Title of the Project: University Admission System

Abstract:
University wants to computerize its admission process for higher education
courses. Basic objectives are to extend their reach to geographically scattered
students, reducing time in activities, centralized data handling and paperless
admission with reduced manpower. Cost cutting, operational efficiency,
consist view of data and integration with other institutions are other factors.
Main challenges are effectively sync internal and external operations in such a
manner that job can be finished within time limit and integration with
different agencies on an agreed upon common data format.

Number of Modules :
Admin users - Has full access to all the modules of this system. Responsible
for the accounts of all students, colleges and remittances. Prepares and
submits also Daily Reports, student reports, colleges reports, etc,.
Students Has restricted access. i.e., students have access to some of the
modules only i.e. user can see the college list and seats list of all products and
can take hall ticket through online.
User Interface:
Soothing Graphical User Interface with Context Sensitive Help
Totally Menu Driven, with Keyboard Shortcuts for frequently used forms
All reports for specified period selected using calendar

Problem Definition:
Today all the work at the time of admission of the students is done
manually by ink and paper, which is very slow and consuming much efforts
and time.
It is required to Design of a Computerized Automated Student
Admission System, to speed up and make it easy to use system.
Purpose:
1). University Admission System Supports the student admission
and registration process, the maintenance of student personal, academic
and fee related data.
2). Database maintained by this system usually contains the
students personal, academic and its fee related information. It focuses on
storing and processing (insertion, updation) by using web pages
3). Generates student information in formatted html tables,
generates the fees invoice.
4). Generate Students Academic Detail Report.
5). Generate Students Personal Detail Report.
6). Generate Students Fee Deposition Status Report.
7). Generate Students all students currently deposited their fees.
8). It Stores Merit list provided by University.

Scope:
An application Software it will work for an institute conducting a
professional course like MCA/MBA under a governing university.
SAS Manages student (personal, academic, fees) Details.
Students are admitted according by university according to their
merit in examination and their choice of college.

4
Activities like Updation, Creations done in the system by the System
Operator will be maintained in the form of tables for auditing and
maintaining the integrity of the system.
Project Requirements:
Automate manual paper work done at the time of students
admission (fees deposition) in the institute.
Eliminate paper work.
Efficiently manage the student (academic, personal, fee)
details.

Software Required:
Operating System: Microsoft
Windows XP Front End tools:
Core java, Eclipse
Back End tools: MS Access, SQL Server

Hardware Required:
CPU: Pentium VI processor
RAM: 512
MB HDD:
40 GB
Keyboard, Monitor, Mouse, Printer

Working of the Present System:In present, all work is done manually by hand in bulk of files which is
hard to operate and hard to maintain the reports of the student presently,
took admission in institute.

1. When the student comes in university.

2. First of all, he/she takes admission form from reception.
3. Fills it and submits it into office.
4. Filled form is first checked with documents like merit list and details
send by the university and verified by an official person, if there is any
mistake then it is corrected.
5. At the time of submission of it the fees is deposited by the candidate.
6. At the time of submission of admission form enrollment no. is assigned
to the candidate by the institute.
7. Candidate gets the receipt of fees deposition.
Disadvantages of Present System:1. Require much man power i.e. much efforts, much cost and hard
to operate and maintain.
2. Since, all the work is done in papers so it is very hard to locate a
particular student record when it is required.
Proposed System:1. It is automated computerized web based software system.
2. It uses latest technologies like core Java and Access.
3. It is easy to operate.

4. Attractive User Interface

University Admission System University wants to computerize its admission
process for higher education courses.University Admissions is one
application within Student Information Systems (SIS), the
environment which allows separate divisions to share data and
resources common among students.

Admission, Academics and Examination

Admission, Academics and Examination (AAE) module covers
student's entire academic cycle beginning from registration and
admission, taking them through regular attendance, exams and
results and ending with issuance of the degree/certificate. Besides
managing course programmes and modules as well as the
administration of students from point of admission to conferral, it also
helps the university in optimum utilization of its resources like
academicians and other support staff.

Major Objectives:
Provides
students with user-friendly, customizable, selfserve access to real-time data.
Builds a foundation for student systems that can be easily
expanded to include the eventual implementation of
Admissions, Academics and Examination.
Provides workflow to improve and streamline business
process flows with consistency and efficiency.
Creates a single source for an integrated university-wide data
repository through the centralized database for reporting and
data analysis capabilities thus promoting information sharing
across the university.
Maintains a robust, reliable infrastructure for sustaining all
university services and supporting growth for new services.
Accurate conversion of data to ensure the integrity and
maintain the confidence in administrative applications.

Feature List
Admission

Curriculum
Student Data
Enrollment
Course Assignment
Generation of Roll Numbers Batch Assignment
Registration by Student
Approval of Registration Advisory
Allocation Student
Semester Update
Drop Semester
Drop Programme
MIS Reports

Academics
Evaluation Rules
Relative Grading Scheme
Attendance Entry
Marks Entry
Date Sheet Generation
Repeat Exam
Repeat Course
Revaluation of Marks
Rechecking of Marks
Student Semester Update
Internships Details
Convocation Transcripts and Marksheet Generation
Degree Certificate Generation
Tabulation Chart Generation
Search on Various Parameters MIS Reports
MIS reports

Examination
Courses for Which Exams are to be Conducted
Availability of Classrooms
Number of Students appearing for the exam
Exam schedule
Seating arrangement
Exam information (Invigilator's/ Backups/Standby)
Exam query
Search on Various Parameters
MIS reports
Benefits
Positions information model that meets needs of university
management, college management, faculty, staff and
students.
Improved management of student achievement by university
and colleges, providing them with timely and accurate access
to student performance data that enables evidence-based
planning
Anytime, anywhere access to information enables faculty,
staff and student to get information from a single location.
Provides enhanced reporting and data analysis capabilities
for faculty and staff.
Reduced costs of system customization, operation, and
maintenance

Management
Student tacking.
Students attendance status.
Students performance in each exams
Exam notifications.
fee payment details
Interacting section for parents.

Student Tracking: Here we can check the summary about the student in the
college.
Students attendence status: Which helps to check whether the student is
present on that day and the overall attendence status.
Students performance in exams: This facility provides the performance of
the student in each exam which is conducted by university or college.
Exam Notification: This inform you about the current or forthcoming exams.
Online Fee payment: Parents can pay the fee of their children by online,
which ensures secure transmission.
Interactive section for parents: Here parents can interact with the concerned
staff about the student.