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SAP Archiving Training

Manual
Ganesan Chidambaram

Company Confidential. ©2010 Nokia. 1

Agenda
 SAP Data Archiving overview
 Advantages of Archiving
 Archiving development Kit(ADK)
 Data Archiving
 Data archiving Process
 Transaction / Master data
 Analysis
 Depandancies
 Archiving Objects
 Structure of archiving object
 Archiving procedure
 Archiving objects in scope
 Automated runs
 Templates to be accessed and updated
 Other Instructions
 Table analysis
 Period end closing & Long Maintanence activities.
 System Refresh Activitities
 Print list Archiving Overview
 ITSM & SoX control Points
 DaRT
 GTS Global Trade services
 Travel Archiving
 New systems to come

Company Confidential. ©2010 Nokia 2

SAP Data Archiving Overview

SAP Data Archiving helps in removing the data which is no more needed from the database
and made available on a later date for any audit and reporting requirements.

SAP’s Archive Development Kit (ADK) provides pre-existing programs to remove transactional
and master data from the R/3 system.

ADK retrieval programs and/or third party Document Imaging tools provide the means to display
archived data necessary to fulfill legal and business retention requirements.

Company Confidential. ©2010 Nokia 3

 System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential. Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities. ©2010 Nokia 4 .

 Reduced Maintenance and administration cost  Reduced Hardware Costs by Reducing Growth Company Confidential. ©2010 Nokia 5 . Advantages of Archiving  Improved system performance and response time  Faster backup and recovery time  Reduces time for client copies and refreshes.

 System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential. ©2010 Nokia 6 . Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities.

Archiving Development Kit The SAP Data Archiving concept is based on the Archive Development Kit (ADK). The ADK provides the technical basis for the SAP standard archiving transaction (SARA). that customers and partners can use to develop their own archiving solutions. ADK provides an application programming interface. a service of my SAP Technology. is the software layer that encapsulates the technical aspects of data archiving programs. ©2010 Nokia 7 . ADK. The SAP features include:  High level of data protection  No system downtime during archiving  Independence of hardware and archiving software (Supports all third party vendors)  Read access to archived data  Interface to external storage systems Note: Restore of archived data back to database is not recommended. If Archive management is called directly from the application component. application specific settings (suchas programs and archiving objects) are activated automatically. Company Confidential.

 System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential. Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities. ©2010 Nokia 8 .

for business and legal reasons. it is likely that the most of the extracted data must remain accessible. However. Company Confidential. ©2010 Nokia 9 . This type of archiving allows information to be moved to a non production environment and stored on a separate storage device . Data archiving Data archiving involves the physical removal of data from the SAP system’s Database tables.

Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities.  System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential. ©2010 Nokia 10 .

the delete session is not started until the created archive files have been read and confirmed. To ensure the integrity of the archived data. Data archiving process The data archiving process in the SAP system can be divided into the following steps: Data is written to the archive The data to be archived is read from the database and written sequentially to newly created archive files. ©2010 Nokia 11 . Company Confidential. Data is deleted from the database The delete program deletes the data from the database after it has been completely written to the archive files. Archive files are stored The archive files that were created during the write phase can be moved to storage systems or to tertiary storage media. Another option would be to start the storage phase before the deletion phase.

Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities. ©2010 Nokia 12 .  System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential.

Company Confidential. It contains information that is always needed in the same way. For example Purchase order. ©2010 Nokia 13 . Transaction data: Data relating to the day-to-day transactions. Material Document etc. Vendor Master etc. Sale order. Transaction and Master data Master Data: Master data is data that remains unchanged over a period of time. Billing Document. For example Customer master.

 System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential. ©2010 Nokia 14 . Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities.

for e. Aggregation should be implemented. spool data Data Archiving Data Archiving should be performed for data which is not required for the live operation of the system. Company Confidential. if it provides sufficient level of information that is required for the business process Data Deletion / House keeping Many data could be deleted soon after it is created in the system. for e. Data Aggregation In some cases data can be aggregated at a higher level.g. by generating totals. from a business point of view. the updating of the data should be deactivated. Data Prevention Technically it is possible to deactivate updating for certain types of data. the data is not required. ©2010 Nokia 15 . Analysis A clear data management approach will help in maintaining a stable system with less performance issues. If.g.

Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities.  System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential. ©2010 Nokia 16 .

for example. data in the database would become corrupted. If. Depandancies Due to the relational nature of the R/3 database. data that is archived and deleted from one area of the system can affect data in other areas. as the billing documents refer to sales that no longer existed. ©2010 Nokia 17 . Sales Orders are deleted before billing documents relating to those Sales Orders. SD_VTTK RV_LIKP SD_VBRK SD_VBAK Company Confidential.

Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities. ©2010 Nokia 18 .  System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential.

which is obtained from SAP data objects. The archiving objects are defined for different modules of a SAP system. When data objects are combined on the basis of requirements. SAPscript texts and other elements. Archiving object Archiving objects are the essential ingredients for archiving SAP data. financial accounting documents are archived via the archiving object FI_DOCUMNT. which then can be archived. a business object is formed. They are defined using transaction AOBJ. company-code-dependent postings. which comprises the document header. For example. ©2010 Nokia 19 . Company Confidential. Archiving objects instruct the SAP archiving system to get the right tables when archiving specific R/3 business objects. An archiving object can be defined as a logical unit. change documents.

Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities.  System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential. ©2010 Nokia 20 .

Structure of Archiving object Company Confidential. ©2010 Nokia 21 .

Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities.  System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential. ©2010 Nokia 22 .

Below is the example for MM_EBAN. ©2010 Nokia 23 . Archiving procedure In T Code SARA select the WRITE Option In the Variant screen enter the required fields as per your Archiving object & Save it. Company Confidential.

©2010 Nokia 24 . select the Start Date option. Company Confidential. Enter the date & time as per your requirement & Continue. Archiving procedure In the variant creation screen.

©2010 Nokia 25 . Company Confidential. Enter the required fields & Continue. Archiving procedure Next select the Spool Parameter option.

Archiving procedure Then Execute the job for your Variants Company Confidential. ©2010 Nokia 26 .

Company Confidential. select it & Go to Job Logs option. Archiving procedure Checking Spool DATA In the screen menu you will find the job option click on that. There you will find your job which you have scheduled. ©2010 Nokia 27 .

Click on abap list to get detailed information Company Confidential. ©2010 Nokia 28 . Archiving procedure To get more details about you job go back of the screen & select the Spool option.

Archiving procedure Graphical display of spool list Next step is to proceed with deletion run from SARA by clicking the delete button and selecting the archive file and executing the same by maintaining the schedule parameters and spool parameters Company Confidential. ©2010 Nokia 29 .

Maintain the start date and spool parameteres and then click on execute Company Confidential. Archiving procedure From SARA Transaction click on the Delete button Click on archive selection and you will get a pop up for the selection of file and click the file check box which needs to be deleted. ©2010 Nokia 30 .

Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities. ©2010 Nokia 31 .  System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential.

P60(GTS): Archiving Object BusinessArea Object type       SPL_AT Audit logs   BUS2012-Purchase order BUS2013-Purchase scheduling agreement BUS2014-Purchase Contract LIKP-Delivery BUS2032-Saleorder CUHD MM BUS2096-Debit Memo Company Confidential. Archiving objects in Scope The following are the archiving objects in scope P10: •Idoc archiving is automated and workitem deleted. ©2010 Nokia 32 .

PSM: Idoc less than 93 days for message type USERCLONE are deleted in client 005. ©2010 Nokia 33 .PRCMAS.COGRP6.EXCHANGE_RATE.COSMAS.YINTORDOUT2. Archiving objects in Scope PT4(Travel System): Archiving object Archived     IDOC Message type ACC_EMPLOYEE_EXP & ACC_EMPLOYEE_PAY less than 93 days are archived WORKITEM work item less than 14 days are archived US_PASS User data changes less than 731 days are archived US_AUTH User master change documents less than 731 days archived US_PROF User master profile changes less than 731 days are archived US_USER user authorisation changes less than 731 days are archived CHANGEDOCU PFCG object data less than 731 days are archived PA_TRAVEL Trip related travel data less than 15 months are archived YHR_TRVSTA Travel workflow status table data less than 15 months archived IDOC some message types are deleted COGRP1.YRPRCCC.006 and 007. Company Confidential.HRMD_A.YPROJOUT2.USERCLONE PB2: IDOC less than 14 days are deleted from the system and not archived.

Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities. ©2010 Nokia 34 .  System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential.

P10: PB2: Company Confidential. Automated Runs – P10 & PB2 Some of the archiving runs are automated and are monitored on daily basis for the completion status and the runs are listed below according to each system. ©2010 Nokia 35 .

Automated Runs – PT4 Company Confidential. ©2010 Nokia 36 .

Automated Runs – PSM In PSM system client 005.006 and 007 the idoc deletion runs are automated so that all idoc less than 93 days with message types USERCLONE is deleted automatically Client Job Name Data Frequency Job Start time 5 BC_ARC_IDOC_005_LESSTHAN_93 DAYS IDOC deletion Weekly Sunday @ 22:00 PM 6 BC_ARC_IDOC_006_LESSTHAN_93 DAYS IDOC deletion Weekly Sunday @ 22:00 PM 7 BC_ARC_IDOC_007_LESSTHAN_93 DAYS IDOC deletion Weekly Sunday @ 22:00 PM Company Confidential. ©2010 Nokia 37 .

 System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential. Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities. ©2010 Nokia 38 .

\R3_Archiving\Archiving\Documentation\Frequently updated files\CONTENT REPOSITORIES. \R3_Archiving\Archiving\Documentation\Frequently updated files For FISDMM we also need to track the Archiving % and same need to be updated in the link mentioned below under the file P10 ARCH % FI_ SD_MM.For instance we may have some company codes to be on hold and same are updated in ftp under the folder frequently updates filesArchiving on hold list and a check on meeting memo is also advisable so that we dont archive any data which should be in database. \R3_Archiving\Archiving\Documentation\Frequently updated files For archiving periodicty and any changes in archiving related object frequency or retention to be refered and updated in the link mentioned below. The same can be used for after refresh related activity to send the certificates.xls Company Confidential. \R3_Archiving\Archiving\Documentation\Frequently updated files\Archiving hold on list.xls Also the archiving status needs to be updated in the custom template ARCH_STAT Updated by last onsite person under Frequently updated files. ©2010 Nokia 39 . \R3_Archiving\Archiving\Documentation\Retention timesupdated. Templates to be accessed and Updated Nokia IT has custom templates which needs to be checked and updated before and after any archiving activities.xlsx Content repository list needs to be refered and updated if any new content repository created in the link mentioned below.

©2010 Nokia 40 .  System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential. Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities.

INSTRUCTIONS Data deactivation. Background Job Creation. Other Instructions For detailed information for some other usefull instructions as listed below refer the attached power point. Delete all using background user. ©2010 Nokia 41 . Change Content Repository. Delete scheduler. Data activation. FI secondary Index Deletion File storing to archiving system Company Confidential.

 System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential. ©2010 Nokia 42 . Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities.

TAANA Company Confidential. TAANA provides generic analysis functionality for all transparent tables of your database (at least it is counting entries on client level). Table analysis counts the table entries and assigns the number of entries found to the selected field values (such as organizational units or periods). Table analysis (TAANA) Table analysis helps to analyze how entries for a table have been distributed to selected fields. This makes it to a very powerful tool. For more information on how to create virtual field and analysis varaint please refer the document attached below. Own variants are also freely configurable (but must be transported). ©2010 Nokia 43 .

 System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential. Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities. ©2010 Nokia 44 .

The automated runs (IDOC & WORKITEM) should be rescheduled to start after the period end freeze in both P10 & PT4 system. As there are no archiving run during freeze time we have made catchup runs to start after the freeze period which will help in cleaning the data for that period freeze gap . Period end closing & Global Maintanence window Period end closing: Every month during period end freeze .RL_TB. Company Confidential. Exception -The ARFCRSTATE . Short Maintanence window: During short maintanence break (4 hours)there is no need to reschedule the IDOC & Workitem.RL_LUBU runs can go on during the period end freeze in P10. The IDOC runs which goes in PB2 system can go on Long Maintanence window: During long maintanence break (24 hours)ensure to reschedule the IDOC & Workitem run to start after maintanence break. ©2010 Nokia 45 .change pointer deletion. RL_TA.there should not be any archiving runs in the P10 system. the normal automated runs should be executed as normal agreed frequency. Once the catch up runs gets completed.

Period end Freeze & Long Maintanence Break Company Confidential. ©2010 Nokia 46 .

Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities. ©2010 Nokia 47 .  System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential.

System Refresh Activities
New document to be attached soon.This slide will be updated once finalised with new process.

Company Confidential. ©2010 Nokia 48

Agenda
 SAP Data Archiving overview
 Advantages of Archiving
 Archiving development Kit(ADK)
 Data Archiving
 Data archiving Process
 Transaction / Master data
 Analysis
 Depandancies
 Archiving Objects
 Structure of archiving object
 Archiving procedure
 Archiving objects in scope
 Automated runs
 Templates to be accessed and updated
 Other Instructions
 Table analysis
 Period end closing & Long Maintanence activities.
 System Refresh Activitities
 Print list Archiving Overview
 ITSM & SoX control Points
 DaRT
 GTS Global Trade services
 Travel Archiving
 New systems to come

Company Confidential. ©2010 Nokia 49

Print List Archiving
Print list archiving functionality is used to archive statutory reports in electronic format to the print list archive. Statutory reports required by local authorities are stored to the print list
archive according to legal archiving storing requirements.
Normally Business teams are involved in archiving the reports and IT archiving team monitors them and take corrective actions if any problem and also involved in archiving some reports
specific to Data retention tool (DaRT).

With the print list archiving, you can:
Archive SAP R/3 report in electronic format as a print list
Retrieve archived report from print list archive in electronic format, print report from print list archive on paper format and save report from print list archive to local hard drive.
For detailed information please refer the document attached below.

Printlist archiving
user guide

Company Confidential. ©2010 Nokia 50

 System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential. Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities. ©2010 Nokia 51 .

ITSM ticket queue for our team need to monitored periodically and take corrective action and update the validation points and status of the tickets and take it to closure. ITSM & SoX control Points ITSM is a set of process that details best practices to enable and optimize IT services in order to satisfy business requirements and manage the IT infrastructure both tactically and strategically. \R3_Archiving\Archiving\Documentation\3. There are some SoX validation points and approvals to be obtained depending on the type of an ITSM ticket. ©2010 Nokia 52 . For detailed information please refer the document Electronic archiving system for SAP minor customizing list.ppt .Path for the same is mentioned below. ARCHIVING TEAM INSTRUCTIONS\SoX Company Confidential.

SoX control points \R3_Archiving\Archiving\Documentation\3. SoX Control Points 5510 . Requestor provides the sign-off after the validation.Approval to start   Approval is the first step before starting any kind of activity in the SAP system according to the incident received.   Note: IT change control points vary depending on the requests. ARCHIVING TEAM INSTRUCTIONS\SOX Company Confidential. ©2010 Nokia 53 .   5580 Validation   Validation required for each and every incident handled by our team.   5560 Audit trial   Onsite coordinator will do the Audit trial.   5570 Implement to production   Whoever releases the transport request to production they need to update the 5570 information.   5550 Business sign off   After the completion User acceptance testing and get the business sign off to move the transports to production. Refer the attached Powerpoint and Link for detailed information.

 System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential. ©2010 Nokia 54 . Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities.

 No corresponding archiving runs should go at the same time when extracts are being run. Data retention tool(DaRT) DART (Data retention Tool):  DART is a tool used for meeting the legal and auditing requirements of a Company. For detailed Information refer the instruction documents in the link mentioned below. ©2010 Nokia 55 .  Specifications for DART was developed by ASUG Tax user Group and SAP.Portugal is new country in scope and has not yet been started.  Monitor the archiving folder for DART extract and once it reaches 70 % .Canada and Germany .  In Nokia DART is used for USA.store has to be done. NOTE:  Schedule the extract runs for the weekends. \R3_Archiving\Archiving\Documentation\DART\DART instructions_new.  Archiving runs and index deletions should go only after the DART Extracts are done.  Once reports are stored the same need to be checked in OADD transaction for any errors .doc Updations to be done in ftp in the link mentione below in the file DART extract status \R3_Archiving\Archiving\Documentation\Frequently updated files Company Confidential.

signoff and approvals. Data retention tool(DaRT)  IT Archiving team checkes from SAS for Valid company codes before start ing extracts. Company Confidential. ©2010 Nokia 56 .  IT archiving team schedules the extracts on week end and complete the reports FTWE & FTWD.  LSAS is responsible for all communication related to tax audit requirements and Communicate IT Archiving team with an ITSM ticket for changes to view file configuration or new view file customisation.  IT Archiving team Customise the view file according to requiremnt and release the transports to higher level systems after testings .  SAS team confirms the company codes.  LSAS creates request IT Archiving team to Import the extracts and completes the tax audit files and are resposible for delivery the files in form of CD ’s to tax authorities.

Data retention tool(DaRT) DaRT Steps for Extract and View Files Steps Transaction Description  Create Extract       Create Extract FTW1A For creation of extracts  Report execution FTWE Control Total verification  Store extract files FTWD Check Sum FTWL Export the extract to archive  Define view FTWY Create or change view definition  Create view file FTWH Data extract view Reports FTWL Deletion of file  Delete view file For detailed instructions refer the document mentioned below. ©2010 Nokia 57 . DaRT Instructions Company Confidential.

 System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential. Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities. ©2010 Nokia 58 .

outbound delivery documents. CUHD and SPL_AT are the archiving objects in scope for the GTS system and for more information refer the Powerpoint mentioned below. It provides functionalities not available in standard SAP in areas of compliance and customs Management. \R3_Archiving\Archiving\Documentation\4. invoices.all necessary screenings are done and trade documents. Data transfers from R3 system to GTS system for sale orders. Projects\GTS \R3_Archiving\Archiving\Documentation\4. customs declaration. GTS Instructions Also refer to the documents mentioned in the link below for more additional informations. duty calculations are created in GTS system data base size growth is more and hence we archive this customs documents and display archived reports to customs when required. purchase orders and once transferred to GTS system . ©2010 Nokia 59 . Global Trade Services (GTS) GTS: Global trade services is an additional solution for standard SAP to support management of regulatory compliance for import and export. Projects\GTS Upgrade 2010 Company Confidential.

©2010 Nokia 60 . Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities.  System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential.

docx Company Confidential. Data from SAP Travel Management system (PT4) will be archived into external storage system LEA/Centera. Data cleaning is needed in PT4 to avoid performances and disk space problems due to data growth. Projects\Travel Management Tool\PA_TRAVEL variant for PU22 and SARA.docx PA_TRAVEL Instructions: \R3_Archiving\Archiving\Documentation\4. Archiving of data in Travel system PT4 is done by the SAP Archiving team. ©2010 Nokia 61 . Projects\Travel Management Tool\Concept blueprint training material\Travel Archiving User Guide for IT and SAS. Travel Archiving Archiving of travel data and report files will be done due to legal requirements. Only completed trips (status transferred to FI) will be archived. For detailed information refer the document in the link below. \R3_Archiving\Archiving\Documentation\4. Travel Archiving will be done by personnel area.

©2010 Nokia 62 . Agenda  SAP Data Archiving overview  Advantages of Archiving  Archiving development Kit(ADK)  Data Archiving  Data archiving Process  Transaction / Master data  Analysis  Depandancies  Archiving Objects  Structure of archiving object  Archiving procedure  Archiving objects in scope  Automated runs  Templates to be accessed and updated  Other Instructions  Table analysis  Period end closing & Long Maintanence activities.  System Refresh Activitities  Print list Archiving Overview  ITSM & SoX control Points  DaRT  GTS Global Trade services  Travel Archiving  New systems to come Company Confidential.

New Systems to Come SAP Upgrade: For detailed information related to Upgrade related activities refre the documents as per the link mentioned below. Projects\SAP 2011 UPGRADE Customer Relationship Management (CRM): Archiving related activities is under work for the CRM system. ©2010 Nokia 63 . Company Confidential. \R3_Archiving\Archiving\Documentation\4.