A2:

1a: The various steps to be taken before the actual approval process are as
follows:
To identify the need

We need to understand whether the purchase is absolutely necessary or not

from a business point of view.
We need to check whether the products or service to be procured are already
available internally within the organization or not.

Identification of product/service specifications

Depending on the business need we need to identify the specifications of the

product.
We should use generic engineering or technical specifications but not brand
names.
We need to specify the most optimum specifications based on
quality/cost/scope.

Estimation of the cost

Preparing a realistic estimate of the costs involved per stage of the project
Calculating if sufficient amounts of fund are available internally or not
Calculation of all the taxes required to be paid.

Securing necessary approvals

Check if all the required approvals can be obtained within the estimated
timelines

Deciding the optimal procurement strategies

Choosing a strategy that will minimise repeat maintenance cost

Check for existing procurement policies and contracts

Deciding on the tendering process

Preparing the request for quote/RFQ

Check if the RFQ being made is exhaustive and clear.

Specially all the judgement criteria and the weights for the various allotment
parameters

1b) The list of approvals required from the agencies outside the Transco
are:
License
Transmission
License
from
State
Electricity Regulatory Commission
Section 68 of Electricity Act 2003 from
State Government

Duration (months)
18
12

Section 164 of Electricity Act 2003 from

State Government
State Transmission Utility for approval
of project scope
State Electricity Regulatory Commission
for approval of project cost
Connectivity Agreement with State
Grid/ National Grid as applicable
Coastal
Regulatory
Zone
(CRZ)
clearance from MoEFCC
Standing Committee of National Board
of Wild Life (NBWL)
National Green Tribunal (NGT) (case
specific)
Maritime
Board
Approval
for
construction of transmission towers in
creek areas
Airport Authority of India approval for
tower heights
Approval from Railways for railway
crossings wherever applicable
Approval from Highway authorites/PWD
for road crossings wherever applicable
Approval from Transmission line utilites
for line crossings

12
6
6
6
18
24
6
12

12
6
24
6

2) The key stakeholders involved in the project are:

Local people living in the nearby areas

Vulnerable people who are directly affected by the work from the
transmission of the electricity
Various governmental departments and agencies
NGOs
Organizations and markets which may not be adjacent to the transmission
lines
Workers including both the contractual labour and the permanent workers
Local businesses, SMEs and other economic sector which will be affected by
this project

Yes, there might be some opposition or resistance to the project by parties who may
be adversely affected by the project. Some of the strategies to reduce
damage/compensation costs are:
Sending out letters with project information and invite interested parties to
attend public meetings
Consult with village leaders and community counselors,
Publicize the project in national and local newspapers,

 Hold Public Participation Meeting and provide leaflets for attendees, and
provide for discussion opportunities including questions and answers session,
Provide opportunities for concerns to be raised verbally or in written form..
Key activities adapted in receiving ongoing comments and concerns or
complaints:
Providing a clear grievance mechanism including: Contact details
Locations and means to obtain project information and associated ESIA
documents,
Response to comments and concerns or complaints within reasonable time
frame.
Maintain a register and records of inputs from all stakeholders and interested
parties including a copy of the response.
In order to introduce the project and to effectively evaluate the
environmental, social and techno-economic impacts of the project, people
that might potentially be affected directly and the local people living in the
region and legal authorities were firstly invited to the meeting.
3a) The project scope Involves:
a) The detailed survey to be got conducted including route map, tower schedule,
soil investigation reports.
b) The Tower designs to be done and all the BOQ to be freezed
c) The foundation designs to be done for different soil classifications like normal,
submerged, hard rock, fissured rock etc and provisional quantities to be indicated in
the BOQ.
d) Construction of S/C line through a combination of Overhead line on double circuit
towers and UG Cable e) Stringing of ACSR Panther conductor.
f) Fitting of Insulators & hardware fittings.
g) Construction of foundation (Civil Work) for the towers, 4 poles structure and DPs.
h) Erection of Isolator with earth switches.
i) Erection of DP structure and 4-Pole structure with required Insulators and H/W
fittings.
j) Erection of Lightning Arrestors.
k) Erection of 1 set of HG Fuse unit.
l) Laying of UG Cable with spare.
m) Straight through Jointing kits , UG Cable
n) Jointing of HT cable termination end kit, UG Cable (20 nos)
o) Erection of rigid PVC pipes.

The supply of all the required materials on TOTAL TURN KEY is in the scope of the
contractor
3a ii) The following are the deliverables from the Transco engineers:

3b) We have to ensure the implementation of the Quality Assurance Plan which
involves material testing at regular intervals and Appointment of Third Party
Inspection Agency. We have to also include the clause of submission of Performance
Bank Guarantee which will be submitted to the bidder in advance and would be
released only upon successful completion of Work. Inclusion of the following
clauses:
In case of results of all the tests conducted do not comply with the technical
specifications, re-testing of additional samples selected on random basis shall have
to be carried out by the vendor at their risk and cost.
If vendor brings defective / sub-standard materials to the site, it shall be the
responsibility of the tenderer for the removal and disposal of the same at his cost.
Owner shall not entertain any claim from the tenderer on this account. In case the
tenderer fails to remove such materials within fifteen days after issuing notice in
writing to the tenderer; owner reserves the right to dispose off such materials at the
entire risk and cost of the tenderer.
3c) In case the Vendor carries out the work as per his own specifications and not
acceptable to the owner, in such cases, the same will be required to be redone as
per the specification(s) given by owner at the tenderers risk and cost. In case of
failure to re-do the work by the Vendor, owner reserves the right to get it done
through any other agency entirely at the risk and cost of the Vendor.
3d) We ensure that only reputed and capable contractors get the contract by
adopting a transparent and unbiased Tendering Criteria such as following:
Prefer open tendering as far as possible

 In case limited tenders are resorted to, prepare & update panel of contractors/
vendors in a transparent way.
Ensure adequate & wide publicity. (Web publicity is necessary even in case of
limited tenders)
Ensure adequate time for submission of offers.
Open the bids in presence of bidders.
Attest and account for corrections, omissions, insertions, overwriting
Keep the PQ criteria neither too stringent nor too lax.
Prepare the PQ criteria specific to the requirement of the work in clear terms.
Notify the evaluation criteria in the PQ document.
Verify PQ credentials.
Evaluate the bids exactly as per the notified criteria
In detail the following details of vendors should be taken in PQ Criteria:
The criteria fall under 5 major heads which are as follows:
1) Statutory: This section deals with the legal requirement which a vendor needs
to have in order to work in India.
2) Safety: This section is aimed at analysing the emphasis given by the Vendor
towards the safety of its employees while carrying out works.
3) Quality: This section tries to explore the quality checks/measure taken by the
Vendor to ensure quality level at working locations.
4) Financial : This section uncovers the financial stability of the vendor and looks
for both short term financial condition as well as the capability of the vendor to
finance its projects on annual basis.
5) Past Experience/Capacity/Resources: This section deals with the following 3
things:
a) Past Experience: This section gauges the capability of vendor to carry out the
Project by analysing his/her experience of having carried out work of similar nature
and scale in the past.
b)
Capacity : It looks into the capacity of the Vendor to take up the work by
scrutinizing Vendors other commitments within as well as outside Reliance and
understanding the capability of the vendor to carry the projects simultaneously.
c)
Resource: This section is focused primarily on the capacity of the Vendor to
deploy skilled/unskilled labour at site along with the Administrative/Managerial Staff
the vendor has to facilitate the completion of the Project. This activity is to realize
the vendors ability to engage Manpower. Apart from Manpower, it also provides the
buyer a status of the Plant & Machinery held by the Vendor which can be freely
deployed at Site to facilitate the completion of Project.
4a): The various steps of the bidding process would be:
Estimate (Qty. and Amount)

 EOI Expression of Interest

RFP/RFQ Request for Proposal / Quotation
PBC Pre Bid Conference
NIT Notice Inviting Tender
APPROVAL
WEB PUBLICITY
EMD Earnest Money Deposit
BIDDING
TOC Tender Opening Committee (Tech)
APPROVAL
TOC Tender Opening Committee(Fin. Bid)
APPROVAL
TEC Tender Evaluation Committee
APPROVAL
PO - Purchase Order
AWARD OF CONTRACT
SD - Security Deposit
AGREEMENT
REFUND OF EMD
NOTICE / WEB PUBLICITY ABOUT AWARD OF CONTRACT
The following are the steps of the evaluation process:
Tender is sealed
Tender documents must clearly specify evaluation criteria.
Two types of Bids:
Technical
Financial
Tender evaluation to be in accordance with evaluation criteria.
Time taken for evaluation and extension of tender validity.
Process of tender evaluation to be confidential until the award of the contract
is notified.
Difference between TOC (Tender Opening Committee) & TEC (Tender
Evaluation Committee)
The factors for initial examination:
Whether the tenderer meets the eligibility criteria ?
Whether the crucial documents have been submitted & duly signed /
attested ?
Whether the requisite EMD (Earnest Money Deposit) has been
furnished ?
Satisfaction of Conditions specific to the contract
Sample Testing
Capacity Evaluation.
Turnover
Statutory documentation
Arrival at Outcome Price of the bid
Determination of L-1, L-2, L-3
Determining Reasonableness of the L-1 Rates

 Recommendation for Negotiation (if required)

4b): To ensure that the principles mentioned for ADB are followed we need to do
the following:
The Tender should be an Open Tender invited in 2-Bid System (1st Part-Technical Bid,
2nd Part Price Bid)
Separate envelops should be used for Technical and Price Bids and indication to that
effect may please be super scribed on the envelopes.
The envelop super scribed Technical Bid should contain the tender form (General
terms conditions, Technical Specification & tender Memorandum)) without the Bill
of Quantities part, duly signed and stamped along with all relevant documents
establishing the credibility of the firm. The Technical Bid will not contain any price
implication. All envelopes containing the tender should be properly sealed. The
envelope containing Technical Bid must contain the Earnest Money Deposit (EMD)
and tender fee for downloaded tender in form of Demand Draft, Bankers cheque,
Pay Order.
Price Bids will be opened only for the bidders, whose Technical Bids have been
found to be acceptable. Opening date and time of which will be intimated later on.
The tenderer shall fill in the rates both in words and figures. The amount against
each item is also to be filled in. In case of any discrepancy, the rates quoted by
contractor in words shall be taken as correct.
4c) Ambiguities can be minimized by conducting a Pre-Bid meeting sufficiently
before the date of submission of the Tender. The purpose of the Pre-Bid meeting is
to make sure all the doubts pertaining to tender specs/clauses of the bidders is
cleared. Also to tap in the knowledge of the Bidders certain clauses such as
inclusion of Design of specifics in the scope of work of the contractor and making it
contractor's liability to ensure that the execution is as per most efficient design and
it is the responsibility of the contractor to make sure all designs are ok before
commencement. The drawing provided by the owner are tentative and can change
as per site requirement. Such clauses can be incorporated in the Tender Document.
4d) There are certain base specifications and some desired specifications. If the
actuals are above desired specifications then no extra payment will be made. If the
actuals are between bases & desired then appropriate price reduction in items will
be made. If actuals are below the base specifications, then rework should be done
by contractor. if he doesnt agree then entire rework to be done at its risk & cost.
5) Provisions for liquidated damages or similar provisions in an appropriate amount
shall be included in the conditions of con- tract when delays in the delivery of
goods, completion of works or failure of the goods or works to meet performance
requirements would result in extra cost, or loss of revenue or loss of other benefits
to the borrower. Provision may also be made for a bonus to be paid to suppliers or
contractors for completion of works or delivery of goods ahead of the times
specified in the contract when such earlier completion or delivery would be of
benefit to the borrower.

The payment schedule has to be made keeping in mind the outgoing cash flows
which we will incur on our project. We can resort to milestone billing for the goods
contractors stating that once 30% of work is done on the project, they will get the
money for the procured items. Meanwhile we will have to ensure that we also paid
for that 30% work done on the project part. So the milestones can be made into
30%, 30% and then 40%. This will give us sufficient credit terms and also not
discourage the goods contractor from bidding.
6) Detailed L2 network in MS project:

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Name

Duration

Start

Start

0 days

Awarding Contract

28 days

Mon 14-11- Wed 21-124,5,3

16
16

Profile Checking

56 days

Thu 22-12- Thu 09-037

16
17

Sat 12-1116

Finish

Successors

Sat 12-1116

Designing Steel tower

84 days
and prototype testing

Thu 22-1216

Tue 18-046,7,8
17

Designing Sag tension 42 days

Thu 22-12Fri 17-02-17 7

16

Designing Standard
foundation

42 days

Wed 19-04- Thu 15-068

17
17

Spotting Tower and

pegging

56 days

Wed 19-04- Wed 05-079,11,13

17
17

Solid Testing

49 days

Fri 16-06-17

Foundation class
Section 1

140 days

Wed 23-089,11,13
17

Thu 24-08- Wed 07-0310

17
18

Tower erection Section

84 days
1

Thu 08-0318

Foundation class
Section 2

Thu 24-08- Mon 26-0212

17
18

133 days

Tower erection Section 84 days

2

Tue 03-0715
18

Tue 27-02- Fri 22-06-18 15

18

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Foundation class
Section 3

168 days

Thu 24-08- Mon 16-0414

17
18

Tower erection Section

70 days
3

Tue 17-04- Mon 23-0715

18
18

Stringing, sagging and

56 days
Tensioning

Tue 24-0718

Testing Line &

Commissioning

28 days

Tue 09-1016
18

Wed 10-10Fri 16-11-18

18