ePSIPOP Quick Start

Guide
27 April 2012

How to access ePSIPOP

Open an Internet Explorer browser . To achieve the best view of the
application, it is recommended to use the following settings :

Internet Explorer (IE) version 6.0 or higher

Maximum window size of IE browser
No bars or toolbars displayed
Check Always allow pop-up blocker from this site option
Screen resolution must be 1280 x 768 pixels

How to access ePSIPOP

To set maximum window size of IE browser, place your mouse
pointer in the Maximize icon on the upper righthand corner of the
browser, then click.

How to access ePSIPOP

To turn off all bars and toolbars displayed, right click in the toolbar
section and uncheck all the bars and toolbars displayed.
.

How to access ePSIPOP

To turn off pop-up blocker , click the Tools link from the
toolbar section and select the Pop-Up Blocker from the
dropdown menu, then Click Turn off Pop-Up Blocker.
(NOTE : Pop-Up Blocker setting display depends on IE Version)
.

How to access ePSIPOP

d. To change screen resolution, right click on your screen and
select Properties. Go to Settings and adjust the screen resolution as
shown below:
.

URLs to Remember
Real GMIS Web-Based URL
https://-------------- Test GMIS Web-Based URL
https://agency.dbm.gov.ph

How to access ePSIPOP

Go to ePSIPOP page. Type in the address bar.

How to access ePSIPOP

On the page displayed, click Continue to this website (not
recommended) It is safe to click this because we know the site.
.

Certification Error
27 April 2012

How to Correct Certificate Error

On the page displayed, click Certificate Error.
Then View certificates

Error
Click Install Certificate...

Error
Click Next.

Error
Click Radio button Place all Certificate..
Then Click Browse

Error
Choose Trusted Root Certificate Authorities.
Then Click OK.

Error
Click Next.

Error
Click FInish.

Error
Click Yes.

Error
Click OK.

How to access ePSIPOP

If Pop-Up Blocker is on, right click on the highlighted message, then
select Always Allow Pop-ups from This Site

How to access ePSIPOP

The ePSIPOP page displays as shown below and is now ready to be used.

Back

ePSIPOP Getting
Started
27 April 2012

ePSIPOP Getting Started

Login to ePSIPOP
From the ePSIPOP page , enter a valid user name and password, then
click the Log-in button.
(NOTE : Username and password must be submitted to DBM and must
be created by Admin)

ePSIPOP Getting Started

At first login, the default password is the same as username.
The system will require to change your password.
Note: Maximum allowable characters for the username is 12 and
15 characters for the password.
To change your default password, enter your new password , then
click Submit.
After successful change of password, the Home page will be
displayed and will require you to enter your username and your
new password.

ePSIPOP Getting Started

4. Click OK.

ePSIPOP Getting Started

After successful login, a Coverage page shown below is displayed. This
page contains the organizational units of a particular agency on which your
given username has access. If only 1 coverage access, then user will be
directed to Itemized page.

ePSIPOP Getting Started

Click page number to display other coverage page

ePSIPOP Getting Started

Click button to display the PSIPOP (Itemized positions) editing

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NOTE : In the Coverage page, the Status column informs the user of
the current status of each Org unit. For the definition of each status,
please check the given list below :
STATUS

DESCRIPTION

Downloaded

For Revision

For Approver Level (n)

PSIPOP data are copied already from DBM database to Agency

database.
PSIPOP data are already available to end user for editing.
(NOTE : Downloading of data is a one-time process only. Any
updates in DBM database particularly in PSI items will be
automatically copied to Agency database thru backend process)

Approver sends back PSIPOP data to end user for further

revision
PSIPOP data are already available to end user for editing.
End user/Approver level (n) sends PSIPOP data to Approver
Level (n) for review and approval
PSIPOP data are not available for editing to end user

For Upload

Final approver sends PSIPOP data to DBM specialist level

PSIPOP data are not available for editing to end user

Uploaded

PSIPOP data are copied from Agency database to DBM

database
PSIPOP data are already available to end user for editing

The PSIPOP page shown below has the ff. components and their
functionalities:

Component

Functionality

Legend

If highlight of a row is GREEN , the position is vacant

If highlight of a row is CYAN , the incumbent of the position is
65 years old or above
If highlight of a row is MAROON , data entered on a particular
row needs approval of DBM specialist when uploaded . This is
also signifies that the record is exceptional
If highlight of a row is YELLOW, this signifies that the row has
been edited.
Opens the data entry window . Please see Fig. 1.0 for the
sample
Generates PSIPOP report in PDF format. Please check Figure
2.0 for the sample
Search for a particular Unique Item # / Name. Please check
Fig.3.0 for the sample
Generates a summary report of records with For Approval
status. See Fig. 5 for the sample
Refresh the page to see any changes that took effect
Set status of a particular org unit to next level. Please check
Fig. 6.0 for the sample
Redirects to Coverage page
Numeric link to go from one page to another

Edit
Preview
Search
For Approval

Refresh

Coverage

Figure 3.0
How to use :
Enter the Unique Item No. or Name or Position to be searched.
Click Find button.
NOTE : This search facility uses Filter Like Case and Case Insensitive criteria

Back

ePSIPOP Editing Page

Double clicked the Edit link in Itemized Position Page. All columns except
in gray color except Actual Salary are disabled or non-editable. For those editable
columns, please see table below for the business rules applied:

Back

Figure

Column Name
Area Type

Business Rule

Position Type

Area type of specific location of the position.

Area type values are based from existing DBM reference table for area
type
Area code of the specific location of the position
Area type values are based from existing DBM reference table for area
code
Unfilled if position is vacant OR Filled if the position has incumbent

Remarks

Message that can have a maximum of 30 characters in length

TIN

1st nine(9) digits of Tax identification # issued by BIR

(NOTE : If TIN of certain position is non-editable, it means that TIN is
already existing in the new tax system of BIR. No editing is needed.)

Last Name

Last name of the incumbent. Valid entry are as follows:

Letters A-Z, a-z, ,
Single Hyphen (-)
Single Period (.)
Minimum length is two(2) characters
For those exceptions, the system will accept but will be tagged as For
Approval. On this case, the agency shall submit document to DBM
specialist for the necessary evaluation

Area Code

First Name

First name of the incumbent. Valid entry are as follows:

Letters A-Z, a-z, ,
Single Hyphen (-)
Single Period (.)
Minimum length is two(2) characters
For those exceptions, the system will accept but will be tagged as For
Approval. On this case, the agency shall submit document to DBM
specialist for the necessary evaluation

Middle Name

Last name of the incumbent. Valid entry are as follows:

Letters A-Z, a-z, ,
Single Hyphen (-)
Single Period (.)
Minimum length is two(2) characters
For those exceptions, the system will accept but will be tagged as For
Approval. On this case, the agency shall submit document to DBM
specialist for the necessary evaluation

Sex
Birth Date

Gender of the incumbent

Date of birth of the incumbent
Date of birth must be earlier than Date of Original Appointment and Date
of Last Promotion in order to pass the validation test

Date of Original
Appointment

Hiring date of the incumbent

Date of Original Appoinment must be later than Date of Birth and earlier
than Date of Last Promotion in order to pass the validation test

Date of Last
Promotion

Recent date of promotion of an incumbent

If incumbent has no promotion yet, system automatically assigns value
same as the date of original appointment for this column

Status Code

Current status of the incumbent

Eligibility Code

Eligibility issued by CSC to the incumbent relevant to the position

Actual Salary

Authorized annual salary of the position. Click

to open the Salary
window. Please see Fig. 1.1 for the sample
Authorized annual salary must exists in the Salary Schedule table.
For those exceptions, the system will accept but will be tagged as For
Approval. On this case, the agency shall submit document to DBM
specialist for the necessary evaluation.

Lookup Status Page

Back

Lookup Eligibility Page

Back

Salary Grade

Step Increment

Monthly
Salary

Click either
monthly or
annual salary

Annual
Salary
Numeric link
Check to
enable annual
salary due to
exception (Fall
outside the
salary
schedule)
Set the annual salary
Back

From the Preview link : Figure 2.0

Back

Figure 5.0

Displays summary list of exceptions.

To modify the details of the exceptions , select the row then double click
Back

Figure 6.0 Ready for Upload Button

Back

Component

Functionality
Range of org units used in setting of status by
batch

Set status of org unit(s) to For Revision by

batch
Automatically set the status of range of org
unit(s) to next level by batch
In end user level , set status to For Approver
Level 1
In level of Approver Level (n), set status to
For Approver Level (n+1) if applicable OR
For Upload if Approver Level (n) is the final
approver.
Note : Before sending to next approver, a
Disclaimer window is shown. Please see Fig.
7.0 for the sample.

Reset the current status of the org unit(s)

by batch
Select the particular row on which the
status will be set

Options available for the manual setting of

status.
Displayed list depends on the user level.
Clear Status resets the current status of
the org unit done manually.

Submit change status to take effect

Discard changes and close the status

window

Figure 7.0
How to use :
If all the changes made are acceptable, check I agree box. Then click Continue to send the
PSIPOP of org unit(s) to next level of approvers. If some revisions are still needed, click Cancel
to cancel sending of PSIPOP of org units to next level of approvers.
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Possible
Enhancement
1. Management Reports (i.e Total filled and unfilled, By gender etc)
2. Automatic Step Inc after 3 years

Questions?

Next