CONTACT TIME

03 / 2016 - 2017
Date
Venue
Time
Present

:
:
:
:

Absent
Minutes by
Vetted by

20 September 2016
JHS 1 classroom
10.00 11.30
Ms Jee, Ms Dyna, Ms Bethesda, Mr Raja, Mr Prem, Mr Edo, Ms Mikha,
Mr Luther, Ms Jetty, Ms Mei Yen, Ms Yan Sisca, Ms Mardiana
: Mr Leslie, Ms Hilda, Mr Inoy
: Ms Yan Sisca
: Ms Jee

No
1 Introduction

Matters

1.1 Ms Jee welcomed everyone to the first meeting where most of the
teachers are present.
2

Action Taken By
Ms Jee

Model Student in Term 1

2.1 Alma is chosen as model student for JHS 1, and Rachel is model
student for JHS 2.

Ms Jee

2.2 Ms Jee will announce this on Monday, 26 September 2016 during

the assembly.
3

PTC
3.1 PTC will be held on Thursday, 22 September on 1 st floor, Aster
Classroom, from 8 am 12 noon.

All Teachers

3.2 Each parents only have 10 minutes with the homeroom teacher.

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3.3 When parents meet subject teachers, talk about our own subject.

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3.4. When meeting the parents, teachers must start with a good
comment, then talk about students weakness in a constructive
way, and give some suggestions that can make the student
improve.

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3.5 Give few minutes to parents and students to talk, too.

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3.6 If there is still time :

Advise parents to watch out if their son/daughter is into online
games. These are said to decrease students ability to learn.

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Advise also parents to monitor their sons/daugthers use of

gadgets.
Tell also that if parents receive a phone call concerning their
kids, they have to verify it first with the school before doing any

action.
Remind parents that no tips must be given to any staff.
3.7 Ask parents if they use the parking space in the school across.
Batari had rented the parking place but it is on trial for 3 months.
Depending on the usage, Batari may or may not continue renting it.
3.8 Bring all the data that teachers feel are necessary for discussion
with parents.
3.9 Email significant feedback after the PTC to Ms Jee. Send by Friday.

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All Teachers
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Ms Beth, Ms Dyna

4.0 Homeroom teachers will display IDP during PTC.

4

Term 2 Matters
4.1 Ms Jee gave some feedback about Term 1.

Ms Jee

4.2. Ms Jee asked the teachers need to do LP in advance.

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4.3 Schedule CT and Project in the LP.

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4.4 Class Test

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Announce CT through the students Communication Book at

least 3 days before the scheduled test. It will be better if
announcement is given 1 week ahead.

Submit the CT paper to Ms Jee one week before the test for
vetting and printing. Ms Jee will not print papers on the day the
CT. Failure to do this would mean CT will be moved to a later
day.

Teachers must make sure that the CT papers are with them at
least the day before test.

Send your CT softcopy with the answer to Ms Jee.

Mark your CT promptly. Students should know the results as

soon as possible.

Always do corrections when discussing the CT

Do not lift questions from the students textbook. At least revise

or modify the questions.

To save papers and reuse questions, the teachers especially Mr

Edo were asked to suggest a way on how to utilise the
technology in giving CT. Tentatively, we will give Class Tests in
Term 2 using the projector. Teachers must set the time for each
question considering that students have different speed in
answering questions. Teachers will still need to prepare the class
test in the usual format. Students will write the answers in an
Answer Sheet.

4.5 Ms Jee showed the teachers how to mark the CT.

Multiple choice

Ms Jee
All Teachers

I have _______ hands.

(1) one
(2) two
( 2 )
(3) three
(4) four
*If answer is correct, just tick above the answer.

I have _______ hands.

2
(1) one
(2) two
( 3 )
(3) three
(4) four
* If answer is wrong, just circle the answer.
* When doing correction, students must write the correct answer
using a green pen.
*Teachers must check the corrections and put a small tick to
show that correction is done properly.
I have _______ hands.
(1) one
(2) two
(
)
(3) three
(4) four
* If there is no answer, just put a line inside the blanket.
Fill in the blank and essays
* If there is no answer, just put a line on the blank.
* Tick the answer, not the item number.
* If the answer is wrong, just circle the answer, and ask student
to do the corrections.
Example :
correct answer
answe
r
4.6 Teachers must give equivalent mark on every question.
If the full mark is [ 3 ], it means students must give 3 important
things, so the students know how to gain marks.

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If the mark is lower than the full mark, just write the score that
student got beside the bracket. [3] 2
4.7 Ms Jee showed the teachers how to write the result of CT.

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Result: 25 / 70 = 36%
sign
date
*If your total score on Class Test is 70, and students got only 25, so
25
100 = 35.7 = 36%
70
4.8 Update the Teachers Journal regularly. Record only Class Test
result, project and homework in your journal. In the comment

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column, just write any significant experiences in the class.

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4.9 Daily performance score can be based on the comments as written
in the journal.
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4.10 Email your Journal every three weeks to Ms Jee. (Monday after
week 3, after week 6, and after week 9).
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4.11 Project
If the subject has only 1 session a week, give at least one
project in one term.

If there are 5 sessions or more in a week, there must be one

project for every topic. It could be a minor or a major project.

Ask students to make a project as part of the classroom

learning.

Ms Jee

4.12 Ms Jee will have another meeting about SA.

5

School events
5.1 In term 2, teachers will start organizing events.
United Nation Day 24th October; Ms Hilda is in-charge, to be
helped by Ms Dyna and Ms Beth.
Quiz Bee Competition 2nd week of November; Mr Raja and Mr
Leslie are in-charge. Each subject teacher must prepare 3
difficult, 3 average and 3 easy questions. Questions must be
sent to Mr Raja at the end of October.
Year End Concert - Sunday, 4th December at Hermes
Convention Hall.

Theme: Old School Party

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Ms Hilda, Ms Beth,
Ms Dyna
Mr Raja, Mr Leslie

Ms Dyna
Ms Yan Sisca
Ms Beth

There will be 2 sessions:

Kindergarten and Playgroup : 10:00 - 12:00
Primary and JHS
: 14:00 - 16:00

JHS department will perform a musical play in Chinese

Second meeting for Year End Concert will be next
week.
Exact time will informed by Ms Dyna.
Ms Dyna is the JHS performance coordinator, Ms Yan
Sisca is helping her. Ms Beth is part of ushers group.

Teachers are requested to send students photos of

activities to the homeroom teacher, for Year End
Concert slideshow.

With thanks to all, the meeting adjourned at 11 30.

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