Material MM User Manual PDF

Western Bakeries
SAP 4.71 User Manual Materials Management
TABLE OF CONTENTS
Sl
No.
1
2
3
4
5
6
7
8
9
10
11
12
13
13
14
15
16
17
Creation of Material Master

Creation of Vendor Master
Creation of Purchase Requisition
Creation of Request for Quotation against Purchase Requisition
Maintain Quotation
Compare Quotation
Creation of Purchase Order against Purchase Requisition
Release Purchase Order
Goods received against purchase order
Goods issue to cost center
Creation of Reservation
Goods Issue Against Reservation
Material transferred to Blocked stock
Return Delivery to Vendor
Invoice Verification
Creation of Stock Transport Order
Goods Issue Against Stock Transport Order
Goods Receipt against Stock Transport Order
2
27
44
49
59
65
70
83
86
95
104
110
118
122
127
140
148
152
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
Remove from Storage

Place in Storage
Creation of Service Master
Creation of Service Purchase Order
Service Entry sheet
Check Stock Report
Creation of Frame Work Order
Transfer Posting storage location to storage location(One step)
Transfer Posting Plant to Plant (One step)
Goods receipt w/o purchase order ( Scraps )
Creation of Info Record
Maintain Source List
Check Stock Report by using MMBE
Physical Inventory
Physical Inventory count
Physical Inventory difference posting
Goods on Loan - issue
Goods on Loan issue reversal
Goods on Loan - Receipt
157
165
171
177
183
189
198
204
211
217
223
235
240
245
254
260
267
278
287
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Topic
Page
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37
38
Goods on Loan Receipt reversal

AMC PO Creation
296
306
Business Process Name
Creation of Material Master
Business Process Description
A data record containing all the basic information required to manage
a material. This data is sorted according to various criteria including data of a descriptive nature (such as
size, dimension and weight) and data with a control function (such as material type and industry sector).
In addition to this data, which can be directly maintained by the user, it also contains data that is
automatically updated by the system (such as stock levels).
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Step 1: Calling the Transaction
Via Menus
Via Transaction Code
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Logistics -> Materials Management -> Material Master ->

Material -> Create (General) -> Immediately
MM01
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Step 2: Description of the Screen

Field Name
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Description/Purpose/Comments
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Industry Sector
Material Type
Key that specifies the branch of industry to which the material is

assigned.
(In our case it is media)
Key that assigns the material to a group of materials such as raw
materials, operating supplies or trading goods. It is depend upon
the material type)
We dont type any thing

else here. The system
automatically allots
material internal code
number.
<< Screen Prints go here >>
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Step 3: Step Name

Step Description
Field Name
Basic Data 1
Basic Data 2
Purchasing
MRP1
MRP2
MRP3
General Plant Data
Storage 1
General Plant Data
Storage 2
Accounting 1
Accounting 2
<< Screen Prints go here
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Step 4: Step Name

Step Description
Plant
Storage
Location
CNI1 Key uniquely identifying a plant.

0100 Number of the storage location at which the material is
stored. A plant may contain one or more storage locations.
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Step 5: Step Name

Step Description
Material
Base Unit of
measure
Material
Group
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Text containing up to 40 characters that describes the material in

more detail. (You can enter one material description in each of any
number of languages)
Unit of measure in which stocks of the material are managed. The
system converts all the quantities you enter in other units of
measure (alternative units of measure) to the base unit of measure.
(In Inventory Management, the base unit of measure is the same as
the stock keeping unit).
Key that you use to group together several materials or services
with the same attributes, and to assign them to a particular material
group.
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Step 6: Step Name

Step Description
In this screen we have not make any entry.
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Step 7: Step Name

Step Description
Base unit of
measure
Order Unit
Purchasing Group
Material Group
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Unit of measure in which stocks of the material are

managed. The system converts all the quantities you enter in
other units of measure (alternative units of measure) to the
base unit of measure.
Specifies the unit of measure in which the material is
ordered.
Key for a buyer or a group of buyers, who is/are responsible
for certain purchasing activities.
Key that you use to group together several materials or
services with the same attributes, and to assign them to a
particular material group.
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Step 8: Step Name

Step Description
Batch Management
Specifies whether the material is managed in batches. If applicable
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Step 09: Step Name

Step Description
MRP TYPE
Manual Re-order
point
Lot size and
fixed lot size
MRP CONTROLLER
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In this column we have to mentioned MRP type ( VB or

ND )
In this column we have to mentioned re-order quantity
In this column we have to mentioned the FX ( fixed quantity )
and quantity amount
We have to mentioned in this column MRP controller (CFM )
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Step 10: Step Name

Step Description
In this screen we have to enter delivery period of goods and safety stock
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Step 11: Step Name

Step Description
In this screen we have to enter availability check
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Step 12: Step Name

Step Description
In this screen we are not entering any data
<< Screen Prints go here >
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Step 13: Step Name

Step Description
< Screen Prints go here >>
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Step 14: Step Name

Step Description
Valuation Class
Price Control
Moving Average
Price
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Default value for the valuation class for valuated stocks

of this material.
Indicates the price control used to valuate the stock of a
material. You have the following options: * Standard Price
(S) * Moving Average Price (V)
The system calculates the moving average price automatically
by dividing the material value in the stock account by the total
of all storage location stocks in the plant concerned. It
changes the price with each valuation-relevant movement.
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Step 15: Step Name

Step Description

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Step 16: Step Name

Step Description
This is the last screen we are reached then enter save by using the floppy button at menu bar.
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Material master created
To change Material
To display
- MM02
- MM03
Special Features
Points to be noted
Tips and Tricks
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Creation of Vendor Master
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
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Logistics ->Materials Management ->Purchasing -> Master

Data -> Vendor ->Central -> Create
XK01
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Step 2: Step Name

Description of the Screen
Field Name
Company Code
Purchasing
Organization
Account Group
Company code
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1000 - The company code is an organizational unit within
financial accounting.
CNIH - Denotes the purchasing organization.
The account group is a classifying feature within vendor master
records. DOME IMPO PLNT
The system issued separate code for company as like 1, 2
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We dont type anything else

here. The system
automatically allots vendor
code number
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Step 3: Step Name

Step Description
Title
Choose the title from the entries in the drop down list box.
Name
Search Term
Street/House
number
Postal code/city
Address component: Name of an address

Short description for a search help.
Street name as part of the address.
City
Country
Region(State,
province,
Country)
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If different postal codes are maintained for the PO Box and

Street address of an address, this field contains the Street
address postal code.
City name as part of the address.
In some countries, the region forms part of the address. The
meaning depends on the country.
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Step 4: Step Name

Step Description
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Step 5: Step Name

Step Description
In this screen also we are not entering any data
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Step 6: Step Name

Step Description
Rec.Account
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The reconciliation account in G/L accounting is the

account which is updated parallel to the sub ledger
account for normal postings (for example, invoice or
payment).
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Step 7: Step Name

Step Description
Payment Terms
Payment Methods
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Data can be entered in the field for the terms of payment key
in various ways as you enter a business transaction:
List of payment methods which may be used in automatic
payment transactions with this customer/vendor if you do
not specify a payment method in the item to be paid.
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Step 8: Step Name

Step Description
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Step 9: Step Name

Step Description
In this screen also we are not entering any data
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Step 10: Step Name

Step Description
Order currency
Terms of payment
Incoterms
Schema Group, Vendor

Schema Vendor
GR based invoice
verification
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Key for the currency on which an order placed with a

vendor is based.
Payment period of the vendor
If the primary Incoterm is, for example, FOB ("Free on
Board"), then the second field provides details of the port
from which the delivery leaves (for example, "FOB
Boston").
Determines which calculation schema (pricing procedure)
is to be used in purchasing documents containing this
vendor number.
SD & SC for Domestic Vendor and SI for imports
Indicator specifying that provision has been made for
goods-receipt-based invoice verification for a
purchase order item or invoice item.
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Step 11: Step Name

Step Description
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Step 12: Step Name

Step Description
This is the last screen we are reached at the time of vendor master creation.
Then save the data we are entered by using the floppy button at menu bar.
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To change Vendor
To display Vendor
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- XK02
- XK03
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Creation of Purchase Requisition
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
9200578.doc
Logistics ->Materials Management ->Purchasing -> Purchase

Requisition->Create
ME51N
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Step 2: Step Name

Material
Plant
Quantity
Requisitioner
Purchasing
Group
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Alphanumeric key uniquely identifying the material.

Plant in which you produce or for which you wish to procure
materials or services.
Specifies the quantity to be ordered, as stipulated in the purchase
requisition.
Indicates for whom the material or external service shown in the
purchase requisition is to be ordered.
Key for a buyer or a group of buyers, who is/are responsible for
certain purchasing activities
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Step 3: Step Name

After entering all the above details, please check and then to save
by using the floppy button at menu bar.
To change P R
To Display P R
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- ME52N
- ME53N
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Creation of Request for Quotation Against a

Purchase Requisition
You use this component if you wish to manage and compare
Requests for quotation (RFQs) issued to vendors and the

Quotations submitted by the latter in response to them.
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
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Logistics ->Materials Management -> Purchasing ->

RFQ/quotation -> Request for quotation -> Create
ME41
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Step 2: Step Name

Quotation deadline
Purchasing
Organization
Purchasing Group
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Date by which the vendor is to submit the quotation.

Denotes the purchasing organization.
Key for a buyer or a group of buyers, who is/are
responsible for certain purchasing activities.
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We may select Purchased

requisition from this. After selection
the below said screen to be
displayed
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Step 3: Step Name

Purchase Requisition
No.
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Enter the number of the purchase requisition you wish to

reference.
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Step 4: Step Name

Storage Location
Select the lines
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Number of the storage location at which the material is

Then adopt
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Step 5: Step Name

Delivery Date
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Date on which the goods are to be delivered or the service

is to be performed.
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Step 6: Step Name

From here we can go to header and then select the vendor address. Then select the vendor
address from the master and save the data first.
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Step 7: Step Name

RFQ created under the number 60000000006
Next vendor address, we can go through the vendor and directly post the data.
RFQ created under the number 6000000007
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To change RFQ
To display RFQ
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- ME42
- ME43
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Maintain Quotation
Contains a vendor's prices and conditions and is the

Basis for vendor selection.
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
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RFQ/Quotation -> Quotation -> Maintain
ME47
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Step 2: Step Name

RFQ
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Enter the number of the document.
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Step 3: Step Name

Net Price
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Net price per price unit.
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Step 4: Step Name

After entering the net price, we can go the item conditions (Iine top red mark)
After entering the below, we can save the data.
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Step 5: Step Name

This is the last screen after entering all the data.
To Display quotation
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- ME48
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Compare Quotation
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
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RFQ/Quotation -> Quotation -> Price comparison
ME49
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Step 2: Step Name

Purchasing
Organization
Quotation
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Alphanumeric key uniquely identifying purchasing
document.
Please enter the RFQ numbers. If we given collective
number we may enter collective numbers.
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Step 3: Step Name

After entering the RFQ numbers then execute (F8)
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Creation of Purchase Order against

A purchase requisition.
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Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
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Logistics ->Materials Management -> Purchasing -> Purchase

Order -> Create -> vendor/supplying plant known
ME21N
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Step 2: Step Name

In this screen please enter the Purchase Requisition No. then system automatically picks up
all the details from purchase requisition. After that we can at least enter the vendor only.
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This is material data screen.
This is quantity screen. Here we can enter the quantity. But reference to PR the qty will
comes automatically. If we dont require the PR quantity, we can change the qty at the time of
creation of P O.
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This is delivery schedule screen.
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This is delivery screen
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This is invoice screen.
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In the above screen at the bottom of the screen there is a tax code. There we can enter the
tax structure of vendors. For calculating taxes click double in the tax code. Please see
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This screen is condition screen. Here we are entering the price , freight, excise duty and all other
items.
This the texts screen. Here we are entering the specifications of the materials.
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All the entries have been made then check the purchase order by clicking the check button
after hold.
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Then post the data.
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Release a purchase order.
Every purchased order to be released by higher authority
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
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Order -> Release -> individual release
ME29N
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Step 2: Step Name

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Go to Purchase Order then select the other purchase order and enter the purchase order
number which we have to be released.
Step 3: Step Name

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Then click the buttons
. After clicking the three buttons, then save the data.

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Goods Receipt Purchase order

Goods Receipt against Purchase Order
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Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
101
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Logistics ->Materials Management -> Inventory Management ->

Goods Movement ->Goods Receipt -> For Purchase Order ->
MIGO_GR-GR for purchase order (MIGO)
MIGO
Goods receipt for purchase order into warehouse/stores
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Step 2: Step Name
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Ref: Purchase
Order
Indicates the document you want to reference when you enter

the transaction.
After entering the purchase order number, the system will picks up all the details from the
purchase order automatically.
Step 3: Step Name

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Then enter the quantity received.
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Step 4: Step Name

After entering the qty the storage location is to be specified. (Where)
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Step 5: Step Name

If there is the material received is in batch, then enter the batch number
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After entering all the data please click () the item ok button in the below of the screen and
then to check the entries which we are made. If there is no any mistake the entry as shown in
green colour. E.g.
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If there is any mistake at the time of creation of GR there is a red button is coming. In this
error message we have not entered the Delivery note. That is error message.
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After rectifying the error, please save the data by clicking the floppy button at menu bar.
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Goods issue for consumption to cost center
Goods issue - others
Desired Output
Output
Comments
Input Values
Input Values
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Explanation
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Procedural Steps
Via Menus
201
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Goods Movement -> Goods movement MIGO -> Goods issue others
MIGO
Goods issue : consumption for cost center from warehouse
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Step 2: Step Name

In this screen we select the material code and enter.
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Step 3: Step Name

Enter the issue quantity as per base unit of measure.
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Step 4: Step Name

In this screen we will enter the plant and storage location for stock maintained
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Step 5: Step Name

Enter the batch details (If applicable). One more batch materials issued we may use X icon by click
mouse
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Step 6: Step Name

This column is very important. Enter the particular materials issued for which cost center printing
expenses ( for FI account assignment )
Step 7: Step Name
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After entering the cost center, click check button at the top of the menu bar by mouse. Yellow
indicator is only warning message. So no need to check anything else.
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Step 8: Step Name

Then, we close the warning box green tick by using mouse and post the document. Material
document posted
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Creation of Reservation
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
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Reservation->Create
MB21
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Step 2: Step Name

Movement Type
(which transaction
do you want)
Plant
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Enter the number of the required movement type or choose a

movement type from the list of possible entries.
Key uniquely identifying a plant.
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Step 3: Step Name

G/L Account
Number
Cost Centre
Material Number
Quantity
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The system determines the G/L account automatically.

However, if you wish, you can enter it yourself.
Key uniquely identifying a cost center.
Number of the material that you want to move.
Enter the quantity to be moved in any unit of measure for the
material.
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Step 4: Step Name

After entering all the datas, please save the same by using floppy button at menu bar.
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Goods Issue against Reservation
This is goods issue from storage location to

Cost center against reservation. This is doing
With out reservation also.
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
Movement type
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Logistics ->Materials Management -> Inventory Management

-> Goods Movement -> MIGO_GI-Goods Issue (MIGO)
MIGO
201 (GI for cost center)
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Step 2: Step Name

Goods Issue
Reservation (Reference
document for MIGO
transaction)
Number of Reservation
Indicates the business transaction that you want to

enter in the system.
Indicates the document you want to reference when
you enter the transaction.
Please enter the reservation number
After entering the Reservation number the system would automatically picks up the details of
materials which we are entered earlier at the time of creation of reservation.
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Step 3: Step Name

Then go to quantity area of the screen. There the quantity will comes automatically. If we
have no sufficient stock of the required material, we can change the quantity
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Step 4: Step Name

Storage Location
(Where)
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Number of the storage location at which the material is stored.

A plant may contain one or more storage locations.
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Step 5: Step Name

Reservation
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Reservation details will come automatically

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Step 6: Step Name

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After entering all the data please click and then click the floppy button at menu bar for save.
This is the last screen.
Material Transfer from unrestricted stock to Blocked stock
Business Process Description: Before Return delivery we have to transferred the particular material
To blocked stock from unrestricted use stock due to identify actual
UN restricted use stock.
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Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
Movement Type
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Goods Movement -> Transfer posting -> others
MIGO
344
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Step 2: Step Name

After enter the data check and save the documents by using mouse at the top of the menu bar
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Step 2: Step Name

After save the documents - particular material is transferred to blocked stock. We can see the
blocked stock details by MMBE code.
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Return Delivery to Vendor
Return delivery of materials to vendor
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
Movement Type
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Goods Movement -> Return Delivery
MIGO
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Step 2: Step Name

Material
Document
Indicates the document you want to reference when you enter the
transaction.
(Number of the material document with which a goods
movement was posted.)
At the time of entering the material document number, system may automatically picks up the
details. For E.g. At the time of creation of material document there may be two or three items
in that GR. But we have to return only one material from that document. At that time we may
select the material which we have to be returned only from the document.
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Step 3: Step Name

In this screen we have to enter the quantity of returned material
Step 4: Step Name
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In this screen we have to enter the reason for movement and select blocked stock. It is very
important.
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Step 5: Step Name

After checking the entered data we can save the data by using the floppy button at menu bar.
Note: The above procedure to be followed for only migo completion.
If you return the material after

Invoice verification, you will create credit memo for particular purchase order at Invoice
verification option, then you will do return delivery. Otherwise error throws by the system.
Credit memo creation is same procedure as like invoice verification. You will select Credit
memo instead of invoice in the header item (Transaction)and enter the particular Purchase
order the system automatically pickup the all details, and then you will select the return
material enter the return quantity and value. If one more materials are in the particular PO,
you may delete by deletion indicator (bottom).
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Invoice Verification
This is done by against Purchase order
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
9200578.doc
Logistics ->Materials Management -> Logistics Invoice

verification -> Document Entry -> Enter Invoice
MIRO
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Step 2: Step Name

Basic Data The 1st column.
Invoice Date
Reference
Purchase Order/Scheduling
agreement
Specifies the issue date of the original document.

The reference document number can contain the
document number of the business partner, but a
different entry can also be made.
Specifies the document category to which the invoice
refers.
After entering the purchase order number the system may automatically picks up all datas from the
GR.
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Step 3: Step Name

Payment The 2nd screen.
Baseline date
Terms of payment
Due on
Payment method
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Date to which the periods for the cash discount deadline and the
due date for net payment refer. This is the case for line
items in open item accounts.
(During document entry for open item accounts, the date may be
defaulted. For this, terms of payment key must have been specified in
the customer's/vendor's master record for which a default value is
requested in the document.)
Key for defining payment terms composed of cash discount
percentages and payment periods.
(Data can be entered in the field for the terms of payment key in
various ways as you enter a business transaction)
The due date for net payment is calculated from the baseline date for
payment and the maximum permissible target dates in the terms of
payment. It is not stored in the document line item but is always
recalculated during ABAP evaluations via logical data bases (on the
basis of the current terms of payment) and displayed in this field.
Payment method with which this item is to be paid.
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Step 4: Step Name

Details The 3rd screen
Unplanned
Delivery costs
Enter the amount of the unplanned delivery costs without

taxes.
After entering the un planned delivery cost (if any) there is no any other entry.
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Step 5: Step Name

Tax - This is the 4th screen.
Calculate Tax
Balance (On top)
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If you select this field, the system calculates the taxes

automatically during simulation or posting.
Indicates the difference between the gross invoice amount and
the sum of the tax amounts, unplanned delivery costs and the
net total.
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Step 6: Step Name

After entering the tax details of partys invoice, then go to the basic data of the screen.
Text
Contains an explanatory text on the line item.
After entering these, please enter the amount of invoice (To be shown in the top balance)
Then the Green signal is shown i.e. the entry you had made is correct.
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Step 7: Step Name

Simulate
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By entering the number of an item in an invoice document, you

can go straight to the line that you want to process. The system
places the line selected at the top of the invoice item display.
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Step 8: Step Name

After click the post its goes to blocked for payment. We have to release the same through
release invoice option at Invoice verification option.
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Creation of Stock Transport Order

(STO)
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
Via Transaction
Code
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Order -> Create -> Vendor/supplying plant known
ME21N
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Step 2: Step Name

Supplying plant
Purchasing
organization
Purchasing Group
Company code
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Number and name of the vendor (external supplier) or

supplying plant from which the materials are to be
procured.
Denotes the purchasing organization. (CNIH)
Key for a buyer or a group of buyers, who is/are responsible
for certain purchasing activities.
The company code is an organizational unit within financial
accounting. ( 1000 )
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Step 3: Step Name

Material
Plant
Purchase Order
Qty
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Enter a material number if you want to order a material with a

material master record.
Quantity ordered by the buyer, to be supplied by the vendor.
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Step 4: Step Name

After entering all the data, please check by clicking the above check key or
control+shift+F3. Now the entered datas are correct. Therefore the yellow button
Error message Example below
Step 5: Step Name
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If there is any error at the time of entering the details then the red button is coming. Here for
Eg. we have no entered the P O qty, therefore we cannot save the details.
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Please note the following:Application Log: Message type visualization as icon

The message type indicates the seriousness of a message and is visualized by an icon.
Stop: A Cancel
Red: E Error
Yellow: W Warning
Green: I/S Information/success message
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Step 6: Step Name

After rectifying the error, we can save the data by using the floppy button at menu bar or (Control+S)
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Goods Issue against Stock Transport Order
Issue of goods from one plant to another plant against

Stock transport order
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
Movement Type
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Goods Movement -> MIGO_GI-Goods Issue (MIGO)
MIGO
351
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Step 2: Step Name

Enter P O (STO)
number
Storage location
Indicates the document you want to reference when you

enter the transaction.
Step 3: Step Name

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Item OK ()
Check
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Indicates that you are posting a goods movement for this item.
When this indicator is set, this item is adopted into the material
document that is to be posted. You also have to set this
indicator if you want to check the item before the posting is
carried out.
Check the document before posting.
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Step 4: Step Name

After checking the data post the data
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Goods Receipt against Stock Transport Order

(Receiving Plant)
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
Via Transaction
Code
Movement Type
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Goods Movement -> Goods Receipt -> For Purchase Order ->
MIGO_GR - GR for Purchase Order (MIGO)
MIGO
101
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Step 2: Step Name

Goods Receipt
PO number (STO)
Indicates the business transaction that you want to enter in

the system.
enter the transaction.
After entering the stock transport number the system will picks us all the details.
Here we have to enter only storage location of the receiving plant.
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Step 3: Step Name

Item OK ()
Indicates that you are posting a goods movement for this item.
Check
document that is to be posted. You also have to set this
indicator if you want to check the item before the posting is
carried out.
Check the document before posting.
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If the document is ok then save the file.
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Remove from storage

(Transfer posting plant to plant)
Issue of Goods from one plant/storage location to

Another plant/storage location
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
Movement Type
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Goods Movement ->
MIGO
303
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Step 2: Step Name

Remove from storage
Indicates the business transaction that you want to enter in the

system.
After entering the remove from storage, the system will automatically picks up the movement type in
the right side i.e. 303 (Remove from storage).
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Step 3: Step Name

In this screen we first select the item which we would be sending to another location.
Then enter the plant name
After entering the plant we may also enter the destination, to where the material has been
send.
Then enter the storage location.
Then enter the quantity.
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Step 4: Step Name

Goods recipient
Unloading point
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Specifies the recipient for whom the material or the service is

destined.
Specifies the point at which the material is to be unloaded
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Step 5: Step Name

Partner (Vendor)
Specifies the name of the vendor.
From here we have to select the vendor code from vendor master list.
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Step 6: Step Name

After entering all details then click
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for item ok and then check.
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Step 7: Step Name

The above entered data are correct. Therefore the message document is ok.
For e g. Here we are not entered the quantity. Then check
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Step 8: Step Name

After rectifying errors we may check the data and then post by using the floppy button at menu bar.
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Place in storage
(Goods Receipt Receiving Plant)
Receipt of goods against document number of

303 movement.
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
Via Transaction
Code
Movement Type
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Goods Movement ->
MIGO
305
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Step 2: Step Name

Material Document
number

enter the transaction. (Here we can enter the material
document number from where the material has been
dispatched)
After entering the material document number, the system will automatically picks up all the details
from that material document number.
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Step 3: Step Name

Storage location
(Where)
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Step 4: Step Name

Partner (Vendor)
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Specifies the name of the vendor. For Batch stock only
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Step 5: Step Name

After entering all details then click
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for item ok and then check
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Step 6: Step Name
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There is no mistake at the time of entering data, then it will comes document is ok. After
seeing that message we may post.
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Creation of Service master
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Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
Via Transaction
Code
Logistics ->Materials Management -> Service Master -> Service ->

Service Master
AC03
Step 2: Step Name

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This is the initial screen for service master. It is the last data we are entered in the system.
For every time at the time of creating service master, the last data will appear in the screen.
Step 3 : Step Name

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Create New Service

Number (F5)
Service Short Text
Service Category
Base unit of measure
Activity unit
Material Group/Service
Group
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For creating new service click

Text, consisting of up to 40 characters, concisely
describing the material. The material short text,
sometimes termed the "(short) description", briefly
identifies the material in words.
Key used to differentiate between services according to
their usage.
The service category defines certain attributes of the
service and has a control function.
Unit of measure in which stocks of the material are
managed. The system converts all the quantities you
enter in other units of measure (alternative units of
measure) to the base unit of measure.
The service contains the measure as activity unit
Key that you use to group together several materials or
services with the same attributes, and to assign them to
a particular material group.
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Step 4 : Step Name

After entering the text please post the data by using floppy button at menu bar.
For getting the new number, we may then goes to service master display. At that time the
last entered data is coming.
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This is the output we entered for the above service.
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Creation of Service Purchase Order
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
Via Transaction
Code
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Order -> Create Vendor/Supplying plant known
ME21N
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Step 2: Step Name

Vendor
Purchasing Organization
Purchasing Group
Company code
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vendor (external supplier) or supplying plant from

which the materials are to be procured.
Key for a buyer or a group of buyers, who is/are
responsible for certain purchasing activities.
The company code is an organizational unit within
financial accounting.
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Step 3: Step Name

A (Account
Assignment
Category)
I (Item category in
purchasing
document)
Short Text
Plant
Material Group
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Specifies whether accounting for an item is to be effected via

an auxiliary account (such as a cost center).
Key defining how the procurement of a material or service item
is controlled. (Normally it is service)
Short description of the material. If the item does not refer to a
material master record, you must enter a short text. If you have
specified a material number, the short text is copied into the
item from the corresponding material master record.
A material group comprises several materials or services having
the same attributes.
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Step 4: Step Name

The balance things are remains the same as normal purchase order and we have to maintain each
service entries and enter GL account and cost centre.
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Step 5: Step Name

In this screen we select tax code by click the button
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Step 6: Step Name

This screen is final of service Purchase order.
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Service P.O. entry sheet
Via Menus
Via Transaction
Code
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Logistics ->Materials Management -> Service entry sheet->

maintain
ML81N
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Step 1: Step Name

Description of the Screen : In this screen we have to select other purchase order button and enter the
Purchase order number and enter.
Step 2: Step Name
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Description of the Screen:

In this screen we entered purchase order and displayed all the details. And we have to enter
service number enter then click green flag at the top of screen for release the service.
Step 3: Step Name
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Description of the Screen:

This is final screen of service entry after released click save button by mouse
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Step 3: Step Name

This screen is service entry sheet posted. Then its goes to invoice verification.
Invoice verification is as usual for regular purchased invoice verification.
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Check stock report
To see stock on posting date
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
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Environment-> Stock -> Stock on posting date
MB5B
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Step 2 : Step Name

Material Number
This portion we have to enter any material code for knowing the
stock.
For executing the same we may enter the clock button at menu bar or F8. If we are not enter the
materials number in the particular column, the system displayed all stock materials.
Usage of Plant option we can see plant wise materials stock details
Usage of Storage locations - we can see storage location wise stock details . Title stock details only
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Step 3: Step Name

Then execute the above transaction. From this we have to get the stock of that material only
with our all plants. Title stock with out day wise details
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Step 4: Step Name

From the above if we enter any name of a plant we can get the stock the material
available with that plant only. For Eg: Without title stock We can see day wise goods
receipt and consumption details.
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Step 5: Step Name

For calculating the total stock first we have to click the quantity and then go to sigma button
at menu bar or shift F7. In the below screen the blue color shows the selection.
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Step 6: Step Name

For further details we may goes to sub total (Control+F1) on the top. And from right to left we
have to select the data which we require.
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Step 7: Step Name

From the above screen select the details from the side column and copy the same to next
field then click, the same may be shown.
After selecting the same from the above and then copy and then enter.
At that time the below shown screen is appear.
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From this transaction we have to get so many details.
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Creation of Frame Work Order

(Standing Purchase Order)
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
Via Transaction
Code
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Order -> Create-> Vendor/Supplying Plant known
ME21N
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Step 2 : Step Name

This screen is in addition to the standard purchase order.
Validity start
Validity end
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Date as of which services can be performed or

materials delivered.
Date up to which services can be performed or
materials delivered.
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Step 3: Step Name

Category of
delivery date ( C )
Delivery Date
Scheduled
Quantity
Indicates whether the delivery date is to be entered and

displayed as a calendar day, week or month.
D For day format, W For week format, M For month
format
Date on which the goods are to be delivered or the service is
to be performed.
Quantity to be delivered by the vendor in respect of this
schedule line.
This quantity is referred to by Goods Receiving and Invoice
Verification for checking purposes.
At the time of entering the scheduled quantity the purchase order quantity will increase.
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Step 4: Step Name

Only the above two screens are differ from standard purchase order. All other things are remains
same.
After entering all data we may check the same by clicking check button at the top of the menu bar.
Then post the data by clicking the floppy button at menu bar.
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Transfer Posting Storage Location (One Step)
This is the transaction which are transferred materials from

One storage location to another storage location by one
Step transaction. This is done within the unit.
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
Movement Type
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Goods Movement -> MIGO_TR Transfer Posting (MIGO
MIGO
311
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Step 2: Step Name

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Step 3: Step Name

Material
Plant
Storage Location
Storage Location
Dest.)
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Up to 40 characters of text that describes the material in

more detail. The material short text is a description of the
material.
Storage Location Desc. Transfer Posting
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Step 4 : Step Name

Quantity
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Specifies the unit of measure in which the goods movement

or inventory count is entered.
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Step 5: Step Name

This screen we have not making any entry.
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Step 6: Step Name

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Item OK
document that is to be posted. You also have to set this indicator if
you want to check the item before the posting is carried out. And
then check the data
Step 7: Step Name

Post the data by using the floppy button at menu bar.
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Transfer Posting Plant to Plant (One Step)
This is the transaction which are transferred materials from

One plant to another plant by using one step transaction.
This the material send by us is directly goes to the receiving
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Plants stock.
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
Via Transaction
Code
Movement Type

MIGO
301
Step 2 : Step Name

Material
Plant (1)
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First we enter the material number which you want to

transfer.
(From where we have to send the materials).
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Plant (2)
Storage Location (1)
Storage Location (2)
Plant description transfer posting.

(Enter the destination plant)
Description of storage location
Storage location, description of transfer posting.
Step 3 : Step Name

Quantity
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Specifies the quantity to be moved in the unit of entry. The quantity is

automatically converted to the stock keeping unit (base unit of measure).
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Step 4: Step Name

Goods Recipient
Unloading point
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Specifies the recipient for whom the material or the service is

destined.
Specifies the point at which the material is to be unloaded
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Step 5: Step Name

After entering all the details then click (Item ok) button in the bottom of the screen and then check the
data by clicking check button at the top of the menu bar.
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Step 6: Step Name

After checking if there is no any mistake, the green signal has come into the screen. Then post the data
by using the floppy button at menu bar.
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Goods receipt without purchase order
This is the transaction which materials are moved into scrap
Desired Output
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Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
Via Transaction
Code
Movement Type

MIGO
501
Step 2: Step Name

Goods receipt
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Indicates the business transaction that you want to enter in the

system.(In Customizing for Inventory Management, you can
define which transactions you can choose in the step Settings
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for Transactions and Reference Documents).

Goods receipt w/o purchase order scrap (501)
Specifies a key for the type of goods movement. Each goods
movement (for example, purchase order to warehouse) is
allocated to a movement type in the system.
Enter the material code which we would like to move to scrap
Movement Type
Material
Step 3: Step Name

Quantity
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Specifies the quantity to be moved in the unit of entry. The quantity is

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automatically converted to the stock keeping unit (base unit of measure).
Step 4: Step Name

Plant
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Storage Location
Number of the storage location at which the material is stored. A

plant may contain one or more storage locations.
Step 5: Step Name

After entering all data, please click for item ok and then check.
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Step 6: Step Name

After entering these, then post the data by using floppy button at menu bar.
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Creation of Info Record
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You use this component if you wish to store information on a vendor

and a material as master data at purchasing organization or plant
level. You can create purchasing info records for different
Procurement types (standard, subcontracting, pipeline, consignment).
But we have to use always standard.
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
9200578.doc
Logistics ->Materials Management -> Purchasing -> Master Data

-> Info -Record-> Create
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Via Transaction
Code
ME11
Step 2: Step Name

Vendor
Material
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Enter the vendor's number.

Enter a material number if you want to define the
purchasing info record using a material master record.
If you enter nothing, the purchasing info record will be
defined without reference to a material master record.
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Plant

Specifies the key for a production facility or branch office
within the company (that is, the company code). It is not
mandatory. If we want to define info record for particular
plant, we can use this option.
Step 3: Step Name

Reminder 1
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A positive number of days means that a letter or message urging
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Reminder 2
Reminder 3
Order Unit
Equal to (Numerator for
conversion of order unit
to base unit
delivery or submission of a quotation etc. is to be issued n days after

the due date. its not mandatory
Specifies the unit of measure in which the material is ordered.
Numerator of the quotient for conversion of the order unit into the
base unit.
Eg: The alternative/order unit of measure is Tons (Ton). The base
unit of measure is Kg. 1000 kg correspond to 1 Ton. We may select
variant order unit - active or non-active
Certificate Category
Certificate
Country of origin
Region
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Kind of certificate (e.g. certificate of origin) issued by the vendor.

Its not mandatory.
Number of the certificate issued in the country of origin (for instance
the certificate of origin). Its not mandatory.
Country in which the certificate of origin was issued.
In some countries, the region forms part of the address. The
meaning depends on the country.
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Step 4: Step Name

Planned delivery time
Purchasing group
Standard order quantity
GR based invoice
verification
Net Price
Enter the number of days taken by the vendor to supply the

material. The planned delivery time is needed for planning material
requirements and for scheduling.
Select -Who is the purchasing responsibility.
Enter -Standard order quantity of particular vendor
Indicator specifying that provision has been made for goodsreceipt-based invoice verification for a purchase order item or
invoice item.
Price arrived at after taking all discounts and surcharges into
account.
Tax code
Enter the tax code of particular materials of this vendor
Incoterms
Enter particular vendors delivery mode here. Example TO -PAY
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Step 5 : Step Name

In this screen we are not entering any data.
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Step 6: Step Name

In this screen also we are not entering any data. But we can select condition option by using mouse and
enter the condition details
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Step 7: Step Name

After selecting conditions Material cross price pick up from previous screen then we will enter the
condition details by selecting option
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Step 8: Step Name

Enter the conditions - Below we enter Insurance cess educational cess as conditions for net price
for Vendor GVG material Imported newsprint ( Example )
Step 9: Step Name
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Save the data first by clicking the floppy button at menu bar.
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Maintain Source List

Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
9200578.doc
Logistics ->Materials Management -> Purchasing -> Master

Data -> Source List -> Maintain
ME01
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Step 2: Step Name

Material
Plant
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Specifies the key for a production facility or branch office within
the company (that is, the company code).
You use the plant key to determine, for instance, which plant is to
receive ordered goods.
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Step 3 : Step Name

Valid From
Valid to
Vendor
Plant
Order Unit
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Date from which the source list record is valid. The date to be
checked is normally the delivery date (depending on the application
in question).
Date until which the source list record is valid.
You can use the vendor number to keep track of requests for
quotation, purchase orders and outline agreements.
Key for the factory or branch of a company (that is, a company
code), from which the material is to be procured.
Specifies the unit of measure in which the material is ordered.
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After entering the data please save the entry by clicking the floppy button at menu bar
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Stock Overview
To see current stock details
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
Logistics -> Materials Management -> Inventory Management ->

Environment -> Stock -> MMBE Stock overview
Via Transaction code
MMBE
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Step 2: Step Name

Step Description
Material Number
Plant
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Then we have to enter plant
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Step 3: Step Name

Step Description
Then execute the data by clicking
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Step 4: Step Name

Step Description
After executing the same the following screen is come.
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Business Process Name :
Physical Inventory
Business Process Description: To check the material stock between system and manual
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
Logistics ->Materials Management -> Physical Inventory Physical

inventory doc.
Via Transaction
Code
MI01
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Step 2: Step Name

In this screen we create physical inventory document- initial screen
Plant
Enter the plant for physical inventory document creation
Storage location
Enter the Plants storage location for physical inventory to be done
Other information
Select by Tick any one of Posting Block or Freeze book inventory

.
1. If you select posting block, you cannot do the any GI or GR
entry until the particular material physical inventory to be
posted.
2. If your select Freeze book inventory you can do all the
entries. But material quantity freeze at the time physical
inventory document created.
3. Point 1 is better way to follow.
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Step 3: Step Name

In this screen we select material code number and enter, If batch applicable we enter batch
one by one. If we select newsprint reels we will enter all batches one by one.
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Step 4: Step Name

Select material and batch number ( If applicable ) enter. As soon as Its automatically go to next line.
There is no more material for physical inventory, you may save the documents by click mouse at the top
of menu bar (Red icon ) as usual.
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Step 5: Step Name

Physical inventory document posted
MI02 MI03 -
To change physical inventory document

To display physical inventory document
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Step 6: Step Name

After creation of documents we can take print out for particular documents to take physical inventory at
storage location - 0100
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Step 7: Step Name

We may check the particular material stock by using MMBE option. Material 10000014 Offset black
ink Chennai General storage location stock is 400 kg.
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Physical Inventory Count
Business Process Description: To Enter actual availability stock at the particular storage location to
check with system.
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
Logistics ->Materials Management -> Physical Inventory Physical

inventory count
Via Transaction
Code
MI04
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Step 2: Step Name

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This is initial screen of inventory count. Here we enter the physical inventory document number and
enter
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Step 3: Step Name

In this screen we will enter the physically availability quantity only.
Step 4: Step Name

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In this screen we entered 399 Kg in quantity column. But as per MMBE stock is 400 kg. (Test for
shortage quantity)
Step 5: Step Name

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Then post the document - click by mouse - Count entered for physical inventory document .
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Physical Inventory Difference Post
Business Process Description: After enter the counted material, we may post the relative document even
its No difference.
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
Logistics ->Materials Management -> Physical Inventory

Difference.- post
Via Transaction
Code
MI07
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Step 1: Step Name
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In this initial screen of difference posting, we enter the phys.inventory document number and enter
Step 2: Step Name

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After entering the document number the system pick up the relative details. Ie Material number
10000014 batch- difference quantity difference value) Ex. System stock 400 kg. But we enter 399
kg. as above. So the system automatically calculates the difference quantity value. Then we must
select the movement type for reason (Any one reason of Movement type 702) and enter and save.
System automatically writes off the difference quantity
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Step 3: Step Name

This is last screen of physical inventory posting.
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Step 4: Step Name

We can see the particular materials physical inventory period details by using code number MI 22
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Continuation screen physical inventory taken period details to be displayed.
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GOODS ON LOAN - ISSUE
Business Process Description: Material issued to other company as loan basis

Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
Logistics ->Materials Management -> Inventory management

->Goods movement -> Goods movement (MIGO ) -> Goods issue others
Via Transaction
Code
MIGO
Movement Type
901 ( Goods on loan issue )
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Step 2: Step Name

In this screen we have to enter the quantity of loan issue. If Batch applicable (Newsprint reels),
when we enter the batch number the system automatically pickup the weight details from stock.
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Step 3: Step Name

In this screen we have to enter the Plant name and storage location as usual.
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Step 4: Step Name

In this screen we have to enter the vendor name for whose we sent to material as loan basis.
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Step 5: Step Name

In this screen we have to enter the batch details. If we enter one more batch, select X icon to display
that box.
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Step 6: Step Name

In this screen we have to enter the batch details. At the time we have to enter 1 in the qty. column.
The system picks up the weight details from reel batch. Avoid entering weight here. We have to enter
the weight at the quantity column at the time of GOODS RECEIPT only
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Step 7: Step Name

After entering the data check the document as usual by mouse
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Step 8: Step Name

If the Documents is OK post the document.
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Step 9: Step Name

After save the documents we have to see the Goods loan to vendor details by using
T. code no. ZM024 and execute.
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Step 9: Step Name

In this screen we can see the Loan issue details ( Quantity with value )
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GOODS ON LOAN ISSUE REVERSAL
Business Process Description: Reversal of material issued to other company as loan basis
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus

Via Transaction
Code
MIGO
Movement Type
902 ( Goods on loan issue reversal )
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Step 2: Step Name

In this screen we have to enter the Plant, storage location as usual. Check the movement here one
more.
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Step 3: Step Name

In this screen we select the Vendor name for loan reversal
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Step 4: Step Name

In this screen we enter the batch details. One more batch, select X icon to be display this box.
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Step 5: Step Name

In this screen we have to enter the qty. with batch ( because this is issue reversal. ) then check and
adopt
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Step 6: Step Name

After entering the all data check the document by using mouse. Then document OK indicator to be
displayed in the bottom of the screen.
Step 7: Step Name

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This is last screen of this movement. The Document is posted
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Step 8: Step Name

After save the documents we can see the Goods loan to vendor- issue reversal details by using
T. code no. ZM024
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GOODS ON LOAN RECEIPT
Business Process Description: Material received from other company as loan basis
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus

Via Transaction
Code
MIGO
Movement Type
903 ( Goods on loan receipt )
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Step 2: Step Name
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In this screen we have to enter the plant and storage location. Check one more the movement type
here.
Step 3: Step Name

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In this screen we have enter the Vendor name for whose we have to receive the materials from loan
basis
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Step 4: Step Name

In this screen if batch applicable we have to enter the material quantity with batch. Then check and
adopt
Step 5: Step Name
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After entering all data click check button by using mouse. Document is OK message to be displayed
Step 6: Step Name

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Then post the document. Material documents is posted.
Step 7: Step Name
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If we want to see loan details received from vendor use code number ZM029. Then select Vendor and
execute. The movement type comes automatically.
Step 8: Step Name

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In this screen we can see loan receipt from vendors details
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GOODS ON LOAN RECEIPT REVERSAL
Business Process Description: Material received from other company as loan basis - RETURN
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus

Via Transaction
Code
MIGO
Movement Type
904 ( Goods on loan Receipt Reversal )
In this screen we have to enter the material and enter

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Step 2: Step Name

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In this screen enter the weight. If batch applicable select batch icon X
Step 3: Step Name

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In this screen we enter the plant and storage location (Material to be returned from which location)
Check the movement type one more here.
Step 4: Step Name
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In this screen we select Vendor
Step 5: Step Name
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In this screen we select batch of materials. And we must enter 1 in the qty. column instead of weight
because it is receipt reversal (issue). Then check and adopt. This is just same batch code having 10
digits otherwise error come.
Step 6: Step Name

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Then check the document.
Step 7: Step Name

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This is final screen of this movement. Post the document.
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Step 8: Step Name

In this screen we can see loan receipt reversal from vendors details
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A.M.C. P.O. - CREATION
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Business Process Description: Creation of Frame work purchased order for A.M.C.
Desired Output
Output
Comments
Input Values
Input Values
Explanation
Procedural Steps
Via Menus
Logistics ->Materials Management -> Purchasing -> purchase

order- create vendor / supplying plant known
Via Transaction
Code
ME21N
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Step 2: Step Name

In this P.O. screen first we select Framework order; enter the validity period of A.M.C.. Vendor. And we
must select K (cost centre A column) and D (Service - I column)
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Step 3: Step Name

In this screen we have to enter short text (service description) activity - Plant- Material group and Tax
code. Check service based IV indicator also.
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Step 4: Step Name

In this screen we have to maintain the service details with price. Select and enter the service number,
quantity (i.e. Activity) and price.
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Step 5: Step Name

After entered the price, we have to enter the G.L. account and cost centre for that service.
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Step 6: Step Name

Enter the G.L. account (Repair and maintenance) and cost centre
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Step 7: Step Name

After entering the G.L. account and cost centre save the documents.
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Western Bakeries

SAP 4.71 User Manual Materials Management

Creation of Material Master

Remove from Storage

Goods on Loan Receipt reversal

Business Process Name

Creation of Material Master

Business Process Description

A data record containing all the basic information required to manage

Logistics -> Materials Management -> Material Master ->

Step 2: Description of the Screen

Key that specifies the branch of industry to which the material is

We dont type any thing

<< Screen Prints go here >>

Step 3: Step Name

<< Screen Prints go here

Step 4: Step Name

CNI1 Key uniquely identifying a plant.

<< Screen Prints go here >>

Step 5: Step Name

Text containing up to 40 characters that describes the material in

Step 6: Step Name

<< Screen Prints go here >>

Step 7: Step Name

Unit of measure in which stocks of the material are

Step 8: Step Name

Specifies whether the material is managed in batches. If applicable

<< Screen Prints go here >>

Step 09: Step Name

In this column we have to mentioned MRP type ( VB or

Step 10: Step Name

<< Screen Prints go here >>

Step 11: Step Name

<< Screen Prints go here >>

Step 12: Step Name

<< Screen Prints go here >

Step 13: Step Name

< Screen Prints go here >>

Step 14: Step Name

Default value for the valuation class for valuated stocks

<< Screen Prints go here >>

Step 15: Step Name

<< Screen Prints go here >>

Step 16: Step Name

Material master created

Business Process Name

Creation of Vendor Master

Business Process Description

Logistics ->Materials Management ->Purchasing -> Master

Step 2: Step Name

We dont type anything else

Step 3: Step Name

Address component: Name of an address

If different postal codes are maintained for the PO Box and

Step 4: Step Name

Step 5: Step Name

Step 6: Step Name

The reconciliation account in G/L accounting is the

Step 7: Step Name

Step 8: Step Name

Step 9: Step Name

Step 10: Step Name

Schema Group, Vendor