Renae Rapp

February 8, 2017

IST 660- Processing Plan

Collection Name American Association of Retired Persons Schenectady County

Chapter, #490

Accession Number 2004-27, accessioned on August 12, 2004.

Manuscript Number APAP-181

Records Creator Ronald Alheim

Volume 3 cubic feet

Dates Approximately 1960-1997.

Language English

Anticipated Users AARP members (current and past), Office of the Aging
researchers, and elderly studies historians.

Scope and Content The collection consists of several three ring binders, meeting
minutes, budgets, membership attendance, chapter newsletter, a
chapter flag, the chapter charter, and the chapters 25th
anniversary dedication document.

Current Arrangement Half of the collection is housed in labeled folders, and the other
half is housed in three ring binders. The folders and binders are
arranged chronologically, and each label accurately reflects the
contents. There are some oversized materials, beyond the chapter
charter and chapter flag.

Proposed Level of The collection will contain two series: administrative files and
Processing subject files. The administrative files will include meeting
minutes, budgets, and membership activity. The subject files will
include the oversize chapter flag, chapter dedication document,
and chapter charter.

Contents in three ringed binders will be removed and re-housed

in acid-free folders. Paper clips, fasteners, and rubber bands will
 be removed from the collection. Photos will be sleeved in
polyester folders, and newspaper clippings will be sandwiched
between non-acid papers to protect other documents from
staining. Legal sized acid-free folders will be required to re-
house the entire collection to prevent legal sized documents
within the collection from being folded and damaged. At least
two oversized box is required to house the chapter charter and
the chapter flag.

Proposed Arrangement The collection will consist of two series: administrative files and
Scheme subject files. The arrangement of the materials is already in
chronological order, therefore the processing of the collection
will continue the order. Upon initial scanning of the collection,
there appears to be little to no duplicate materials.

Proposed Finding Aid The finding aid will include the collection title, collection
number, dates, creator (s), acquisition information, language,
restrictions, conditions, index terms, scope and content note, and
arrangement scheme. There will be two series with a box and
folder list containing detailed subjects and dates of each folder
and oversized items.

Current Condition The contents of the collection are in good condition. There are
some larger types of documents that were slightly bent in the
original boxes.

Possible Restrictions There are no restrictions for this collection.

Related Collections None.

Supplies Legal sized acid-free folders and two (or more) oversized boxes.

Estimated Number of Approximately 50 hours.

Hours

Estimated Cost Gaylord Archival 2.3 mil Polypropylene self-locking print

sleeves (50-pack)- $18.50
Gaylord Archival Reinforced Full 1 Tab Legal Size File Folders
(100-pack)- $39.30
Gaylord Archival Unbuffered 10 pt. Map & Print Folders (10-
pack)- $41.85.
Estimated total- $99.65

Processors Renae Rapp under the advisement of Jodi Boyle.