MINUTES OF MEETING No.

ENGLISH CLUB, UniKL MICET

Date : 25th April 2016 (Monday)

Time : 8.30 a.m.

Venue : Lab 31A, Level 3, Academic Building, UniKL MICET

Present:

1. Muhammad Fauzan bin Ariffin (Chairperson)

2. Siti Hajar Mohamed (Secretary)
3. Nabilah binti Nordin (Finance Executive Committee)
4. Muhammad Naquib bin Muzamir (Logistic Executive Committee)
5. Muhammad Khalish bin Mohammad Ilias (Mentor Coordinator)
6. Nursyamimi binti Mohd Yusuff (Committee member)
7. Raja Puteri Nurfarhah binti Raja Kamarulzaman (Committee member)
8. Raja Sabila Husna binti Raja Azman (Committee member)
9. Norzaitul Hanis binti Kasim @ Mansor (Committee member)
10. Afini Syahera binti Jamsari (Committee member)

Absentee (with apology):

-Nil-

No DETAILS REMARKS
1. Introduction
1.1 Chairpersons Welcome Address
The Chairperson, Mr. Muhammad Fauzan called the
 meeting to be in session and thanked everyone for
being punctual.
1.2 Apologies for Absence
Secretary, Ms. Siti Hajar informed that no committee
member was absence from the meeting.
1.3 Purpose of Meeting
The Chairperson explained on the purpose of the
meeting was to discuss the matters regarding
post-mortems of the Mentoring Presentation Skills
Program to the students of Interpersonal Skills on
4th April 2016 until 24th April 2016.
2. Minutes of Previous Meeting
Secretary read the minutes of previous meeting in
front of all committee members.
3. Matters Arising from Previous Meeting
3.1 The Chairperson highlighted about matters arising
from previous meeting and asked all committee
members to give the overall report about all
activities that have been done in the Mentoring
Presentation Skills Program which was held in last
two weeks, from 4th April 2016 until 24th April 2016.
3.2 Mentor Coordinator, Mr Muhammad Khalish gave
report on mentees progress. He stated that the
program not only improved mentees language in
English but it also boosted up their confidence level.
These are the detail as he explained below:
3.2.1 First session was Watching Movie, titled Catch
Me If You Can- mentees learnt that with the
confidence they had , they could attract audience
and gave a good first impression.
3.2.2 Second Session was Creativity Games, where
mentees needed to sell pens around campus-
 encourage mentees to speak to stranger.
3.2.3 Third session was Mock Presentation, based on
their real presentations topic- mentors gave
comment and guided mentees to be a good
presenter.
3.3 Committee members, Ms. Raja Sabila, Ms.Norzaitul
and Ms. Afini gave report about their mentees
group, Ni Azilah (Group 4, Lecture Room 1).
3.4 Committee members, Ms. Raja Nurfarhah and
Ms. Nursyamimi gave report about their mentees
group, Mohamad Zarith (Group 3, Lecture Room 2).
3.5 Finance Executive Committee, Ms. Nabilah and
Secretary gave report about their mentees group,
Hanim Amira (Group 7, Lecture Room 4).
3.6 Logistics Executive Committee, Mr. Muhammad
Naquib and committee member, Ms. Norzaitul gave
report on logistics. These are the detail as they
explained below:
3.6.1 First session, they booked Tutorial Room 7 from
2.30 p.m until 5.30 p.m. for Watching Movies.
3.6.2 Second session, they booked Tutorial Room 7
from 3.30 p.m. until 5.30 p.m. for mentors-
mentees small gatherings (after Creativity
Games session)
3.6.3 Third session, they booked Tutorial Room 7
from 8.30 p.m. until 11 p.m. for Mock
Presentation.
3.7 Finance Executive Committee, within budget of
RM 100 that has been given and approved, she
summarized about the budget and expenses
throughout the sessions. These are the detail as she
 explained below:
3.7.1 First sessions, RM 20.20 were spent on
beverages. Committee member, Ms. Afini
sponsored pop corns.
3.7.2 Second sessions, RM 59.20 were used for props
(pens) but RM 43.60 were obtained from
Creativity Games (mentees sold the pens).
3.7.3 Third sessions, RM 64.20 were used for feast
(after Mock Presentation).
4. Special Business
4.1 The Chairperson asked all committee members how
to improve the Mentoring Presentation Skills
Program.
4.2 Committee member, Ms Raja Sabila suggested that
time management should be improved- the activities
could be done on time.
4.3 Secretary suggested that Ice Breaking Session
should be held before the first session- mentors and
mentees could knew each other first and to avoid
shy amongst them.
4.4 Finance Executive Committee suggested that more
indoor activities should be added.
4.5 Committee member, Ms. Afini suggested that more
Mock Presentation sessions should be held.
4.6 Committee member, Ms. Nursyamimi suggested
that refreshment should be provided on every
session.
4.7 Logistic Executive Committee suggested that
pre-presentation should be run first- to detect
menteess weaknesses.
4.8 Committee member, Ms. Raja Nurfarhah hoped that
 both mentors and mentees could spent more time on
the activities.
4.9 Committee member, Ms. Norzaitul suggested that
mentees should be informed early before run the
activities.
4.10 Mentor Coordinator suggested that more outdoor
activities should be run with mentees.
5. Other Business
5.1 The Chairperson asked mentees full biodata
included their full names and birthday.
5.2 The Chairperson reminded to the Finance Executive
Committee to submit a full summary of the budget
on paper.
6. Date, Time and Venue of Next Meeting
The Chairperson decided that the next meeting will
be held on Monday, 09th May 2016 at 8.30 a.m. in
the Lab 31A, Level 3, Academic Building, UniKL
MICET. Secretary would send out a notice closer to
the date of the meeting.
7. Closing Remark
The Chairperson concluded all of the points
discussed in the meeting, thanked all committee
members for their participation and ended the
meeting.

The meeting was adjourned at 9.00 a.m.

Prepared by Date

(Siti Hajar Mohamed)

Secretary

English Club

UniKL MICET

Approved by Date

. ..

(Muhammad Fauzan bin Ariffin)

Chairperson

English Club

UniKL MICET