BOARD OF DIRECTORS OPEN SESSION MINUTES

November 10th, 2015 4 P.M. - WHITE OAK CLUBHOUSE

PLEDGE OF ALLEGIANCE:
CALL TO ORDER: Board President Tony Castro called the open session meeting to order at 4:07
p.m.
ROLL CALL:
Tony Castro
Larry Reider
Mike McCoy
Wayne Deats
Lin Frasier

President
Vice President
CFO
Secretary
Member at Large

RATIFY EXECUTIVE SESSION:

1. Collections Report
2. Attorney Report
3. Third Party Contracts
MOTION:
Lin Frasier
SECOND:
Wayne Deats
RESOLVE:
Motion to ratify all actions taken in Executive Session
ALL IN FAVOR, MOTION CARRIED
CONSENT ITEMS:
1. Board of Directors Meeting Executive Session & Open Session Minutes for 07.14.15
2. Special Board of Directors Meeting Minutes for 09.18.15
3. Ratify approval of closure of petty cash account
MOTION:
Mike McCoy
SECOND:
Lin Frasier
RESOLVE:
Motion to approve consent items as stated.
3 Approved, 2 Abstained, MOTION CARRIED

Those Board members who abstained did so because they were not on the Board at the
time these events took place

FINANCIAL REPORTS as of 09.30.15:

1. Cash Flow Report
2. Balance Sheet
3. Owner Account Summary
4. Income & Expense Report
5. A/P Summary
6. Reserve Expense Report
MOTION:
Lin Frasier
SECOND:
Wayne Deats
RESOLVE:
Motion to approve the 09.30.15 financial reports 1-6 as presented.
ALL IN FAVOR, MOTION CARRIED

FINANCIAL MATTERS:
1. Board Account Signers: The Greens Board of Directors took action to update the
signature cards for all bank accounts including operating and reserve accounts.
MOTION:
Lin Frasier
SECOND:
Mike McCoy
RESOLVE:
To approve the following actions:
To approve the removal of Patrick Kelly, Gloria Hass, Harvey Campbell & Robert
Kline from the signature cards for Kern Federal Credit Union and add Mike McCoy
CFO, Larry Reider Vice President and Wayne Deats Secretary.
To approval the removal of Patrick Kelly, Gloria Hass, Harvey Campbell & Robert
Kline from the signature cards for Pacific Western and add Mike McCoy CFO, Larry
Reider Vice President and Wayne Deats Secretary.
ALL IN FAVOR, MOTION CARRIED
2016 PROPOSED BUDGET
MOTION:
Lin Frasier
SECOND:
Tony Castro
RESOLVE:
Motion to approve the 2016 Proposed Budget
4 Approved, 1 No Vote Wayne Deats, MOTION CARRIED
COMMITTEE REPORTS:
1. Social Committee: Mary Anne King Committee Chair reminded the residents about the
upcoming Christmas party and get their reservations in soon. Additionally she encouraged
residents to donate to the PJ collection and Toys for Tots.
2. Swimming Pool Committee: Gary Skaggs reported that the spas are being over worked
due to continuous heating for 17 hours a day. Starting Friday the 13th, the spas will run
from 10:00 a.m. to 8:00 p.m. during the winter season.
3. Grounds Committee: Gary Skaggs reported on the following:
a. Ongoing maintenance of the sidewalks to avoid trip hazards.

b. Trees and tree trimming.

c. Reported that there are still several residents whose sprinklers are watering the
streets and need to be adjusted.
d. Street asphalt work will be held off until future times for the street sealing.
4. Club House Committee: Steve Filson reported that the refrigerators are going to be
serviced shortly. He also stated that trash needs to be thrown away properly, and that the
bins need to be picked up weekly by Varner and Sons so that they do not overflow.
5. Marketing Committee: Nothing to report at this time.
BUSINESS:
1. Annual Disclosure
a. Need Board motion to approve to Distribute
MOTION: Wayne Deats
SECOND: Larry Reider
RESOLVE: Motion to distribute Annual Disclosure
ALL IN FAVOR, MOTION CARRIED
2. Update of owner directory
a. Estimate to print current version of directory
b. Estimate to change to 3 ring binder to save future costs
MOTION: Lin Frasier
SECOND: Larry Reider
RESOLVE: Motion to approve new update of owner directory with 3 ring binder
ALL IN FAVOR, MOTION CARRIED
3. 2016 Proposed Annual Calendar review only, no action needed
MANAGEMENT REPORT:
1. Community Task List no action required
OWNER COMMUNICATION: Management provided copies of all resident communication to the
Board of Directors in their Board packet.

OPEN FORUM: Owners have the right to speak to the Board. This period is devoted to
comments by owners and discussion of those comments. Except in emergencies, no action may
be taken upon a matter raised under this item of the agenda until the matter is placed on an
agenda as an action item. To accommodate all members, please try to keep your comments to
three minutes.
ADJOURNMENT: There being no further business, a motion was made to adjourn the meeting
at 5:42 p.m.
Respectfully Submitted,
Connor Buell