SIAL ME 2015 Exhibitor Manual 09-08-15 Low Res

Under the Patronage of H.H.
Sheikh Mansour Bin Zayed Al Nahyan

Deputy Prime Minister of the UAE, Minister of Presidential Affairs and Chairman
of Abu Dhabi Food Control Authority
Onboard
Cateringat
THE DEDICATED EVENTS FOR FOOD,

Strategic Partner
BEVERAGE, HOSPITALITY AND
TRAVEL CATERING INDUSTRIES
7 - 9 December 2015
Abu Dhabi National Exhibition Centre, UAE
EXHIBITOR
MANUAL
www.stockfood.com
Images by:
www.sialme.com
SIAL, a subsidiary of Comexposium Group

Exhibitors Manual 7 9 December
Table of contents
CONTENTS Pages
Important deadlines 3
Sections 1 - Contact 3
1.1 SIAL Middle East Contacts 3-4
1.2 List of Partners 5
Section 2 - Access Conditions Assembly Opening Dismantling 6

2.1 Condition of access, exhibitors schedule of hours 7
A. Exhibition Site & Access 7-8
B. Exhibitors Schedule of Hours 9
2.2 Build-up Exhibit Dismantling 10

A. Build-Up 10
B .During the exhibit 11
C. Dismantling 11-12
D. Mandatory Personal Protective Equipment Requirements 12
Section3 - Setting up Your Stand

3.1 You have booked a Bare Stand (Space Only) 13
A. Included Services 13
B. How to set up your stand 13
C. Stand Design Regulation 13-14
D. Additional Services 15
3.2 You have booked a Shell Scheme Stand 16

3.3 You have booked an Upgraded Shell Scheme Stand 19

Section 4 - Services and Forms 22

Venue Forms 23
Section 5 - Rules and Regulations 54

5.1 General regulations 54-61
5.2 Food Hygiene Rules and Regulations 62-63
1
7 9 December
THE ORGANISERS
Under the patronage of

His Highness Sheikh Mansour Bin Zayed Al Nahyan
Deputy Prime Minister, Minister of Presidential Affairs and
Chairman of Abu Dhabi Food Control Authority
Welcome to the Show
SIAL Middle East FZ LLC, organizer of SIAL Middle East and Onboard Catering cordially
welcome your participation. This manual is put together to assist you with your preparations
leading up to the event. It is therefore essential for all exhibitors to familiarize themselves
with each section and the order forms for various services. We wish all our exhibitors a very
successful show. Please do not hesitate to contact us with any queries you may have
regarding the operational assistance for your participation.
Organised by:
SIAL MIDDLE EAST FZ LLC

Twofour54, Building C-19
Level 2, Office 206
P.O Box 77840, Abu Dhabi, UAE
Tel.: +971 2 401 2949
Fax: +971 2 401 1949
Joanne Cook
Managing Director
Tel. : +971 4 346 6673
Email: j.cook@sialme.com
Fadi Saad
Managing Director
Tel. : +971 4 346 6673
Email: f.saad@sialme.com
2
Important deadlines 7 9 December
DEADLINES TO DO HOW
Immediately Visa Page 50-52
Immediately, Contact Agility Freight Forwarding Page 29
Fairs & Event
16 October 2015 Import food, services for tasting, sampling Page 40
23 October 2015 Main power, water & waste supply Page 41-43
23 October 2015 Stand design & contractor details Page 47
29 October 2015 Exhibitor badge Page 28
29 October 2015 Catalogue entry Page 28
1. Section 1: CONTACTS
SIAL 2015 Team contacts

MARKETING
Rizwan Mustafa
Group Marketing Director
Tel. : +971 4 346 6673 (Ext. 103)
Email: r.mustafa@sialme.com
HOSTED BUYER
Roxanne Contractor
Hosted Buyers Manager
Tel. : +971 4 346 6673 (Ext. 102)
Email: r.contractor@sialme.com
OPERATIONS (Technical and Logistics)

Amor del Mundo Operations Manager:
Operations Executive operations@sialme.com
Tel. : +971 4 346 6673 (Ext. 121)
Tel. : +971 2 401 2953 Technical & Support Assistance:
Email: a.delmundo@sialme.com info.ops@sialme.com
FINANCE (Invoicing and Payment)

Arshad Bhatti
Finance Manager
Tel. : +971 2 401 2949
Email: a.bhatti@sialme.com
3
7 9 December
SALES TEAM (Middle East)

Omar Hassan Daniel Mesfin
Sales Director Sales Manager
Tel. : +971 4 346 6673 (Ext. 105) Tel. : +971 4 346 6673 (Ext. 111)
Email: o.hassan@sialme.com Email: d.mesfin@sialme.com
SALES TEAM (International)

Aude Chabanier Dominique Lasseur
Sales Director SIAL Group International SIAL Coordination
Email: Aude.chabanier@comexposium.com Tel. : +33 1 76 77 12 24
Email: Dominique.lasseur@comexposium.com
Alessia Carolo Elly Habt
Sales Team Manager Sales Team Manager
Tel : +33 1 76 77 15 09 Tel : +33 1 76 77 20 16
E-mail : alessia.carolo@comexposium.com E-mail : elly.habt@comexposium.com
Brangre BRONDES Laetitia QUIDEL
Customer Relation Customer Relation
Tel : +33 1 76 77 14 99 Tel : +33 1 76 77 13 27
Berangere.brondes@comexposium.com Laetitia.quidel@comexposium.com
Sophie PIANA Yujia DU BLANCHARD

Customer Relation Customer relation
Tel: +33 1 76 77 15 41 Tel: +33 1 76 77 12 09
sophie.piana@comexposium.com Yujia.du@comexposium.com
4
List of partners 7 9 December
Services Company Name Contact Details

LANIE FRANCISO-MARASIGAN
P.O. Box: 119072, Dubai, UAE
Tel: +971 4 347 0714
Audio Visual
AV Concepts LLC Fax : + 971 4 347 0725
Mobile : + 971 52 979 4561
Email : info@avc.ae
HOSPITALITY BY ADNEC
Tel: +971 2 406 4210
Catering Services ADNEC Fax: +971 406 4225
Email: catering@adnec.ae
LEENA MUSTAFA / ROMEO BAGUIO

PO Box 51980, Dubai, UAE
Tel: +971 4 394 6094
Floral & Plants Services Blooms
Fax: +971 4 394 6093
Email: blooms@emirates.net.ae
GEORGE JACOB
PO Box 17713
Tel: +971 4 813 1197
Freight forwarding & Site
Handling Services Agility Mob: +971 50 5518954
Email: gjacob@agilitylogistics.com
EMELYN WALLACE
PO Box 27977, Abu Dhabi, UAE
Official booth contractor Tel : +971 2 676 6700
Smart Design LLC Fax : +971 2 676 6972
Electrical & Furniture
Email: smartd_1@eim.ae
RACHEL McCausland
Lowe Worldwide Refrigerations
Unit J, Knockmore Industrial Estate Lisburn N.
Lowe Worldwide
Refrigeration Ireland BT28 2EJ
Refrigerations
Tel: +44 289 262 7093
Mobile: +44 780 9139 829
Email: Rachel.mccausland@loweref.co.uk
SADIQ SHARIF
Planet Travels & Tourism L.L.C
Travel & Visa Arrangements Planet Travels & Tourism L.L.C Tel: +971 2 631 3318
Email: sadiq@pttcauh.com
BERTHE TACHAJIAN
P.O.Box 37010, Abu Dhabi,UAE
Temporary Staff/ Hostess
Tel: +971 2 643 4440
Services Vibes Events & Promotions
Fax: +971 2672 4344
Email: berthe@vibes.ae
5
Section 2: ACCESS CONDITIONS - ASSEMBLY OPENING 7 9 December
DISMANTLING
Exhibition Site Plan

Hall 6 Abu Dhabi International Date Palm Exhibition
Halls 7, 8, 9 and 10 SIAL Middle East and Onboard Catering
6
2.1 Condition of access, exhibitors schedule of hours 7 9 December
A. Exhibition Site & Access

SIAL Middle East and Onboard Catering 2015 will take place in the purpose built exhibition hall at Abu
Dhabi National Exhibition Centre (ADNEC) which includes the following:
- Indoor Exhibitions Stands

- Administrative Facilities
Please visit www.adnec.ae for more information.

Abu Dhabi National Exhibition Centre
Khaleej Al Arabi Street
P.O Box 5546
Abu Dhabi, United Arab Emirates
ADNEC Call Centre: 80023632
Tel.: +971 2 444 6900
Facsimile: +971 2 444 6135
Route and access roads to the exhibition centre are clearly indicated by a proper signage system. For
directions and maps for better orientation or visit http://www.adnec.ae/visiting-us
Your way to Abu Dhabi National Exhibition Centre
Taxi service from Abu Dhabi Airport

Luxury airport taxis offered at Abu Dhabi International Airport around-the-clock transport from the
airport. Regardless of which terminal you are arriving at, you will find a reliable, 24 hour metered taxi
service ready to transport you to your final destination. Should you need any further help regarding
your taxi service, you can visit the Abu Dhabi Police Counter in the Arrivals terminal, or call the
Transport Abu Dhabi Call Centre at 600 535353.
Travelling by Car
Visitors to ADNEC are welcome to use any of our two on-site car parks A & B, which together can
accommodate up to 6,000 vehicles. Our highly trained personnel are on-site 24 hours a day to assist
with traffic management whilst a full valet service can also be provided for VIP guests.
http://www.adnec.ae/visiting-us/getting-here/travelling-by-car
Directions from Abu Dhabi's Corniche

Khaleej Al Arabi Street (also known as Coast Road/30th Street) and Rashid Bin Saeed Al Maktoum St
(also known as Airport Road) are the two main highways that link Abu Dhabi City Centre / Corniche
with ADNEC.
Directions via Rashid Bin Saeed Al Maktoum Street (Airport Road)

Travel along Airport Road from the Corniche (heading out of Abu Dhabi) until you reach the cross
street numbered 29. Go over this street and take the next exit off to the right towards 'East Road' and
'Coast Road'. At the roundabout take the first exit.
Pick up signs to the exhibition centre and follow directions to the adjacent multi-storey car parks.
7
Directions via Khaleej Al Arabi Street 7 9 December
Travel along Khaleej Al Arabi Street from the Corniche (heading out of Abu Dhabi) until you pass the
iconic Capital Gate tower and exhibition centre on your left hand side. As you pass ADNEC you need to
move into the right hand lane and take the next exit signed towards 'Corniche' and 'Rashid Bin Saeed
Al Maktoum St'.
Pick up signs to the exhibition centre and follow directions to the adjacent multi-storey car parks.
From Dubai
The journey from to ADNEC from Jebel Ali, Dubai should take no more than 45 minutes.
Leave Dubai on the Sheikh Zayed Road (E11), following the signs for Abu Dhabi/ Jebel Ali. As you leave
the emirate of Dubai and enter the emirate of Abu Dhabi the name of the road changes to the Sheikh
Maktoum Bin Rashid Road. You stay on this road for approximately 30 minutes, passing Al Raha Mall
on your right and the coin-shaped HQ building.
About 5 minutes after passing the mall move to the right hand lane. Exit the Sheikh Maktoum Bin
Rashid Road, following the signs for Abu Dhabi (E22). Stay in the right hand lane and continue to follow
the signs for Abu Dhabi (E22). Once on the E22, continue over Al Maqtaa Bridge, at this point the iconic
Sheikh Zayed Mosque should be on your left. You will now be on Airport Road, continue along for 2km
until you reach a set of traffic lights (a park will be on your left hand side). Continue straight passing an
ADNOC petrol station on your right, and a Carrefour supermarket on your left side. Take the
immediate exit to the right after the supermarket, following the signs to the exhibition centre. At the
roundabout take the fourth exit and follow signs to the adjacent multi-storey car parks.
From Al Ain
Head out of Al Ain on E22 following signs to Abu Dhabi, use Mussafah Bridge to cross onto the island.
You will be on Khaleej Al Arabi Street, continue past Sheikh Zayed Mosque and Zayed Sports City on
your right hand side and pick up signs for the Exhibition Centre.
Follow the signs to the exhibition centre and directions to the adjacent multi-storey car parks.
For further details and directions please visit www.adnec.ae
8
B. Exhibitors schedule of hours 7 9 December
Exhibition opening hours
Dates Exhibition opening hours

7 December 2015, Monday 10:00 am 6:00 pm
8 December 2015, Tuesday 10:00 am 6:00 pm
9 December 2015, Wednesday 10:00 am 5:00 pm
Events
Activity for Exhibitors Date Time Venue
Opening Ceremony 7th December 2015 10:00am Hall 10 Hall 7

Plaza Beach,
The Mercurys Award
7th December 2015 7:00pm Shangri-la Hotel,
(For Onboard Catering Exhibitors Only)
Abu Dhabi
SIAL Middle East & Etihad Airways Party Splash Garden,
(Including SIAL Innovation Award Ceremony 8th December 2015 6:30pm Aloft Hotel, Abu
Open to all exhibitors, 2 passes per company). Dhabi
Working hours (set-up dismantling power supply)
Dates Exhibitors Hours Power Supply Hours

8:00am 10:00pm
4th December, Friday
Hall 9 & 10 ONLY With charge as per new
Space Only & Shell 8:00am 10:00pm rule from the venue
5th December, Saturday
Scheme Stands Halls 6, 7, 8, 9 & 10 (ADNEC) from start of
BUILD-UP
8:00am 10:00pm the build schedule at

6th December, Saturday
Halls 6, 7, 8, 9 & 10 8am.
Shell Scheme stand
12:00nn 10:00pm Please contact the
exhibitors access on 6th December, Saturday
Halls 6, 7, 8, 9 & 10 official contractor:
stand
Smart Design LLC
7th December, Monday 10:00am 6:00pm 10:00am - 6:00pm
OPENING
Show Days 8th December, Tuesday 10:00am 6:00pm 10:00am - 6:00pm
9th December, Wednesday 10:00am 5:00pm 10:00am - 5:00pm

Removal of all materials
& exhibits for shell 9th December, Wednesday 5:30pm 10:00pm Available
DISMANTLING
scheme stand
Dismantling of shell 9th December, Wednesday 10:00pm until
Available
scheme stands 10th December, Thursday 12:00 noon
Removal of space only 9th December, Wednesday 7:00pm until

Available
stands 11th December, Friday 12:00 noon
9
7 9 December
Important: Exhibitors are strongly urged to follow the build-up and dismantling schedule allotted. Any
build-up and dismantling procedures done prior or beyond the prescribed schedule will not be
allowed. Charges for overtime shall be to the account of the Exhibitor. Payment of the booth space/s
does not include overtime. Any activities beyond the build-up and dismantling and show days schedule
will merit overtime charges. Please contact the Operations Department, a.delmundo@sialme.com
No deliveries will be accepted before 6th of December; deliveries must be scheduled to arrive on /
after this date. Deliveries will be allowed up until 15 minutes prior to the opening of the exhibition.
Exhibits and similar materials shall only be delivered and unpacked, or packed and collected at times
when the public is not in the halls.
2.2 Build-up Exhibit Dismantling

A. Build-up
All exhibitors are expected to be ready with their exhibition materials by the given schedule.
Vehicles requiring access will be directed to the relevant vehicle entry/service door entrance.
The entry of heavy equipment must have prior written permission from the Organisers.
There is limited access to the rear of halls, so vehicle may be parked away from the loading
bays and called when access is available. Overnight parking is NOT permitted anywhere on-
site.
Children aged 18 and under are not permitted in the halls during build-up and break down for
health and safety reasons. This is non-negotiable.
The exhibition build-up times will operate between the hours of 8:00 and 22:00 only. Please
contact a.delmundo@sialme.com if you wish to work beyond this time frame.
During build up and show days, please advise the Organisers before 3pm if additional working
hours are required outside the hours specified above. Charges will apply, please visit the
Organisers office for confirmation.
Build-up starts exactly at the given time. All exhibitors with special booth designs are expected
to assemble and to dismantle their systems within this period. Assembling and dismantling
shall be done by the official contractor for those exhibitors who availed of its booth system
package.
Exhibitors are not allowed to move in before their authorized schedule.
Exhibitors are not allowed to have their materials or equipment on aisles, and must stay within
their allocated boundaries.
CAR PARKING: There are two multi-storey car parks onsite which accommodate up to 5000
vehicles with the closest as Car Park B which is situated immediately behind halls 8, 9 and 10.
Parking in there will take you directly onto the balcony situated above the Concourse servicing
these halls. Please refer to the form at the back of the manual to arrange your car parking
tickets.
ACCESS TO LOADING BAY: Gate 3 will be the main access from Hall 7, 8, 9 and 10
10
B. During the exhibit 7 9 December
STAND SECURITY: The SIAL ensures the general security of the exhibition in the best
conditions, but cannot provide for the individual guarding of stands. This is an obligation to
provide means, and not to achieve results.
Exhibition halls open one hour before the exhibit. Replenishing of goods and stocks, fixing and
arranging of booths should only be done within the given period. All users of the exhibit halls
are expected to ensure cleanliness within their own booth.
All goods entrances and loading areas must be clear of vehicles prior to the event opening.
No goods will be allowed through the main entrances of the halls.
No deliveries are permitted once the event is open.
No breakdown of any stands or areas within the licensed area is permitted during any part of
the open period duration.
Those wearing slippers, sandals and short pants shall not be allowed entry into the exhibition
hall.
Sanitation within the booth area shall be maintained by the exhibitor.
All exhibitors are strictly prohibited from using the aisle as display/ storage during show days.
Please keep materials within your designated booth areas. ADNEC does not allow the storage
of any materials or stock hind the walls of perimeter stands.
Persons below 18 years old are not allowed during show days.
No bringing in of food and drinks for your own consumption inside the exhibition if not
purchased within ADNEC.
C. Dismantling
We recommend you to inform your forwarding agents; freight carriers and contractors that
goods removal shall be completed at the dates and times specified in the schedule.
All accounts due to the organiser and official contractors must be settled prior to dismantling.
No access to halls for contractors or other staff assisting in the breakdown of stands is allowed
until the hall is clear of visitors.
There is limited access to the rear of the halls, so vehicles will NOT be allowed into the Loading
Bays until the show has officially closed. All vehicles MUST be parked away from the loading
bays and called when access is available.
Vehicles may not enter the vicinity of the back of the halls unless directed by the traffic
marshals.
Private cars are allowed loading and unloading zones for the purpose of delivery of goods only.
Not more than 30 minutes. (Thirty minutes only)
Shell scheme stands will be dismantled on 9th December, starting 10:00pm until the
following day of 10:00am 10th December. Exhibitors are therefore kindly requested to
remove their goods and personal effects on the evening when the exhibition closes on 9th
December between 5:30 to 10:00pm.
All stand materials and waste must be cleared on or before 11th December, Friday at 5:00pm.
Additional charges may be incurred if this is not achieved. All goods and equipment not
requiring dismantling, and which are not removed within the given time, will be stored by the
11
organiser at the exhibitors expense. On the other hand, the organiser 7 9 December
reserves the right to destroy, at the exhibitors expense, the stand and decor structures of
whatever type which have not been dismantled by the exhibitor within the given delays. No
claim will be accepted in this respect. Please contact the Operations Department,
a.delmundo@sialme.com
D. Mandatory Personal Protective Equipment requirements
From 1st September 2015, the following requirements will be mandatory at the ADNEC venues
(ADNEC and AACC) during build-up and dismantling.
Mandatory Foot Protection

It is now mandatory to wear SAFETY Footwear (Safety shoes with toe and puncture protection) to work
in the halls and loading bays during build up and break down periods. Below are the samples for
reference purpose only.
Safety Sandals (UAE Nationals / Ladies Normal Safety Shoes with Toe and Puncture protection
Mandatory Head Protection (Hard Hat)

It is mandatory to wear a hard-hat if you are working on or around any double
decker stands, scaffolding, or any structure where there is a risk of falling objects
or head injury.
Mandatory High Visibility Clothing (High Visibility Vest)

It is now a mandatory requirement to wear high visibility jackets/vests (any
colour) in the halls during build-up and breakdown, and at ALL TIMES in the
loading bays or areas where there is movement of vehicles.
12
Section 3: SETTING UP YOUR STAND 7 9 December
3.1 You have booked a bare stand (space only)
A. Included services
- Your space marked in the floor, without partitions
- A sign on floor with your stand number
Not included
- Power supply, water and waste connection and other technical services
- Daily clean-up of your stand
- Set-up the night before opening
- Cleaning exhibited items
- Waste bins
B. How to set-up your stand

Step 1: Ordering your Stand
SIAL Middle East will send you a plan for your stand by email for your approval. Once
confirmed, this plan will be used to fit-out your stand with your selected stand builder.
Step 2: Order any technical services (Main power supply, water & waste connection, etc)
Make sure to send the orders according to the deadline to avoid surcharges or penalties.
Please see Section 4: Services and Forms, Page 22-23.
Step 3: Plan approval

Your stands design must be submitted to the Operations Team before 16th October 2015
together with Form No. 17
Step 4: Your stand at the fair

Please check the assembly schedule available in Page 9, Section 2.2 Schedule of Hours.
C. Stand design regulation
The minimum area for a space only stand is 24 sqm. Exhibitors who have booked Space Only may use
a contractor of their choice, subject to the following rules & regulations.
1. The name and stand number of the exhibitor must be prominently displayed. If this requirement is
not observed, the Organisers reserve the right to affix stand numbers and charge the cost incurred
to the exhibitor concerned.
2. No suspensions are to be made from the beam of the exhibition hall, nor may any fixing be made
on the floor, columns, walls, or any part of the hall.
3. A suitable floor covering such as carpet or matting must be provided for all stands.
4. A back wall must be provided, except in case of an island or peninsula stand.
5. In case space only stand walls exceed the height of adjacent lower stands walls, the rear surface
must be decorated by the exhibitor building the higher wall.
6. No part of any structure or exhibit may extend beyond the boundaries of the site allocated. This
includes symbol, logo, lighting, floral decoration and furnishing.
13
7. Where raised flooring or platforms are provided, the corners of stands at gangway 7 9 December
junctions shall be rounded off or splayed or otherwise protected so as to ensure clear passage.
8. Exhibitors are reminded that it is the responsibility of their appointed stand-fitting contractor to
clean and vacuum the stand upon the completion of construction before handing over to the
Exhibitor. Thereafter the official cleaning contractor will clean the carpet unless excessive packing
material is deposited.
9. Prior approval of drawings by SIAL MIDDLE EAST is a must. Stand design drawings are required
to be sent before October 16, 2015 for approval, otherwise the Organiser has the right to
dismantle or make changes at exhibitors responsibility. Stand designs must include all
dimensions including vertical heights. In addition to this, any stand exceeding 4 meters will
require Structural Calculations. Space only exhibitors must provide SIAL MIDDLE EAST with full
contact details of contracting company.
10. It is STRICTLY forbidden for any Exhibitor/Group, to build or add any structure, put flags, banners
or signs outside the booked area.
11. Perimeter walls of island stands should not be closed more than 50%
12. AISLE CARPET: Aisle carpet colour for Hall 7, 8, 9 and 10 is RED.
13. SAFETY: ADNEC requires all operators working on access equipment to wear head protection and
harnesses and to be attached to the equipment by means of a safety harness. All equipment must
be visibly marked with the name of the company using it. N.B. contractors will not be allowed
access into the halls without proper footwear. No slippers / sandals are permitted during build-
up & breakdown.
14. WATER & WASTE CONNECTION: All stands that require running water and waste water removal
should apply to Smart Design. This service only provides a connection to the stand.
Would stand designers and architects please allow enough clearance when planning height of floor
to allow for the diameter of waste pipe. (waste pipe approx 2 inch / 50 mm). Raised platform is
required.
PLEASE NOTE: THE EXHIBITION BUILD UP TIMES WILL OPERATE BETWEEN THE HOURS OF 08.00 AND
22.00 ONLY. PLEASE CONTACT a.delmundo@sialme.com IF YOU WISH TO WORK BEYOND THIS TIME
FRAME. DURING BUILD UP AND SHOW DAYS, IF ADDITIONAL WORKING HOURS ARE REQUIRED
OUTSIDE THE HOURS, PLEASE ADVISE THE ORGANISERS BEFORE 3PM. CHARGES WILL APPLY, PLEASE
VISIT THE ORGANIZER OFFICE FOR CONFIRMATION.
14
ADNEC Hall specifications 7 9 December
Hall Height 10 m Structure Concrete + Steel Frame

Floor Load 1,000kg /Sq.m Lighting Spot Lights
Floor Finishing Reinforced Air Conditioning Central
Important: Any Space-Only stands exceeding 4m in height must submit structural calculations for
stand approval.
IMPORTANT: All stands, equipment, merchandise and waste (stickers, carpet, etc.) absolutely must be
removed before end of dismantling.
Once the fitting deadlines have passed, the organiser may, at the cost and liability of the exhibitor,
take any measures deemed useful to dispose of the remaining equipment and waste on the pitch, as
well as the destruction of structures and decoration of any kind that have not been dismantled.
RECOMMENDATION:
If you outsource decorator services, be sure that your quote includes fitting, dismantling and
waste removal, and add them if they are not featured on the quote.
D. Additional Services
SIAL ME provides full range of services to improve the organization of your stand and to optimize your
presence at the fair. Details can be found in the Order Forms in Page 25.
Additional Services to be ordered before stand is fitted.

Additional fittings (carpet, flooring, partitions, lighting)
Refrigeration
Flowers & plants
Audio Visual, etc
Please contact the suppliers (see list of partners) to book your orders.
Be sure to order in advance as stock is limited once fitting has begun.
15
3.2 You have booked a Shell Scheme Stand 7 9 December
The organisers have appointed the following company as Official Shell Scheme Stand Building
contractor. They will provide on-site management and technical services to exhibitors who have
booked the Shell Scheme or Upgraded Shell Scheme options.
Smart Design
PO Box 27977
Abu Dhabi, UAE
Contact: Emelyn Wallace
Tel: +971 2 676 6700
Fax: +971 2 676 6792
General specification of shell scheme (minimum 9m2)

Constructed in octanorm system
Walls: 2.5 m high x 1.00 m panel modular octanorm aluminium structure
Fascia: Vinyl sticker letters in English & Arabic
Floor covering: Disposable carpet
Lighting: 1no. Spotlight per 3 sqm
Electrical Outlet: Electric Socket 13 Amp. (1no. per 9sqm)
SIAL Onboard catering
Shell Scheme Stand 2015

For visual purpose only
16
7 9 December
A. Included services
- Space according to your contract
- Wall partition according to your stand location
- Carpet (grey)
- 1 13Amp socket (British 3-pin), 1 spotlight per 3sqm
- Sign board with logo, fascia name
Not included
- Furniture
- Daily cleaning
- 24hrs power supply for any electrical equipment

Step 1: Check the package included with your stand.
You may contact the appointed official contractor if you wish to customize your stand with
additional requirements (furniture, graphic printing, storage, etc.)
Step 2: Order any technical services.
(Extra power supply for your machines, audio visual equipment, and other requirements, see
Section 4: Services and Forms, page 22-23
- If you book additional services, they must be ordered as soon as possible and certainly
before the fair, in order to guarantee the best possible variety of ranges, colour schemes,
sizes and delivery dates.
- On site, ordered services will be provided while stock lasts.
Step 3: Access to your stand will be on 6th December, 12:00noon
Note: For all the stands with fresh products, remember to order a permanent 24h electricity
supply, not included as standard. See form 4.15
C. Stand Design Regulation
SIAL MIDDLE EAST has appointed Smart Design (SD) as the official contractor for Shell Scheme Stands.
However exhibitors may employ SD or any other contractor of their choice to construct their stand
interiors, any freestanding displays or fitting that may be required, subject to the following rules and
regulations.
1. No additional fitting or display may be attached, nailed, screwed or drilled to the Shell
Scheme Stand. If this instruction is ignored SD may charge the exhibitor and / or contractor
concerned for damage to the material. If you require assistance in hanging or displaying your
exhibits, please consult the official contractor.
2. No painting or wallpapering on panels is allowed. Exhibitors who wish to have panels painted
must inform the official contractor, who will provide a quotation and carry out the work.
17
7 9 December
3. No freestanding fitting should exceed a height of 2.5 metres at borders. This includes towers
and logos/names etc. Those Exhibitors whose exhibits exceed 2.5 metres may refer to hall
specifications Page 15 and liaise with SIAL MIDDLE EAST Technical Department.
4. The fascia is 300mm deep including the aluminium frame. The exhibitor may add a company
logo not wider than 200mm, or more than 10mm thick, by arrangement with the Official
Contractor of SIAL MIDDLE EAST Department.
5. No suspensions or attachments may be made from beams or rafters of the Exhibition Hall, nor
any fixing be made on the floor, columns, walls, or any other part of the building.
6. Any change in the floor covering is strictly forbidden, raised floor is allowed with the approval
SIAL MIDDLE Technical Department on the design drawings.
7. An exhibitor occupying a corner stand (open to two or three sides) must get the SIAL MIDDLE
EAST Technical Departments approval before closing any side.
18
7 9 December
3.3 You have booked an Upgraded Shell Scheme Stand
The organisers have appointed the following company as Official Shell Scheme Stand Building
contractor. They will provide on-site management and technical services to exhibitors who have
booked the Shell Scheme or Upgraded Shell Scheme options.
Smart Design
PO Box 27977
Abu Dhabi, UAE
Contact: Emelyn Wallace
Tel: +971 2 676 6700
Fax: +971 2 676 6792
General specification of shell scheme (minimum 9m2)

Constructed in octanorm system
Walls: 2.5 m high x 1.00 m panel modular octanorm aluminium structure
Fascia: Vinyl sticker letters in English & Arabic
Floor covering: Disposable carpet
Lighting: 1no. Spotlight per 3 sqm
Electrical Outlet: Electric Socket 13 Amp. (1no. per 9sqm)
Furniture: 1 plain counter, 2 chairs, 1 table, 2 flat shelves, 1 bin
SIAL Onboard catering
Upgraded Shell Scheme Stand 2015

For visual purpose only
19
A. Included services 7 9 December
- Space according to your contract

- Wall partition according to your stand location
- Carpet (grey)
- 1no. 13Amp socket (British 3-pin), 1no. spotlight per 3sqm
- Sign board with logo, fascia name
- Furniture: 1 plain counter, 2 chairs, 1 table, 2 flat shelves, 1 bin
Not included
- Daily cleaning
- 24hrs power supply for any electrical equipment
Step 1: Check the package included with your stand.

You may contact the appointed official contractor if you wish to customize your stand with
additional requirements (furniture, graphic printing, storage, etc.)
Step 2: Order any technical services.
(Extra power supply for your machines, audio visual equipment, and other requirements, see
Section 4: Services and Forms, Page 24-25
- If you book additional services, they must be ordered as soon as possible and certainly
before the fair, in order to guarantee the best possible variety of ranges, colour schemes,
sizes and delivery dates.
- On site, ordered services will be provided while stock lasts.
Step 3: Access to your stand will be on 6th December, 12:00noon
Note: For all the stands with fresh products, remember to order a permanent 24h electricity
supply, not included as standard. See form 4.15
C. Stand Design Regulation
SIAL MIDDLE EAST has appointed Smart Design (SD) as the official contractor for Upgraded Scheme
Stands. However exhibitors may employ SD or any other contractor of their choice to construct their
stand interiors, any freestanding displays or fitting that may be required, subject to the following rules
and regulations.
1. No additional fitting or display may be attached, nailed, screwed or drilled to the Upgraded
Shell
Scheme Stand. If this instruction is ignored SD may charge the exhibitor and / or contractor
concerned for damage to the material. If you require assistance in hanging or displaying your
exhibits, please consult the official contractor.
20
7 9 December
2. No painting or wallpapering on panels is allowed. Exhibitors who wish to have panels painted
must inform the official contractor, who will provide a quotation and carry out the work.
3. No freestanding fitting should exceed a height of 2.5 metres at borders. This includes towers
and logos/names etc. Those Exhibitors whose exhibits exceed 2.5 metres may refer to hall
specifications Page 15 and liaise with SIAL MIDDLE EAST Technical Department.
4. The fascia is 300mm deep including the aluminium frame. The exhibitor may add a company
logo not wider than 200mm, or more than 10mm thick, by arrangement with the Official
Contractor of SIAL MIDDLE EAST Department.
5. No suspensions or attachments may be made from beams or rafters of the Exhibition Hall, nor
any fixing be made on the floor, columns, walls, or any other part of the building.
6. Any change in the floor covering is strictly forbidden, raised floor is allowed with the approval
SIAL MIDDLE Technical Department on the design drawings.
7. An exhibitor occupying a corner stand (open to two or three sides) must get the SIAL MIDDLE
EAST Technical Departments approval before closing any side.
21
Section 4: Services & Forms 7 9 December
No. FORMS & SERVICES PAGE CONTACT DEADLINE

4.1 Audio Visual 24-26 info@avc.ae 23 October 2015
4.2 Accommodation by Preferred Hotel 27 Centro by Rotana Please contact
the hotel to
arrange your
booking
4.3 Exhibitor Badge 28 www.sialme.com/exhibitorzone. 29 October 2015
4.4 Contractor Badge 28 Please collect onsite at the organiser office
4.5 Catalogue Entry 28 www.sialme.com/exhibitorzone 29 October 2015
4.6 Car Hire 28 sadiq@pttcauh.com 30 October 2015
4.7 Catering 28 customer.services@adnec.ae 30 October 2015
4.8 Communication 29 customer.services@adnec.ae 30 October 2015
4.9 Freight Forwarding 29 gjacob@agilitylogistics.com Please contact
Agility Fairs &
Events
4.10 Furniture and Miscellaneous 30-32 smartd_1@eim.ae 23 October 2015
4.11 Fascia Name Board & Graphic Printing 33 smartd_1@eim.ae 23 October 2015
(For shell scheme exhibitors only)
4.12 Floral & Plants Services 34-38 blooms@emirates.net.ae 23 October 2015
4.13 Indemnity & Authorized Signatories 39 a.delmundo@sialme.com 16 October 2015
4.14 Import food / Services For Tasting / 40 a.delmundo@sialme.com 16 October 2015
Sampling
4.15 Main Power, Water & Waste Supply 41-43 smartd_1@eim.ae 23 October 2015
(Surcharge will apply if not submit on
time)
4.16 Refrigeration Solutions 44-46 Rachel.mccausland@loweref.co.uk 23 October 2015
4.17 Stand Design & Contractor Details 47 a.delmundo@sialme.com 16 October 2015
4.18 Security 48 customer.services@adnec.ae 30 October 2015
4.19 Stand Cleaning 48 a.delmundo@sialme.com 23 October 2015
4.20 Temporary Staff 49 berthe@vibes.ae 23 October 2015
4.21 Visa and Travel Services 50-52 sadiq@pttcauh.com Please contact
Planet Travel
Services
Immediately.
Please carefully check the deadline schedule and

Email address where you should send it to.
22
Venue Forms (ADNEC) 7 9 December
FORMS EMAIL DEADLINE

Additional stand security customer.services@adnec.ae 30 October 2015
IT & Telecommunications customer.services@adnec.ae 30 October 2015
Parking customer.services@adnec.ae 30 October 2015
Rigging adnecservices@adnec.ae 30 October 2015
Stand cleaning customer.services@adnec.ae 30 October 2015
Stand catering catering@adnec.ae 30 October 2015
Skip order customer.services@adnec.ae 30 October 2015
Please note that a 20% surcharge will be applied for all ADNEC forms
submitted after the deadline schedule.
Please see end pages for Venue forms.
23
4.1. Audio Visual 7 9 December
FORM 1: AV Concepts LLC Audio Visual Hire

Event: Hall No. Stand No.
Company Name
Contact Person
Address
Email: (important service information will be sent to this address)
Telephone Fax
Mobile No.
Name Signature Date
ITEM QTY USD AED

TRUSSING EURO 30 X 30CM - (per sq mtr) 27 100
TRUSSING QX 40 X 40CM - (per sq mtr) 27 100
LCD Projectors
10K Projector Ansi Lumens - XGA 2,734 10,000
7K Projector Ansi Lumens - XGA 2,179 8,000
5200 Projector Ansi Lumens - XGA 1,363 5,000
3200 Projector Ansi Lumens - XGA 954 3,500
2100 Projector Ansi Lumens - XGA 490 1,800
Optoma DLP 2 K Ansi Projector 490 1,800
8K Christie DLP Projector 3,270 12,000
Projection Screens
4.5 x 6.5 Projection Screen 96 350
6 x 6 Tripod 96 350
6 x 8 Projection Screen 247 900
7.5 x 10 Fast Fold Screen 327 1,200
9 x 12 Fast Fold Screen 368 1,350
10.5 x 14 Fast Fold Screen 409 1,500
15 x 20 Fast Fold Screen 954 3,500
ITEM QTY USD AED

LCD / LED TV ( all with TV Stand )
26 LCD TV (HD Ready) 165 605
32 LCD TV (HD Ready) 205 750
32 LED TV (Full HD With USD input) 330 1,210
42 LCD TV (Full HD Without USB input) 273 1,000
50 LCD TV (Full HD) 754 2765
65 LED TV (Full HD With USD input) 1,226 4,500
24
7 9 December
ITEM QTY USD AED

Data & LCD Screens
15 LCD Screens 34 125
20.1 LCD Screens 82 300
17 LCD Touch Screen 409 1,500
Computers
Intel I3 processors Laptop 6GB RAM 500 GB HDD 164 600
All In One Touch Screen PC
HP Envy 23 I7 Processors, 6GB RAM , 1 TB HDD 708 2,600
Switchers
Extron Switcher ISS 506 409 1,500
Matrix Switcher Extron XPT 300084 409 1,500
Analogway Switcher Octo Vue FX OVX 831 409 1,500
Analogway Switcher Octo FX OFX 802 409 1,500
Analogway Switcher Model No PLS 300 PULSQ 545 2,000
Sound System
Option A: 545 2,000
2 x Mackie SRM 450 Self Powered Speakers + Stands + 1
x 4 Channel Mixer + 1 x Shure SM 58 Wireless
Microphone
Option B: 654 2,400
2 x Mackie SRM 450 Self Powered Speakers + Stands + 1
x 4 Channel Mixer + 1 x Shure SM 58 Wireless
Microphone + 1 x Lapel Microphone
Video Accessories
DVD / VHS Player 37 135
Betacam Player 545 2,000
S-VHS Player 150 550
Video Splitter 150 550
Analogway OPTO FX Switcher 368 1,350
Extron DA RGBHV Splitter 245 900
LED Screens Per Sqm ( Outdoor / Indoor ) 545 2,000
Seamless Plasma Screens
Orion PDP screens ( Trussing and support structure will 545 per piece + 409 2000 Per piece +1500
be quoted as per the design ) Total installation Total installation
Truss & Lighting (Prices based on design )
TRUSSING EURO 30 X 30 - (per mtr) 27 100
TRUSSING QX 40 X 40 - (per mtr) 27 100
* Ground & overhead support system
* Square & Circular trussing available
*Ambience Lighting
*Generic Lighting
25
7 9 December
Payment Instructions:
The order is valid only if accompanied by 100% payment in Advance by Bank Transfer (3% bank
transfer charges to be included).
Bank Details:
AV Concepts LLC,
Account No. 0014859041001
Emirates Islamic Bank, Bur Dubai Branch, U.A.E
Swift Code: MEBLAEAD
IBAN No: AE93 0340 0000 1485 9041 001
Terms & Conditions:
Confirmation 1 week in advance against 100% payment only.

Unless otherwise specified, all the above prices are per exhibition.
Prices quoted are based on duration of not more than 6 days, including Installation & De-
installation
AVC reserves the right to revise the equipment rental rates for any orders received less than a
week before the exhibition.
100% of the invoice value will be charged for cancellation once the equipment is delivered on
site.
Equipment ordered onsite may be subject to an additional charge.
Insurance of 10% will be charged on Hire Value.
26
4.2. Accommodation by preferred hotel 7 9 December
FORM 2: Centro by Rotana - Accommodation

`
27
4.3 Exhibitor badge 7 9 December
All exhibitors must receive their badges for access to the exhibition centre or other sites. Application
for these badges must be made via www.sialme.com/exhibitorzone. Exhibitor badges can be collected
from several REGISTRATION DESKS situated around Halls 7 - 10, from 6th December 2015.
4.4 Contractor badge
All contractor personnel requiring access to the exhibition sites before, during, and after the exhibition
must have contractor. Contractor badges can be collected from the Organisers office in Hall 9. Please
note that every contractor must carry his individual labour card at all times.
4.5 Catalogue entry
Please connect on your Exhibitors zone: http://www.sialme.com/Exhibiting/Exhibitor-Zone/Exhibitor-

Login
4.6 Car hire
Exhibitors wishing to hire a vehicle during their stay in Abu Dhabi may do so through Planet Travels &
Tourism L.L.C
Please note that you must have a current International Driving License to rent a car in the UAE, a
standard British or European License will not be acceptable.
4.7 Catering
The following catering arrangements will be in place at the exhibition site.
Restaurants/cafes on site:
a. Delimarche has an international menu that offers both self-service buffet and waiter service.
b. Olivias is an Italian restaurant offering a wide selection of Italian dishes
There will be a number of mobile catering services located in the Concourse outside of all halls. These
restaurants will operate throughout the Build-up and Breakdown periods. When the exhibition hall is
open, an international menu will be provided with a self-service buffet and snacks.
Carrefour supermarket is 5-minute walk outside the exhibition centre.
Baqala store (mini-grocery) is also available inside exhibition hall located in atrium area.
For stand catering, please see ADNEC Form or send email to catering@adnec.ae
28
4.8 Communication 7 9 December
Exhibitors can arrange for telephone and fax lines for use in their stands and pavilions, application for
these facilities can be made by completing the ADNEC Forms at the rear of this manual. The Business
Centre situated in the Atrium, between Halls 4 and 5, offers a variety of stationeries. All services must
be done at the business centre.
Note:
a. Wireless Account purchases of 30 or less should be made directly from the Business Centre.
b. The Order form must be accompanied by payment and location of the requested items.
c. The order form must be sent to ADNEC.
d. Telephone cards can be purchased from the Business Centre.
For IT and Telecommunication requirements, please see ADNEC Form or send email to
customer.services@adnec.ae
4.9 Freight forwarding
The on-site freight handling of all freight related to SIAL Middle East and OnBoard Catering will be
conducted by the Official Freight Forwarder Agility Fairs & Events.
George Jacob Agility PO Box 17713

Tel + +971 4 8131197
Fax + +971 4 2834882
gjacob@agilitylogistics.com
The official freight forwarder will contact you directly or through your agent regarding
documentation and procedures for the shipping of your exhibits.
Note: For security and safety purposes only the Official Freight Forwarder is permitted to handle
freight from the entry gate and operate lifting equipment inside the exhibition halls. Only the official
freight forwarder will provide lifting, handling equipment and labour on site.
29
4.10 Furniture & Miscellaneous 7 9 December
FORM 10: Smart Design Furniture Hire

Please Return Completed Forms to Smart Design LLC:
Fax: +971 2 676 6972 e-mail: smartd_1@eim.ae
Event: Hall No. Stand

No.
Company
Name
Contact Person
Address
Email: (important service information will be sent to
this address)
Telephone Fax
Dat
Name Signature
e
Please refer to the list of furniture items on the following pages and order your requirements.
Quotation can be provided for items not on the list.

Rates quoted are on rental basis only and for the duration of the exhibition.
On-site orders will be limited to availability of stocks.
CANCELLATIONS OF CONFIRMED ORDERS ARE NOT PERMITTED.
ITEMS ORDERED WILL NOT BE SUPPLIED IF PAYMENT IS NOT RECEIVED PRIOR TO EXHIBITION INSTALLATION.
Description Unit Cost

Code Particulars Quantity Total
Color/kind/size AED
A Chairs
A.1
White stackable chairs white Single 130/-
A.2 Upholstered
Leather & Chrome Chair Single 100/-
Upright Chair
A.3 Leatherette with
Classic Chair Single 100/-
metal frame
A.4 Adjustable gas lift
Office chair Single 150/-
with back rest
A.5 Chrome with
Tub chair Single 260/-
upholstery seat
A.6 Steel Tubing, gas
Bar Stool Single 130/-
lift
A.8
Sofa A single Single 315/-
A.9
Sofa B single Single 315/-
A.10
Sofa double 2 seater Single 460/-
All prices net on hire TOTAL
30
7 9 December

Description Unit Cost

Code Particulars Quantity Total
Color/kind/size AED
B Tables & Display Units

B.1 Coffee Table wooden 110/-
Steel with
B.2 Bar Table 160/-
wooden top
800mm
B.3 Round Table Wood top 150/-
Diameter
White Wood
B.4 Square Table 800x700x700 150/-
top
B.5 Long Table A Wooden top 1200x600x700 185/-
B.6 Long table B Wooden top 1800x600x700 200/-
White-Wood &
B.7 Counter (Lockable ) 860x500x1000 240/-
Aluminum
White-Wood &
B.8 Counter (plain) 860x500x1000 185/-
Aluminum
B.9 OCTANORM Cube - Small White 500x500x300 150/-
B.10 OCTANORM Cube - Medium White 500x500x500 165/-
B.11 OCTANORM Cube - Large White 500x500x1000 185/-
Glass &
B.12 Counter Showcase 1000x500x900 445/-
Aluminum
Glass &
B.13 Tower Showcase 500x500x1800 555/-
Aluminum
Glass &
B.14 Tall Showcase 1000x500x1800 735/-
Aluminum
B.15 Display Shelving 4 Tier Chrome 365/-
B.16 Flat Shelf White, wood 1000x300 75/-
B.17 Sloped Shelf White, wood 1000x300 95/-
B.18 Textile Rack 185/-
B.19 Free Standing Literature Rack Black/Metal 240/-
B.20 Folding Brochure Rack 365/-
B.22 Mannequin (Male/Female) Full-body 735/-
C Components & Accessories

C.1 Folding Door (for shell scheme) Single 255/-
Extra
C.2 OCTANORM Panel display/full 185/-
partition
C.3 Waste Basket Small 35/-
Disposable
C.4 Carpet A (supply/installation/removal) exhibition per sqm. 38/-
carpet
Medium quality
C.5 Carpet B (supply/installation/removal) per sqm. 75/-
carpet
All prices net on hire TOTAL
31
7 9 December
Description
Unit Cost
Code Particulars Dimension in Quantity Total
Color/kind AED
mm.
D Electrical Appliances
D.2 Refrigerator (small) Bar fridge 920/-
Water Dispenser (bottled water not
D.3 Hot & Cold 550/-
included)
E AUDIO/VIDEO EQUIPMENT
E.1 Laptop with MSOffice 900/-
E.2 LCD Monitor (19") 500/-
E.3 DVD/VCD Player Multi-System 250/-
E.4 Printer - Color Inkjet Excl. addl toner 900/-
E.5 Plasma Screen 42" 1100/-
E.6 Plasma Screen 50" 1800/-
E.7 Plasma Stand 365/-
All prices net on hire GRAND TOTAL
PAYMENT METHOD: Credit Card, Local Clearing Cheque or Bank Transfer (net of bank charges)
Bank Name: AL HILAL BANK Branch: Mall Branch, Abu Dhabi, UAE
Account Name: Smart Design LLC Account No.: 4395550019
Swift Code: HLALAEAA IBAN: AE17 0530 0000 2439 5550 019
CREDIT CARD AUTHORIZATION/ CARD DETAILS
CARD NUMBER : __ __ __ __ - __ __ __ __ - __ __ __ __ - __ __ __ __
VISA____ MASTER ____
EXPIRATION DATE: _________________ BANK NAME & COUNTRY: ________________
CARD HOLDER DETAILS
NAME AS APPEARS ON THE CARD: _______________________________________________

TELEPHONE NO: _________________
BILLING ADDRESS: ____________________________________________________________
SIGNATURE: __________________ AMOUNT: _________________________
I, ---------------------------------------------------------------, hereby authorize Smart Design LLC to charge

order fee on the above credit card. I am aware on the terms and conditions mentioned herein
32
4.11 Fascia name board & graphic printing 7 9 December
FORM 11: Smart Design - Fascia name board & graphic printing
Compulsory for shell scheme and upgraded shell scheme exhibitors only
Deadline: 23 October 2015
Please write below the name as you wish it to appear on the front of your stand maximum 30
characters including space.
Stand number: _____________
1. Fascia Name:
2. Arabic Fascia Name (This is optional. Text must be provided by exhibitor if you want to proceed):
3. LOGO & GRAPHIC PRINTING

Company logo and your graphic can be printed on the fascia at an additional cost.
Please contact the official contractor for further details.
Submitted by:
Name: ____________________ Signature: _______________
Position: ____________________ Date: _______________
Please return this form to:
Tel: +971 2 676 6700
Fax No.: +971 2 676 6972
33
7 9 December
4.12 Florals & Plants services
The official floral & plant contractor is BLOOMS. They offer a vast variety of artificial and fresh plants &
flowers.
FORM 12: Blooms Florals & Plants Hire
The floral/plants hire Contractor BLOOMS offers a selection of natural & artificial plants at very
competitive prices. Fresh flowers are available upon request and will be arranged into bouquet or in
any kind of arrangement you require. Please find below some of our specimen plants and
arrangements
Company Name
Contact Person
Address
Telephone Fax
Mobile No.
Name Signature Date
Item & Code Description Size Quantity/Unit Price in Dirhams
34
7 9 December
FRESH PLANTS (RENTAL ONLY)

Item & Code # DESCRIPTIONS Price in Dirhams SIZE
1 Exotica/Picus 200 5 ft approx.
2 Point to the sky 200 5 ft approx.
3 Areca/ Paradise found 250 5 ft approx.
4 Starlit serenade 200 5 ft approx.
5 Dragon Claw 200 5 ft approx.
6 Mass Arena 200 5 ft approx.
7 Mister Mixed 350 4 ft x 1m long
8 Master mixed 350 4 ft x 1m long
ARTIFICIAL PLANTS /TREE (RENTAL ONLY)

1 Picus tree 175 7 ft. approx.
2 Draceana plants 150 5 ft. approx.
3-4-5-6 Mixed greenery Small-Medium- Large 80-95- 110 2 ft., 3 ft., 4ft.,
7 Palm Tree (large) with artificial leaves 1,750 3- 5m Height
FRESH FLOWER (FOR SALE)

RECEPTION FLOWER
1 CLEAR TULIPS 250
2 RED EXOTIC 250
3 SIMPLY RED 200
4 TALL AND SLIM 200
5 CLEAR CALLA 175
6 BOLD BEAUTY 250
7 SIMPLY TULIPS 200
8 TALL WHITE 250
9 BENDED CALLA 250
10 WHITE BEAUTY 200
11 LILY IN A GLASS 250
12 TALL GLASS 400
35
7 9 December
LONG CENTER PIECES

13 ROYAL BEAUTY 250
14 SIMPLE BEAUTY 250
15 ELEGANT BEAUTY 250
16 CLASSIC GOLD 250
17 DOUBLE BEAUTY 200
18 TRIPLE BEAUTY 300
19 MINT BEAUTY 150
20 ECSTATIC BEAUTY 250
21 GORGEOUS BEAUTY 200
COFFEE TABLE ARRANGEMENT
22 CUTE 100
23 SIMPLY CALLA 75
24 EXOTIC TULIPS 75
25 SIMPLY WHITE 75
26 SQUARE TOUCH 150
27 ORANGE TOUCH 150
28 BLUISH CALLA 120
29 GREEN PASSION 85
30 WHITE EXOTIC 100
31 RED BUNCH 150
32 FLOATING CHERISH 85
33 TRIAD PASSION 250
34 CHERISH PINK 75
35 ELEGANT CALLA 175
36
7 9 December
37
7 9 December
38
4.13 Indemnity & Authorized Signatories 7 9 December
FORM 13: Indemnity & Authorized Signatories

Compulsory to all the exhibitors
Company Name Stand no.
Contact person Email
Contact number Fax no.
The exhibitor must indemnify the organiser from and against any payment that the organiser may be
called upon to make to the local authorities on behalf of the exhibitor in respect of any customs levy,
tax, fine or other moneys due. The Organisers therefore require a list of personnel who are authorised
to place orders on behalf of the exhibitor with the organiser, their contractors and sub-contractors.
Two specimen signatures are required from each authorised signatory.
We hereby indemnify SIAL Middle East FZ LLC from and against any customs levy, tax, fine or any other
payments that SIAL Middle East FZ LLC are called upon to make to the authorities in the United Arab
Emirates on our behalf.
Signature: _____________________ Date: ___________________
Name: ______________________ Position: ___________________
Please Note: The above may only be signed by a Director or Partner of the exhibiting company (this
is for signatory only; they do not have to be present at the Exhibition).
Authorised Signatories
I, the above signed, confirm that the names of the following personnel are authorised to place orders
on behalf of this company with the organisers, their contractors and sub-contractors while at the
Exhibition.
As requested two specimen signatures of each person are given below:
Name in bold letters Signature Signature
______________________________ ____________________ __________________
______________________________ ____________________ __________________
Please return this form to: Amor del Mundo, Operations Executive
Email: a.delmundo@sialme.com
Tel: +971 2 401 2953 or +971 4 346 6673 Ext: 121
39
4.14 Import food, services for tasting, sampling for ADFCA 7 9 December
FORM 14: Import food, services for tasting, sampling for ADFCA
Compulsory for all the exhibitors
If you are importing food /services for tasting /sampling at the event then you need to fill in this form.
Only products new to the UAE for the first time need to be analyzed. This form is available in excel
sheet, please contact a.delmundo@sialme.com for more information.
Company Name
Nature of Business
Stand No.
Country of Origin
Contact Name
Email Address
Contact Number
List of products to be exhibited

Product Brand Name Type of Country of Halal List of Ingredients Sampling on
Product Origin (Yes/No) Stand (Yes/No)
40
4.15 Main Power, Water & Waste Supply 7 9 December
FORM 15: Smart Design - Main Power, Water & Waste Supply


Company Name
Contact Person
Address
Telephone Fax
Name Signature Date

Terms and Conditions of Sale:
1. All Electrical supplies installed above 16amp Single Phase are fitted with a Single Phase mains
supply for the buildup duration. Main supplies do not automatically come with a distribution
board.
2. Main Supplies for Space only stands are not included in the space rental charges.
3. All orders must be paid in full advance; your stand will not be energized until payment is
received. All rates are quoted in UAE Dirhams and for the entire duration of the Exhibition.
4. Cancellations or Amendments of previous orders after deadline date 100% cancelation
charges.
PAYMENT METHOD: Credit Card, Local Clearing Cheque or Bank Transfer (net of bank
charges)
Bank Name: AL HILAL BANK Branch: Mall Branch, Abu Dhabi, UAE
Account Name: Smart Design LLC Account No.: 4395550019
Swift Code: HLALAEAA IBAN: AE17 0530 0000 2439 5550 019
CREDIT CARD AUTHORIZATION/ CARD DETAILS
CARD NUMBER: __ __ __ __ - __ __ __ __ - __ __ __ __ - __ __ __ __ VISA____ MASTER ____
EXPIRATION DATE: __________________ BANK NAME & COUNTRY: ___________________
CARD HOLDER DETAILS
NAME AS APPEARS ON THE CARD: _______________________________________________

TELEPHONE NO: _________________
BILLING ADDRESS: ____________________________________________________________
SIGNATURE: __________________ AMOUNT: _________________________
I, _______________________________________, hereby authorize Smart Design LLC to charge order

fee on the above credit card. I am aware on the terms and conditions mentioned herein.
41
Please contact us to discuss should you have requirements not mentioned 7 9 December
below:
MAINS POWER SERVICES

Before ____ After _____ Onsite Total
Item Description Orders Quantity
deadline deadline AED
Build up 16amp single phase 400.00 550.00 700.00
SHOW DAYS
16 Amps single phase 1085.00 1300.00 1415.00
32 Amps single phase 1880.00 2250.00 2440.00
16 Amps three phase 2910.00 3490.00 3780.00
32 Amps three phase 4525.00 5430.00 5890.00
63 Amps three phase main 7920.00 9495.00 10285.00
125 + Amps three phase POA POA POA
Single phase distribution board 550.00 550.00 920.00
Three Phase distribution board 920.00 920.00 1290.00
24 Hour supply +30% +30% +30%
WATER & WASTE WATER SERVICES (subject to stand position and venue approval)
Water and waste 5890.00 7065.00
SUB TOTAL
ELECTRICAL ACCESSORIES for SHELL SCHEME STANDS ONLY - unconnected

3 pin socket 280.00 280.00
4 way extension bar 95.00 95.00
Spotlight on track 220.00 220.00
Spotlight Arm 280.00 280.00
Multi pin plug (adaptor) 20.00 20.00
SUB TOTAL
GRAND TOTAL
42
7 9 December
General
a. All orders for utilities must follow the required guidelines and be submitted with a clear and precise grid plan
at the time of ordering.
b. Any changes required due to incorrect grid plans will be subject to a surcharge.
STAND ORIENTATION GRID
Hall Entrance

Neighbouring Stand Number

Neighboring Stand Number
PLEASE SPECIFY THE FOLLOWING:
Position of the ordered utilities:
Stand on left side:
Stand on right side:
43
4.16 Refrigeration Solutions 7 9 December
FORM 16: Lowe Worldwide - Refrigeration Solution

Company Name
Contact Person
Address
Telephone Fax
Mobile No. Vat No.
Name Signature Date

TOTAL
Mod DESCRIPTION EURO USD QTY TOTAL Mod DESCRIPTION EURO USD QTY
Low Glass Display 1.28m No
light
LGD1 1250 1780 N2 Counter Top Display Unit 450 620
LGD2 light 1400 1990 F1 200 Ltr. Chest Freezer 400 550
light
LGD3 1700 2410 F2 400 Ltr. Chest Freezer 495 700
1.28m Chill Display Counter
A1 Bowed Glass 1250 1780 F3 500 Ltr. Chest Freezer 650 940
A2 Bowed Glass 1400 1990 G1 400Ltr. Upright Display Freezer 920 1300
A3 Bowed Glass 1700 2410 G2 580Ltr. Storage Freezer 570 800
BC 2.09m Refrigerated Display Corner 1900 2725 G3 325Ltr. Storage Fridge/Freezer 570 800
1.28m Roundglass Display
B1 Counter R/S 1600 2305 G4 400Ltr. Upright Display Chill 660 920
B2 Counter R/S 1900 2725 G4W Upright Wine Cabinet 695 950
B3 Counter R/S 2300 3145 G5 550Ltr Upright Storage Chill 570 800
B4 Counter R/S 2500 3565 G6 800Ltr. Upright Display Chill 1050 1465
1400Ltr Double Door Display Chill
C1
G7.3 / Freezer
Genova 1.01m Multi- deck Display Case 1100 1540 1050 1465
C2
Genova 1.33m Multi- deck Display Case 1250 1780 GN2 275Ltr Bench Chiller 1250 1780
C1 Twist 1.02m Multi- deck Display Case 1100 1540 GN3 428 Ltr Bench Chiller 1400 1985
C2 Twist 1.35m Mutli- deck Display Case 1250 1780 FISH15 1.5m Display Fish Counter 1900 2725
C3 Twist 1.96m Multi- deck Display Case 1650 2340 FISH20 2.0m Display Fish Counter 2300 3145
C1L 1.02m Semi- vertical Display Case 1100 1540 FISH30 3.0m Display Fish Counter 2500 3565
C2L 1.33m Semi- vertical Display Case 1250 1780 H1 140 Ltr. Storage Chill 210 300
C3L 1.95m Semi- vertical Display Case 1650 2340 H2 140 Ltr. Storage Freezer 210 300
Rear loading Multi- deck Display
C2R Case 1250 1780 H3 120 Ltr. Display Chill 450 620
44
7 9 December
D2 2.05m Island Freezer Glass Lid 1080 1565 K1 4 Sided Display Freezer 1250 1785
TOTAL
Mod DESCRIPTION EURO USD QTY TOTAL Mod DESCRIPTION EURO USD QTY
1.48m Sliding Glass Display 240 Ltr. Double Door Display
D1C Freezer 1050 1465 H3DD Chill 525 750
120 Ltr Half Height Wine Display
D1 1.54m Island Freezer Glass Lid 1000 1460 H3W Chiller 450 620
4 Sided Revolving Display
D3 1.58m Island Freezer 1000 1460 K1-R Freezer 1250 1785
D4 2.06m Island Freezer 1080 1565 K2-R 4 Sided Revolving Display Chill 1250 1785
E1 1.5m Freezer Display 1250 1780 K3 6 Sided Revolving Display Chill 1550 2200
E2 2.2m Freezer Display 1400 1985 K4 Hexagonal Display Freezer 1550 2200
E3 1.25m Chill/Freezer Combi 1780 2515 L1 1.34m Bakery/Chocolate Display 1550 2200
E4 1.25m Freezer/Freezer Combi 1780 2515 M1 1.47m Showmaster 2600 3700
E5 1.32m Ice Cream Freezer 1000 1460 M2 1.11m Showmaster 2300 3400
0.98m Wall Site Display M2
E6 Freezer/Chiller 1200 1675 LED 1.3m LED Showmaster 2300 3400
E7 2.0m Freezer/Freezer Combi 1400 1985 M3 Oasis 1.39m 2600 3700
CATERING AND HOSPITALITY ITEMS
ITEM EURO USD QTY TOTAL ITEM EURO USD QTY TOTAL
Microwave 150 180 Deep Fat Fryer 100 120
Table-Top Oven 150 180 Coffee Maker 100 120
Hot Plate 100 120 Meat Slicer POA POA
Electric Grill 100 120 Coffee Machine POA POA
Convection Oven POA POA Water Cooler POA POA
Commercial Dishwasher POA POA Drinks Dispenser POA POA
Commercial Glasswasher POA POA Portable Sink POA POA

PLEASE LIST OTHER ITEMS YOU MIGHT NEED FOR THIS EXHIBITION:
Sub Total
TOTAL
Lowe Refrigeration Limited

Unit J, Knockmore Industrial Estate
Lisburn BT28 2EJ N.Ireland
Telephone: +44 28 9260 4619
Fax: +44 28 9266 0849
Reg: NI058627
www.loweref.com
e-mail: mail@loweref.co.uk
45
Charges include delivery and collection to and from the venue, installation 7 9 December
onto exhibitor stand and technical maintenance for the duration of the exhibition.
PAYMENT IS DUE ON OR BEFORE THE EXHIBITION

**A compulsory insurance charge is applicable to your rental in order to waiver subsequent
costs for repairable damage
Bank Account: Bank of Ireland, Belfast, UK. Account: Lowe Refrigeration Limited
EURO PAYMENT: BIC/SWIFT: BOFIGB2B IBAN: GB39 BOFI 9023 9754 2031 51
USD PAYMENT: BIC/SWIFT: BOFIGB2B IBAN: GB66 BOFI 9023 9754 2031 50
PAYMENT METHOD: BANK TRANSFER CHEQUE CREDIT CARD
(Please tick one)
CREDIT CARD PAYMENT AUTHORISATION
Card No. Expiry Date -
Please charge my credit M M Y Y

card account
Name (Block Capitals) Sec Dig
(tick one box)
VISA MASTER Signature
46
4.17 Stand Design & Contractor Details 7 9 December
Please complete the details below (refer to stand building rules and regulation, exhibition schedule for
build and breakdown times for your guidance). Deadline: 16th October 2015
Stand Name
Hall No. / Stand No.
Dimension of the stand
EXHIBITOR DETAILS APPOINTED STAND CONTRACTOR DETAILS

Company: Company:
Contact Person: Contact Person:
Job Title: Job Title:
Mobile: Mobile:
Email: Email:
Signature: Signature:
Other information to be submitted:
Stand design in a 3D perspective with dimensions and sizes in clear copy

Please be reminded to order your main power supply and water & waste connection (if
necessary) before deadline schedule to avoid surcharge
Stand exceeding 4 meters will require structural calculations, method statements and risk
assessments. This will be reviewed and approved by the venue ADNEC.
FOR APPROVAL
Please return this form to: Amor del Mundo, Operations Executive
Email: a.delmundo@sialme.com
Tel: +971 2 401 2953 or +971 4 346 6673 Ext: 121
47
4.18 Security 7 9 December
The organisers accept no liability for any loss or damage which may occur. Exhibitors are responsible
for security of their stand and exhibits (including personnel and their belongings) and must arrange for
their own insurance to cover all stages of the exhibition. Static guards are available for hire and can be
organised through ADNEC Security please see the Stand Security Form or send email to
customer.services@adnec.ae
4.19 Stand cleaning

The organisers will arrange for the general cleaning of the exhibition halls, internal gangways and
paths - this includes vacuum cleaning of carpets/flooring and rubbish disposal before the exhibition
opens in the morning and after it closes in the evening. It excludes cleaning exhibits and displays.
Exhibitors should complete the ADNEC stand cleaning form should they need to arrange for special
cleaning of their stand.
Note: During the build-up period exhibitors and their contractors are responsible for the removal of all
waste material from their respective stands and deposit it in waste bins.
If you have booked a bare stand (space only), the exhibitor or stand contractor are responsible for the
daily cleaning and maintenance of the booth. See stand regulations, point 8, page 16 for your
reference.
If you have booked a shell scheme stand or upgraded scheme stand, our official contractor will have a
major cleaning at the last night of the build and hand-over a clean stand to the exhibitors before the
show starts. There will be available cleaners all around the venue but they are not responsible to clean
your exhibition materials.
Stand cleaning is available from the venue services, please see the Stand Cleaning Form or send email
to customer.services@adnec.ae
48
4.20 Temporary Staff 7 9 December
FORM 20: Vibes Events -Temporary Staff

The official Staffing / Hostess agency for SIAL Middle East and Onboard Catering is VIBES.
Vibes would be able to arrange for temporary staff and related services during the exhibition.
Contact Name
Company Name
Address
Country
Post Code
Telephone
Fax
Email
Stand No.
Designation Hourly Rate [AED] No. of Staff Date Daily Hours Total [AED]
From To
Host / Hostess 160
(minimum 6 hrs)
Promoter 130
(minimum 6 hrs)
Receptionist 100
(minimum 6 hrs)
Basic Translator 160
(minimum 6 hrs)
Booking: Booking to be sent to georges@vibes.ae or berthe@vibes.ae

Contact Details: Tel.:+971 2 6434440, Fax: +971 2 6434464
Cancellation Terms:
Partial or total cancellation of the above order can be made up to 8 days prior to the commencement of
the duty without charge. 100% charge will apply for any partial or total cancellation made within 7 days
of the commencement of the duty.
Confirmation:
Final confirmation will be made once the payment (Bank Transfer) has been made. Please notify us, by
sending an email with the Bank Transfer Copy to: georges@vibes.ae or berthe@vibes.ae
Payment:
All payments should be made by Bank Transfer at least 10 days prior to the commencement of the duty
to the bank details given below.
Bank Details:
Account Name Vibes Events
Account No. 101-469568280-2
Bank Name Emirates NBD
Branch Al Muhairy Centre Branch, Abu Dhabi, UAE
IBAN AE97 0260 0010 1469 5682 802
Swift Code EBILAEAD
49
7 9 December
4.21 Visa & Travel services
For any other hotel booking or travel services, Planet Travels & Tourism L.L.C is offering its services
to SIAL Middle East and OnBoard Catering Exhibitors.
All the Exhibitors with the exception of Gulf Cooperation Council (GCC) nationals and European
passport holders require a valid entry visa to the UAE. Visas can be arranged through:
a. Planet Travels & Tourism L.L.C

b. The hotel at which you will be staying
c. The office travel agency or any travel agency in the UAE
d. A local trading company, licensed to operate in UAE by the local authorities
It is advisable that applications are made at least one month prior to the journey. Make sure that your
passport is valid for at least 6 months from the date of entry.
For more information, please visit http://www.sialme.com/Visitor-Info.
50
7 9 December
FORM 21: Visa Application

Booking deadline: Immediately
EXHIBITOR DETAILS
Company Name Stand No.
Address
City PO Box Post Code Country
Contact Name: Position
Tel. Mobile Fax
Email Signature Date
To be typed in BLOCK CAPITALS ONLY. Dates to be completed (DD/MM/YYYY)

Company Name
Arrival Date Flight No/Time /From

Departure Date Flight No/Time /From
Full Passport Name
( Inclusive of Mr./ Mrs. /Miss)
Fathers name
Mothers name
Place of Birth Date of Birth
Nationality Previous Nationality
Profession
Passport No. Place of Issue
Date of Issue Date of Expiry
Please print accompanying person(s) name here and send a separate visa application along with your
application
Accompanying person Relationship to participant
Detailed Postal Address

Telephone Fax
Email
51
7 9 December
Submit Form 21 along the following required documents for your visa application to UAE, 7- 10
working days prior to arrival (subject to UAE immigration approval). Some nationalities may take extra
time. No visa application will be processed without this information.
Color scanned copy of the passport of applicant, with minimum validity of six months (JPEG
FORMAT)
Color passport picture (JPEG FORMAT)
Visa Fees 150 USD non-refundable fees.
IMPORTANT REMARKS FOR VISA APPLICANTS:

A visa to the UAE can be arranged only in conjunction with a three night's hotel booking and
land arrangement through Planet Travel and Tours and a confirmed registration to SIAL 2015.
Hotel accommodation period should be equal to period of stay in the country.
Visa cost has to be pre-paid before processing.
We submit on-line visa applications, which can be used in any airport of UAE.
UAE working days: Sunday to Thursday from 08:00 AM to 03:00 PM.
Validity of tourist visa is 30 days from the time of entry to UAE, and 50 days before entry.
Visa once applied is 100% chargeable and nonrefundable neither if rejected by the
concerned authorities.
We do not take any responsibility in case the visa is delayed or rejected; neither in case the
given information is not correctly completed.
Note: By applying for the Visa, the applicant should agree on all above conditions.
COST: USD 150 per application
Bank details for payments:

Bank Name : Emirates National Dubai Bank (ENBD)
Account No. : 101 201082 6513
Account Name : Planet Travel Tours
IBAN : AE960260001012010826513
Please return this form to:

Sadiq Sharif
Planet Travel & Tours LLC
Email: sadiq@pttcauh.com
Tel: +971 2 631 3318
Fax No.: +971 2 631 0694
52
4.22 On-site facilities 7 9 December
Business centre
This is located at the Atrium, between Halls 4 and 5. It includes an information desk, secretarial staff,
photocopying, fax facilities, computers, internet and basic stationeries.
Contractors office
Located in the venue representatives from a number of the contract suppliers will be available
throughout the event:
Smart Design - stand contractor, furniture rental, and electrical supply.
Agility - freight forwarding agent.
Lowe refrigeration rental. Other contractors will be available in the back of Hall 3 or by telephone
throughout the event.
Medical centre
A fully operational Medical Centre will be available on site throughout the exhibition period including
build-up and breakdown. The Medical Centre is located in the Concourse between Halls 7 and 8.
Organisers office
This office is located in Hall 9. Any queries help or specific information may be obtained from this
office.
Press and Media Centre

A fully operational Press Centre managed by our appointed PR agency will be located onsite.
Journalists and television reporters can make use of the following facilities: telephone, fax, computer,
internet, ISDN lines.
Display spaces will be allocated to each publication / media organisation and companies can distribute
their press releases via this service. Press releases, where possible, should be in English and Arabic.
Should any in-house public relations officers wish to be accredited as press, please contact
r.mustafa@sialme.com for more information.
Prayer Rooms
Refer to the site-plan available inside the concourse for location of mosque and toilets.
Male Mosque - above Hall 4 on level one take left hand escalator from concourse
Female Mosque - above Hall 5 on level one take right hand escalator from concourse
Registration counter
These counters will prepare and issue Exhibitor Badges, daily programs, show guides and passes to
daily visitors according to the rules and regulations of the exhibition. A separate counter will be
available for Hosted Buyers as well as pre-registered trade visitors. For Exhibitor Registration, please
visit www.sialme.com/exhibitorzone
53
Section 5: RULES AND REGULATIONS 7 9 December
5.1 General Regulation

5.1.1 License
Upon the payment of the full contract price, the exhibitor shall have conditional and revocable license
to participate in the exhibition. Where necessary the organiser may allocate the space that the
exhibitor may occupy. The parties hereto declare and agree that this agreement is not and shall not be
deemed to be a lease or an agreement for lease.
5.1.2 Allocation
Exhibit space will be allocated according to the date on which the application of the exhibitor is
received and in all cases at the full discretion of the organiser.
The organiser reserves the right in the interest of optimum traffic control and exhibit exposure to
relocate the exhibit or display of the exhibitor (the exhibit) which may be affected by a change in the
floor plan. Such change would not be made unless deemed necessary by the organiser. The organiser
agrees to advise the exhibitor if such change is necessary. The organisers determination with respect
to allocation of exhibit space is not to be binding on the exhibitor. The full contract price shall at all
times be payable even if the exhibitor eventually does not utilize all the exhibit space allocated to him.
In the event the exhibitors choice of exhibit space(s) is not available, the organiser will where possible
allocate another space. If desired the exhibitor may provide the organiser with a list of competitors
whose exhibits (if any) should not be near that of the exhibitor. The organiser will where predictable
accommodate such requests. In the event that no exhibit space is available for the exhibitor, the sole
obligation of the organiser to refund to the exhibitor such amount of money as shall have been
received by the organiser from the exhibitor, and the organiser shall have no liability whatsoever. The
exhibitor shall not be entitled to make any claim in connection with the foregoing against the
organiser.
5.1.3 Exhibitors
Exhibits will, unless the organiser agrees otherwise, be limited to materials, products, or services
pertaining to the exhibition. The organiser reserves the right to determine the eligibility of any
material product or service for display. Exhibiting manufacturers representatives, and/or distributors
must list their participating principals as the exhibitors for record purposes. The organisers reserve the
right to limit the number of principals that can be represented by the exhibitor in a single booth.
5.1.4 Warranty
Except otherwise approved by the organiser or disclosed in writing to the organiser, the exhibitor
represents warrants and undertakes that:
a. They are entering into this agreement as principal and not as agent or nominee of any third
party.
b. None of the exhibits on display or present at the exhibition premises including decorations
and presentations of the exhibit and the exhibition booths, product labels and product or
service demonstrations or performances infringe, or is likely to infringe, any patent,
trademark, copyright and other intellectual property right of any party and agrees that in the
54
event of any breach of the representative warranties and undertakings herein 7 9 December
contained in this agreement and the license being liable for any damages or claims whatsoever
and without prejudice to the organiser against any and all costs, claims, demands, losses,
liabilities, charges, actions and expenses.
5.1.5 Admissions
SIAL Middle East and Onboard Catering is strictly for trade and business professionals only. General
public and persons under the age of 18 will not be permitted entry. The Organiser reserves the right to
refuse admission to any person, including children of exhibitors and visitors, in the interest of the
exhibition or the safety and welfare of exhibitors and visitors.
5.1.6 Personnel & Attire

The organiser reserves the right to determine whether the character and / or the attire of the exhibitor
personnel or visitor at its exhibits is acceptable and in keeping with the best interests of exhibitors and
the exhibition. Furthermore, the exhibitor expressly agrees that without the prior written consent of
the organiser it and its personnel will not exhibit any goods, wares, or merchandise in the official
hotels during the period of the exhibition. All official matters relating to the exhibition are to be
conducted in a manner approved by the organiser.
5.1.7 Employment Exhibits

Exhibits for the purpose of soliciting prospective employees or employee recruiting activity of any kind
are specifically prohibited.
5.1.8 Exhibits & Appliances

Common sense governs the kind of exhibits permitted at the exhibition. Attractive and informative
exhibits are encouraged. Exhibit dimensions shall conform to the specific dimensions and restrictions
specified in the official Exhibitor Manual and additional documents supplied by the organiser from
time to time. In no event, however, shall any exhibit interfere with any neighbouring exhibit. If the
organiser is of the view that there is such interference, the exhibitor shall remove or relocate such
exhibit. The exhibitor shall not display at the exhibition any products not described in his application.
It is prohibited to display alcoholic products or products containing alcohol at SIAL Middle East and
Onboard Catering.
5.1.9 Sound Level

Mechanical or electrical devices which produce sound must be operated so as not to prove disturbing
to other exhibitors. The organiser reserves the right to determine the acceptable sound level in all such
instances to require the removal of any such devices.
5.1.10 Stand fitting services

The organiser has appointed Smart Design as the Official Stand Fitting Contractor to provide stand
fitting services for the exhibition. For exhibitors other than those under the shell scheme, stand fitting
works can be carried out by the Official Stand Fitting Contractor or by a Contractor appointed by the
Exhibitor, provided that such contractor shall have been approved by the organiser. The Exhibitor shall
bear the cost of all such stand fitting works whether relating to the shell scheme or otherwise.
55
5.1.11 Electrical works and Electrical supply 7 9 December
Lighting, lighting mains, power plugs, power mains and motors are available upon request from
suppliers. Where the exhibitor requires any electrical works in connection with its exhibit, such work
shall only be carried out by Smart Design the Official Electrical Contractor appointed by the Organiser.
The exhibitor shall bear the cost of all such electrical work.
5.1.12 Photography
An official photographer will be on site, please visit the Press Lounge and look for Rizwan Mustafa.
Alternatively you may contact him before the 29th October 2015 on r.mustafa@sialme.com
5.1.13 Exhibit cleaning

The exhibitor must make arrangements for its exhibit to be kept presentable, clean and free from
accumulated rubbish, to the satisfaction of the Organiser. All materials for disposal as waste must be
deposited in the areas designated by the Organiser. Stand cleaning can also be arranged by completing
the relevant ADNEC form in the rear of this manual.
5.1.14 Advertising
The exhibitor may distribute only within the confines of its stand, hand bills or other printed
advertising matter with respect to its exhibit. The organiser reserves the right to prohibit the
distribution of any advertising material for any reason whatsoever.
5.1.15 Cancellation
a. If the Exhibitor wishes at any time prior to the Exhibition to cancel or reduce its level of
participation, then written notice of such wish, stating the reasons for such cancellation or
reduction, must be given to the Organisers by Recorded Delivery post. For the avoidance of
doubt, the Organiser will not be obliged to accept the Exhibitors notice of cancellation or
reduction. The date of cancellation shall be the date the Organiser notifies the Exhibitor that it
accepts the Exhibitors notice.
b. In the event that the Organiser accepts the Exhibitors notice of cancel or reduction, or in the
event that the Organiser terminates the contract with the Exhibitor, for whatever reason, the
Organiser shall have the absolute discretion (but without prejudice to any other right or
remedy available to the Organiser and without being under any liability to refund or reduce
any payments due under these conditions) to reallocate or resell the stand space allocated to
the Exhibitor and apply the following cancellation charges:
From the point of signature of contract 50% of total cost, as set out in the Exhibition
Participation Contract
Within 120 days of the event commencing 100% of total cost, as set out in the Exhibition
Participation Contract
c. The Exhibitor hereby acknowledges that the above amounts represent reasonable
compensation for the costs incurred by the Organiser as a result of the Exhibitors cancellation
and that they do not represent a penalty.
56
5.1.16 Assistance 7 9 December
As far as practicable, the organiser shall keep the exhibitor informed about the exhibition providing
such available promotion materials (as the organiser considers necessary), for use by the exhibitor and
promote attendance at the exhibition through such means of advertising, public relations or publicity,
as the organiser considers appropriate. Applications for official exhibitor badges for the exhibitors own
employees and representatives in attendance at the exhibition should be made to the organiser.
5.1.17 Public Safety Insurance & Exhibition Liabilities

a. Security:
Exhibitors and their representatives should be present on their stands at all times during the
opening hours of the exhibition, in order to receive visitors. They may not close their stand before
the official appointed time of closing.
b. Fire:
All inflammable materials (such as empty boxes and other wrappings) should be immediately
removed from the exhibition premises; these items cannot be stored behind stands.
c. Inflammable Materials:
The use of inflammable materials for the decoration of the stand is prohibited, unless such
decorations have been treated with a fire-retarding substance. All heating appliances should be
mounted on fire-proof stands.
d. Insurance and Exhibition Liabilities:
(i) The organiser shall insure the exhibition hall, and any other adjoining constructions against
fire risks, and shall insure third party (visitors to the exhibition) against accidents that may
occur during the hours that the exhibition is officially open to visitors.
(ii) The exhibitor is solely responsible for damage which may occur to his exhibits, equipment,
decorations, his stock or his stand or any other of his possessions due to fire, theft,
deterioration, loss or damage by water or damage suffered during any firefighting operations.
(iii) The exhibitor is responsible for all accidents that may occur to staff (including the
organisers personnel) technicians, employees or exhibitors on duty on his own or neighbouring
stands, together with any visitors on his stand or neighbouring stands due to the use by him or
anyone else delegated by him on machines, motors or other appliances of electric power.
(iv) The exhibitor is responsible for all other damages, injuries or accidents other than those
already mentioned or those that he himself may foresee, and any other damages, which may
result from his participation in the exhibition, whether directly through his own fault or
through the fault of a third party under the exhibitors instructions and affecting the
possessions, furniture or building belonging to either the organiser or to another party.
(v) The organiser disclaims all responsibility for risks as mentioned in paragraphs above and the
exhibitor shall not be entitled to make clean, whatever the factors causing such risks.
(vi) Exhibitors will have to obtain third party liability insurance from a local insurance company
of good standing. This compulsory insurance will have to cover accidents suffered possibly by
third parties in the buildings or on the grounds of the exhibition premises and that involves the
liability of the exhibitor or of any of his employees.
(vii) Exhibitors will have to take out, with an insurance company of good standing, an all-risks
insurance policy covering the stand equipment and the articles exhibited by them, if this
equipment or these articles are their property or not.
57
7 9 December
(viii) Each exhibitor is reminded that he is responsible for effecting insurance cover for
expenses incurred due to abandonment or postponement of the exhibition for any reason.
(ix) The insurance policies mentioned above will have to include the insured renunciation of
any recourse against the parties below, in the event of damages or accidents.
- SIAL MIDDLE EAST
- Municipality of Abu Dhabi
- Architects
- Executives, representatives, directors and employees of all these persons, or
organisations.
(x) The period of liability of the exhibitor shall be deemed to run from the time the exhibitor or
any of his agents, or contractors first enter the exhibition site and to continue until all his
exhibits and property have been removed.
(xi) The exhibitor shall insure, indemnify and hold the organiser harmless in respect of all costs,
claims, demands and expenses to which the organiser may in any way be subject as a result of
any loss or injury arising to any person (including members of the delegations, visitors, public,
the organisers staff, agents, contractors or invitees. If the organiser finds it necessary, the
exhibitor shall provide proof that he has adequate insurance cover. The organiser shall not in
any event be held responsible for any restriction or condition which prevents the construction,
erection, completion, alteration or dismantling of stands of for the entry , sitting, removal of
exhibits, or for the failure of any services amenities provided by the hall landlord for the
cancellation or part-time opening of the exhibition either as a whole or in part or for
amendments or alterations to all or any of the Rules and Regulations caused by circumstance
not under their control.
5.1.18 Waiver of Subrogation

The exhibitor shall procure the insurance company or companies which issued the insurance policy
referred to in the preceding paragraphs to waive their rights of subrogation against the government of
the UAE, the organiser, their respective officers, directors, employees and agents. The exhibitor shall
provide the organiser with evidence of such waive.
5.1.19 Safety, Fire, Health & Other Laws

All fire, safety, health and other laws, rules and regulations imposed by local authorities and agencies
or the lesser of the premises where the exhibition is held, must be strictly observed by the exhibitor.
Aisles and fire exists shall not be blocked by exhibits. Decoration of the exhibits shall only be carried
out in such manner approved by the organiser. No storage behind exhibits is provided or permitted.
5.1.20 Prohibited Materials

Prohibited materials shall not be brought onto the exhibition premises. The exhibitor is solely
responsible for ensuring that all governmental and other regulatory approval required for the exhibits
and its participation in the exhibition shall have been obtained prior to the date of the exhibition. No
alcoholic drinks, illegal drugs or pornographic material may be used, sold or displayed.
58
7 9 December
5.1.21 Losses
The organiser cannot take responsibility for damage to the exhibitors property, or lost shipments
either coming in or going out, not for moving costs. Damage to inadequately packed property is the
exhibitors own responsibility. If an exhibit fails to arrive, the exhibitor is nevertheless responsible for
the full contract price payable under the agreement. The exhibitor is advised to insure against these
risks.
5.1.22 Termination
In the event that the premises in which the exhibition is or is to be conducted shall become, at the sole
discretion of the organiser unfit for occupancy or in the event the holding of the exhibition or the
performance of the organiser or any of the provisions of this agreement are substantially or materially
interfered with by virtue of any cause or causes not within the control of the organiser, this agreement
and / or the exhibition (or any part thereof), may forthwith be terminated or cancelled by the
organiser, without the organiser being liable for damages, or otherwise to the exhibitor. The organiser
shall also not be responsible for delays, damages, loss, increased costs or other unfavourable
conditions arising by virtue of cause or causes not within the control of the organiser. If either the
organiser terminates this agreement and / or the exhibition (or any part thereof) as foresaid, then the
organiser shall not be liable to the exhibitor other than for a prorata refund of the contract price paid
by the exhibitor, on the basis of the number of exhibit days remaining. For purposes hereof the phrase
cause or causes not within the control of the organiser shall include, but not be limited to fire,
casualty, flood epidemic, earthquake, explosion, or accident, blockade embargo, inclement weather,
governmental restraints or orders of civil defence or military authorities, act of public enemy riot of
civil disturbance, strike, lockout, boycott or other labour dispute, or disturbance inability to secure
sufficient labour, technical or other personnel, absence of promises required for the exhibition, failure,
impairment or lack of adequate transportation facilities, inability to obtain or condemnation
requisition or commandeering of necessary supplies or equipment, local state or other law, ordinance,
rule order decree or regulation whether legislative executive or judicial and whether constitutional or
unconstitutional of Act of God.
5.1.23 Right to Reject or Eject

The exhibitor agrees that its exhibits shall be admitted and shall remain from day to day solely in strict
compliance with the Rules and Regulations herein contained. The organiser reserves the right to reject,
eject or prohibit any exhibit in whole or in part of any exhibitor or its representatives with or without
giving cause. If cause is not given the maximum liability of the organiser (if any) shall not exceed the
return to the exhibitor of the prorata amount of the contract price paid by the exhibitor based on the
number of days of the exhibition remaining at the time of ejection. If an exhibit or exhibitor is ejected
for violation of any provisions of this agreement or for any other stated reason, no refund of all or any
portion of the contract price shall be made.
5.1.24 Right of Possession

During the term of this agreement and so long as any property of the exhibitor including, but not
limited to the exhibit and any goods, wares and merchandise related thereto is on the exhibition
premises, the exhibitor hereby grants to the organiser the right of purposes of ensuring the due
performance by the exhibitor, if its obligations under this agreement to possession of all such
59
property. Such right to possession shall be superior to that of any person. In the event 7 9 December
of any breach of any provisions of this agreement all such property shall be deemed to be pledged to
the organiser as security for the performance by the exhibitors of its obligations under this agreement
and the organiser may remove, sell or otherwise dispose of all the same upon such terms and
conditions as it deems fit.
In the event that for any reason whatsoever such property is not removed by the exhibitor from the
exhibition premises within two days after the close of the exhibition and in accordance with the
timetable specified in the Exhibitor Manual, then the organiser shall be at liberty to remove, sell or
otherwise dispose of such property and the net proceeds whereof, will be credited to the account of
the exhibitor. The exhibitor shall indemnify the organiser against all costs and expenses incurred in
connection with such removal, sale or disposal and any claim by a third party to any such property so
sold or disposed of as aforesa7.id in which such third party has or claims an interest.
5.1.25 Sub-Licensing
The license to participate in the exhibition is personal to the exhibitor, is non-transferable and no
licensing or sub-licensing may be granted by the exhibitor to any other party. The exhibitor shall not
assign or sublet the exhibit space that may be allocated to it pursuant to this agreement, or any part
thereof, or permit anything not specified in this agreement to be exhibited in the allocated exhibit
space. Any attempted assignment, subletting or license in violation of the terms of this clause shall be
null and void. Except with the prior written consent of the organiser, the exhibitor shall not exhibit,
offer for sale, give as a premium or advertise articles not manufactured or sold in its own name, except
and to the extent that such articles are required for the proper demonstration or operation of the
exhibitors display, in which case and identification of such articles shall be limited to the regular
nameplate, imprint or other identification which in standard practice normally appears on them. The
Exhibitor shall not permit in its exhibit representatives of companies other than the exhibitor except
with the prior written consent of the organiser. The decision of the organiser shall in all instances be
final, with regard to whether any proposed use of the Exhibitors exhibit space is permitted under this
agreement.
5.1.26 Liability Limitation

The Exhibitor agrees that the liability of the organiser (if any), shall under no circumstances (whether
arising from breach of contract, or otherwise) exceed the amount of the total contract price paid by
the Exhibitor for the license herein granted. The persons appointed by the organiser to undertake any
official tasks including, but not limited to the Official Stand fitting Contractor and the Official Electrical
Contractor are independent contractors and are not agents of the Organiser.
5.1.27 Governing Law and Jurisdiction

The Exhibitor agrees that the liability of the organiser (if any), shall under no circumstances (whether
arising from breach of contract, or otherwise) exceed the amount of the total contract price paid by
the Exhibitor for the license herein granted. The persons appointed by the organiser to undertake any
official tasks including, but not limited to the Official Stand fitting Contractor and the Official Electrical
Contractor are independent contractors and are not agents of the Organiser.
60
5.1.28 Nuisance 7 9 December
The exhibitor shall not do, permit or suffer to be done anything in or upon the exhibition premises or
any part thereof, which may be or become a nuisance, or annoyance or cause damage or
inconvenience to the organiser or other exhibitors, or any local regulatory authority or agency or the
lessor of the exhibition premises.
5.1.29 Revocation
In the event of any breach or non-observance of any of the provisions of this agreement by the
Exhibitor, the Organiser shall be entitled to revoke the license granted and thereupon the exhibitor
shall immediately leave the exhibition premises and remove all its exhibits.
5.1.30 Stamp and other duties

The exhibitor shall pay all and any stamp and other taxes or duties, including any interest and
penalties, payable on in connection with this agreement.
5.1.31 Exhibitor Manual and Floor Plan

Further rules and regulations pertaining to the exhibition can be found in the Exhibitor Manual and
other documents supplied by the organiser from time to time and on the exhibitor floor plan. Such
rules and regulations shall, unless waived by the organiser be deemed to form part of the agreement
and shall be binding on the exhibitor. The Organiser may from time to time be entitled to change the
exhibitor floor plan.
5.1.32 Notices
Any notice or document requiring to be served on either of the parties in relation to the provisions of
this agreement may be served at the respective addresses of the parties specified on the participation
contract. Any such notice shall be delivered by hand or telex or sent by registered postage prepaid and
if sent by hand shall be deemed to have been received on the date of receipt or if sent by telefax shall
be deemed to have been received on the date of transmission with confirmed answer back or if sent
by registered post shall be deemed to have been received seven days after the date of posting.
5.1.33 Use of LPG in halls

General use of LPG in the halls for cooking /food warming is not permitted.
Permission may be granted in special circumstances but under strict license from ADNEC. Please
contact a.delmundo@sialme.com
5.1.34 Performing Rights and Permissions

Exhibitors wishing to have any kind of entertainment on the stand, organising a prize draw, dance
entertainment, play music, videos etc. on their stands should inform the organiser who will advise
whether any special licenses are required. Please contact a.delmundo@sialme.com
61
5.2 Food Hygiene Rules and Regulations 7 9 December
5.2.1 Food Requirements

High risk food items shall not be kept at room temperatures for more than 2 hours.
Food shall be kept from the danger zone (5 to 65 c). All the chefs and food handlers should
carry thermometers with sanitizers in order to sanitize it before and after using to avoid cross-
contamination. All food contact surfaces should be regularly sanitized.
Cooked products shall be kept separately and covered.
Pork and pork products shall be clearly labelled and kept separately. Signs shall be clearly
posted next to the displayed pork and its products for the exhibition visitors.
Muslim exhibitors and visitors shall be informed about pork products and if any food/product
contain pork. Any food that contains alcohol shall not be exhibited or displayed during the
exhibition.
All food and beverage products shall be properly labelled and must have the production and
expiry dates or best before, use by, clearly marked on them. A copy of ADFCA clearance
certificate by Food Trade Unit for the items released for this particular event will be provided
in the event.
No food items or equipment, utensils shall be stored on or come in contact with the floor,
which could result in contamination of food.
Food items shall be stored in containers with original pack sticker.
Hot holding temperatures shall be above 65c. Cold displays below -5c. Freezers shall be
maintained and operated at -18c.
Cooking oil shall be changed twice a day (depending on the operation).
Temperatures of chillers, freezers and food shall be monitored and recorded every two hours.
Visitors must be informed about food items which are not cooked thoroughly; or shall not be
presented for consumption to visitors.
Food items of different categories i.e. cooked food, dairy products, eggs, vegetables, meat and
poultry, etc. that are stored in chillers or refrigerators shall be segregated from each other and
must be stored on different shelves.
Displayed food items shall not be given away to trade visitors during and on the final day of
the exhibition. The organiser will monitor the situation closely and inform ADFCA in case
of non-compliance of any company or trade visitor accordingly.
5.2.2 Equipment Requirements

All equipment shall be kept clean and stored properly 15 20 cm above the floor.
Hand washing facilities to be provided and connected to the main drainage system.
Sanitizers to be used on all food contact surfaces and properly stored away from food items.
Cutting board shall be colour coded and shall be stored separately, and kept in safe and clean
manner.
Cutting knives and forks for cooked products shall be kept separately and clean.
Smoke which may be produced from any cooking activity must be properly exhausted.
62
5.2.3 Food Handlers Requirements 7 9 December
High level of personal hygiene shall be maintained among the food handlers involved in the
preparation of food (clean light coloured uniforms preferably white, no finger rings, no wrist
watches, hair shall be covered with a hair net and smoking is strictly not permitted in the
Halls).
ADFCA Occupational Health cards for food handlers, international companies accompanied
with food handlers or chefs shall provide an Occupational health card from their local
government authority and shall be available for inspection.
5.2.4 Food Handlers Requirements
ADFCA requirements to import food (new) for tasting at SIAL Middle East and Onboard Catering:
A certificate from the country of origin showing the components of the product.
The quantities of product to be imported for the show.
The above mentioned certificates to be sent to ADFCA 45 days prior to the event.
Halal products should have certificates from Islamic institutions accredited by the UAE.
Exhibitors importing food to the event must obtain a letter from the organisers (SIAL MIDDLE
EAST) certifying that the company is exhibiting at SIAL Middle East and Onboard Catering
Exhibitors must produce a letter stating whether the products on display will be exported after
the show or used for tasting during the exhibition. (Marketing material not included)
Please refer to Agility Tariffs and conditions further information about the import of food into
Abu Dhabi.
63
Static Security Order Form 2015 (Exhibitor)
To be filled and returned to customer.services@adnec.ae
Tel: +971 (0) 2 406 3666 \ Fax: +971 (0) 2 449 9770
Abu Dhabi National Exhibitions Company
EXHIBITION/EVENT INFORMATION
Event/Exhibition Name Date

Hall No. Stand No. Stand Name
ORDER CONTACT DETAILS
First Name
Last Name Job Title
INVOICING / BILLING ADDRESS
Company Name
Company Address
City Postal Code Country
Direct No. Mobile No. Fax No.
E-mail address
On-site Contact Name On-site contact No.
20% Surcharge applicable for all forms submitted later than 20 calendar days prior to open of event

All orders will be subject to avalabitity.

Description Unit Price in AED Total hours Total
Static Male Security Guard 74.00
Static Female Security Guard 74.00
Sub Total
Other Rental Service (Duration of Event) Quantity Unit Price in AED Total
Barriers: Metal Tensator 50.00
Sub Total
Plus 20% Surcharge (if applicable)
Grand Total
Static security guards - 24 hours services can be provided as per your requirement, during build-up, event days and breakdown.
Abu Dhabi National Exhibition Center has the exclusive rights for security services inside the halls. The Static Security Guard is not part of the halls rental
services.
REQUIREMENT
Date Day Start Time End time No. of Guards No of hours Total hours
(1/2) Issue Aug 2014

Static Security Order Form 2015 (Exhibitor)
Tel: +971 (0) 2 406 3666 \ Fax: +971 (0) 2 449 9770
NOTES
Please complete and return the order form to the above email address. An invoice will be dispatched in return .Orders
will be Valid only with full remittance.
Cheque & Bank Draft - Abu Dhabi National Exhibitions Company P.O Box - 5546 Abu Dhabi UAE
Bank Transfers should be made in favour of Abu Dhabi National Exhibitions Company, net of bank charges through the
following account:
National Bank of Abu Dhabi -Account No -0157608025 Swift Code-NBADAEAAKHF
IBAN NO - AE610350000000157608025
Signature Name ......................................................
THIS PRICE LIST IS VALID FOR THE PERIOD 1 JANUARY - 31 DECEMBER 2015

IT & TELECOMMUNICATIONS ORDER FORM 2015
To be filled and returned to customer.services@adnec.ae DEADLINE
Tel: +971 (0) 2 406 3666 20 calendar days
Abu Dhabi National Exhibitions Company prior to each event
ADNEC provides the following forms of IT and Telecommunication services:-

Open Air WIFI Access
Ideal for
1 Individual internet access.
1 Individual e-mail access.
1 Small numbers of users on an individual exhibition stand.
Notes: Return to: ADNEC IT Orders

Email:
1 Access is via Open Air voucher which can beitorders@adnec.ae
purchased through the Open Air Web Portal, once at the venue, or from the
Tel: +971 (0) 2 on
Customer Service Desk, located in the Grandstand, 406 3777
the ground floor, adjacent to Conference Room A..
1 WIFI purchases of 30 units or less should be made directly from the Customer Service Desk without submitting this form.
1 Cost for WIFI service is AED20 for 2 hours , AED70 for 8 hours and AED100 for 24 hours.
1 The 2 hour, 8 hour and 24 hour period for WIFI access commences at first log in and the time will continue to run for the period
purchased whether or not the voucher remains logged in.
1 WIFI is a shared service, maximum download speed is 512kbps per voucher.
1 Performance is dependant on number of active users.
1 VPN access (Virtual Private Networks) could be limited.
1 Dormant internet sessions are automatically terminated after 10 minutes of inactivity, affected users will need to log in to
re-establish connectivity.
1 Not recommended for high throughput demonstrations or file downloads.
Internet - Wired, Wireless and Concurrent Connections

Internet services can be delivered via wireless, wired or a combination of media.
The Wireless option allows an exhibitor to share an Internet Connection service wirelessly for the number of concurrent
connections (sessions) chosen.
Ideal for
1 High speed internet access.
1 Dedicated bandwidth for the exhibitor.
1 Demonstrating products from performance intensive web sites.
1 A 10Mbps Internet Connection will probably meet most requirements and should provide adequate access for at least 10 users.
How to select an Internet service (See Notes section below for further details):
1) Identify the maximum number of concurrent connections (sessions) required for you stand/exhibition area.
2) Choose one of the Internet Speed options, available for the Concurrent Connections selected, by checking the Wireless, Wired or
both checkboxes.
3) Select the quantity of the chosen service (Usually one per stand).
Notes:
1 Concurrent connections (sessions) are defined as the maximum number of devices that will be connected to the chosen
service at any one time. This includes, but is not limited to, computers, mobile devices, tablets.
1 The Wireless option allow an exhibitor to share the corresponding Internet Connection wirelessly. The service is configured to
provide Wireless coverage over a single stand area within a hall space.
1 If the Wired option is selected the Internet is delivered on a single-point Ethernet (RJ45) cable connection (Stand plan.
identifying cable location will be required). See Networking Equipment Rental section should additional wired points be
required.
1 If both Wireless and Wired options are selected then the service will be delivered as Wireless in conjunction with a single-point
Ethernet (RJ45) cable connection on the stand (Stand plan identifying cable location will be required).
1 The wireless services are provided via the venues wireless infrastructure, no wireless access points or routers will be installed on
the stand. This setup eliminates the need for the exhibitor to provide, configure and support additional wireless equipment. In
addition the Wireless service reduces the chance of a disruption to an exhibitor managed wireless internet services as a result of
Wi-Fi interference from surrounding stands.
1 Internet services are provided as a Broadband type. I.e. A contended service not fixed as would be a Leased Line.
1 Internet Speed selected will be shared across the active concurrent connections (sessions) chosen. Due to the nature of the
internet and wireless broadcasts a single connected user will not ever achieve the full download speed advertised. Upload and
download speeds can vary per connection.
ADNEC IT Tel: +971 (0) 2 406 3666 www.adnec.ae (1/6) Issue Aug 2014
1 ADNEC IT suggests use of 5GHz enabled wireless devices to ensure stable wireless connectivity. Standard 2.4GHz is more
susceptible to interference and may suffer from service degradation.
1 The exhibitor must decide which internet speed is best suited to their needs. The speed of the connection required will depend
on several factors including, but not limited to, the number of internet users, type of browsing envisioned and application
requirements. Please contact Customer Services (customer.services@adnec.ae) if assistance is required in identifying the
internet connection speed most suited to your stands needs.
1 Access to the Wireless service will be controlled by a shared key and/or a username and password. Wireless login credentials will
be issued via email, to the Exhibitor Return to:
& Billing ADNEC
email IT Orders
addresses provided, prior to the start of build-up .
Email: itorders@adnec.ae
1 Dormant, individual internet sessions are automatically terminated after 10 minutes of inactivity, affected users may be
Tel: +971 (0) 2 406 3777
required to log in to re-establish connectivity.
1 Client/Remote-Access VPN can function over this service. Please inform Customer Services (customer.services@adnec.ae) if a
Dynamic Remote-Access VPN will be in use.
1 If the Wired option is selected, it is the responsibility of the exhibitor/contractor to ensure that the wired Ethernet (RJ45) cable
is not damaged during the stand/display construction. A fee of AED2000 will be applicable if the wired Ethernet (RJ45) cable
needs to be replaced as a result of damage.
1 Private wireless broadcasts are not permitted. Non-ADNEC wireless broadcasts will be ceased in order to mitigate Wi-Fi
interference.
1 Private routers are not to be connected to any IT service provided by ADNEC.
Wireless Broadcast Prohibition at ADNEC

Private wireless routers and broadcasts (IEEE 802.11) are not permitted within ADNEC. Private wireless networks are often unstable and do
not function as intended during exhibitions. This is due to the myriad of competing and overlapping wireless broadcasts operating in close
proximity to each other. The more wireless broadcasts in operation in a given area, the more interference is generated resulting in less stable
wireless connections for all parties. For this reason Non-ADNEC wireless broadcasts will be ceased in order to mitigate wireless interference
problems and ensure service stability and continuity for all.
Please refer to the IT Order Form if wireless internet connectivity or networking is required. Several wireless and internet connection options
are available which will cater to small or large wireless internet requirements.
Please contact Customer Services via email to customer.services@adnec.ae or by phone on +971 (0) 2 406 3666 should any clarification be
required.
Leased Line (Public IP) Internet Connections

Leased Line Internet services can be provided in various speed options. Each service is provided with four Public IPs.
Notes:
1 A minimum of 30 days is required to deliver this service.
1 4 Public IP addresses will be provided as part of this service.
Networking Equipment Rental

ADNEC is able to provide Ethernet switches on a rental basis.
The following two switch types are available:
Switch 8-Port (Ethernet)
Switch 24-Port (Ethernet)
Notes:
1 Subject to availability.
1 Specifications 10/100/1000Base-T Unmanaged.
1 Can be combined with the Internet Connection, Wired Connectivity Type option thereby increasing the number of wired
internet outlets available to stand/exhibition area. On stand cabling from switch to final data outlet location to be provided
and installed by exhibitor. Total number of connections will be limited by overarching Concurrent Connections (Sessions)
ordered.
Networking Solutions
IT networking solutions are available. Installation, configuration and support can be provided through ADNEC IT if required. The
cost of this service will be determined by various factors such as size of network, speed of internet connectivity & complexity.
Notes:
1 Network installation will be quoted for on a case by case basis.
1 A minimum of 20 days notice is required to deliver this service.
Fibre Connectivity Service

A means of connecting two or more locations within the venue together over ADNECs fibre infrastructure.
Notes:
1 Service will be delivered to the nearest fibre distribution point only. Fibre cabling required to extend the fibre service from the
distribution point to the final location, e.g. to the stand, to be provided by the client.
1 All networking equipment to be provided by the client.
Return to: ADNEC IT Orders

IT Cabling and Technical Services
Cabling Technicians and IT Support/Network Engineers can be provided, on request, at an hourly rate.
Tel: +971 (0) 2 406 3777
Notes:
1 A minimum period of 1 hour is applicable.
1 A minimum of 20 days notice is required to deliver this service.
IP TV
Used to deliver satellite TV channels on an exhibitors stand.
Notes:
1 The exhibitors channel list, Conditional Access Module (CAM) and paired smart card is to be presented to ADNEC a minimum of 2
weeks before the event.
1 A screen/TV is not provided as part of this service. Please complete the AV Equipment Order Form or contact customer.services@
adnec.ae if you have any AV requirements..
1 All screens to have HDMI-In port.
1 The ADNEC IP decoder device should be housed within 60cm of the screen. Dimensions 25cm(l)x20cm(w)x5cm(h).
1 1 x 13A power socket will be required for each IPTV connection a minimum of one day before the event.
1 Power and screen to be provided and installed in final location at least 24 hours before the start of the event. Delays in delivery
may arise should IT technicians not have access for the time frame specified.
Telephone & Fax Services

Telephone handsets, fax machines, ISDN modems and related lines are available.
Point-Of-Sales/Credit Card lines can be provided on request.
Notes:
1 Telephone lines: ADNEC can provide telephone, fax, POS or ISDN lines as required.
1 Conference (Speaker) phones can be provided on request (Subject to availability).
1 Local, national and international call charges at a cost significantly lower than international GSM roaming charges.
1 A Non-Refundable deposit of AED 500 is applicable to the first telephone, fax, POS or ISDN line ordered. A deposit is not
charged against subsequent telephone, fax, POS or ISDN lines. Note: This charge is highlighted in the service order section on page 6.
1 An additional Refundable Equipment Deposit is applicable to Conference Telephones and the ISDN service. The deposit refund
process is initiated when equipment is returned in working order.
1 Point-Of-Sales/Credit Card lines (POS/CC machine not provided).
1 ISDN Lines (suitable for video conferencing).
1 Fax line and machine provided to exhibitors stand.
1 Local, National and International access as required.
Please indicate whether international dialling access is required
Variation to Service Location

A fee of AED300 will be charged for each change to the location of a fixed line/wired IT service.
Note:
1 Applicable from first day of build-up.
Service Delivery
1 IT service delivery will begin 24 hours prior to the start of the event.
1 Prerequisites for service delivery are stand completion and live power.
1 If services are required prior to 24 hours before the event then please see Service Delivery section (Page 5).
Orders & Surcharges

Notes :
1 Please complete pages 5 and 6 and return to Customer Services (customer.services@adnec.ae).
1 Orders are only valid when full remittance has been received.
1 Valid Order forms to be submitted at least 20 days prior to date service required.
1 Valid Orders placed after the 20 day window are subject to 50% surcharge and delivery on required date cannot be guaranteed
1 Valid Orders are considered final from 20 days prior to event onwards and no refunds will be granted.
1 Valid Order placed within 10 days of the event will be subject to a 100% surcharge and delivery cannot be guaranteed.
Tel: +971 (0) 2 406 3777
TERMS & CONDITIONS
Upon signature (Page 6) it is understood that the client:
1 Is solely responsible for the security of any devices, hardware, data, software applications connected to the network. ADNEC
shall bear no liability for any consequential losses as a result of the utilisation of IT services.
1 Agrees that IT facilities are to be used for legitimate activities only. In order to safeguard the integrity of the IT systems there are
certain activities in which it is not permitted to participate using any ADNEC IT facilities. You must not use ADNEC IT facilities
to transmit, download, store or access information which may result in Legal action against the Company, or compromise the
integrity of its IT facilities. In particular this applies to any illegal, objectionable and/or inappropriate material, software or access.
Non-adherence may be punishable under Federal Law No. (2) of 2006 of U.A.E. on The Prevention of Information Technology
Crimes, or other criminal laws.
1 Accepts full responsibility for any IT equipment and associated cabling as provided and is therefore liable for any damage or loss
caused due to the clients negligence. This does not apply to IT equipment deemed to have failed due to normal wear and tear.
1 Accepts that under no circumstances will they, interfere with, attempt to repair or open any of the IT equipment provided by
ADNEC in the event of a technical failure. Any technical issues should be communicated to our IT Hotline (+971 (0) 2 406 4666)
immediately.
1 Accepts that ADNEC shall have no liability to the client for any consequential losses due to the failure of any IT equipment or
services as supplied.
1 The owner of any device that is required to be connected to the ADNEC Venue IT infrastructure is responsible to configure that
device in order to provide that connection. ADNEC IT staff will not configure non ADNEC owned IT equipment unless a waiver is
signed absolving ADNEC IT staff from any damage or performance degradation to that device as a result of any changes.
ADNEC BANKING DETAILS

PAYMENT METHODS
1 Please complete the IT order form and submit to Customer Services (customer.services@adnec.ae). An invoice will be dispatched
in return. Orders will be valid once full remittance is received.
1 Payment can be made by bank transfer or cheque/bank draft.
1 Email correspondence regarding payment and invoicing may be sent to ADNEC Receivables (receivables@adnec.ae); Customer
Services (customer.services@adnec.ae) to be included in any correspondence.
BANK TRANSFER PAYMENT net of bank charges, should be made in favour of Abu Dhabi National Exhibition Company to the
following account:
NATIONAL BANK OF ABU DHABI - Abu Dhabi National Exhibition Company
Account No: 0157608025
IBAN No: AE610350000000157608025
Swift Code: NBADAEAAKHF
CHEQUE / BANK DRAFT

ABU DHABI NATIONAL EXHIBITIONS COMPANY, P.O. Box 5546, Abu Dhabi, United Arab Emirates.
EXHIBITOR DETAILS
Hall No. Stand No. * Stand Name
First Name Email: itorders@adnec.ae
Last Name
Tel: +971 (0) 2 406 3777
Job Title
Company Name
Company Address
Email address
On-site Contact Name On-site Contact No.
* It is the exhibitors responsibility to inform Customer Services of any changes to the stand number/service location.
BILLING DETAILS Same As Above
BILLING CONTACT DETAILS
First Name Last Name
Job Title
Company Name
Company Address
Email address
Please ensure that the on-site contact/representative has this number!!!
On-site IT Support Hotline Number +971 (0) 2 406 4666
Service Delivery
Service Delivery Date (If standard delivery is not suitable): ....................................................................................
Networking Solution Required (Quoted separately) Yes No
Additional Requirements: .........................................................................................................................................................................................................................................................................................................................................................................................
..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Connectivity Type Unit Price Equip

Internet Connection Total
Description of Item Deposit Qty
Speed (Down Max.) (AED) (AED)
Wireless Wired (AED)
Open Air WIFI Access - 2 Hours 512Kbps 20
5Mbps 2,500
5 Concurrent Connections (Sessions) Return to: ADNEC IT Orders
10Mbps 3,400
5Mbps 2,600
10 Concurrent Connections (Sessions) Tel: +97110Mbps
(0) 2 406 3777 3,500
20Mbps 4,500
10Mbps 3,700
20 Concurrent Connections (Sessions) 20Mbps 4,700
40Mbps 6,000
20Mbps 5,000
100Mbps 8,900
20Mbps 5,500
100Mbps 9,400
Leased Line Service 2Mbps (4 Public IPs) 2Mbps 12,500
Leased Line Service 4Mbps (4 Public IPs) 4Mbps 14,500
Switch 8-Port 400
Switch 24-Port 800
Fibre Core 5,000
Cabling Technician (Hourly Rate) 300
IT Support/Network Engineer (Hourly Rate) 650
IPTV 2,000
Telephone - Wired int'l 500
Telephone - Conference (Speaker) Phone int'l 2,000 4,500
Fax Line (with machine) int'l 500
Point-Of-Sales/Credit Card lines (POS) 500
ISDN 128Kbps (2B + D) 1,650 1,500
Non-Refundable Deposit (Applicable to the first
500
Telephone/Fax/POS or ISDN line ordered only)
Subtotal
Plus 50% if ordered within 20 days of event (Not applicable to Open Air WIFI Access and Equipment Deposits)
Plus 100% if ordered within 10 days of event (Not applicable to Open Air WIFI Access and Equipment Deposits)
Grand Total
Please indicate invoice currency preference: AED USD
Authorised
Signatory
Name
On-site IT Support Hotline Number +971 (0) 2 406 4666
Date
* Terms and Conditions (as per page 4) Apply
PARKING ORDER FORM 2015
Tel: +971 (0) 2 406 3666 \ Fax: +971 (0) 2 449 9770

First Name
Last Name Job Title
Company Name
Company Address
E-mail address
20% Surcharge applicable for all forms submitted later than 20 days prior to open of event

All orders will be subject to avalabitity.

Description No of days Unit Price in AED Quantity Total
Traffic Marshals (per hour) 42.00
Supervisor (per hour) 53.00
Other service Unit Price in AED Quantity Total
Clearance Certificate - Insurance 100.00
Daily Car park ticket 40.00
Grand Total
Please note: Minimum of 8 hours is chargeable for each traffic marshal manning request per day
REQUIREMENT
Date Description Start Time End time No of hours No of staff Total hours
Total Man Hours

PARKING ORDER FORM 2015
Tel: +971 (0) 2 406 3666 \ Fax: +971 (0) 2 449 9770
NOTES
following account:
IBAN NO - AE610350000000157608025
Signature Name ......................................................

RIGGING ORDER FORM 2015
To be filled and returned to E-mail: adoffice@ges.com
Tel: +971 (0) 2 406 4451 \ Fax: +971 (0) 2 4496402 P.O.Box 95159 Abu Dhabi
GES/Melville Middle East Exhibition Services LLC - www.ges.com
Order to be submitted at least 30 days prior to build up or delivery cannot be guaranteed and 20% surcharge will apply
INVOICING DETAILS
First Name
Last Name Job Title
Company Name
Company Address
E-mail address
MINIMUM GUARANTEED AVAILABLE RIGGING POINT HEIGHTS IN VENUE HALLS

STANDARD REQUESTED
(HOOK HEIGHTS) FROM VENUE FLOOR LEVEL
Exhibition Halls 1 to 11 7,000 mm 8,500 mm
Exhibition Hall 12 10,000 mm 12,000 mm
TOTAL AMOUNT
STANDARD REQUESTED
(AED)
DESCRIPTION UNIT PRICE QUANTITY UNIT PRICE QUANTITY
Roof Point (excludes install of third party

1,220.00 1,600.00
hoists)
Roof Point with Manual Hoist (pre-attached) 1,470.00 1,850.00
Roof Point with Electric Chain Hoist (pre-

1,735.00 2,115.00
attached c/w cables + controls)
Modular Truss System POA N/A N/A
Exhibition Lighting POA
Install of Lightweight P.V.C. Banner up to 6m

1,460.00
wide (less than 10kg.)
Sub-total: -
Plus: 20% surcharge (if applicable) -
Grand total (AED): -
For Banner production, branding & printing enquiries please e-mail: contractingservices-me@ges.com Tel. +971 4 885 9336
Page 1 of 3 Issue Aug 2014

CONDITIONS OF SALE:
1 Rigging Plans:
a. All orders for rigging must follow the required guidelines and be submitted with a clear and precise rigging plan at the time
of ordering. Any changes required due to incorrect rigging plans will be subject to a surcharge.
b. All rigging plans must show the location of each rigging point in relation to the stand using metric measurements.
c. All rigging must be within the perimeter of the stand.
d. The exact weight of each rigging point must be detailed in kilograms in addition to the total weight in kilograms of the
overall structure to be rigged/ suspended.
e. The type of structure or banner material must be detailed along with the metric width, height and length.
f. The stand orientation must be detailed by showing the location of the main entrance and by the stands or walls on the other
neighboring three sides.
g. The height from the floor to the bottom of the structure or banner when fully suspended must be shown using metric
measurements.
2 Banners:
a. All banners must be supplied with poles in vinyl welded or sewn sleeves.
b. All banners must be delivered two days prior to the build-up of the event. Delivery should be made to ADNEC, Saturday to
Thursday 08:00 until 17:00 hours.
c. All banners will be disposed of immediately after the last day of break-down unless requested.
d. GES are not liable for the loss and/or damage to banners during transportation, storage, installation and de-rig.
3 Installation:
a. GES rigging hours are Saturday to Thursday 08:00 until 17:00. Any request outside these hours is subject to availability and
additional cost.
b. Rigging not ready for completion by 17:00 on the last day of build-up will be the responsibility of the contractor.
c. Any damage to GES equipment by third party contractors will be charged.
4 Health and Safety:
a. GES Rigging Team is not liable for secondary rigging installed by third party contractors.
b. During build-up, gangways must be kept clear to allow access by the rigging team.
c. No stand structure is allowed to be attached to ADNEC ceiling as either a precautionary or additional safety, measure.
Ground mounted stand structures shall be so designed and constructed to be fully self supporting.
d. A copy of a valid hoist inspection certificate must be provided to G.E.S. prior to installation of any hoist supplied by a third
party contractor.
e. Any structure requiring more than 4 hoists for a single lift, must use electric chain hoists.
GES (Global Experience Specialists) holds the exclusive right to all primary rigging services within ADNEC.
All rigging orders must be paid in full at the time of ordering. All costs are inclusive of installation and removal.
Cancellation or amendments to confirmed and paid orders are not permitted.
Successful delivery of your order is dependent on the correct stand number and name of exhibiting company being provided.
Please ensure that any changes to the stand number or exhibiting company name are communicated to adoffice@ges.com

STAND ORIENTATION GRID

Hall Entrance

ALL PAYMENTS MUST BE MADE PRIOR TO WORKS COMMENCING

Bank Name: Abu Dhabi Commercial Bank
Branch: Emirates Mall Branch
Account Name: Melville Middle East Exhibition Services LLC
Dirhams Account No: 10066767126001 USD Account No: 10066767195001
IBAN No.: AE270030010066767126001 IBAN No.: AE090030010066767195001
Swift Code: ADCBAEAA Swift Code: ADCBAEAA
Payment methods: cash, electronic transfer or credit cards

* Bank Transfer should include AED 30.00 handling charge
Credit Cards will ONLY be accepted on site
Signature Name ........................................................
Signatory fully acknowledges and agrees to compliance with the terms and conditions of sale.

Stand Cleaning Order Form 2015
Tel: +971 (0) 2 406 3666 \ Fax: +971 (0) 2 449 9770

First Name
Last Name Job Title
Company Name
Company Address
E-mail address
20% Surcharge applicable for all forms submitted later than 20 days prior to open of the event.

Any orders received after this time can not be guaranteed.

NOTE: The charges for cleaning space only stands is based on a flat rate of AED 26 x total square metres of stand space for the

complete open period of the event.
Cleaning Service for Space Only Stand Rate Area (square metres) Total AED
Space only stand (Total ground level square metres) 26.00
Space only stand (Total first floor square metres) 26.00
Subtotal
Rate /
Valet Cleaning Services No. of hours No. of Staff No. of days Total AED
Hour
Cleaning attendant during show hours
(No. of Staff x total hours x days x AED 26)
26.00
(This request can only be applied with cleaning request for space).
Please note: Minimum of 8 hours is chargeable for each request per day
Subtotal
Grand Total
Shell Scheme stands below 18 m2 will not be charged for Cleaning services.

Stand Cleaning includes vacuuming or wet mopping of floors; dusting of counter tops and furniture; emptying of bins, cleaning of walls, glass

and partitions (except exhibits)
All cleaning is carried out at night, not during the exhibition open hours to ensure the stands are ready prior to the opening of the exhibition. It

will be performed on the night before the opening day of the event and each night thereafter.
Double decker stands will be charged on the total floor space per m2.

The role of the Stand-by Cleaner is to ensure that your stand is kept clean and presentable at all times and free from the accumulation of waste.

ADNEC Cleaning department cannot be held liable for any loss or damage related to the cleaning of the exhibition stand.

ADNEC Cleaning department does not supply cleaning materials to exhibitors or their contractors.

In order to guarantee quality of service, exhibition stands must be clear of all contractors work and materials by midnight on the last day of

build-up.
Disposal of catering waste is not the responsibility of ADNEC Cleaning services

Stand Cleaning Order Form 2015
Tel: +971 (0) 2 406 3666 \ Fax: +971 (0) 2 449 9770
TIMINGS FOR VALET SERVICES (Optional)
Date Day Start Time End time No. of Staff No of hours Total hours
NOTES
following account:
IBAN NO - AE610350000000157608025
Signature Name ......................................................

Stand Catering Order Form 2015
Tel: +971 2 406 4210 / +971 2 406 4225 | Fax: +971 2 449 6214
catering @adnec.ae
EVENT NO
Event Name Event Date
Hall & Stand Number Client
Type of Function Company
Time Address
Catering Event Manager Email

Prepared By Tel
Contact No. Fax:
Selling Price Per
MENU Unit DAY 1 DAY 2 DAY 3 DAY 4 DAY 5 Total Selling Price in AED
Unit in AED
FROM OUR BAKERY Qty Time Qty Time Qty Time Qty Time Qty Time

Mini Croissants (Cheese, Chocolate, Plain) 40g 1x 12 pcs 100.00

Mini Croissants (Cappuccino / Whole Meal / Almond) 40g 1x 12 pcs 110.00

Fruit Danish 50g 1x 10 pcs 110.00

Home made Muffins (Apple & Cinnamon / Strawberry / Chocolate) 40g 1x 12 pcs 125.00

Wild Forest Berry Strudel 1x 10 pcs 105.00

Selection of International Cakes (Peach & Linseed Cake/ Banana Cake/Lemon Jiffy Cake) 1x 20 pcs 80.00

Assorted Macaroons 1x 20 pcs 110.00

Rich Succulent Arabic Date Cake 1x 15 pcs 95.00

Salted Caramel Tartlets with Caramelized Pop Corn 1x 12 pcs 160.00

Warm Baked Arabic Mezzeh: Cheese & Zataar Manakesh, Meat Manakesh, Cheese Fatayer, Spinach Fatayer 1x 20 pcs 105.00

Swiss Cheese & Caramelized Onion, Classic quiche Lorraine, Veal Bacon, Forest Mushroom & Parmesan, Smoked Salmon Cream
1x 20 pcs 150.00
Cheese

Home made Plain Cookies 1x 30 pcs 90.00

CANAPS & SANDWICHES Qty Time Qty Time Qty Time Qty Time Qty Time

The Mezzeh Festival
Individual Cold Mezzeh: 1x 20 pcs 285.00

Traditional Hummus, Beetroot Salad, Walnut Mutable, Shanklish & Rocca with Feta accompanied by Fresh Flat Bread & Tortilla Crisps
INTERNATIONAL SANDWICHES
Smoked Salmon Rolled with Lemon Dust & Cream Cheese,
Open Sandwich with Roasted Beef, Mustard Mayonnaise and watercress on toasted Focaccia. Pear & Roquefort cheese wrapped
1x 20 pcs 220.00
in Veal Ham

Savoury Choux bun filled with Hummus mousse and glazed with Sesame seeds
Beetroot & Sumac Macaroons filled with White Cheese
The ADNEC Club Sandwich
Veal Bacon, Grilled Chicken, Fried Egg, Tomato, Lettuce, Caramelized Onion, Japanese Mayonnaise, Cucumber Pickles, Cheese, 1 x 20 pcs 190.00

Kraft Corn Bread
Arabian Bites
Chicken & Yogurt Tandoori Wrap
Moroccan Club Saj 1 x 20 pcs 160.00

Grilled Hallumi & Pickled Vegetable roll
Chilled Mini traditional Meat Shawarma
Grilled Steak & Caramelized Onion Low Fat Tuna
Mayonnaise with Cucumber Cheddar Cheese & Home 1 x 20 pcs 145.00

Made Chutney Laban & Pickle Roll
Assorted Sushi with Traditional condiments 1x 20 pcs 190.00

Emirati Sushi 1x 20 pcs 185.00

Issue Aug 2014
(1/4)
Tel: +971 2 406 4210 / +971 2 406 4225 | Fax: +971 2 449 6214
catering @adnec.ae
SNACKS & SWEETS Qty Time Qty Time Qty Time Qty Time Qty Time

Daily changing selection of 4 French mini Pastries
1x 20 pcs 170.00
(Chocolate Dome Tart, White Chocolate, Cheese Cake, Red Velvet Cake)

clair & Profiterole Skewers 1 x 15 pcs 100.00

Assorted Organic Fruit Purees & Compotes 1x 20 pcs 140.00

Assorted Baklawa 500g 100.00

Sliced Fruit Platter 1.2 kg 200.00

Fruit Skewers Dipped in White & Dark Chocolate 20 pcs 150.00

Assorted Normal & Exotic Fruit Basket 6kg- medium 265.00

Assorted Normal & Exotic Fruit Basket 3kg- small 170.00

Bowl of Plain Dates (Khalas) 1x 40 pcs 70.00

Tray of Plain Dates (Khalas) 1kg 110.00

Tray of Plain Dates (Khalas) 2.5kg 315.00

Tray of Assorted Dates (Stuffed with Pistachio / Dry Fruit / Dry Nuts) 1kg 300.00

Chocolate Tray - PATCHI 1kg 450.00

Chocolate Tray - PATCHI 2.5kg 800.00

Assorted Flavored Homemade Petit Fours 1kg 200.00

Assorted Deluxe Nuts 150g - bowl 25.00

Mint Candies 100g 10.00

TOTAL

Selling Price Per
DRINKS Unit DAY 1 DAY 2 DAY 3 DAY 4 DAY 5 Total Selling Price in AED
Unit in AED
HOT BEVERAGES Qty Time Qty Time Qty Time Qty Time Qty Time

Tea Tray - A selection of tea, sugar & milk 25 cups 125.00

Coffee Tray- includes selection of sugar & milk 25 cups 160.00

Arabic Coffee with cups 1000 ml 140.00

Coffee Machine Ingredients
per person 15.00
(2x Nespresso Coffee Capsules, Selection of Sugar, Milk, Stirrer, Disposable Cups)

SOFT DRINKS - INDIVIDUAL Qty Time Qty Time Qty Time Qty Time Qty Time

Pepsi 355 ml 6.00

Coke 330ml 6.00

Diet Pepsi 355 ml 6.00

Diet Coke or Coke Zero 330ml 6.00

7-Up 355 ml 6.00

Sprite 330ml 6.00

Mirinda 355 ml 6.00

Fanta 330ml 6.00

Club Soda 330 ml 6.00

Mineral Water (Small) 500 ml 5.00

Mineral Water (Large) 1500 ml 8.00

Evian Mineral Water (Small) 500 ml 12.00

Perrier Water 330 ml 12.00

Red Bull 250 ml 15.00

Lacnor Juice- Assorted Flavors 1000 ml 20.00

Issue Aug 2014
(2/4)
Tel: +971 2 406 4210 / +971 2 406 4225 | Fax: +971 2 449 6214
catering @adnec.ae
FULL CASES Qty Time Qty Time Qty Time Qty Time Qty Time

6 Pepsi / 6 Diet Pepsi / 6 7up / 6 Mirinda 24x 355 ml 130.00

6 Coke/ 6 Diet Coke/ 6 Sprite/ 6 Fanta 24x 330ml 130.00

Club Soda 24x 330 ml 130.00

Mineral Water Small 24x 500 ml 95.00

Mineral Water Large 12x 1500 ml 95.00

Evian Mineral Water 24x 500 ml 300.00

Perrier Water 24x 330 ml 380.00

Lacnor Juice- Assorted Flavors 8x 180 ml 30.00

FRESH JUICES Qty Time Qty Time Qty Time Qty Time Qty Time

Orange 1.5 L 120.00

Lemon with Mint 1.5 L 120.00

Mango 1.5 L 120.00

Kiwi 1.5 L 120.00

Cocktail 1.5 L 150.00

Pomegranate 1.5 L 150.00

Strawberry 1.5 L 180.00

NOTE: Disposable items (plates, cups, glasses, teaspoons, forks, knives & napkins) are supplied according to the ordered items.
TOTAL
STAFFING CHARGE Unit Rate in AED DAY 1 DAY 2 DAY 3 DAY 4 DAY 5 Total Selling Price in AED
Qty Time Qty Time Qty Time Qty Time Qty Time

Service Staff - Per Staff Member Supplied 1 per 8hours 400.00

Extra Hours of Service - Per Staff Member Supplied per hour 60.00

TOTAL
SERVICE ITEMS Unit Rate in AED DAY 1 DAY 2 DAY 3 DAY 4 DAY 5 Total Selling Price in AED
DISPOSABLE ITEMS Qty Time Qty Time Qty Time Qty Time Qty Time

Cups Pack of 25 25.00

Glasses Pack of 25 20.00

Forks Pack of 25 20.00

Knives Pack of 25 20.00

Dessert Spoons Pack of 25 20.00

Tea Spoons Pack of 100 15.00

CHINA PACKAGE Qty Time Qty Time Qty Time Qty Time Qty Time

China Package (cup, saucer, dessert plate, water glass, teaspoon, dessert fork, dessert knife) Min. of 5 Person 30.00

SUB TOTAL
TOTAL
SET UP, EQUIPMENT & OTHER HIRE Unit Rate in AED DAY 1 DAY 2 DAY 3 DAY 4 DAY 5 Total Selling Price in AED
EQUIPMENT Qty Time Qty Time Qty Time Qty Time Qty Time

Water Cooler/ Dispenser per unit / event 140.00

Water Cooler Refills per 5 Gal 25.00

NESPRESSO Coffee Machine per unit / day 250.00

FURNITURE AND LINEN Qty Time Qty Time Qty Time Qty Time Qty Time

Table with Table Cloth (183cmx76cm) per set / event 140.00

TOTAL
Issue Aug 2014

(3/4)
Tel: +971 2 406 4210 / +971 2 406 4225 | Fax: +971 2 449 6214
catering @adnec.ae
Additional Function Information Unit Rate in AED DAY 1 DAY 2 DAY 3 DAY 4 DAY 5 Total Selling Price in AED

Client Acceptance
This function sheet summarizes your requirements on the above date.

Please sign below as confirmation and acceptance of the requirements above and return to hospitality by ADNEC

Name :

Signature : ......................................
Issue Aug 2014

(4/4)
Skip Order Form 2015
Tel: +971 (0) 2 406 3666 \ Fax: +971 (0) 2 449 9770
First Name
Last Name Job Title
Company Name
Company Address
E-mail address
All orders will be subject to avalabitity and will be served on priority basis.

For confirmed orders minimum of 8 hours will be required to deliver the skip on site.

For Hazardous / Medical waste Exhibitor/Organiser has to declare the details of the waste prior to disposal to ADNEC cleaning department. Special

quotations will be provided for the requirement
Description Date required Quantity Rate Total
20 cubic metres waste disposal skips 1,575.00/per skip
Grand Total
It is your responsibilty as the producer of waste to notify ADNEC official contractor of any problem with storage handling or disposal of waste
Waste Declaration
Paper Brick

Cardboard Metal

Plastic Wood

Food Soil
NOTES
following account:
IBAN NO - AE610350000000157608025
Signature Name ......................................................
Issue Aug 2014

EMERGENCY EVACUATION ROUTE PLAN
ICC ABU DHABI
rd
th
5 Street 3 Street
Health and Safety Controlled Document Rev: 02 Updated July 2013 By: RK

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Under the Patronage of H.H.

Sheikh Mansour Bin Zayed Al Nahyan

THE DEDICATED EVENTS FOR FOOD,

SIAL, a subsidiary of Comexposium Group

Section 2 - Access Conditions Assembly Opening Dismantling 6

2.2 Build-up Exhibit Dismantling 10

Section3 - Setting up Your Stand

3.2 You have booked a Shell Scheme Stand 16

3.3 You have booked an Upgraded Shell Scheme Stand 19

Section 4 - Services and Forms 22

Section 5 - Rules and Regulations 54

Under the patronage of

Welcome to the Show

SIAL MIDDLE EAST FZ LLC

SIAL 2015 Team contacts

OPERATIONS (Technical and Logistics)

FINANCE (Invoicing and Payment)

SALES TEAM (Middle East)

SALES TEAM (International)

Sophie PIANA Yujia DU BLANCHARD

Services Company Name Contact Details

LEENA MUSTAFA / ROMEO BAGUIO

Exhibition Site Plan

A. Exhibition Site & Access

- Indoor Exhibitions Stands

Please visit www.adnec.ae for more information.

Your way to Abu Dhabi National Exhibition Centre

Taxi service from Abu Dhabi Airport

Directions from Abu Dhabi's Corniche

Directions via Rashid Bin Saeed Al Maktoum Street (Airport Road)

Exhibition opening hours

Dates Exhibition opening hours

Activity for Exhibitors Date Time Venue

Opening Ceremony 7th December 2015 10:00am Hall 10 Hall 7

Working hours (set-up dismantling power supply)

Dates Exhibitors Hours Power Supply Hours

8:00am 10:00pm the build schedule at

Show Days 8th December, Tuesday 10:00am 6:00pm 10:00am - 6:00pm

9th December, Wednesday 10:00am 5:00pm 10:00am - 5:00pm

Removal of space only 9th December, Wednesday 7:00pm until

2.2 Build-up Exhibit Dismantling

D. Mandatory Personal Protective Equipment requirements

Mandatory Foot Protection

Mandatory Head Protection (Hard Hat)

Mandatory High Visibility Clothing (High Visibility Vest)

3.1 You have booked a bare stand (space only)

B. How to set-up your stand

Step 3: Plan approval

Step 4: Your stand at the fair

C. Stand design regulation

Hall Height 10 m Structure Concrete + Steel Frame

Additional Services to be ordered before stand is fitted.

General specification of shell scheme (minimum 9m2)

SIAL Onboard catering

Shell Scheme Stand 2015

B. How to set-up your stand

C. Stand Design Regulation

3.3 You have booked an Upgraded Shell Scheme Stand

General specification of shell scheme (minimum 9m2)

SIAL Onboard catering

Upgraded Shell Scheme Stand 2015

- Space according to your contract

B. How to set-up your stand

Step 1: Check the package included with your stand.

EXPIRATION DATE: _ BANK NAME & COUNTRY:

SIGNATURE: AMOUNT: _______

Name: ______ Signature: _

Position: ______ Date: _

Signature: ___ Date: _

Name: ____ Position: _

____________

____________