Professional Documents
Culture Documents
PROJECTS DEPARTMENT
SPECIFICATION
TITLE
DOCUMENT NUMBER
REV
DATE
PAGE
84501-9200-9P-001
1 Mar 03
2 of 21
DATE ISSUED
PREPARED
REVIEWED
APPROVED
COMMENTS
14 August 2002
C.Binks
J.Sexton
A.McIntosh
1 October 2002
C.Binks
R.Ford
A.McIntosh
Flowchart Updates
1 March 2003
C.Binks
R.Ford
A.McIntosh
Department Name
Change
DOCUMENT NUMBER
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TABLE OF CONTENTS
1.
INTRODUCTION ..................................................................................................4
2.
APPLICABILITY...................................................................................................4
3.
DEFINITIONS .......................................................................................................5
4.
RESPONSIBILITIES.............................................................................................7
5.
REFERENCES .....................................................................................................7
6.
PREFERENCES...................................................................................................7
7.
8.
9.
DISTRIBUTION .................................................................................................. 15
APPENDIX 1
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1.
INTRODUCTION
1.1.
Purpose
The purpose of this procedure is to ensure that all proposed changes to the
design during the execution of the Project are fully documented, evaluated for
impact upon the Project and approved by all affected groups prior to
implementation of a change.
The approval levels required prior to any change being made are also detailed
herein and the procedure describes the process that controls project-wide design
changes.
The procedure describes the overall Design Change Control System for the
Project Team and defines the responsibilities for its implementation and this
system provides the following:
The opportunity for all affected groups and organizations to evaluate the
effect of each proposed change, including safety, reliability, weight,
operability, and maintainability of the installations.
APPLICABILITY
This procedure shall apply specifically to the Project Team in the instance where
the Contractor is unable to control any proposed Design Change within his own
organization or responsibility under the Contract. Typical examples would be, but
not limited to the following:
a) A change in the Basis of Design document included as an integral part of the
Contract.
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DEFINITIONS
3.1
Design Change
A Design Change is an alteration or addition to, or deletion from the Contract
Basis of Design, anything having an external interface outwith the contractual
boundary of the Contractors own organization, anything that affects equipment
etc. purchased on a provisional sum basis.
The initial point of reference shall be the Contract Basis of Design and any
subsequent changes to engineering documentation generated throughout the
Project Execution Phase.
Design Changes shall be classified in accordance with the following criteria:
The total cost impact, increase or decrease, is greater than the affected
Project Managers Facility Authority limit.
The CIIL Operations Group consider there will be large impact on the life
cycle costs.
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3.2
The total cost impact is less than or equal to the Authority Limit of the
Facility Project Manager.
The change implementation will not have any negative impact on the
Project Master Schedule.
The change does not result in weight limits being exceeded or the center
of gravity being moved beyond the established spatial envelope.
The CIIL Operations Group consider that there will not be any serious
effect on the life cycle costs or development Net Present Value (NPV).
Manufacturing Change/Concession
A manufacturing change/concession is a make operable/make fit or use as is
change to approved engineering documentation. The request is made at a
manufacturing, fabrication, erection or test site and is submitted to permit
fabrication, assembly and/or test operations to proceed without schedule delay.
The change/concession shall be documented in accordance with an approved
Design Change Request system.
3.3
Engineering Documentation
Engineering documentation includes drawings, specifications, data sheets,
material take-off lists, parts lists, technical instructions etc., produced in
accordance with the terms of the Contract for the Project.
3.4
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Such forms are considered to be in the Request state until all required
approvals are obtained.
3.5
3.6
3.7
4.
RESPONSIBILITIES
It is the responsibility of all Project personnel to implement this procedure.
5.
REFERENCES
Project Specification 84501-9200-9L-001 Document Numbering.
Project Specification 84501-9200-9P-002 Interdiscipline Check Procedure (IDC)
6.
PROCEDURE
6.1
Initiation of a DCR/DCN
It is expected that the Contractor will have his own procedure for the processing
any potential design change up to the point of being passed to the Project Team
for further action.
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Obtain the estimated cost of change and establish the cost boundaries
(Min and Max).
If the design change is classified as Major it should first be approved within the
initiating group, it can then be issued for input to the other groups affected.
6.4
Co-ordination
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6.5
6.6
Approvals
Once the impact of the proposed Design Change has been fully assessed, the
Lead Project Engineer who coordinated the assessment will approve the DCN
and forward it for distribution or further approval in accordance with the following
Authority Limits:
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Hold Activity
Whilst reviewing a major DCN, if it is considered necessary to initiate a HOLD
on any engineering documentation, then the responsible Project engineer shall:
6.8
Advise all concerned parties including the Project manager of the HOLD
action taken.
Prior Approvals
In the case of Mandatory or urgent major changes that may have an immediate
impact on the project schedule, the Project manager may give approval to
implement the change prior to a full evaluation and documentation of the change.
This shall be authorized in writing by formal communication.
This should only be considered when serious schedule impact or cost penalties
would be caused by the normal DCN processing operation.
6.9
Implementation
The Lead Project engineers for the affected groups shall be responsible for the
implementation of all DCNs by means of issuing formal communications and
supporting information to all affected groups.
Project managers are responsible to ensure that all approved major DCNs are
implemented.
When a DCN results in a CAPEX increase or decrease, the cost groups shall,
where appropriate, initiate a Trend Notice in accordance with their relevant
procedure. The project cost group is responsible for co-ordination of any resulting
reallocation of funds and shall inform the Contracts group immediately of any
impending change.
When a DCN results in a change to the Project Master Schedule the project
planning group shall initiate a Change Notice in accordance with the approved
procedures.
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6.10
7.
7.1
DCRB Attendees
The CIIL Infrastructure Project Manager shall chair the DCRB, or delegate and
shall include the following members:
Originating Project Manager
Affected Managers
Originating Project Engineer
Originating Lead Engineer
Cost group representative
Planning group representative
Contracts group representative
Operations, drilling, reservoir representatives as appropriate.
Additional attendees may attend if so requested.
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7.2
Proceedings
The originating Project Manager shall present a summary of the DCN under
review providing the following as a minimum:
Originating group
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Appendix 2
This is a typical example of a detailed cost estimate form.
9.
DISTRIBUTION
The distribution shall be affected by Document Control, who shall retain and file
the original DCN, and copies shall be distributed to:
Project Manager
APPENDIX 1 SHEET 1 OF 3
DESIGN CHANGE CONTROL PROCEDURE - EXECUTION PHASE
INITIATION AND REVIEW OF A DESIGN CHANGE NOTICE
COMPLETE DCN
& FORWARD TO
LEAD PROJECT
ENGINEER
YES
NO
END
ORIGINATOR
INSISTS ON
RAISING DCN
NO
INFORMAL
DISCUSSION
HELD TO
PROCEED
DCR/DCN
REQUEST
RAISED
NO
HOLD ON
DOCUMENTS
REQUIRED
YES/
NO
YES
OBTAIN
MANAGER
APPROVAL
FOR HOLD
OBTAIN COST
IMPACT AND
BOUNDARIES
MAX & MIN
RETURN FOR
REWORK OR
PROCEED WITH
DCN
YES
YES/NO
OBTAIN
REQUISITE
INTER-GROUP
APPROVALS
ADVISE ALL
PARTIES OF
PROPOSED
HOLD
OBTAIN
PURCHASE,
FABRICATION
STATUS
COMPLETE DCN
& FORWARD TO
LEAD PROJECT
ENGINEER
COLLECT
SUPPORTING
INFORMATION&
COMPLETE DCN
PREPARE IDC
& ISSUE TO
ALL AFFECTED
DISCIPLINES
WITHDRAW
DOCUMENT
CONCERNED
OBTAIN
PLANNING
IMPACT
SEE FLOWCHART
DCN-2
APPENDIX 1 SHEET 2 OF 3
DESIGN CHANGE CONTROL PROCEDURE - EXECUTION PHASE
CATEGORIZATION AND APPROVAL OF A DESIGN CHANGE NOTICE
DISCRETIONARY
DESIGN CHANGE
NOTICE
NON-DISCRETIONARY
DESIGN CHANGE
NOTICE
COST IMPACT
<= $25,000
NO SCHEDULE
IMPACT
MINOR DCN
LEAD DISCIPLINE
ENGINEER
COST IMPACT
<= $100,000
NO SCHEDULE
IMPACT
MINOR
DCN
APPROVAL
ENGINEERING
MANAGER
COST IMPACT
<=$250,00
SCHEDULE
IMPACT<= 1WEEK
MAJOR DCN
APPROVAL
TOPSIDES/HULL
MANAGER
COST IMPACT
>=$250,000
SCHEDULE
IMPACT >= 1 WEEK
MAJOR DCN
APPROVAL
PROJECT
MANAGER
COST IMPACT
<= $25,000
NO SCHEDULE
IMPACT
MINOR
DCN
LEAD
DISCIPLINE
ENGINEER
COST IMPACT
<=$100,00
NO SCHEDULE
IMPACT
MINOR DCN
APPROVAL
ENGINERING
MANAGER
COST IMPACT
<=$250,000
SCHEDULE
IMPACT <= 1 WEEK
MAJOR DCN
APPROVAL
TOPSIDES/HULL
MANAGER
COST IMPACT
>=$250,000
SCHEDULE
IMPACT >= 1 WEEK
MAJOR DCN
APPROVAL
PROJECT
MANAGER
INFORM
CII OPERATIONS
MANAGER
INFORM
CII OPERATIONS
MANAGER
FLOWCHART DCN-2
APPENDIX 1 SHEET 3 OF 3
DESIGN CHANGE CONTROL PROCEDURE - EXECUTION PHASE
IMPLEMENTATION, ISSUE OF DESIGN CHANGE NOTICE
DCN FULLY
APPROVED &
SUPPORTING
DOCUMENTATION
INCREASE
IN CAPEX
NO
YES/NO
CHANGE TO
PROJECT
MASTER
SCHEDULE
YES
YES
COST GROUP
ISSUE
TREND NOTICE
CONTINUED FROM
FLOWCHART DCN-2
DRAWINGS /
DOCUMENTS
ISSUED TO
RELEVANT
PARTIES
DRAWINGS /
DOCUMENTS
REVISED AND
APPROVED
FLOWCHART DCN-3
NO
YES/NO
PLANNING
GROUP ISSUE A
CHANGE NOTICE
DOCUMENT
CONTROL
COMPLETE
DISTRIBUTION
XXX PROJECT
DESIGN CHANGE NOTICE
TYPE
DCN No.
ORIGINATING GROUP:
DISCRETIONARY
DATE :
NON DISCRETIONARY
REV :
AUTHOR:
TITLE
REASON FOR CHANGE
T/S NSTALLATION
FLOWLINES
RISERS
CALM BUOY
EXPORT PIPELINE
MATERIALS/SPECS
APPROVED
TOPSIDES
DRILLING
DATE:
MARINE DATE:
OPERATIONS
DATE:
CALM BUOY
PIPELINE
DATE:
SHEA
STRUCTURE
DATE:
RESERVOIR
DRILLING
RESERVOIR
OPERATIONS
MIGAS
PERMITS/GOVNT
REJECTED
DATE:
DATE:
DATE:
DATE:
DATE:
DCN No.
DATE :
REV :
ITEMS IMPACTED :
FLOW DIAGRAMS
GENERAL ARRANGEMENT
ELECTRICAL DRAWING
P&IDs
STRUCTURAL
SPECIFICATIONS
MATERIAL REQUISITION
PFDs
ISOMETRICS
PLANS
PURCHASE ORDERS
ELECTRICAL OLDs
INSTRUMENT DRGS
PROCEDURES
VENDOR DOCUMENTS
NOTES:
IMPACT ON:
Tick appropriate box and provide brief summary. Detailed impact to be provided as an attachment
WEIGHT
FABRICATION
INTERFACES
INSTALLATION
REGULATORY COMPLIANCE
PROCUREMENT
RELIABILITY/SAFETY
OPERATIONS
SCHEDULE
ATTACHMENTS
IMPLEMENTATION PLAN
Page 2 of 2
XXX PROJECT
DCN COST ESTIMATE FORM
DCN No.
DATE :
GROUP:
REV :
SECTION:
PAGE
REV:
DATE:
DESCRIPTION:
OF
$
ITEM
DESCRIPTION
UNIT
TOTAL
BASIS OF ESTIMATE:
QUANTITY
RATE
COST