PROJECT A-SURE

User Training Manual

MATERIAL MANAGEMENT
GOODS RECEIPT FOR PO STO

CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan

Name Signature Date



Document Number

Document Number Document Date

MM-INV-003.04 GR PO STO.doc/001 17 November, 2007

Version History

Version Number Version Date Summary of Changes Ref: Minutes of Review

17 November,
01 / 001 NA NA
2007

CONFIDENTIAL

MMINV003.04GRPOSTO.doc/001 Page2 Version001

TABLE OF CONTENTS

1. LEGEND ..................................................................................................................... 5

2. TRANSACTION MENU PATH ................................................................................... 6

2.1. REQUIRED USER INPUT ......................................................................................................... 6

2.2. SAP SCREEN SNAP .............................................................................................................. 6
2.3. DESCRIPTION ........................................................................................................................ 6

3. SELECT GOODS RECEIPT ....................................................................................... 7

3.1. REQUIRED USER INPUT ......................................................................................................... 7

3.2. SAP SCREEN SNAP .............................................................................................................. 7
3.3. DESCRIPTION ........................................................................................................................ 7

4. SELECT PURCHASE ORDER & ENTER DOCUMENT NUMBER .......................... 8

4.1. REQUIRED USER INPUT ......................................................................................................... 8

4.2. SAP SCREEN SNAP .............................................................................................................. 8
4.3. DESCRIPTION ........................................................................................................................ 8

5. SET 'ITEM OK' INDICATOR ...................................................................................... 9

5.1. REQUIRED USER INPUT ......................................................................................................... 9

5.2. SAP SCREEN SNAP .............................................................................................................. 9
5.3. DESCRIPTION ........................................................................................................................ 9

6. STORAGE LOCATION FOR GOODS RECEIPT .................................................... 10

6.1. REQUIRED USER INPUT ....................................................................................................... 10

6.2. SAP SCREEN SNAP ............................................................................................................ 10
6.3. DESCRIPTION ...................................................................................................................... 10

7. CHECK DOCUMENT ............................................................................................... 11

7.1. REQUIRED USER INPUT ....................................................................................................... 11

7.2. SAP SCREEN SNAP ............................................................................................................ 11
7.3. DESCRIPTION ...................................................................................................................... 11

CONFIDENTIAL

MMINV003.04GRPOSTO.doc/001 Page3 Version001

8. POST DOCUMENT .................................................................................................. 12

8.1. REQUIRED USER INPUT ....................................................................................................... 12

8.2. SAP SCREEN SNAP ............................................................................................................ 12
8.3. DESCRIPTION ...................................................................................................................... 12

9. MATERIAL DOCUMENT.......................................................................................... 13

9.1. REQUIRED USER INPUT ....................................................................................................... 13

9.2. SAP SCREEN SNAP ............................................................................................................ 13
9.3. DESCRIPTION ...................................................................................................................... 13

CONFIDENTIAL

MMINV003.04GRPOSTO.doc/001 Page4 Version001

1. Legend

ICONS EXPLANATION

Create (F5)

Change (F6)

Display (F7)

Copy (Shift+F9)

Delimit (Shift+F1)

Delete (Shift+F2)

Overview (Shift+F8)

Cancel (F12)

Save (Ctrl+S)

Back (F3)

Exit (Shift+F3)

Cancel screen (F12)

EXAMPLES EXPLANATION

The field is mandatory - it must be filled in order to proceed

CONFIDENTIAL

MMINV003.04GRPOSTO.doc/001 Page5 Version001

2. Transaction Menu Path

2.1. Required User Input

Double click on transaction MIGO_GR - GR for Purchase Order (MIGO)

2.2. SAP Screen Snap

2.3. Description

To Receive Goods against PO - STO (Stock Transport Order), you will use the same transaction as for
receiving of goods against Vendor PO. To access the Goods Movement Transaction use following menu
path:

Logistics --> Materials Management --> Inventory Management -->Goods Movement --> For
Purchase Order --> MIGO_GR - GR for Purchase Order

CONFIDENTIAL

MMINV003.04GRPOSTO.doc/001 Page6 Version001

3. Select Goods Receipt

3.1. Required User Input

Select Business Transaction: Goods Receipt

3.2. SAP Screen Snap

3.3. Description

To post Goods Receipt, select Business Transaction, 'Goods Receipt' from the drop down list.

CONFIDENTIAL

MMINV003.04GRPOSTO.doc/001 Page7 Version001

4. Select Purchase Order & Enter Document Number

4.1. Required User Input

Select Reference Document Purchase Order
Enter PO-STO Document Number
Enter Movement Type 101

4.2. SAP Screen Snap

4.3. Description

Since PO-STO is a special type of purchase order which is used for inter depot stock transfers. Therefore
select refernce document as 'Purchase Order' from the list and then type in the PO-STO number in the
document number field. Press 'Enter' key or Click on 'Execute' button.

Caution:
Make sure that correct movement type (Mvt. type 101) has been selected. If not then change the
movement type before executing.

CONFIDENTIAL

MMINV003.04GRPOSTO.doc/001 Page8 Version001

5. Set 'Item OK' Indicator

5.1. Required User Input

Set 'Item OK' indicator

5.2. SAP Screen Snap

5.3. Description

To include the item in posting, set the Item 'OK indicator'

CONFIDENTIAL

MMINV003.04GRPOSTO.doc/001 Page9 Version001

6. Storage Location for Goods Receipt

6.1. Required User Input

Enter Storage Location code

6.2. SAP Screen Snap

6.3. Description

In item details tab 'Where', you should enter the storage location code where the goods are to be placed.
For this you can take help of the drop down list and the Stock Overview Report.

CONFIDENTIAL

MMINV003.04GRPOSTO.doc/001 Page10 Version001

7. Check Document

7.1. Required User Input

Click on 'Check' button

7.2. SAP Screen Snap

7.3. Description

Click on 'Check' button to validate that all field entries are correct and consistent.

CONFIDENTIAL

MMINV003.04GRPOSTO.doc/001 Page11 Version001

8. Post Document

8.1. Required User Input

Click on 'Post' button.

8.2. SAP Screen Snap

8.3. Description

After sucessful checking, you can save your document. Click on 'Post' button to save the document.

CONFIDENTIAL

MMINV003.04GRPOSTO.doc/001 Page12 Version001

9. Material Document

9.1. Required User Input

Note Material Document Number

9.2. SAP Screen Snap

9.3. Description

As the document is Posted a unique 10digit document number is generated by the system.

CONFIDENTIAL

MMINV003.04GRPOSTO.doc/001 Page13 Version001