Special Council Meeting

Minutes
Special Council Meeting
Wednesday 8 March 2017 at 6.00pm
Gisborne Administration Centre
40 Robertson Street, Gisborne
Special Council Meeting Wednesday, 8 March 2017 MINUTES

1. PRAYER
6.00 pm The Mayor read the prayer.

2. PRESENT:

Cr Jennifer Anderson (Mayor) West Ward

Cr Bill West East Ward
Cr Henry Bleeck East Ward
Cr Natasha Gayfer East Ward
Cr Mandi Mees South ward
Cr Andrew Twaits South Ward
Cr Helen Radnedge South Ward
Cr Janet Pearce West Ward
Cr Roger Jukes West Ward

In Attendance:
Mr Peter Johnston Chief Executive Officer
Sophie Segafredo, Director Planning & Development
Mr John Hausler Director Corporate Services
Ms Karen Stevens Director Community Wellbeing
Mr Dale Thornton Director Assets & Operations
Mr Stephen Mahon Manager Council & Customer Services

3. APOLOGIES:

Nil

4. DECLARATION OF CONFLICTS OF INTEREST:

Councillor Anderson declared a direct conflict of interest in the item Notice of

Rescission No. 19/2016/17 on the Special Council Meeting on 8 March 2017,
i.e. Application to Planning Permit PLN/2016/242 - Development of two (2)
dwellings, two (2) lot subdivision, removal of vegetation and alteration of access
to a road zone Category 1 at 129 High Street, Woodend due to her ownership
of property in close proximity to the subject land.

Declaration of Conflict of Interest

6.08 pm Cr Anderson declared a direct conflict of interest in the following item

due to her ownership of property in close proximity to the subject land and left
the Council Chamber prior to the Council commencing its determination on the
matter.

The Chief Executive Officer called for nominations for Acting Mayor

Cr Bleeck nominated Cr West as Acting Mayor

Cr Twaits seconded the nomination.

As there were no further nominations the Chief Executive Officer declared Cr

West the Acting Mayor.

Cr West assumed the Chair

Special Council Meeting Wednesday, 8 March 2017 MINUTES

5. NOTICE OF RESCISSION NO. 19/2016-17 COUNCILLOR MANDI MEES

That the resolution of Council in relation to Item PE.3 Application to Planning

Permit PLN/2016/242 Development of two (2) dwellings, two (2) lot subdivision,
removal of vegetation and alteration of access to a road zone Category 1 at
129 High Street, Woodend viz

That a notice of decision to grant a permit is issued for development of two

(2) dwellings, two (2) lot subdivision, removal of vegetation and alteration
of access to a Road Zone Category 1 for the land at 129 High Street
WOODEND subject to the conditions below:

1. Prior to the commencement of works or the plan of subdivision is

certified under the Subdivision Act 1988 (whichever occurs first), three
copies of amended plans must be submitted to and approved by the
Responsible Authority. When approved, the plans will be endorsed and
will then form part of this permit. The plans must be generally in
accordance with the plans submitted with the amended application,
prepared by Campaspe Drafting (C1-C3 and A1-A7, dated Feb 2016) and
Karl Baumann Architecture Pty Ltd (CP2-CP7, dated 13 September 2016)
but modified to show:
a) Removal of Stormwater Drainage System Concept details from
the Site Plan (Drawing A1 Revision 17).
b) A maximum crossover and driveway width of 3.5m at the
property/road reserve boundary of Lot 1.
c) Details of colours and materials for all external surfaces of the
proposed dwellings, garages, fencing and letterbox. This must
be in general accordance with the finishes schedule submitted
with the amended application dated 17 October 2016 but must
include the following changes:
i. Roof of the front dwelling shall be Colorbond Gully (or
similar).
d) Detail of fencing to be constructed along the street boundary and
between Lots 1 and 2. This must include extent, height, design
detail, materials and colours.
e) The location and extent of canopy of all trees to be removed.
f) The location canopy trees to be protected on the adjoining site
to the north (including dimensions of canopy size).
g) Identification of lots as Lot 1 (front lot) and Lot 2 (rear lot).
h) Provision of a 2m high timber acoustic fence, to be constructed
along the south boundary of Lot 1, from the boundary with the
service road to the front wall of the garage. The design of the
fence must be prepared by a suitably qualified acoustic
engineer. The details of the design and acoustic qualities of the
fence must be to the satisfaction of the Responsible Authority.

2. The development as shown on the endorsed plans must not be altered

unless with the prior written consent of the Responsible Authority.

3. The subdivision allowed by this permit and shown on the plans

endorsed to accompany the permit shall not be amended for any reason
unless with the prior written consent of the Responsible Authority.
Special Council Meeting Wednesday, 8 March 2017 MINUTES

4. The tree removal hereby approved must be carried out in accordance

with the plans endorsed under this permit and must not be altered
unless with the prior written consent of the Responsible Authority.

5. Before the development commences or the plan of subdivision is

certified under the Subdivision Act 1988 (whichever occurs first), three
copies of a landscape plan detailing the common property driveway
area and front setback of Lot 1 to the satisfaction of the Responsible
Authority must be submitted to and approved by the Responsible
Authority. When approved, the plan will be endorsed and will then form
part of this permit. The plan must show:
a) A 1m width of landscaped area to be provided on either side of a 3m
wide unsealed driveway to Lot 2.
b) Continuation of landscaping on the south side of the driveway to the
edge of the building on Lot 1.
c) The provision of at least two canopy trees in the front setback of
Lot 1.
d) The area or areas set aside for landscaping.
e) A schedule of all proposed trees, shrubs/small trees and ground
cover, including botanical names, common names, pot sizes, sizes
at maturity and quantities of each plant. The landscaping is to
consist of species to the satisfaction of the Responsible Authority.
f) The location of each species to be planted and the location of all
areas to be covered by grass, lawn or other surface material.
g) Type and depth of mulch.
h) Appropriate irrigation systems.

6. Before the certification of the Plan of Subdivision, the owner/s of the

lot/s must enter into an agreement with the Responsible Authority and
in accordance with Section 173 of the Planning and Environment Act
1987. The agreement must provide for:

a) Lots 1 and 2 must be developed in accordance with the plans

endorsed under planning permit PLN/2016/242 and associated
conditions, unless with the prior written consent of the
Responsible Authority. This clause shall not apply in the event
that the approved development is constructed prior to the
certification of the Plan of Subdivision.

b) No fencing may be constructed along the south boundary of the

driveway to Lot 2 in the locations shown on the plan endorsed
under planning permit PLN/2016/242, unless with the prior
written consent of the Responsible Authority.

c) Ongoing retention and maintenance of landscaping on Lots 1

and 2, as shown on the landscape plan endorsed under planning
permit PLN/2016/242.

Prior to a Statement of Compliance being issued:

a) Application must be made to the Registrar of Titles to register

the Section 173 Agreement on the title to the land under Section
181 of the same Act.
Special Council Meeting Wednesday, 8 March 2017 MINUTES

b) The owner/s must pay all costs (including Councils costs)

associated with the preparation, execution, registration and (if
later sought) cancellation of the Section 173 Agreement.

7. Unless with the prior written consent of the Responsible Authority,

before the occupation of the development, the landscaping works
shown on the endorsed plans must be carried out, completed and
thereafter maintained to the satisfaction of the Responsible Authority.

8. All external lighting must be designed, baffled and located so as to

prevent adverse effect on adjoining land, to the satisfaction of the
Responsible Authority.

9. Before the occupation of the dwelling on Lot 1, an acoustic fence must

be erected and must be put in place along the south boundary of the
site forward of the dwelling to a minimum height of 2 metres above
natural ground level, in accordance with the endorsed plans.

10. Measures must be undertaken to minimise any loss of amenity to the

neighbourhood from the development caused by dust, noise, the
transport of materials to and from the land and the deposit of mud and
debris on public roads, to the satisfaction of the Responsible Authority.

11. The owner of the land must enter into agreements with the relevant
authorities for the provision of water supply, drainage, sewerage
facilities, electricity and gas services to each lot shown on the endorsed
plan in accordance with the authoritys requirements and relevant
legislation at the time.

12. All existing and proposed easements and sites for existing or required
utility services and roads on the land must be set aside in the plan of
subdivision submitted for certification in favour of the relevant authority
for which the easement or site is to be created.

13. The plan of subdivision submitted for certification under the

Subdivision Act 1988 must be referred to the relevant authority in
accordance with Section 8 of that Act.

14. The owner of the land must enter into an agreement with:
a telecommunications network or service provider for the
provision of telecommunication services to each lot shown on
the endorsed plan in accordance with the providers
requirements and relevant legislation at the time; and
a suitably qualified person for the provision of fibre ready
telecommunication facilities to each lot shown on the endorsed
plan in accordance with any industry specifications or any
standards set by the Australian Communications and Media
Authority, unless the applicant can demonstrate that the land is
in an area where the National Broadband Network will not be
provided by optical fibre.

15. Before the issue of a Statement of Compliance for any stage of the
subdivision under the Subdivision Act 1988, the owner of the land must
provide written confirmation from:
a telecommunications network or service provider that all lots
are connected to or are ready for connection to
Special Council Meeting Wednesday, 8 March 2017 MINUTES

telecommunications services in accordance with the providers

requirements and relevant legislation at the time; and
a suitably qualified person that fibre ready telecommunication
facilities have been provided in accordance with any industry
specifications or any standards set by the Australian
Communications and Media Authority, unless the applicant can
demonstrate that the land is in an area where the National
Broadband Network will not be provided by optical fibre.

16. Prior to the commencement of works, plans detailing the method of

construction of the driveway and installation of services to Lot 2 must
be submitted to, and approved by the Responsible Authority. The
method of construction shall be based on the recommendations of a
qualified arborist in order to protect the two trees located on the
adjoining site to the north, as identified on the endorsed plans, to the
satisfaction of the Responsible Authority.

17. Unless with the prior written consent of the Responsible Authority, the
following actions must not be undertaken within the canopy lines of the
two trees to be protected on the adjoining site to the north, as identified
on the endorsed plans, to the satisfaction of the Responsible Authority:
a) Materials or equipment stored within the zone;
b) Nothing is to be attached to any tree (including temporary service
wires, nails, screws or any other fixing device);
c) Open cut trenching or excavation works (whether or not for laying
of services) undertaken within the zone;
d) Changes to the soil grade level within the zone.

MRSC Engineering Conditions

18. Prior to the commencement of works, an Asset Protection Permit
must be obtained from Council for any of the following circumstances:
a) Entering a building site by means of a motor vehicle having a gross
weight exceeding two tonnes.
b) Occupying a road for works.
c) Connecting any land to a stormwater drain.
d) Opening, altering or repairing a road.
e) Opening, altering or repairing a drain.
f) Accessing a building site from a point other than a crossover.

19. Prior to the commencement of works, Engineering Plans must be

submitted to and approved by Responsible Authority including
payment of plan checking and supervision fees. The plans must
include:
a) All necessary computations and supporting design documentation
for any structure, civil and drainage infrastructure and geotechnical
investigation report.
b) Details of any cut and fill earthworks.
c) Provision for all services and conduits (underground), including
alignments and offsets.
d) New crossover to each lot.
e) Details of a pumped drainage system to provide underground
stormwater drainage to all lots in the subdivision within own
boundaries.
f) Details of the stormwater quality treatment system. Alternatively,
payment of the stormwater quality offset contribution to the
Responsible Authority.
Special Council Meeting Wednesday, 8 March 2017 MINUTES

20. Prior to issue of a Statement of Compliance, all works shown on the

approved Engineering Plans must be constructed or carried out all to
the satisfaction of the Responsible Authority.

21. Prior to the occupation of the dwellings, the areas set aside for the
parking of vehicles and access driveways as shown on the endorsed
plans must be:
a) Properly formed to such levels that they can be used in accordance
with the plans.
b) Drained and maintained.

Car spaces, access lanes and driveways must be kept available for
these purposes at all times.

22. The subdivision is to be provided with a drainage system to a design

approved by the Responsible Authority and such that:
a) The subdivision as a whole is provided with legal point/s of
discharge approved by the Responsible Authority and any other
statutory authority from which approval must be received for the
discharge of drainage. All new drainage is to be connected via
underground piping into Councils existing drainage network.
b) All drainage courses or outfall drainage lines required to the legal
point of discharge and which pass through lands other than those
within the boundaries of the subdivision must be constructed at no
cost to the Responsible Authority.
c) All drainage courses located within allotments must be contained
within expressed drainage easements.
d) Objectives of the Best Practice Environmental Management
Guidelines (CSIRO 1999) are satisfied.

23. The subdivision is to be constructed in accordance with Macedon

Ranges Shire Councils Policy Engineering Requirements for
Infrastructure Construction (June 2010).

24. No polluted and/or sediment laden run-off is to be discharged directly

or indirectly into drains or watercourses. Soil erosion control measures
must be employed throughout the development works in accordance
with Construction Techniques for Sediment Pollution Control (EPA
1991) to the satisfaction of the Responsible Authority.

Goulburn-Murray Water Conditions

25. Each lot must be provided with connection to the reticulated sewerage
system in accordance with the requirements of the relevant urban water
authority.

26. All construction and ongoing activities must be in accordance with

sediment control principles outlined in Construction Techniques for
Sediment Pollution Control (EPA, 1991).

VicRoads Conditions
27. Before the plan of subdivision is submitted to the Responsible
Authority for certification under the Subdivision Act 1988, a functional
layout plan must be submitted to and approved by the Responsible
Authority. When approved by the Responsible Authority, the plans may
Special Council Meeting Wednesday, 8 March 2017 MINUTES

be endorsed by the Responsible Authority and will then form part of the
permit. The plans must be annotated to show but not be restricted to:
a) Upgrade of the service road for the full frontage of the proposed
subdivision, including footpaths.
b) All existing (including any to be closed) and proposed access
points; and
c) All services and infrastructure (e.g. power poles etc) to be relocated.

28. Upon written approval of the functional layout, a detailed engineering

layout must be submitted to the Responsible Authority for written
approval.

29. Prior to the issue of a Statement of Compliance for the subdivision:

a) Upgrade of the service road for the full frontage of the proposed
subdivision, including footpaths.
b) All works must be constructed to the satisfaction of the Responsible
Authority and at no cost to VicRoads.

30. Earthworks must not change the rate of flow or the discharge point of
flood water onto the Macedon Woodend Road (High Street) road
reserve.

Expiry of Permit

31. This permit will expire if one of the following circumstances applies:
a) The development is not commenced within two years of the date
of this permit.
b) The development is not completed within four years of the date
of this permit.
c) The plan of subdivision is not certified within two years of the
date of this permit.
d) The plan of subdivision is not registered at the Land Registry
within five years of the certification of the subdivision.

In accordance with Section 69 of the Planning and Environment Act

1987, an application may be submitted to the Responsible Authority
for an extension of the periods referred to in this condition.

Notes:
Future owners of the land must be made aware of the existence of this
permit.

VicRoads Notes:
Separate consent for works within the road reserve and the specifications
of these works is required under the Road Management Act. For the
purposes of this application the works will include provision of:
i. Upgrade of the service road for the full frontage of the proposed
subdivision, including footpaths.
ii. Any other works in the arterial road reserve
iii. Reinstatement of any disused crossovers made redundant by this
permit.

Please forward details to nr.mailbox@roads.vic.gov.au. Further

information regarding VicRoads consent to work within the road reserve
can be found on the VicRoads Website:
Special Council Meeting Wednesday, 8 March 2017 MINUTES

https://www.vicroads.vic.gov.au/business-and-industry/design-and-
management/working-within-the-road-reserve or by or telephoning (03)
5434 5094.

The discharge of any concentrated drainage onto the Macedon Woodend

Road (High Street) road reserve is not permitted unless approved in writing
by VicRoads.

Be rescinded.

It was moved by Cr Mees seconded by Cr Radnedge

That the resolution of Council in relation to Item PE.3 Application to

Planning Permit PLN/2016/242 Development of two (2) dwellings, two (2)
lot subdivision, removal of vegetation and alteration of access to a road
zone Category 1 at 129 High Street, Woodend viz

That a notice of decision to grant a permit is issued for development of two

(2) dwellings, two (2) lot subdivision, removal of vegetation and alteration
of access to a Road Zone Category 1 for the land at 129 High Street
WOODEND subject to the conditions below:

1. Prior to the commencement of works or the plan of subdivision is certified

under the Subdivision Act 1988 (whichever occurs first), three copies of amended
plans must be submitted to and approved by the Responsible Authority. When
approved, the plans will be endorsed and will then form part of this permit. The
plans must be generally in accordance with the plans submitted with the amended
application, prepared by Campaspe Drafting (C1-C3 and A1-A7, dated Feb 2016)
and Karl Baumann Architecture Pty Ltd (CP2-CP7, dated 13 September 2016) but
modified to show:
a) Removal of Stormwater Drainage System Concept details from
the Site Plan (Drawing A1 Revision 17).
b) A maximum crossover and driveway width of 3.5m at the
property/road reserve boundary of Lot 1.
c) Details of colours and materials for all external surfaces of the
proposed dwellings, garages, fencing and letterbox. This must
be in general accordance with the finishes schedule submitted
with the amended application dated 17 October 2016 but must
include the following changes:
i. Roof of the front dwelling shall be Colorbond
Gully (or similar).
d) Detail of fencing to be constructed along the street boundary and
between Lots 1 and 2. This must include extent, height, design
detail, materials and colours.
e) The location and extent of canopy of all trees to be removed.
f) The location canopy trees to be protected on the adjoining site
to the north (including dimensions of canopy size).
g) Identification of lots as Lot 1 (front lot) and Lot 2 (rear lot).
h) Provision of a 2m high timber acoustic fence, to be constructed
along the south boundary of Lot 1, from the boundary with the
service road to the front wall of the garage. The design of the
fence must be prepared by a suitably qualified acoustic
engineer. The details of the design and acoustic qualities of the
fence must be to the satisfaction of the Responsible Authority.
Special Council Meeting Wednesday, 8 March 2017 MINUTES

2. The development as shown on the endorsed plans must not be altered

unless with the prior written consent of the Responsible
Authority.

3. The subdivision allowed by this permit and shown on the plans endorsed
to accompany the permit shall not be amended for any reason unless with
the prior written consent of the Responsible
Authority.

4. The tree removal hereby approved must be carried out in accordance with
the plans endorsed under this permit and must not be altered unless with
the prior written consent of the Responsible Authority.

5. Before the development commences or the plan of subdivision is certified

under the Subdivision Act 1988 (whichever occurs first), three copies of a
landscape plan detailing the common property driveway area and front
setback of Lot 1 to the satisfaction of the Responsible Authority must be
submitted to and approved by the Responsible Authority. When approved,
the plan will be endorsed and will then form part of this permit. The plan
must show:
a) A 1m width of landscaped area to be provided on either side of a 3m
wide unsealed driveway to Lot 2.
b) Continuation of landscaping on the south side of the driveway to the
edge of the building on Lot 1.
c) The provision of at least two canopy trees in the front setback of Lot 1.
d) The area or areas set aside for landscaping.
e) A schedule of all proposed trees, shrubs/small trees and ground cover,
including botanical names, common names, pot sizes, sizes at maturity
and quantities of each plant. The landscaping is to consist of species
to the satisfaction of the Responsible Authority.
f) The location of each species to be planted and the location of all areas
to be covered by grass, lawn or other surface material.
g) Type and depth of mulch.
h) Appropriate irrigation systems.

6. Before the certification of the Plan of Subdivision, the owner/s of the lot/s
must enter into an agreement with the Responsible Authority and in
accordance with Section 173 of the Planning and Environment Act
1987. The agreement must provide for:

a. Lots 1 and 2 must be developed in accordance with the plans

endorsed under planning permit PLN/2016/242 and associated
conditions, unless with the prior written consent of the Responsible
Authority. This clause shall not apply in the event that the approved
development is constructed prior to the certification of the Plan of
Subdivision.

b. No fencing may be constructed along the south boundary of the

driveway to Lot 2 in the locations shown on the plan endorsed under
planning permit PLN/2016/242, unless with the prior written consent
of the Responsible Authority.

c. Ongoing retention and maintenance of landscaping on Lots 1 and 2,

as shown on the landscape plan endorsed under planning permit
PLN/2016/242.
Special Council Meeting Wednesday, 8 March 2017 MINUTES

Prior to a Statement of Compliance being issued:

a) Application must be made to the Registrar of Titles to

register the Section 173 Agreement on the title to the land
under Section 181 of the same Act.

b) The owner/s must pay all costs (including Councils costs)

associated with the preparation, execution, registration and
(if later sought) cancellation of the Section 173 Agreement.

7. Unless with the prior written consent of the Responsible Authority, before
the occupation of the development, the landscaping works shown on the
endorsed plans must be carried out, completed and thereafter maintained
to the satisfaction of the Responsible Authority.

8. All external lighting must be designed, baffled and located so as to prevent

adverse effect on adjoining land, to the satisfaction of the Responsible
Authority.

9. Before the occupation of the dwelling on Lot 1, an acoustic fence must be

erected and must be put in place along the south boundary of the site
forward of the dwelling to a minimum height of 2 metres above natural
ground level, in accordance with the endorsed plans.

10. Measures must be undertaken to minimise any loss of amenity to the

neighbourhood from the development caused by dust, noise, the transport
of materials to and from the land and the deposit of mud and debris on
public roads, to the satisfaction of the Responsible Authority.

11. The owner of the land must enter into agreements with the relevant
authorities for the provision of water supply, drainage, sewerage facilities,
electricity and gas services to each lot shown on the endorsed plan in
accordance with the authoritys requirements and relevant legislation at the
time.

12. All existing and proposed easements and sites for existing or required
utility services and roads on the land must be set aside in the plan of
subdivision submitted for certification in favour of the relevant authority for
which the easement or site is to be created.

13. The plan of subdivision submitted for certification under the Subdivision
Act 1988 must be referred to the relevant authority in accordance with
Section 8 of that Act.

14. The owner of the land must enter into an agreement with:
a telecommunications network or service provider for the
provision of telecommunication services to each lot shown on
the endorsed plan in accordance with the providers
requirements and relevant legislation at the time; and
a suitably qualified person for the provision of fibre ready
telecommunication facilities to each lot shown on the endorsed
plan in accordance with any industry specifications or any
standards set by the Australian Communications and Media
Authority, unless the applicant can demonstrate that the land is
in an area where the National Broadband Network will not be
provided by optical fibre.
Special Council Meeting Wednesday, 8 March 2017 MINUTES

15. Before the issue of a Statement of Compliance for any stage of the
subdivision under the Subdivision Act 1988, the owner of the land must
provide written confirmation from:
a telecommunications network or service provider that all lots
are connected to or are ready for connection to
telecommunications services in accordance with the providers
requirements and relevant legislation at the time; and
a suitably qualified person that fibre ready telecommunication
facilities have been provided in accordance with any industry
specifications or any standards set by the Australian
Communications and Media Authority, unless the applicant can
demonstrate that the land is in an area where the National
Broadband Network will not be provided by optical fibre.

16. Prior to the commencement of works, plans detailing the method of

construction of the driveway and installation of services to Lot 2 must be
submitted to, and approved by the Responsible Authority. The method of
construction shall be based on the recommendations of a qualified arborist
in order to protect the two trees located on the adjoining site to the north,
as identified on the endorsed plans, to the satisfaction of the Responsible
Authority.

17. Unless with the prior written consent of the Responsible Authority, the
following actions must not be undertaken within the canopy lines of the two
trees to be protected on the adjoining site to the north, as identified on the
endorsed plans, to the satisfaction of the Responsible Authority:
a) Materials or equipment stored within the zone;
b) Nothing is to be attached to any tree (including temporary
service wires, nails, screws or any other fixing device);
c) Open cut trenching or excavation works (whether or not for
laying of services) undertaken within the zone;
d) Changes to the soil grade level within the zone.

MRSC Engineering Conditions

18. Prior to the commencement of works, an Asset Protection Permit must
be obtained from Council for any of the following circumstances:
a) Entering a building site by means of a motor vehicle having
a gross weight exceeding two tonnes.
b) Occupying a road for works.
c) Connecting any land to a stormwater drain.
d) Opening, altering or repairing a road.
e) Opening, altering or repairing a drain.
f) Accessing a building site from a point other than a
crossover.

19. Prior to the commencement of works, Engineering Plans must be submitted

to and approved by Responsible Authority including payment of plan
checking and supervision fees. The plans must include:
a) All necessary computations and supporting design
documentation for any structure, civil and drainage
infrastructure and geotechnical investigation report.
b) Details of any cut and fill earthworks.
c) Provision for all services and conduits (underground),
including alignments and offsets.
d) New crossover to each lot.
Special Council Meeting Wednesday, 8 March 2017 MINUTES

e) Details of a pumped drainage system to provide

underground stormwater drainage to all lots in the
subdivision within own boundaries.
f) Details of the stormwater quality treatment system.
Alternatively, payment of the stormwater quality offset
contribution to the Responsible Authority.

20. Prior to issue of a Statement of Compliance, all works shown on the

approved Engineering Plans must be constructed or carried out all to the
satisfaction of the Responsible Authority.

21. Prior to the occupation of the dwellings, the areas set aside for the parking
of vehicles and access driveways as shown on the endorsed plans must
be:
a) Properly formed to such levels that they can be used in
accordance with the plans.
b) Drained and maintained.

Car spaces, access lanes and driveways must be kept available for
these purposes at all times.

22. The subdivision is to be provided with a drainage system to a design

approved by the Responsible Authority and such that:
a) The subdivision as a whole is provided with legal point/s of
discharge approved by the Responsible Authority and any
other statutory authority from which approval must be
received for the discharge of drainage. All new drainage is
to be connected via underground piping into Councils
existing drainage network.
b) All drainage courses or outfall drainage lines required to
the legal point of discharge and which pass through lands
other than those within the boundaries of the subdivision
must be constructed at no cost to the Responsible
Authority.
c) All drainage courses located within allotments must be
contained within expressed drainage easements.
d) Objectives of the Best Practice Environmental
Management Guidelines (CSIRO 1999) are satisfied.

23. The subdivision is to be constructed in accordance with Macedon Ranges

Shire Councils Policy Engineering Requirements for Infrastructure
Construction (June 2010).

24. No polluted and/or sediment laden run-off is to be discharged directly or

indirectly into drains or watercourses. Soil erosion control measures must
be employed throughout the development works in accordance with
Construction Techniques for Sediment Pollution Control (EPA 1991) to the
satisfaction of the Responsible Authority.

Goulburn-Murray Water Conditions

25. Each lot must be provided with connection to the reticulated sewerage
system in accordance with the requirements of the relevant urban water
authority.
Special Council Meeting Wednesday, 8 March 2017 MINUTES

26. All construction and ongoing activities must be in accordance with

sediment control principles outlined in Construction Techniques for
Sediment Pollution Control (EPA, 1991).

VicRoads Conditions
27. Before the plan of subdivision is submitted to the Responsible Authority
for certification under the Subdivision Act 1988, a functional layout plan
must be submitted to and approved by the Responsible Authority. When
approved by the Responsible Authority, the plans may be endorsed by the
Responsible Authority and will then form part of the permit. The plans must
be annotated to show but not be restricted to:
a) Upgrade of the service road for the full frontage of the
proposed subdivision, including footpaths.
b) All existing (including any to be closed) and proposed
access points; and
c) All services and infrastructure (e.g. power poles etc) to be
relocated.

28. Upon written approval of the functional layout, a detailed engineering

layout must be submitted to the Responsible Authority for written approval.

29. Prior to the issue of a Statement of Compliance for the subdivision:

a) Upgrade of the service road for the full frontage of the
proposed subdivision, including footpaths.
b) All works must be constructed to the satisfaction of the
Responsible Authority and at no cost to VicRoads.

30. Earthworks must not change the rate of flow or the discharge point of flood
water onto the Macedon Woodend Road (High Street) road reserve.

Expiry of Permit

31. This permit will expire if one of the following circumstances applies:
a. The development is not commenced within two years of the date of
this permit.
b. The development is not completed within four years of the date of
this permit.
c. The plan of subdivision is not certified within two years of the date
of this permit.
d. The plan of subdivision is not registered at the Land Registry within
five years of the certification of the subdivision.

In accordance with Section 69 of the Planning and Environment Act

1987, an application may be submitted to the Responsible Authority
for an extension of the periods referred to in this condition.
Notes:
Future owners of the land must be made aware of the existence of this
permit.

VicRoads Notes:
Separate consent for works within the road reserve and the specifications
of these works is required under the Road Management Act. For the
purposes of this application the works will include provision of:
i. Upgrade of the service road for the full frontage of the
proposed subdivision, including footpaths.
Special Council Meeting Wednesday, 8 March 2017 MINUTES

ii. Any other works in the arterial road reserve

iii. Reinstatement of any disused crossovers made
redundant by this permit.

Please forward details to nr.mailbox@roads.vic.gov.au. Further

information regarding VicRoads consent to work within the road reserve
can be found on the VicRoads Website:
https://www.vicroads.vic.gov.au/business-and-industry/design-and-
management/working-within-the-road-reserve or by or telephoning (03)
5434 5094.

The discharge of any concentrated drainage onto the Macedon Woodend

Road (High Street) road reserve is not permitted unless approved in writing
by VicRoads.

Be rescinded.

The motion was put and carried.

CARRIED

6.17 pm. The Mayor returned to the Council Chamber and assumed the Chair

6. NOTICE OF RESCISSION NO. 20/2016-17 COUNCILLOR ROGER JUKES

That the resolution of Council in relation to Item 15 Notice of Motion 18/2016-

17 that dealt with the Macedon Ranges Equine Feasibility Study and associated
matters viz

That Council:

1) Acknowledge that the Equine Strategy 2012-2016 has now expired and
will no longer be referred to for current strategic direction;
2) Acknowledge the importance of the equine industry to the economic
interests of the Macedon Ranges and continue to support those
interests through appropriate future economic strategies and tactical
initiatives;
3) Acknowledge the importance of accessible, safe and high quality
equestrian facilities for recreational equestrian participants in the Shire
and consider appropriate improvements in those areas as part of the
Council's new Leisure Strategy;
4) Acknowledge the previous work of Macedon Ranges Equine Industry
Network (REIN) and support the continued existence of this group to
provide input into the strategies that support the economic and
recreational aspects of the industry;
5) Note that continued support for any ongoing or partly-completed
tactical initiatives from the Equine Strategy 2012-2016 will be
considered as part of Council's usual budgeting processes; and
6) Request the removal of the Macedon Ranges Equine Centre proposal
from the Loddon Mallee Region 2016 Investment Prospectus
7) Withdraw the $25,000 set aside in Summary of New Initiatives
Appendix B1 page 60 labelled Equine Centre Feasibility.
8) Seek to remove the Equine Strategy 2012-2016 as a reference
document from local, state and federal government policy
development, including from the Macedon Ranges Planning Scheme
Special Council Meeting Wednesday, 8 March 2017 MINUTES

and any policy statements that support the implementation of that

strategy.
9) Withdraw its support for points 2, 3 and 5 of the resolution passed by
council at the ordinary council meeting of 27th May 2015 viz:

That Council:
2. Endorses the final Macedon Ranges Equine Centre Feasibility
Study May 2015
3. Supports the concept of an equine centre in the Macedon
Ranges Shire of the size and scale detailed in the feasibility
study
5. Requests the State Government to provide financial and other
support and undertake the development of a full business case
for the Equine Centre in the Macedon Ranges incorporating a
subsidised community access model and provide a report to
Council

10) Withdraw its support for the resolution passed on item Pe.5 on 23rd
March 2016, viz:

That Council:
1. Confirms its continued support for the project
2. Continues to advocate for the project to the State and
Federal Governments
3. Agrees to pursue a partnership with the State Government
and Industry to produce the full business case; and
4. Refers the allocation of Council funds to the 2016/17 budget
process and seeks funding from Regional Development
Victoria and Industry to contribute toward the full business
case to support the proposed local employment and
economic benefits to Macedon Ranges.

Be rescinded

It was moved by Cr Jukes seconded by Cr West

That the resolution of Council in relation to Item 15 Notice of Motion

18/2016-17 that dealt with the Macedon Ranges Equine Feasibility Study
and associated matters viz

That Council:

1) Acknowledge that the Equine Strategy 2012-2016 has now expired and
will no longer be referred to for current strategic direction;
2) Acknowledge the importance of the equine industry to the economic
interests of the Macedon Ranges and continue to support those
interests through appropriate future economic strategies and tactical
initiatives;
3) Acknowledge the importance of accessible, safe and high quality
equestrian facilities for recreational equestrian participants in the Shire
and consider appropriate improvements in those areas as part of the
Council's new Leisure Strategy;
4) Acknowledge the previous work of Macedon Ranges Equine Industry
Network (REIN) and support the continued existence of this group to
provide input into the strategies that support the economic and
recreational aspects of the industry;
Special Council Meeting Wednesday, 8 March 2017 MINUTES

5) Note that continued support for any ongoing or partly-completed

tactical initiatives from the Equine Strategy 2012-2016 will be
considered as part of Council's usual budgeting processes; and
6) Request the removal of the Macedon Ranges Equine Centre proposal
from the Loddon Mallee Region 2016 Investment Prospectus
7) Withdraw the $25,000 set aside in Summary of New Initiatives
Appendix B1 page 60 labelled Equine Centre Feasibility.
8) Seek to remove the Equine Strategy 2012-2016 as a reference
document from local, state and federal government policy
development, including from the Macedon Ranges Planning Scheme
and any policy statements that support the implementation of that
strategy.
9) Withdraw its support for points 2, 3 and 5 of the resolution passed by
council at the ordinary council meeting of 27th May 2015 viz:

That Council:
4. Endorses the final Macedon Ranges Equine Centre Feasibility
Study May 2015
5. Supports the concept of an equine centre in the Macedon
Ranges Shire of the size and scale detailed in the feasibility
study
6. Requests the State Government to provide financial and other
support and undertake the development of a full business case
for the Equine Centre in the Macedon Ranges incorporating a
subsidised community access model and provide a report to
Council

11) Withdraw its support for the resolution passed on item Pe.5 on 23rd
March 2016, viz:

That Council:
1. Confirms its continued support for the project
2. Continues to advocate for the project to the State and
Federal Governments
3. Agrees to pursue a partnership with the State Government
and Industry to produce the full business case; and
4. Refers the allocation of Council funds to the 2016/17 budget
process and seeks funding from Regional Development
Victoria and Industry to contribute toward the full business
case to support the proposed local employment and
economic benefits to Macedon Ranges.

Be rescinded

The motion was and lost

Cr Jukes requested a division

For Cr Jukes (1)

Against Crs Twaits, Mees, Gayfor, Anderson, Pearce, West,
Radnedge and Bleeck (8)

The meeting was closed at 6.32pm

Cr Jennifer Anderson
Mayor