Professional Documents
Culture Documents
2: What is a Punchout
A: This is a mechanism by which buyers can navigate to Suppliers website straight from
iProcurement. Once the shopping is finished, they then checkout the basket on suppliers website
itself following which the shopping basket is brought back to iProcurement. Shopping basket is
nothing but a returned XML file that contains the list/quantity/price of items checked out from
supplier website.
5: When shopping basket is brought back from suppliers website after punchout, how does the
item category code of supplier item get mapped to the category code in Oracle?
A: Suppliers punchout basket will always contained universally recognized category codes i.e.
UNSPSC (United Nations Standard Products and Services Code) Codes. You will need to define
the mapping for each such expected code in eCommerce gateway. These will be mapped to your
inventory category codes (MTL_CATEGORIES)
6: We need to submit PO creation as soon as the Requisition gets submitted & auto-approved in
iProcurement. How can we do it?
A: In Workflow "PO Requisition Approval", the item attribute
"SEND_CREATEDPO_TO_BACKGROUND" needs to be assign a value N. This will enable
Real-Time processing of requisition mainly because the user can get a PO Number within the
same browser session if auto-approval is enabled.
8: After the purchase order gets approved, you wish to send Purchase Order electronically to the
supplier, which XML document format is used?
A: "PO 007" is the OAG format that is used for electronically sending XML Purchase Order to
supplier
10: Where does the value default from in the account distribution for expense items in core
Purchasing and in iProcurement?
A: For the expense items the value in account distribution in core Purchasing defaults from the
expense item attribute set in the item Attribute Level in Purchasing tab field if its not there then
from the Organizations Parameters Expense Valuation Accounts in the Costing information
tabbed region.
In case of iProcurement for expense items the value in the account distribution defaults from the
employee record.
Set-2
Question : Is POR_CUSTOM_PKG redundant in 11.5.10 ?
Answer : Not really, it is still used. However rebuild of account functionality was
moved to OAF from por_custom_pkg in 11.5.10
Questions : What are the key advantages of punchout over local catalog
management?
Answer :
A. You do not need to maintain the pricing information of items. Supplier will publish
thir latest pricing details in their iStore.
B. You do not need to upload the items of your supplier into your system.
C. The up-to-date stock level information is made available on Suppliers Website.
Question : When shopping basket is brought back from suppliers website after
punchout, how does the item category code of supplier item get mapped to the
category code in Oracle?
Answer : Suppliers punchout basket will always contained universally recognized
category codes i.e. UNSPSC codes. You will need to define the mapping for each
such expected code in eCommerce gateway. These will be mapped to your
inventory category codes ( the good old mtl_categories ).
Question : What is the advantage of punching out via exchange, rather than
punching out directly to suppliers website?
Answer : If you enable punchout via Oracle Exchange Server, you will then have to
open up your company firewall just for the exchange server. However if you decide
to enable a direct punchout, you must open firewall for Suppliers server.
Question: If you are not yet on 11.5.10, how to enable debug in iProcurement ?
Answer :
cd $ORACLE_HOME/../iAS/Apache
vi $ORACLE_HOME/../iAS/Apache/Jserv/etc/ssp_init.txt
DebugOutput=/home/Aitupuat/ITUPUAT/ora9/iAS/Apache/Apache/logs/debug.log
DebugLevel=5
DebugSwitch=ON
vi $ORACLE_HOME/../iAS/Apache/Jserv/etc/jserv.conf
ApJServLogLevel debug
vi $ORACLE_HOME/../iAS/Apache/Jserv/etc/jserv.properties
log=true
Question : After the purchase order gets approved, you wish to send Purchase
Order electronically to the supplier. Which XML document format is used?
Answer : "PO 007" is the OAG format that is used for electronically sending XML
Purchase Order to supplier.
Question : You wish to customize the Purchase Order header in the XML file that
gets sent to supplier. How will you do it ?
Answer: Two options:-
a. Modify the XML Message Map for PO-007 using XML Gateway Developer.
b. Customize view PO_ECX_HEADER_ARCH_V(prior to 11.5.10) or customise view
ITG_PO_HEADER_ARCH_V(11.5.10 onwards)
Set-3
Que:- : Do we create purchase orders in iProcurement ?
Ans :- : No, you can create requisitions in iProcurement.
Que:- : We need to submit PO Creation as soon as the Requisition gets submitted & auto-approved in
iProc. How can we do it?
Ans :- : In Workflow "PO Requisition Approval", The item attribute
SEND_CREATEPO_TO_BACKGROUND needs to be assigned value of N.
This will enable Real-Time processing of requisition mainly because the user can get a PO Number within
the same browser session if auto-approval is enabled.
Que:- : If a requisition has been approved in iProc, we want such requisitions to be Auto-Approved once
they get converted to PO. How you achive it?
Ans :- : In Workflow "PO Create Documents", assign a default value Y to attribute
"Is Automatic Approval Allowed?"
Que:- : What are the key advantages of punch-out over catalog management?
Ans :- :
1:- No need to maintain the price information. Supplier will maintain it at there end in their Istore
2. No need to uplaod supplier item in our system
Que:- : When shopping basket is brought back from suppliers website after punchout, how does the item
category code of supplier item get mapped to the category code in Oracle?
Ans :- : Suppliers punchout basket will always contained universally recognized category codes i.e.
UNSPSC codes. You will need to define the mapping for each such expected code in eCommerce
gateway. These will be mapped to your inventory category codes (the good old mtl_categories ).
Que:- : After the purchase order gets approved, you wish to send Purchase Order electronically to the
supplier. Which XML document format is used?
Ans :- : "PO 007" is the OAG format that is used for electronically sending XML Purchase Order to
supplier.
Ans :- : All the implementations of iProcurement will involve customization of workflows to some extent.
Customization to Account Generator workflow is a must for any iProc implementation
Set-4
Oracle Purchasing is the application for professional buyers that streamlines purchase
order processing while strengthening policy compliance. It is a key component of Oracle
Advanced Procurement.
Oracle Purchasing integrates with other modules like Inventory, GL, AP etc and offers a
comprehensive procurement solution which helps purchasing professionals reduce the
administration costs and thereby Processing requisitions, requests for quotations, purchase
orders, and receipts quickly and efficiently.
It enables you to focus on Value Analysis, Development of strategic supplier relationships and
Management of the procurement process
Oracle Purchasing replaces paper processing with online requisition generation, purchase-
order creation, and document approval. It also regulates document access, controls
modification activity and approval, and is based on organizational signature and security
policies.
Catalog: Used for high-volume items or items for which your supplier sends you
information regularly. A Catalog quotation or RFQ also includes price breaks at different
quantity levels.
Standard: Used for items youll need only once or not very often, but not necessarily for
a specific, fixed quantity, location, and date. For example, you could use a Catalog
quotation or RFQ for office supplies, but use a Standard quotation or RFQ for a special
type of pen you dont order very often. A Standard quotation or RFQ also includes price
breaks at different quantity levels.
Bid: Used for a specific, fixed quantity, location, and date. For example, a Bid would be
used for a large or expensive piece of equipment that youve never ordered before, or for
an item that incurs transportation or other special costs. You cannot specify price breaks
for a Bid quotation or RFQ.
11. What is a Quotation, what are the different types of Quotations available and describe
the Quote Analysis?
A quotation is a suppliers response to RFQ.
Quote analysis is the process of reviewing the quotations given by the suppliers. The best
quotation will be selected by analyzing certain factors like price, quality, delivery time etc.
12. What is a Purchase Order and explain the different types of POs available
A Purchase order is a commercial document and first official order issued by the buyer to the
supplier, indicating types, quantities, and agreed prices for products or services the supplier will
provide to the buyer.
Basically, there are four types of Purchase Orders, viz
Standard Purchase Order
Used for One-time purchases for goods and services. Here you know the item, price, payment
terms an delivery schedule
Planned Purchase Order
Created when you have long-term agreement with the supplier. You must specify the details of
goods and services, payment terms and the tentative delivery schedule
Blanket Purchase Agreement
Created when the details of items and services, payment terms are known but not specific about
the delivery schedule
Contract Purchase Agreement
Created when the terms and conditions of a purchase are known but specific goods and services
are not.
[b]13. What are the base tables that are affected when you create a P.O?[/b]
PO_HEADERS_ALL (SEGMENT1 column in this table represents the Document number)
This table stores header information of a Purchasing Document. You need one row for each
document you create.
PO_LINES_ALL
This table stores the line information of a Purchasing Document
PO_LINE_LOCATIONS_ALL
This table contains the information related to purchase order shipment schedules and blanket
agreement price breaks. You need one row for each schedule or price break you attach to a
document line.
PO_DISTRIBUTIONS_ALL
This table contains the information related to accounting distribution of a purchase order
shipment line. You need one row for each distribution line you attach to a purchase order
shipment
VENDORS_ALL
This table stores the general information about the suppliers
PO_VENDOR_SITES_ALL
This table stores information about the supplier sites. Each row includes the site address, supplier
reference, purchasing, payment, bank, and general information.
PO_RELEASES_ALL
This table stores information related to planned and blanket Purchase Order releases. Each row
includes the buyer, date, release status, and release number. Each release must have at least one
purchase order shipment.
PO_VENDOR_CONTACTS
This table stores information about contacts related to Supplier site. Each row includes contact
name and site.
PO_ACTION_HISTORY
This table stores information about the approval and control history of a Purchasing Document.
This table stores one record for each approval or control action an employee takes on a purchase
order, purchase agreement, release or requisition.
14. What is 2-way, 3-way, 4-way matching?
Oracle Payables shares purchase order information from your purchasing system to enable online
matching with invoices. Invoiced or billed items are matched to the original purchase orders to
ensure that you pay only for the goods or services you ordered and/or received.
TwoWay: Purchase order and invoice quantities must match within tolerance before the
corresponding invoice can be paid.
ThreeWay: Purchase order, receipt, and invoice quantities must match within tolerance before
the corresponding invoice can be paid.
FourWay: Purchase order, receipt, accepted, and invoice quantities must match within
tolerance before the corresponding invoice can be paid.
15. Explain the P2P process flow
Procure to pay (p2p) is a process of requesting, purchasing, receiving, paying for and accounting
for goods and services. Procure to Pay Lifecycle is one of the important business Process in
Oracle Applications. Its the flow that gets the goods required to do business. It involves the
transactional flow of data that is sent to a supplier as well as the data that surrounds the
fulfillment of the actual order and payment for the product or service.
Create a requisition>> create RFQ>> create a quotation from quote analysis>> generate a
PO>>receipt of material>> create Invoice in payables>> transfer to GL
16. What is an approval hierarchy?
Approval hierarchies let you automatically route documents for approval. There are two kinds of
approval hierarchies in Purchasing: position hierarchy and employee/supervisor relationships.
17. What are the documents that use PO_HEADERS_ALL?
The following are the documents that use PO_HEADERS_ALL
RFQs, Quotations, Standard Purchase Order, Planned Purchase Order, Blanket Purchase Order
and Contracts
18. Can the original Purchase Order be viewed in any way without resorting to SQL, for a
revised Purchase Order?
The original version of a revised PO cannot be viewed from the PO form or PO summary form.
Information on the original PO can be obtained from the PO_HEADERS_ARCHIVE and
PO_LINES_ARCHIVE tables using the PO_HEADER_ID column as a common reference using
SQL only.
19. Can we automatically Close the Purchase order without receiving the full quantity?
The Receipt Close Tolerance lets you specify a quantity percentage within which Purchasing
closes a partially received shipment. For example, if your Receipt Close Tolerance is 5% and you
receive 96% of an expected shipment, Purchasing automatically closes this shipment for
receiving.
20. When does a Purchase Order line get the Status Closed for Receiving?
Goods have been received on the system against this line but an invoice has not been
matched to the order.
21. Can we match an Invoice against a line even when it is Closed for Invoicing?
The Close for invoicing status does not prevent you from matching an invoice to a purchase
order or to a receipt.
22. What does create internal order conc request do?
Create internal order request will transfer the IR info to OM interface tables.
23. Explain the Receipt Routing
Receipt Routing is of three types: Direct, Standard and Inspection
In Direct once the goods arrive at the destination, we directly move them to a specific Sub-Inv
In Standard once the goods are at the destination, we receive it at the receiving point first and
then move them to the Sub-Inv.
In Inspection once the goods are at the destination, we receive it at the receiving point and then
we perform inspection and accordingly we either accept it or reject them.
24. What are the different Purchasing modes in Receiving?
There are three modes:
Online: Receipts are processed online. If there are any errors, they are shown on the FORM
itself, and dont let you IGNORE and PROCEED.
Immediate: Receipts are processed immediately, but no errors are shown. Errors are recorded in
REC_TRANSACTION_INTERFACE table.
Batch: Receipts are processed in batch, but no errors are shown. Errors are recorded in
REC_TRANSACTION_INTERFACE table.
Note: In all the above two cases, it requires Receiving Transaction Processor to be run
periodically.
25. Which tables are updated When you save a Received Data in a form?
RCV_SHIPMENT_HEADERS: It contains supplier shipment header data like
Shipment date, supplier Name
RCV_TRANSACTIONS_INTERFACE: It contains received data like Item name,
quantity, and receiving location
RCV_SHIPMENT_LINES
MTL_MATERIAL_TRANSACTIONS_TEMP
PO_LINE_LOCATIONS_ALL
PO_DISTRIBUTIONS_ALL
26. What are the major transactions in RECEIVING?
Purchase Order Receipts
Internal Requisition Receipts
Inventory Inter-Org Transfer Receipts
Customer Return Receipts
27. What is Pay on Receipt AutoInvoice Program?
By running this program, we can automatically create an invoice for a PO when we enter a
receipt for the respective PO.
28. What is Invoice Validation Process?
Before you can pay or create accounting entries for any invoice, the Invoice Validation process
must validate the invoice.
Invoice Validation checks the matching, tax, period status, exchange rate, and distribution
information for invoices you enter and automatically applies holds to exception invoices. If an
invoice has a hold, you can release the hold by correcting the exception that caused Invoice
Validation to apply the hold by updating the invoice or the purchase order, or changing the
invoice tolerances.
Set-6