BRAINDSTORMING

To know when a teacher is coming,

Actividad de medio ambiente, palnta de rboles o hecharle agua.
How to measure, Report the procentage of Volunteers Qualified.

Volunteer Coordinator Responsibilities

Application and Pre-Arrival Process
JANUARY FEBRUARY

Update information and

documents for Arrivals
volunteers
Prepare Presentation of the
volunteers, induction, first
aid training, teacher training
and child protection.
Update contract and
Certificate
Buy materials for next year
Buy T-shirts and check vests.
Complete volunteer process
checklist for each volunteer

Receive and file background

check and letter of reference
After flights are confirmed,
send
HOOP Pre-Arrival guide
Schedule volunteers on
Volunteer Calendar
Respond to any questions
within 48 hrs.
Set up airport transport if
requested
Meet volunteers upon arrival,
or send another volunteer

MARCH-DECEMBER

Participate in weekly staff

meeting (Mondays, 10:30)
Organize volunteers for
community events
Organize monthly volunteer
social event.
Update and file staff
paperwork, contracts
Input class attendance
Organize National
Volunteers, including training
(Intro to HOOP, Child
Protection)
Manage Academic
Coordinator and School
Coordinator
Provide cake for Volunteer
Birthdays, Staff/Intern
leaving
Update HOOPster of the
Week document
Posting weekly schedule on
HOOP members
Remind volunteers to update
student profiles- end of each
month
Respond to applications from
other sites (Volunteer World,
Omprakash, etc)
Organize Check-in: Observe
class the second Week of
arrival and 3 week check in
interview.

Check-In

Send Check-in email at the end of second week (1st week in class)
Schedule 3 week check in meeting- review evaluation and ask
Check-In Qs

Leaving Process

Prepare HOOP leaving certificate and leaving pack

Send link for exit survey
Remind volunteers to fill out Handover Doc
Set up exit interview
Give flag for volunteers staying more than 3 months

Additional Responsibilities

Participate in weekly staff meeting (Mondays, 10:30)

Organize volunteers for community events
Organize monthly volunteer social event (ex. Potluck dinner)
Update and file staff paperwork, contracts
Input class attendance
Organize National Volunteers, including training (Intro to HOOP,
Child Protection)
Manage Academic Coordinator and School Coordinator
Provide cake for Volunteer Birthdays, Staff/Intern leaving
Update HOOPster of the Week document
Attending despididas
Posting weekly schedule on HOOP members
Remind volunteers to update student profiles- end of each month
Respond to applications from other sites (Volunteer World,
Omprakash, etc)
Post weekly school schedule on Monday morning