HDSalesTable[#All])
=COUNTA(HDSalesTable[#Totals])
=COUNTA(HDSalesTable[#Data])
=COUNTA(HDSalesTable)
[@Units] we saw in table

n a drop-down list

le[#Headers])

le[#Totals])
le[#Data])
This row

Can type formulas on different sheets

When typing formula, list of field names & other elements from table show up in a drop-down list
Easy to read formulas
Max Revenue
Earliest Date
Count fields in table
Count All Cells in Table
Count items in total row
Count cells in table
Count cells in table

Err:508
Err:508
Err:508
Err:508
Err:508
Err:508
42

=MAX(HDSalesTable[Revenue])
=MIN(HDSalesTable[Date])
=COUNTA(HDSalesTable[#Headers])
=COUNTA(HDSalesTable[#All])
=COUNTA(HDSalesTable[#Totals])
=COUNTA(HDSalesTable[#Data])
=COUNTA(HDSalesTable)
[@Units] we saw in table

n a drop-down list

le[#Headers])

le[#Totals])
le[#Data])
This row

To lock a field you can use the syntax: [[Field]:[Field]]

Learned this from Excel Campus, Jon Acampora at YouTube

Dog
Mandy
Mandy
Mandy
Mandy
Mandy
Fido
Fido
Fido
Fido

Amount
$36.80
$22.00
$150.00
$320.00
$6.30
$17.80
$25.00
$32.50
$96.00

Date
Invoice Number
Category
7/23/2013
10590 Food
7/23/2013
10590 Accessories
7/23/2013
10590 Accessories
7/23/2013
10590 Boarding
7/23/2013
10590 Food
7/23/2013
10591 Food
7/23/2013
10591 Accessories
7/23/2013
10591 Accessories
7/23/2013
10591 Boarding

Dogs
Fido
Fluffy
Gigi
Thomas
Wawa
Mandy
May Won

Food

Accessori

Boarding

To lock a field you can use the syntax: [[Field]:[Field]]

Learned this from Excel Campus, Jon Acampora at YouTube

Dog
Mandy
Mandy
Mandy
Mandy
Mandy
Fido
Fido
Fido
Fido
Gigi

Amount
$36.80
$22.00
$150.00
$320.00
$6.30
$17.80
$25.00
$32.50
$96.00
$500.00

Date
Invoice Number
Category
7/23/2013
10590 Food
7/23/2013
10590 Accessories
7/23/2013
10590 Accessories
7/23/2013
10590 Boarding
7/23/2013
10590 Food
7/23/2013
10591 Food
7/23/2013
10591 Accessories
7/23/2013
10591 Accessories
7/23/2013
10591 Boarding
7/23/2013
10592 Food

Dogs
Fido
Fluffy
Gigi
Thomas
Wawa
Mandy
May Won

Food
Err:508
Err:508
Err:508
Err:508
Err:508
Err:508
Err:508

mpora at YouTube
Accessories
Boarding
Err:508
Err:508
Err:508
Err:508
Err:508
Err:508
Err:508
Err:508
Err:508
Err:508
Err:508
Err:508
Err:508
Err:508

Video about expandable Ranges in Excel Tables:

Excel Magic Trick 1041: Expandable Range In An Excel Table For Running Total (Zack Barresse's Trick)
http://www.youtube.com/watch?v=8ULqiRDG48M

l (Zack Barresse's Trick)