Page | 1

Request for Proposals

The purpose of this Request for Proposals (RFP) is to solicit speakers for the southwest Culinary
Association Convention to be held on February 1-4, 201-, in San Antonio, Texas, at the San
Antonio Hotel. Approximately 2,000 members, exhibitors, and guests are expected to attend this
annual convention.
The Southwest regional office of Palmetto Event Solutions, Inc. is the official event planner of
this conference and will oversee the RFP and the final selection program presenters. Send all
questions to the following address before May 1:
Mr. Carlos Torres
Regional Vice President
Palmetto Event Solutions, Inc.
590 S. Solano Drive
Las Cruces, NM 88001-3290
575.555.0152
The conference speakers will be carefully selected individuals who have expertise in the current
trend and issues, use of cutting edge technology needed by todays chefs, and a showcase of best
practices in the field.
Session Descriptions
Convention participants will choose from four types of convention sessions. In preparing the
proposal, use the following information to select the most appropriate type of session for the
proposed session content.
Type
Lecture (L)
Roundtable (RT)

Length
60 minutes
60 minutes
(20 minutes per
rotation)
Hands-on Computer 90 minutes
Workshop (W)
Demonstrations (D) 60 minutes

Room Setup
Tables
Roundtables

Audience Size
50
8 per table

Lab with 20 laptop

computers
Theater seating in
teaching Kitchen

20
100

Page | 2

Submission Information and Deadlines

Email Proposal to Carlos Torres carlos.torres@palmettoeventsolutions.com by May 15 at 5 p.m.
If you have questions, please call Carlos Torres at 505.555.0152.
Guidelines
The proposal must be no more than four single-spaced pages and must include the following
information:
1. Cover Page that includes the title of presentation, type of session (Lecture, Roundtable,
Hands-on Computer Workshop, or Demonstration). Names of all presenters, and contact
information for all presenters (company name, mailing address, email address, and
telephone numbers)
2. Title of Presentation with description of presentation for program (limit to 50 words)
3. Purpose of Presentation and Justification for Acceptance
4. Topical Outline
Notification
Authors of accepted proposals will be notified on June 15.