MicrosoftOfficeWord2013 AcademicTechnologyLabs

AdvancedWord2013
Introduction
MostusersinthecomputerlabsarefamiliarwiththebasicfunctionalityoftheRibbonin
MicrosoftWordandhowtowritedocuments,butwevereceivedquestionsaboutworking
withlongdocuments.Whatwevelearnedthroughsurveysandinspeakingwithusersis
thattheses,researchpapers,ordissertationscanbeverylengthyandmanyusersarenot
familiarwithhowtomanagetheformattingandorganizationofmanypagesinWord.This
lessonplanfocusesaroundfeaturestoeffectivelyandefficientlywritelongdocuments.Itis
criticalforTraineesasfutureTCstobeconfidentinthesefeaturesinWordinordertohelp
userstothebestoftheirabilityinthelabs.Itsalsoimportantforstudentstobeableto
masterthesetoolstostreamlinewritingtheirownpapers.

ATLabshasjustupgradedalloftheunitsinourlabstotheMicrosoftOffice2013Suite
whichincludesWord2013.Someofwhatwellbecoveringshowsthedifferencesbetween
previousversionsofWordandthecurrentversion,butmostofwhatwellbecoveringis
focusedonhowtousethepowerfulfeaturesinWordsoyoucanbemostproductive.

Objectives
Aftercompletingthislessonplan,youwill

Learntheimportanceofstyles

Navigateefficientlythoughlongerdocuments

Insertandreferenceexternalobjectsanddocuments

Automatetediousactionstosavetime

Usebuiltintoolstoorganizeresearchandcitations

Prepareadocumentfordistribution

WorkingwithStyles
AlthoughtheStylesGallerywasaddedinWord2007,mostpeopleareunfamiliarwithStyles.Stylesare
themostimportantfeatureweregoingtodiscussinthislessonplanandmanyfeaturesinWorddepend
onacorrectlystyleddocumenttofunctioncorrectly.MakesureyouapplyalltheStylechangeswithin
thisfirstsectionbecauseeverythinginthefollowingsectionsneedscorrectStylesforeachfeaturetowork.

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AStyleistheformattingassignedtoaspecificsectionofyourdocument.Anexampleofthesesections
canbenormaltext,chaptertitles,headings(orsections),andsubheadings(subsections),buttheycan
alsorefertospecialsectionsthatneedtheirownformatting,likebulletedlistsorfooters.Theformatting
isntjustimportantbecauseitkeepstheappearanceuniformthroughoutyourdocument,italsomakes
surethateachsectionbehavescorrectlywhenyoureeditingit.

ByusingStyles,wecanavoidtechnicalandformattingproblemswemightrunintowithlonger
documents.

1. OpenthefiletitledPoliciesandProcedures.docxlocatedintheExercisefolder.
Thisfileisanexampleofalongdocumentthatyoumightcomeincontactwithinthe
future.Thisisanoldversionofourinternalpoliciesmanual,orthePPM.Itlookslike
itsstyledcorrectly,butletslookalittledeepertoseesomehowsomeseriousproblems
withthisdocumentsstructuremakeitconfusing.

2. NavigatetotheHometabintheRibbon.Clickthesquarebuttonatthebottom
rightoftheStylesgrouptoopentheStylespane.

3. Clickanddragthestylespanetotheleftsideofthemaineditingwindow.

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AsyoucanseeintheStylespane,thisdocumentisanexampleofunplannedStyles.
Therearealmost100differentdefinedStylesandmostofthemarethesamewithminor
differences.Thiscanbeimpossibletouseandistoodifficulttokeepstandardized
throughoutlongdocuments.

4. ClosethePoliciesandProceduresManualdocumentandreturntothedesktop.
Inthenextfewsections,weregoingtogooverhowtokeepyourStylesorganizedsoyou
canedityourdocumentmoreefficiently.

UsingtheStyleGallery
BeforewecreateourownStyle,letsusesomeoftheonesthatareBuiltIntoWord2013.

1. OpenthefiletitledKingArthurreport.docxlocatedintheExercisefolder.
Thisisanexampleofapaperorreportthatmaybeboringtoread,butnonetheless,it
providesagreatexampleofwhatalongdocumentlookslike.Itcontainsmanydifferent
sectionsandmediaobjectslikepicturesandvideofiles.Allofthisinformationcanbe
organizedefficientlyandbehavecorrectlywhengeneratingspecificsections.
NoticethatthisreporthasnoStylesapplied.Notonlydoesitlookboring,thesectionsarent
definedproperly.ThismeansthatwecantaddthingslikeaTableofContentsorother
automaticallygeneratedfeaturesthatmakeWordpowerful.

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2. ScrolltothefirstpageandselectanywhereinthelineoftextthatsaysThe
Influenceof
WeregoingtoapplyaStyletomakethissectionourTitle.

3. NavigatetotheHometabontheRibbonandselectTitlefromtheStylesgallery.

WhenyouhoverovereachstyleintheStylesgallery,WordwillpreviewwhatthenewStyle
willlooklikeinyourdocument.
UsingtheStylegalleryisthequickestwaytodefineeachsectionofyourdocumentasa
specificstyle.Remember,wereapplyingtheseStylesnotjusttolookdifferent,buttobe
handledcorrectlybyWord.

4. Beginapplyingthefollowingstylestothefollowingsections:

o DebatedHistoricity:Heading1(page1)

o OriginofName:Heading1(page3)

o MedievalLiteraryTraditions:Heading1(page3)

PreGalfridiantraditions:Heading2(page3)

GeoffreyofMonmouth:Heading2(page5)

Romancetraditions:Heading2(page7)

o Decline,revival,andthemodernlegend:Heading1(page9)

Postmedievalliterature:Heading2(page9)

Tennysonandtherevival:Heading2(page10)

Modernlegend:Heading2(page11)

o Legacyasarolemodel:Heading1(page12)

o Legacyinpopularculture:Heading1(page12)

MakesureyouvecorrectlyassignedeachsectionaStyle.Thenextfewsectionsofthelesson
dependonthistobecorrect.

Creating,Editing,andDeletingStyles
Intheprevioussection,weappliedtheBuiltInstyles.Now,weregoingtogooverhowtocreate,
edit,andremovestylesfromyourdocument.

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AlthoughthebuiltinStyleslookprofessionalandarevisuallypleasing,youmaywanttocreateyour
ownandbegintouseitinyourdocument.

1. OpentheStylespanebynavigatingtotheHometabontheRibbonandclickingon
thebottomrighticonintheStylesgroup.

2. WiththeStylespaneopen,rightclickonHeading2andselectModifyfrom
thecontextmenu.

ThiswillopentheModifyStylepopupwindowandallowyoutomakechanges.
Forthisexample,letsmakeafewchangestotheFontsettings.

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3. ClickontheFormatbuttonatthebottomleftofthewindowtoopensome
additionaloptions.

4. MakethefollowingchangesandthenclickOK.

a. Font:Castellar

b. Size:12

c. Fontcolor:Lightorange

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AfterclickingOKandnavigatingbacktotheModifyStylespopupwindow,makesurethat
thecheckboxnexttoAutomaticallyUpdateisselected.
ThisfeaturecankeepyourStylesupdatedwheneveryoumakequickfontchangesinthe
HometabwithoutmanuallyeditingtheStyle.Weregoingtodothatnow.

5. Whenyoureturntothemaineditingwindow,findasectionwiththeHeading2
styleapplied.Now,changethesectiontobeitalicizedbynavigatingtotheHometab
ontheRibbonandselectingItalicswithintheFontgroup.
Withtheseoptions,eachsectionthatusesthatStylewilllookthesameway.
Now,weregoingtochangeafewothersectionstopracticemodifyingStyles.

6. PerformthefollowingactionsonthefollowingStylesthroughthe:

d. Heading1:

i. StyleBasedon:Heading1

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ii. Font:Corbel(Headings)

iii. Size:16

iv. Color:Brown

v. AddtotheStylesGallery

vi. Automaticallyupdate

e. Title:

i. StyleBasedon:Title

ii. Font:Corbel(Headings)

iii. Size:28

iv. Color:Brown

v. Align:Center

vi. AddtotheStylesgallery

vii. Automaticallyupdate

ChangingtheseStylesthroughtheModifyStylepopupwindowisanindepthprocess.If
yourelookingtomakequickchanges,youcansimplyapplytheformattingchangestoa
sectionandupdatetheStyletomatchyourchanges.Weregoingtodothisnow.

1. Clickwithintheparagraphoftext.
WeregoingtocustomizethewaythebodylooksandupdatetheNormalStyle.

2. NavigatetotheHometabontheRibbonandmakethefollowingchangeswithin
thistab.

a. Font:Corbel(Body)

b. Size:11

c. Color:Automatic(Black)

d. Linespacing:1.15

3. Then,navigatebacktotheStylespane.RightclickonNormalandselectUpdate
NormaltoMatchSelection.

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Now,allofthetextthatissettohaveaNormalstylewillcarrythisfontchange.

MakingchangestoStylesiseasyandthefeaturestoautomaticallyupdatetheformattingisahandy
featurethatcansaveyouheadaches.

DeletingaStyleisalsoeasy.WordmakesorganizingyourStylesapainlessprocessanditcanoften
bebeneficialtoremovetheStylesfromyourdocumentthatyouarentusing.

1. WiththeStylespaneopen,rightclickon00Heading2andselectRevertto
Heading2inthecontextmenu.

ThiswillrevertanysectioninyourdocumenttotheoriginalBuiltInformatting.Even
thoughyoucreatedyourownStyleintheprevioussection,thatStylewasbasedonaBuiltIn
one.Byreverting,WordwillkeepthesamebehavioroftheStyle,butchangetheappearance.
Keepinmind,BuiltInordefaultStylesinWordcantberemoved.Onlyyourcustomized
Stylescanbedeleted,soyoudonthavetoworryaboutmessingupanyStylesforfuture
documents.

SinceStylesarethekeytohavinganicelyformattedandorganizeddocument,Wordmakesiteasyto
create,define,andmodifytheStyleoptionsforeachsectionofyourdocument.Ifyoustartwith
Styles,youreditingprocesswillbeexponentiallymoreefficient.

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CreatingandUsingStyleSets
AStyleSetisthecollectionofformattingthatyoucanapplytothesectionsyoudefinedearlierinyour
document.WordhasmanybuiltinStylesthatcanmakeyourtextlookgreatandkeepinorder.

1. NavigatetotheDesigntabontheRibbonandhoverovereachentryintheStyleSet
gallery.

WordgivesyouapreviewofhoweachStyleSetisgoingtolookbeforeyouapplyit.
2. ClickonthesinglearrowontherightsideofthegalleryandselectMinimalist.
WhenthisStyleSetisappliedtoyourdocument,itwillrevertallofthechangesyoumadetoeach
StyledefinedintheStylepane.YoucanediteachoftheStylesjustaswedidintheprevious
section.

Aftermakingafewcustomizations,ifyouwanttokeepyourStyleSetforotherdocumentsorifyouwant
tosaveittoanothercomputer,youcansavetheStyleasaStyleSet.Thisisagreatwaytokeepyour
changesforfuturedocuments.

1. NavigatetotheDesigntabontheRibbon.IntheDocumentFormattinggalleryclick
onthebottomrightarrowtoopenthemenu.
2. Fromthemenu,selectSaveasnewStyleSet.

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3. Inthepopupwindow,titlethefileMyStyleSetandsaveittotheDesktop.

4. NavigatetotheDesktoptocheckyourfile.

NowyourdocumentsStyleSethasbeensavedandcanbemigratedtoanyotherdocumentor
computerwithaninstallationofWordbysimplydoubleclickingonthefile.Thisisagreatway
tokeepallofyourdocumentslookinguniform.

WevejustgoneovertheimportanceofStylesandhowtheycanbeusedtostandardizeyourdocuments
formatting.Inthissection,welearnedhowtohowtomodifystylesandcreateStyles,andhowtomodify
andcreateourownStyleSet.

NavigatingthroughLongDocuments
Often,longdocumentscanbedifficulttonavigate,butWord2013hasseveralwaysnavigatethatare
muchmorequicklythanscrollingmultiplepages.Weregoingtolearnabouttwowaysthatarethemost
efficientwaytonavigatethroughtheselongdocuments.

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Forbothofthesemethods,yourdocumentneedstohaveStylescorrectlysetuptousenavigationtools
correctly.ThisisonlythefirstthingwellbedoinginWordthatrequiresthecorrectStyles.Makesure
yoursaresetcorrectlybeforemovingon.

InsertingPageNumbers
Forstarters,theeasiestwaytokeeporganizedistoapplypagenumberstoyourpages.Theseareincluded
whenyouprintyourdocumentandaretheeasiestwaytokeepyourpagesinorderafterprinting.

1. NavigatetotheInserttabintheribbonandclickonthePageNumberbuttonin
theHeader&Footergroup.Fromthere,selectPlainNumber1fromtheTopof
Pagecontextmenu.

Afterinsertingthepagenumber,youcanformattheheaderinanywayyoudlike.

2. TypeyourlastnamebeforethePageNumber.Doubleclickonthetextbodyto
returntotheregulareditingview.
ItsagoodideatoputyourlastnameoneachpageandtoaddPageNumbers.Thisway,your
readerscankeepeachpageinorderincasetheygetmisplaced.

Althoughthisisaneasystep,itsoneofthemostimportantwhenyousendyourdocumentforprinting
andforfinaldistribution.

UsingtheNavigationPaneandThumbnails
AfteryouhaveyourStylessetup,Wordmakesnavigationasnapwithlongdocuments.Before,wemight
havehaddozensorhundredsofpagesinourdocumentanditwasdifficulttokeepeverythinginorder.
Now,wecan

1. ClickontheViewtabintheRibbonandchecktheboxnexttoNavigationPane
withintheShowgroup.
TheNavigationPaneappearsintheleftsectionofthewindow.Ifyouhavecreatedother

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headingsusingstyles,Wordwilldisplaythemhere.ClickoneachHeadingentryandthe
maineditingwindowwillsnaptothatlocationinyourdocument.

YoucanalsoopentheNavigationPanebyclickingonthePage10of56atthebottomleft
ofthemaineditingview.

2. SearchthroughyourdocumentforthewordArthurwithoutquotationmarks.

Wordsearchesthroughyourdocumentandhighlightsthesectionsinwhichthesearchphrase
isfound.YoucanclickonthehighlightedheadingsintheNavigationPanetosnaptoits
location.

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3. ClosetheNavigationPanebyuncheckingtheoptionintheViewtabunderthe
Showgroup.

Afteryouvereturnedtothemaineditingwindow,weregoingtocontinueonwithusing
Wordspowerfulnavigationfeatures.

UsingtheOutlineview
AnotherwaytonavigateyourdocumentefficientlyisbyusingtheOutlineView.Thisisasimplified
versionofyourdocumentsstructurethatcanbeeffectiveinminimizingclutter.Sometimeswhenyoure
writing,youneedtogetthingsoutofthewaytofocusonaspecificsection.

TheOutlineviewisjustoneofmanywaystodothisinWord,butitsalsousefultomoveentiresections.

1. NavigatetotheViewtabintheribbonandclickonOutlineintheViewgroup.

2. DoubleclickontheplussigntotheleftoftheOriginofNamesectiontocollapse
thetextbody.

Thisviewisagreatwaytoreducesomeclutterwhenlookingcloselyatthetext.Bydouble
clickingontheplussigns,wecancollapsesectionsofourdocument.Thisallowsustofocus
onspecificpartsofourdocumentwithineachheadingandsubheadingandminimizeother
sections.

Itsalsohelpfulwhenyouretryingtomovecompleteparagraphsorsectionsacrossseveralpages.
Weregoingtoswitchthelocationsoftwosectionswithinourdocumentnow.

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1. ClickanddragtheplussigntotheleftoftheMedievalLiteraryTraditionssection
abovetheOriginofNamesection.

2. ClickCloseOutlineViewtoreturntotheregulareditingview.
Wejustmovedanentiresectionoftextthatspansalmost3pageswithoutalotofeffort.
Wordmakesiteasytoquicklyorganizeyoursectionswithoutscrollingthroughandcopying
andpastingmultiplepages.

JustastheOutlineviewallowsyoutohidepartsofyourdocumenttemporarily,collapsingsectionsis
anotherefficientwaytogetclutteroutofthewaysoyoucanfocusonwriting.

CollapsingSections
OneofthenewfeaturesinWord2013allowsyoutocollapsesectionswithinthemaindocumentwindow.
Thiscangetridofalotofclutterwhenyourewritingyourdocumentanditseasiertofocusonthe
sectionyouwanttoedit.

1. HoveroveraHeadingorSubheadinggroupoftext.
2. Clickonthebluearrowthatappearsontheleftsideofthesection.

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Thisonlytemporarilycollapsesthesectionswithinyourdocument.Whenyouexportorprintthe
file,thesectionswillreverttothefullview.

NowthatwecanquicklynavigatethroughWordwiththesedifferentviews,wecanmoveontomore
featuresthatarefinetunedforlongdocuments.Embeddingfilesandimages,orobjectsintoreportsisa
greatfeaturethatcanbeusefulwhenwritingthesetypesofpapers.

InsertingObjectsandImages
Longdocumentsoftenhaveimagesorotherobjectsthatareusedasreferencesordiagrams.Theycanalso
beusedtobreakuphugesectionsoftextwithavisualaidtomakethetextmoreinteresting.

Therearemanydifferentobjectswecaninsertintoourdocuments,andweregoingtotalkabout
insertingpicturesandexternalfilessuchasspreadsheetsandPowerPointpresentations.Also,Wordhasa
featurecalledEmbeddingwhichallowstheobjectstobecomedynamic.Dynamicfilescanbeaccessedand
editedwithinyourpagewithoutopeningthefilesinanexternalprogram.

Wellgooverthedynamiclinksfurtheroninthesection,butfornowwellstartwithinsertingand
displayingsimplepictures.

Inserting,Cropping,andFormattingImages
Sinceourfirstpageofourdocumentisonlytext,weshouldbrightenitupwithapicturesoreaderscan
pictureKingArthurwhentheyrereadingabouthim.Wordmakesiteasytoinserttheseimages.

1. ScrolltothefirstpageoftheKingArthurreportandclickonthewhitespacebetweenthe
titleandthebeginningofthereporttext.
2. NavigatetotheInserttabontheRibbonandselectPictureswithintheIllustrations
group.

3. Inthepopupwindow,locateKingArthur.jpginsidetheexercisefolderandclick
Insert.

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Theimageisnowonthepage,butWordtreatsitasacharacter,oranimagethatmuststayon
thesamelineastext.Thiscanbedifficulttoworkwithbecauseitchangesthetextflowonthe
page.Weregoingtochangetheimagebehaviorsotheimagefloatsonthepageandisntlocked
downtoaspecificrowoftext.
4. Afterinsertingtheimageintoyourdocument,hoveroveritandclickontheLayout
Optionsbutton.

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5. Inthecontextmenuthatopens,selectSquare.

Thisnowallowstheparagraphtexttobewrappedascloselytotheimageaspossible.Wecanalso
movetheimageonthepagewithouthavingtobeanchoredtoalineoftext.
6. Repositiontheimageonthepagetotherightsideofthesecondparagraphandresizeit
tolookmorevisuallyappealing.

Letscroptheimagetoremovetheborder.
7. ClickonceontheimageofArthursrobestoselectit.IntheRibbon,clickonthe
Formattab.ClicktheCropbuttonwithintheSizegroup.

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Thiswillplaceaboxaroundyourimagewithhandles.Thesehandlescanbemovedtoselect
whichpartsoftheimageyoudliketokeep.Weregoingtodothatnow.
8. Movethehandlestocropouttheborderoftheimage.

Whenyouveselectedtheregionyouwanttokeep,clicktheCropbuttonagain.Youcanalso
clickoutsideofthecrophandlestoresettothemainview.
Keepinmind,Wordpreservestheoriginalimageaftercropping.Thismeansthatyoucangoback
laterandrecropyourimagewithoutlosingtheoriginalimageorlosingquality.Asyoucan
imagine,sinceWordsavesthecroppedinformation,yourfilesizecangrowverylarge.
9. Selectanypicturewithinyourdocument.Then,navigatetotheFormattabonthe
RibbonandclickontheCompressPicturebox.

10. Inthepopupwindow,unchecktheboxnexttoApplyonlytothispictureandthen
selectUsedocumentresolution.Then,clickOK.

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Byusingourdocumentsoriginalresolution,wecanpreservethequalityofourimagesinany
formincludingprintordigital.
Thismaytakeaminute,butnowtheimagesinyourdocumenthavebeenoptimizedandyoucan
decreaseyourfilesize.

Sinceweveremovedtheoriginalsquigglylineborderwhenwecroppedtheimage,letsadda
straightonewithinWord.

1. ClickontheimageandnavigatetotheFormattabintheRibbon.ClickPicture
BorderinthePictureStylesgroup.Fromhere,selectablackborder.

Youcanselectalotofdifferentoptionsforyourpictureborder,butfornowletsjustaddasimple
blackborderwiththedefaultstyle.
Afteraddingaborder,letsaddsomeinformationtotheimagewithaCaption.
2. RightclickontheimageandselectInsertCaption.

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3. ClickOKonthepopupwindowwiththedefaultoptionsselected.

Dontworryaboutthedefaulttextnow.Thisdialogboxdoesnthavemanyformattingoptions
anditseasiertoeditthetextwhenyoureturntothemainpage.
4. Onceyouvereturnedtothemaineditingview,typesomeinformativetextinsidethe
Captionbox.

Thissectioncanalsobeusedtoincludecitationsorothernotesabouttheimage.

Nowthatyouveinserted,moved,cropped,addedaborderandcaptiontotheimage,youknowthebasics
ofinsertingandeditingobjectswithinWord.Nowweregoingtomoveontolinkingobjectsamore
advancedwaytoinsertcontentintoyourdocument.

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EmbeddingandLinkingExternalFiles
Ifyourdocumentreferencesotherdocuments,images,orvideofilesputtingthesefilesintoyour
documentcanbemuchmoreusefulthanjustreferringtothem.Althoughanimageisuseful,Word
allowsyoutoinsertinteractiveobjectsthataremuchmoreaccessibletoreadersthanastaticpicture.

Inthissection,weregoingtobetalkingaboutinsertingtheseobjectsandhowtousesomefeaturesto
makethisprocessmoreefficient.First,opentheObjectdialogboxfromtheRibbon.

1. NavigatetotheInserttabontheRibbonandclickontheObjectbuttonwithin
theTextgroup.

Now,weregoingtogooverafewoftheoptionswithinthispopupwindow.

2. NavigatetotheCreateNewtab.

ThiswindowshowsthebuiltinpresetsthatWordcaninsertintoyourdocument.Theseare
handyifyouwanttoincludeaformorothertypeofnewdocumentthatyourreaderscanfill
outandreturntoyou.Whenanyoneeditsthenewembeddedfileandsavesyourdocument,
thechangeswillbepreserved.
CheckingtheboxforDisplayasiconwillreplacethethumbnailofthecontentsofthefile
withastaticimageoftheicon.

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Now,weregoingtogooversomeoftheoptionsyoucanselectwhenyouuseanalready
existingfile.

3. ClickontheCreatefromFiletab.

YoucanselectafilebyclickingBrowse.Weregoingtogooverthispartinafewminutes.
TheLinktofilecheckboxprovidesashortcutoralinkfromtheembeddedfiletothe
originalfilethatyouselect.Thisisahandyfeaturethatcankeepyouroriginalfileupdated
withtheembeddedone.
CheckingtheboxforDisplayasiconwillreplacethethumbnailofthecontentsofthefile
withastaticimageoftheicon.

ThiswasaquicktouroftheObjectpopupwindow.Now,weregoingtousetheObjectwindowto
insertandembedsomefilesintoourdocument.

EmbeddingExcelSpreadsheets
IfyouwantedtoincludeinformationfromanExcelfile,youcouldinsertalinktothatfile,butWord
allowsyoutoembedaworksheetwithinyourdocumentstext.Thisisapowerfulfeaturethatalsoadds
editingfeaturestotheembeddedfile.
Toexplainhowembeddingworks,letsaddsomemovieinformationunderthesectionofourreport
talkingaboutKingArthurinpopularculture.WecouldaddthisinformationinatablethroughWord,
butaddinganembeddedExcelworksheetismorepowerfuland

1. Scrolltothelastpageofyourdocumentandclickonthewhitespaceafterthelast
paragraph.ThesectiontitleshouldreadLegacyinpopularculture.

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2. NavigatetotheInserttabintheRibbon.ClickontheObjectbuttonintheText
group.

3. Inthepopupwindow,selecttheCreatefromFiletabandclickBrowse.

4. FindtheExcelspreadsheetintheExercisefoldertitledListofKingArthurfilms
andclickOKtoclosetheObjectpopupwindow.
WordreturnstothemaineditingwindowandinsertstheinformationfromtheExcel
spreadsheetintoyourWorddocument.

Embeddingtheobjectwithinyourdocumentismuchmorefunctionalthansimplyaddingapicture
oftheinformationwecanactuallyedittheExcelspreadsheetwithinWord.Toshowthis,were
goingtoresortthemoviesalphabeticallyinsteadofbyyear.

1. DoubleclickontheExcelobjectyouinsertedintothelastpage.
NotethattheregularRibbonforWordchangestotheRibbonforExcel.Whenyoureediting
theExcelworksheetwithinWord,youhavecompleteaccesstoalloftheExcelfeatureswithin
Word.Also,thechangesyouvemadeintheembeddedExcelspreadsheetwillbesavedwith
yourWordfile.

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2. Rightclickonthefirstcolumnheading.SortthedatafromAtoZ.

IfyourefamiliarwithExcel,thisfeatureisthebestwaytoincludeyourexternalinformation
withinyourWorddocument.

Nowthisspreadsheetisorganizedalphabeticallybyfilmtitleandtheembeddedspreadsheethasbeen
savedwithinourWordfile.

EmbeddingPowerPointPresentations
JustlikeExcelworksheets,PowerPointpresentationscanalsobeembeddedwithinyourdocument.Not
onlycanyoueditthepresentationslikeyouwouldwithExcel,youcanpresenttheentirefileasifyou
openeditwithinPowerPoint.

WeregoingtoinsertthePowerPointpresentationthesamewayastheExcelfile.

1. ScrolltoasectionoftheKingArthurreportthatyoudliketoaddthepresentation.
2. NavigatetotheInserttabintheRibbonandclickonObjectwithintheTextgroup.
3. Now,clicktheCreatefromFiletabandbrowsetothefiletitledKnightswho
say.pptx.ChecktheboxnexttoLinktoFilesotheobjectcanbeautomaticallysaved.

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ThepresentationwillnowbeinsertedintoyourWorddocumentinthespaceyouselectedearlier.
4. Doubleclickontheobjecttoopenthepresentation.
Now,WorddisplaysthepresentationinPresentMode,allowingreaderstoaccesstheslideshow
withoutnavigatinganywhereelseandopeningadditionalfiles.
YoucanalsoeditthePowerPointpresentationwithinWord,justlikewedidbeforefortheExcel
spreadsheet.
5. Rightclickonthepresentation.Inthecontextmenu,selectPresentationObjectand
thenEdit.

Fromthisview,youcanedityourPowerPointpresentationthatyouinserted.Remember,since

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welinkedthepresentationtotheoriginalfile,allofthechangesyoumakenowwillbesaved
automaticallytotheoriginal.
Makesomechangestotheembeddedpresentation.
6. ChangethefontonthetitleslidetoBaskervilleOldFace.
Thefontselectionisuptoyou,butthisisjusttoshowyouthateveryfeatureyouhaveaccessto
withinPowerPointcanbeaccessedhereintheembeddedview.
7. Afteryouvemadesomechanges,clickoutsideofthepresentationobject.
Althoughwemadeafewsimplechanges,thepossibilitiesforeditingthepresentationareendless.
SincetheentireversionofPowerPointisavailablethroughthiseditingfeature,youcancreateor
modifyanentirepresentationthroughWord.

Thesefeaturesnotonlyallowreaderstohavequickaccesstothefilesyouvelinkedandembedded,itsaves
youtimebecauseyoudonthavetomanuallyresavethefilesyouveedited.

Inthissectionwetalkedaboutreferencingfiles;inthenextsection,weregoingtotalkaboutreferencing
locationsontheinternetandwithinyourdocument.

UsingHyperlinksandBookmarks
Whenyouwanttoreferenceaspecificlocation,alinkcangivereadersawaytoaccessthatlocation
quickly.HyperlinksandBookmarksarecreatedalmostthesameway,buteachareusedforspecific
locations.

AHyperlinkisjusttextinadocumentthatlinkstoanotherlocationontheinternet.Theinternetisbuilt
aroundlinks,butyoucanalsoaddtheseinWord.Ingeneral,youcanjustclickthelinktoopenit
theyreassimpleasthat.Weregoingtocovertheseinthenextsection.

ABookmarkisaplaceholderthatyoucaninsertintoyourdocumenttomarkalocationtowhichyou
wanttoreturn.Bookmarkscanbeusedforfastnavigationtoimportantgraphsorimages,butitcanalso
beusedtoreferencespecificlinesinyourdocument.Wellcovertheseinthefollowingsection.

InsertingandEditingHyperlinks
SincethepaperwereworkingonwastakendirectlyfromWikipedia,letscreatealinkbacktothewebsite
soeveryonecanquicklyaccesstheoriginaldocument.

1. HighlightWikipediaonthefirstpageofyourdocumentunderthetitle.

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2. NavigatetotheInserttabontheribbonandclickonHyperlinkintheLinksgroup.

Thiswindowhasalotofoptionsforlocationlinks.Wellcoversomeoftheotherslater,butnow
werejustgoingtouseaURLforthearticle.
3. Intheaddressbarwithinthepopup,typeinthewebaddresstotheWikipediaarticle
andclickOK.

Ifyoudontwanttotypetheentirewebaddress,youcanjusttypeinGoogle.comtosavetime.
Afterreturningtothemainwindow,letsopenupthelinktoseehowitworks.
4. PressandholdtheControlkeyonyourkeyboardandclickonthelink.TheURLwill
nowopeninyourdefaultbrowser.
ClickingthemousewithoutholdingtheControlkeywilljustmovetheeditingcursortothe
locationyouveclickedinthedocument.PressingControlallowsWordtoopenthehyperlinkin
yourbrowser.

AnothertypeofhyperlinkyoucanaddtoaWorddocumentisanemailaddress.Whenreadersclickthe
linkwithinyourdocument,theirdefaultemailprogramwillopenandallowthemtosendyouanemail.
Weregoingtogoovertheprocessnow.

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1. NavigatetotheReferencestabontheRibbonandclickFooterintheHeader&
Footergroup.Inthedropdownmenu,clickBlanktoapplythesimplefooter.

2. TypeinyouremailaddressandpressEnteronthekeyboard.
Byaddinganewline,Wordautomaticallydetectsthatyouvetypedanemailaddressandadds
thehyperlinkforyou.
Thiscansaveyoutime,butitcanalsodisplayyouremailaddressintheopen.Ifyouhavean
emaillikeGatorGurlll612@hotmail.comorsomethingsimilar,itmightnotbethemost
professionalrepresentationofyourselftoyourreaders.Wordcaninsteadaddahyperlinktoan
emailaddresstoawordorphrase.Weregoingtogooverthisnow.
3. HighlighttheemailaddressyoujusttypedanddeleteitbypressingBackspace.Now,
typeFormoreinformation,emailme.
4. RightclickonthehighlightedtextandselectHyperlink.
WecouldgouptotheRibbonandinsertthehyperlinkthatway,butthiswayisashortcutthat
cansaveyoutime.
5. Now,clickontheEmailAddressbuttonontheleftsideofthepopupwindowand
typeinyouremailaddressinthedialogbox.

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Before,weusedthispopupwindowtotypeaURLlinkforawebpage,nowwereonlyinterested
intheemailoption.
Youcanalsoaddasubjectlinetothelinksoeachemailwillcontainapredeterminedphraseset
byyou.AnexampleofthiscouldbeInregardstoyourpaperorKingArthurreportfollow
upandiseasiertofilterthroughyourinboxwhenpeoplesendyouamessage.
6. ClickScreenTipandtypeashortmessage.Then,clickOKtoreturntotheInsert
Hyperlinkpopupwindow.

AScreenTipisabriefmessagethatappearswhensomeonehoversoverthelinkinyourdocument.
ByaddingtheScreenTiptoourlink,readerscangetmoreinformationaboutwhereyourlink
points.
7. AfteryouveenteredyouremailaddressandincludedaScreenTip,clickOKinthe
InsertHyperlinkpopupwindowtoreturntothemaineditingview.
YoucantestthelinkbypressingControlandclickingonthelink

InsertingandEditingBookmarks
WhileHyperlinksaregenerallyusedforreferencingexternallocationsontheinternetwithaquicklink,
Bookmarkscanbeusedtoreferenceinternallocationsinyourdocument.Thedialogboxtoadda

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BookmarkisthesameasaddingaHyperlink,whichwellgooverinafewminutes,butsettingthe
Bookmarklocationisanotherprocess.WellcreateBookmarksnow.

TherearetwotypesofBookmarksthatyoucansetwithinWord.ThefirstisaBookmarkpointingtoan
object.ThesecondisaBookmarkthatpointstoaspecificlocationwithinthepage.Weregoingtogoover
settingthebookmarkonaspecificobject.

1. NavigatetothefirstpageoftheKingArthurdocumentwhereweaddedtheImage
Captionabouthisrobes.
2. SingleclickontherobeimageandnavigatetotheInserttabintheRibbon.Clickon
BookmarkintheLinksgroup.

3. Inthedialogboxthatpopsup,typeinRobeImageandclickAdd.

Makesurethattherearenospacesinthetitle.AlthoughWord2013isanewprogram,its
designedtokeepcompatibilitywithalloftheolderfilescreatedbypreviousversions.Inolder
versionsofWord,theprogramwasntabletohandlespacesorpunctuationbecauseofthe
specificationssetbyWindows.ThismeansthatthenewerversionsofWordstillhavethis
limitation.
Afterreturningtothemaineditingwindow,theBookmarkhasbeensuccessfullysavedwithin
yourdocument.Now,weregoingtocreatethelinktothatBookmark.

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4. Navigatetoanywhereonpage8andtypeKingArthurthoughtrobeswere
fashionablewithoutquotationmarks.
5. Now,highlightthetextyoujustenteredandnavigatetotheInserttabontheRibbon.
ClickHyperlinkwithintheLinksgroup.
Thispopupwindowisprobablyfamiliartoyou,butnowweregoingfocusoncreatingalink
fromourtextselectionthatpointstotheBookmarklocation.
6. ClickPlaceinThisDocument.Now,selectRobeImageundertheBookmarks
group.ClickOKwhenyourefinished.

AlsonoticethatWordincludesHeadingsinthislistsoyouhavequickaccesstotheselocations.
7. TestyournewlycreatedBookmarklinkbypressingControlonthekeyboardand
clickingonthetext.

Ifitworkedcorrectly,youvejustcreatedyourfirstObjectBookmark.Thisisagreatwaytoprovidelinks
tootherObjectslikegraphs,tables,orothermediawithinyourdocument.

TheresanothertypeofBookmarkwecanaddtoourdocument.Now,insteadoflinkingObjects,were
goingtolearnhowtolinktosectionsoftextusingthesamemethod.Theimportanceofthistypeof
BookmarkisthatitsnotaspermanentastheObjectBookmark.

1. Navigatetothefirstpageofyourdocumentandclickonthewhitespaceafterthelast
sentenceofthefirstparagraph.

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Ifwewantedtomakeanotetoaddmoretothislocation,wecanuseaBookmarkinalineoftext.
ThefirststepistostoretheBookmarkwithintheDocumentforfuturereference.
2. NavigatetotheInserttaboftheRibbonandclickonBookmarkwithintheLinks
group.

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3. TypeAddMoreInfoHereandclickAdd.

Now,yourlinktothisspecificgroupoftextisstoredwithinthedocument.
4. Scrolltoanotherpage.
5. Now,navigatetotheInserttabontheRibbonandclickonBookmarkintheLinks
groupagain.
Thiswindowshouldlookfamiliar,butwearentstoringtheBookmarkthistime.Now,were
tryingtogobacktothespecificlocationwestoredearlier.
6. HighlighttheAddMoreInfoHereBookmarkthatwejustset.ClickGoTo.
IfyouvesettheBookmarkcorrectly,theeditingwindowshouldsnaptothelocationyouspecified
earlier.Thisisahandytoolyoucanusetoreferencebacktospecificpartsofyourdocument.
Now,weregoingtoinsertaHyperlinkthatpointstotheBookmarkyoujustdefined.

7. ClosetheBookmarkpopupwindowandscrolltothethirdpageofyourdocument
andsetthecursorafterthelastsentenceofthesecondparagraph.

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8. TypeMoreworkneedstobedoneonthissubject.Highlightthetextandright
click.Fromthecontextmenu,selectHyperlink.

9. Now,clickonthePlaceinThisDocumentbuttonontheleftside.Highlight
AddMoreIntoHereandclickOK.

WerenowlinkingthistexttotheBookmarklocation.

10. Afterreturningtothemaineditingwindow,clickonthenewbookmarkhyperlink
bypressingCtrlonthekeyboardwhileclicking.

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Themaineditingwindowwillsnaptothatlocation.Evenifyoudeletethatparagraph,the
LocationBookmarkwillalwayspointtothatlocationinyourdocument.
UnlikeObjectBookmarks,locationbookmarkscantbedeletedbyremovingtextandmustbe
deletedthroughtheBookmarksmanager.

Linkswithinyourdocumentcansaveyoutimewhenyoureeditingthedocumentandforyour
readerstoquicklysnaptolocations.

Macroscanalsosavetimewheneditingbymakingaseriesofrecordedchangesthatyouspecify.The
nextsectionisallaboutMacrosanotherkeyfeaturethattheOfficesuiteisfamousfor.

CreatingandUsingaMacro
MacrosareagreattoolthatyoucanusetoautomatesometedioustasksinWord.Macrosareaquickway
toexecuteaseriesofstepsthatyoucouldperformmanually.WhileMacroscanbeusedtoinsertcontent,
thatisnottheirprimaryfunction.Wordcansaveyoutimebyquicklypreformingallofthestepsquickly.

ToshowyouthestepsyoucanperformwithaMacro,weregoingtoautomateformattingaTable.
Normally,youdhavetoinserteachTableandformatitmanually.Now,theMacroweregoingto
performnowwillmakethisprocesseasy.

1. Navigatetopage7ofyourKingArthurdocument.Clickintotheendofany
paragraph.
Itdoesntreallymatterwhereyouclick,butitsimportantthatyouhaveenoughspaceto
insertthetable.

2. ClickontheViewtabintheRibbon.HoverovertheMacrosbutton.Clickonthe
arrowandclickRecordMacro

ThiswillbringuptheRecordMacrowindow.

3. IntheRecordMacrowindow,enterthemacronameTableMacro.Then,clickthe
Keyboardbuttontoassignakeyboardshortcut.

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Youcanalsoaddashortdescriptionsoyoucanremindyourselforotheruserswhatthe
macroisfor.

4. ClickintothePressnewshortcutkeyboxandpressthekeycombination
Ctrl+Shift+Ttoassigntheshortcut.ClickAssignandthenclickClose.

Now,thecursorwillchangetoacassettepointer.Thisshowsyouthatthemacroisbeing

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recorded.
Weregoingtoslowlyperformthesenextfewactionstomakesurewehaveeachstepcorrect.

5. NavigatetotheInserttabontheRibbonandclicktheTablebutton.Then,inserta
2x3tablefromthedropdownmenu.

AfterinsertingtheTable,changetheTableStyletomatchourcolors.

6. NavigatetotheDesigntabontheRibbonandclickontheMorearrowtoexpand
theTableStylegallery.Selectoneofthestylesthere.

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Afteryouvereturnedtothemaineditingwindowwithyournewlystyledtable,weregoing
tomergethetoprowofthetable.

7. PressandholdtheShiftkeytoselectbothcellsonthetoprowofyourtable.With
bothselected,navigatetotheLayouttabontheRibbonandselectMergeCells.

Now,withallofthechangesmadetoourtable,wecanstoprecordingtheMacro.

8. NavigatetotheViewtabontheribbonandclickontheMacrobutton.Thenclick
StopRecording.

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Wordhasrecordedallofthestepswetooktoinsertandformatthetable.Now,letsrunthe
Macrotoperformthesestepsquickly.

9. Scrolltopage10.Selectthewhitespaceaftertheshortparagraphinthemiddleof
thepage.

10. NavigateagaintotheViewtabontheRibbonandclickontheMacrosbutton.Then,
makesureTableMacroisselectedandclickRuntostarttheprocess.

Wordwillnowinsertthetableandformatitcorrectly.

Asyoucanimagine,thepossibilitiesofMacrosareendless.Thissectionwasanexampleofoneofthe
easierformattingchangesthatyoucanmaketoyourdocument,andcreatingandrunningour
Macroisjustthetipoftheiceberg.

Macrosaredesignedtosaveyoutimewhenperformingtedioustasks.Inthenextsection,were
goingtogooverhowWordmakesiteasytogeneratespecificsectionsofyourdocument
automatically.

GeneratingaTableofContentsandIndex
Whenyouprintadocumentwithalargenumberofpages,itcanbedifficultforreaderstonavigate
throughitandfindwhattheyrelookingfor.Onacomputer,thesearchboxcansolvethisproblem.Word
haspowerfultoolsthatcanmakeiteasiertofindimportantsectionsandtopicsforprinteddocuments.
Weregoingtocovertwoofthese:TablesofContentsandIndexes.

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TablesofContentsaregreatforlistingouteachsection,orchapter,ofyourdocumentandwhichpageit
beginson.Usuallyfoundatthebeginningofbooksorlongdocuments,thesearegreatforquicklyflipping
tothesectionyouwanttolookat.

Indexes,usuallyfoundattheendofabookoralongdocument,areapopulatedlistofcommonlyused
keywordswithpagereferenceswhichreferencewheretheyrefound.Thesearegreatforlocating
importantdefinitionsortermsquickly.

UsingStylestoGenerateaTableofContents
TheTableofContentsfeatureinWorddependsonsettingthecorrectStylesinyourentiredocument.If
youforgettosetaHeadingorSubheading,theywillnotbeincludedintheTableofContents.

AssumingyouvesetthecorrectStyles,weregoingtogeneratetheTableofContentsnow.

1. Scrolltothesecondpageofyourdocumentandclickonthewhitespacebeforethe
sectiontitledDebatedHistoricity.
Normally,theTableofContentsisdirectlyaftertheintroductionsection.Stylistically,your
readerswillexpectittobeasclosetothebeginningaspossible,butnotimmediatelybelowthe
Title.
2. NavigatetotheReferencestabintheRibbonandclickontheTableofContents
buttonwithintheTableofContentsgroup.Fromthecontextmenu,clickCustomTable
ofContents.

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ThepopupwindowthatappearshasmanyoptionstoformatandstructureyourTableof
Contents.Weregoingtogooverafewofthesenowtomakesureitlooksandbehavesthewaywe
wantitto.WeregoingtofocusonthePrintPreview.
3. MakesureboxforRightalignpagenumbersischecked.ChangetheTabLeadersto
underscores.Also,changetheFormattoDistinctive.Also,changeShowLevelsto2.
Afteryourefinished,clickOKtoreturntothemaineditingwindow.

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Thispopupwindowhasalotofdifferentoptions,butnowweregoingtofocusonhowtheTable
ofContentsbehaves.

Whenyoureintheregulareditingmode,theTableofContentsbehaveslikeregulartextyoucan
changeformatting,Styles,copyandpaste,etc.SinceaTableofContentsisdesignedtomake
navigatingyourdocumenteasier,wehavetoswitchintoReadMode.

1. NavigatetotheViewtabontheRibbonandclickontheReadModebuttoninthe
Viewsgroup.

Thisviewiswhatyourreaderswillseewhentheyrereadingitdigitallyonacomputeror
anotherdevice.

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2. ClickasectionintheTableofContentstosnaptothatlocationinyourdocument.
Thisisagreatwayforyourreadersonacomputertosnaptothesectiontheyreinterestedin
withoutscrollingmultiplepages.
Afterclickingafewlinks,returntothemaineditingwindow.
3. ClicktheViewtabintheRibbonandclickEditDocument.

IfyoumakeanychangestoyourHeaders,youhavetoupdateyourTableofContentsby
hoveringoveritandselectingUpdateTable.Then,selectUpdateentiretableandclickOK.

ThiswillensurethatWordkeepsyourTableofContentsuptodatebeforeyoufinalizeyourdocument
andsenditfordistribution.

TablesofContentsaresectionsthatarehelpfulsectionsyourreaderscanusetomoreeasilynavigateyour
longdocument.Whethertheyrereadingitonascreenandcanclickonthelinks,
Inthissection,wewentoverhowtogenerateaTableofContentsfromtheStylesyoudefinedearlier.Like
aTableofContents,anIndexcanbehelpfulforyourreaderstofindspecificwordsorsectionswithin
yourdocument.

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CreatinganIndexwithKeywords
Indexesareveryhelpfulforfindingimportantwordsinprinteddocuments,orwheneverthesearch
functionisnotavailable.

Beforecomputerswereinvented,teamsofworkershadtomanuallyreadthrougheachlongdocumentor
book,makenotesonthepagewherethetermisfound,andcompilealistfortheendofdocument.Now,
wecandothiswithafewclicksinWord2013.LetscreateanindexforourKingArthurreport.

1. NavigatetothefirstpageoftheKingArthurreport.
2. OpentheReferencestabontheRibbonandnavigatetotheIndexgroup.
TocreatetheIndex,wehavetospecifywhichkeytermsareimportant.
3. SelectawordthatyouwanttoincludeintheIndex.Forthisexample,selectwarriorin
thesecondparagraph.
4. Onceyouveselectedtheword,clickMarkEntryintheIndexgroupontheRibbon.

5. SelectMarkAllinthepopupwindow.
Thiswindowhasmanyadvancedoptions,butwearejustgoingtofocusongettingthekeyterms
intothedocumentsinternalindex.

AfterclickingMarkAll,thewindowstaysopenandallowsyoutoquicklyclickadditionalkey
wordstoaddthemtotheIndex.

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6. SelectenemiesinthesecondparagraphandclickMarkAll.Then,addafewother
keytermstotheIndex.
Afteraddingabout510moreterms,continueon.Remember,abiggerIndexwillmakeiteasier
foryourreaderstofindimportanttopicswhenyourdocumentiscomplete.
Keepinmind,youcanalsoselectmultiplewordsatatimetobeaddedtotheIndexasaset.An
exampleofthisistoselectKnightsoftheRoundTable.Wordwilllookthroughyourdocument
andfindonlythisphraseinitsentirety,noteachspecificpart.
7. Afteraddingtheseterms,turnoffParagraphMarkstoreturnthedocumenttoitsnormal
view.ClicktheHometabintheRibbonandselectthePsymbolintheParagraph
grouptoturnoffthisfeature.

BecauseanIndexisconsideredanadvancedfeature,Wordswitchestothisviewsoyoucansee
yourdocumentwiththerawformattinginformation.

Now,youcaninsertyourIndexintoyourdocument.SinceIndexesareusuallyfoundtowards
theendofabookordocument,navigatetothelastpageoftheKingArthurreport.

11. GotothelastpageofyourdocumentandnavigatetotheInserttabintheRibbon.
SelectPageBreakwithinthePagesgroup.

12. Onthenewpage,typeIndexandchangethestyleto00Heading1.
Thiswillmakesurethattheformattingisconstantthroughthedocument,butitalsowill
addtheIndexsectiontotheNavigationpaneandTableofContents.

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13. AddtheIndexontothepagebynavigatingtotheReferencestabontheRibbon.
ClickInsertIndexintheIndexgroup.

Thepopupwindowallowsyoutomakeseveralfunctionalandformattingchangestotheway
theIndexwillbecreatedonthepage.Weregoingtowalkthroughseveraloptionsnowthat
canhelpyoudisplaythisinformationmoreeffectively.

14. Changethenumberofcolumnsto2andchecktheRightalignpagenumbers
option.AlsochangetheTableadertodashes().Aftermakingthechanges,
clickOK.

15. YourIndexisnowcomplete.

Theformattingoptionsareuptoyouwhenyouremakingyourfinalindex.Word2013
makesinsertinganIndexeasyandisagreattoolthatcanbeusedtoincreasereadability.

16. MakesuretoupdatetheIndexbeforedistributingyourdocument.Youcandothis
byclickingUpdateIndexintheReferencestabintheRibbon,withintheIndex
group.
IfyouaddwordstotheIndexoraddadditionaltextwiththeseterms,youwillhaveto
manuallyupdatetheIndex.

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GeneratingaTableofContentsandanIndexiseasyandWordalsomakesiteasytokeepyourexternal
sourcesinorder.ByinputtingyourreferencesintotheCitationManger,Wordcanquicklygeneratea
WorksCitedorBibliographypageautomatically.ThisisanimportantfeaturewithinWordthatmakes
managinglongerdocumentseasier.Wellbeaddingthisinthenextsection.

ReferencesandCitations
Wordmakesitquickandeasytoadd,manage,andviewyourexternalsourcesandcitations.Withoutthis
tool,youcanhavealotofheadachestryingtokeepexternalsourcesinorder.Also,itcanbehardto
rememberwhichsourcesyouusedforreference,andothersfordirectcitations.Ifyouforgettocitethe
sourcethatyourereferencing,youmightaccidentallyplagiarizethatsource.

Yourreferencescanbehelpfulinnotonlyavoidingacademicdishonesty,butdetailednotesandcitations
canhelpotherpeoplesacademicresearch.IncludingaWorksCitedorBibliographypageisimportantfor
longdocuments,andWordmakesthistaskeasy.

ManagingReferenceswiththeSourceManager
1. ClickManageSources,locatedundertheReferencestabintheribbonandinthe
Citations&Bibliographygroup.

Asyoucanseeinthispopupwindowontherightside,theKingArthurreporthasafewsources
alreadyentered.Weregoingtoaddafewadditionalsourcestowalkthroughtheprocessof
correctlyenteringSourcesintotheSourceManager.
Thecheckmarksontherightsidealsoindicatewhetherthesourcehasbeencitedwithinyourtext
withacheckmark.WhenwemoveontoinsertingaBibliographyandWorksCitedpage,this
featurewillbeusedautomatically.

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2. ClickNewtobeginenteringthecitationinformation.

3. SelectBookfromtheTypeofSourcesection.Beginfillinginsomeinformationinthe
popupwindowandclickOKwhenyourefinished.
Author:Seuss,Dr.
Title:GreenEggsandHam
Year:2013
City:Gainesville
Publisher:UniversityofFlorida

Now,yournewresourcehasbeenaddedtotheSourceManager.
IfyouvemadeamistaketooneofyourSources,youcansimplyclickEdittoreturntothis
menutomakechanges.ThisisagreatfeaturebecauseanyedityoumakewithintheSource

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ManagerwillalsochangetheInTextCitationsandanyentriesintheBibliographyorWorks
Citedsections.

4. ClickCloseontheSourceManagertoreturntothemaineditingwindow.

AlthoughitmighttakealittlebitoftimetofirstenterallofyoursourcesintotheSourceManager,thisis
thebestwaytomanagelargeamountsofexternalreferencesandcitations.

Someprofessorsorpublicationsareveryspecificaboutthestyleofyourcitations.Afterputtingyour
resourcesintheSourceManager,changingcitationstylesinWordissimple.

1. NavigatetotheReferencestabintheRibbon.
2. ClickontheboxnexttoStyle:andselectMLASeventhEditionfromthedropdown
menu.

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ThiswillnowupdatethewayyourSourcesaredisplayedinyourdocument.Youcanchangethe
CitationStyleatanytimewiththisoptionandallofyourdocumentsreferenceswillbe
formattedcorrectlyincludingtheInTextCitations,Bibliographies,andFootnotesand
Endnotes.

ThenexttwosectionsrelyontheSourceManagertobeuptodateandtoworkcorrectly.Ifyouve
enteredalltheinformationforthejournalarticleorbooksyoureusingtowriteyourpaper,youcanavoid
accidentalplagiarismandgeneratethecorrectreferenceinformationquickly.

InsertingInTextCitations
AfteryoursourcesarestoredintheSourceManager,insertingthemintoyourtextissimple.Usingthe
builtinfunctiontoinsertanInTextCitationismuchmoreefficientthantypingthemmanuallybecause
Wordcankeeptrackofwhichsourcesyouvereferencedinyourtextbody.Thiswillbeveryusefulinthe
nextsection.

NowweregoingtogobacktotheKingArthurdocumenttocorrectlycitetheinformation.Thisisthe
firststeptoefficientlyusetheCitationtoolsbuiltintoWord2013.

1. FindalocationinthetextthatyoudliketoinsertanInTextcitation.

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2. NavigatetotheReferencestabintheRibbonandselectInsertCitationwithinthe
Citations&Bibliographygroup.

3. Fromthedropdownmenu,clickonasourcetoinserttheCitation.

Nowthatthecitationisinlinewithyourothertext,youcanmakeformattingchangesand
quicklyaddinformationwithoutlosingthecitationinformation.
4. TomakechangestotheInTextCitation,clickonthecitationandpressthearrowbutton.
Then,clickonEditCitation.

Thiscontextmenugivesafewoptionstotweakthecitation.Fromthispopupwindow,wecan
addpagenumbersorhideinformationthatwedontneed.Ifreferencethesamesourcemultiple
timesinarow,itwecanavoidrepetitionbysuppressingtheyearorauthornameandstillmake

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surewerecitingtheinformationcorrectly.

5. Aftermakingthechanges,clickOKandreturntothemaineditingwindow.
WordwillkeeptheoriginalinformationaboutyoursourceintheSourceManager.Thechange
wejustmadeisonlytemporaryandforaspecificinstanceinyourtext.

CreatingaWorksCitedorBibliographyPage
Ingeneral,aWorksCitedpageisalistofthesourcesthatyoudirectlyquotedfrom.Theseentriesinclude
anyreferenceyouselectedusingtheInsertCitationfunctionintheprevioussection.

ABibliographypageisalistofallofthesourcesyouhaveconsultedinpreparingyourpaper,butwere
notspecificallyquotedorcitedwithinyourpaper.Anexampleofadocumentthatwouldappearonlyona
BibliographyandnotaWorksCitedpagecouldbeadocumentaryfilm,referencewebsite,orother
resourcethatyoumayhaveusedtogetageneralbackgroundonthetopic.

Inmostsituations,asupervisor,editor,orprofessorwillrequireeitheraWorksCitedorBibliography
pageattheendofyourdocument.Word2013makesiteasytogeneratebothofthesepagesautomatically.
IfyourCitationsareenteredcorrectlyusingtheInsertCitationfunction,theWorksCitedpagewill
populateautomatically.

1. GotothelastpageofyourdocumentandnavigatetotheInserttabintheRibbon.
SelectPageBreakwithinthePagesgroup.

SinceBibliographiesandWorksCitedsectionsarenormallyattheendoflongdocuments,were
goingtoinsertoursattheendonanewpage.
2. NavigatetotheReferencestabintheRibbonandselectBibliographywithinthe
Citations&Bibliographygroup.

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Inthissituation,wereinterestedinputtinginacompletelistofsourcesthatweusedtowrite
ourKingArthurdocument.LetsinserttheBibliography.
3. SelectBibliographyfromthedropdownmenu.
WordgeneratestheBibliographyfromtheentriesintheSourcemanagerandinsertsthemonto
thepageinyourdocument.
AfteryouveinsertedtheBibliography,itseasytomakechangestotheformattingandoptions.
4. DoubleclickontheBibliographysectiontobeginediting.
5. Changethelinespacingto1andthenclickinthewhitespace.
ThechangesthatyoumakewithintheBibliographysectionwillbestoreduntilyouupdatethe
entireBibliography.
Remember,ifyoumakeanychangestoyourdocumentsstructurelikeaddingorremoving
sectionsorifyouedityourSources,theBibliographysectionwillneedtobemanuallyupdatedto
reflectthesechanges.
6. HoverovertheBibliographysectionandclickUpdateCitationsandBibliographyon
thepopupmenu.

NotethatupdatingtheCitationsandBibliographywillchangeyourformattingchanges,soit
wouldbebesttomakesureyouupdatetheBibliographyStyleifyouwanttokeepthesamelook.

Organizedreferencesarekeytohavinganorganizedpaperorthesis.Thenextsectioncontinuestogo
oversomeofthereferencingtoolsthatmakeWord2013oneofthebestacademicresources.

InsertingFootnotesandEndnotes
FootnotesandEndnotesareawaytoputnotesorcommentsthatyourreaderscanreferto.Often,these
notescanreferenceanotherpagewithinyourdocumentlikeSeepage6,ortheycansimplifywhat
yourequotinginyourdocument.

Footnotesarenotesatthebottomofeachpageinthefooter.Endnotesarenotesthatareinsertedattheend
ofyourdocument.Bothoftheseusesuperscripts,orlittlenumbersatthetoprightofaword,that
organizeyourpointsalphabetically.

ThisnextsectionwillcoverhoweasyitistoinsertFootnotesandEndnotesinyourdocument.

1. Scrolltopage4andclickinthewhitespaceattheendofthefirstparagraph.

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2. NavigatetotheReferencestabontheRibbonandclicktheInsertFootnotebutton.

3. Now,typeFormoreinformation,seeSeussp.6.
AddingEndnotesisthesameprocessandWordkeepsalloftheentriesinorder.
4. NavigateagaintotheReferencestabontheribbonandclickInsertEndnote.

5. AddafewmoreFootnotesandEndnotesandthenmoveontothenextsection.

AddingFootnotesandEndnotesisrelativelystraightforward.Wordmakesiteasyforyoutomakenotes
tothereaderandkeeptheminorder.

TrackingandReviewingChanges
Beforeyoupublishordistributeyourdocument,itsagoodideatohaveotherpeopleproofreadandreview
it.Ifyourdocumentishundredsofpages,itcanbedifficulttokeepalloftheeditingsuggestionsand
marksinorder,butWordmakestherevisionprocesseasy.Thisnextsectionwillcoverthetoolsyoucan
usetosimplifytherevisionprocessandmakeitpainlessforyoureditors.

AddingandUsingComments
Sometimeswhenpeopleareproofreadingyourdocumentforerrors,theymightwanttomakecomments
onspecificpartsofthetext.ByaddingaComment,youreditorscanleaveamessageforyoutoreview.
YoucanfollowupwiththeCommentbyreplying,oryoucanmakechanges,deletethecomment,and
movetothenextComment.

WeregoingtoinsertaCommentintoourdocumenttoremindourselvestochangethetitle.

1. ScrolltothefirstpageandhighlightMystiqueinthetitle.

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2. RightclickonthehighlightedtextandselectNewCommentfromthecontextmenu.

3. Ontherightsideofyourdocumentinthemaineditingwindow,typeinthecomment,
Changethetitletosomethingmoreexciting.Afteryourefinished,presstheEsckey
orclickoutsideoftheCommentbox.
Nowthatyouvesentyourselfacomment,letsreplytotheCommenttofollowup.

4. HoverovertheCommentandclickontheicontothetopright.

5. Typethereply,legacy?
Youcantypeanythingyoudlike,butaddingcommentsisagreatwaytomakeinformalnotesto
yourselfsoyoucanmakechangesinthefuture.

6. Maketwomorecommentsonothersectionsofyourtext.Scrolltoanotherpageand
selectthetext.Then,navigatetotheReviewtabontheRibbonandclicktheNew
CommentbuttonintheCommentsgroup.

Forthesecomments,itdoesntmatterwhatyouwriteorwhichsectionsyouselect.Wellcome
backtotheminaminute.

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IfyoureditorsareloggedintoSkyDrive,theirnames,profilepictures,andcolorswillshowup
nexttoeachComment.ThiswillallowyoutoseewhichpersonmadeCommentsonyour
documentandwillallowyoutoreplydirectlytotheirsuggestions.

7. AfteryouveinsertedComments,navigateagaintheReviewtabintheRibbonand
clicktheNextbuttonwithintheCommentsgroup.
Thisallowsyoutoquicklysnaptoeachcommentyouvemadeinyourdocument.Thisfeaturein
Wordstreamlinestheeditingprocessandallowsyoutomakenotesandreturntotheminthe
futureefficiently.

8. AfterpressingNextafewtimes,clicktheDeletebuttonanddeletetheseComments.
AfteryouvefollowedupwiththeComments,youcandeletethem.YoucanuseCommentsasa
ToDolistforyourDocument.

Inthissection,weveusedseveralreviewingfeatureswithinWordthatcanmakeworkingwithlonger
documentsmuchmoreefficient.AfterfollowingupwiththeCommentsyoureditorsandyouvemadeand
applyingthechangesthatweresuggestedtoyou,youcanthenmovetodistributingyourdocument.

TrackingandReviewingVersionDifferences
Whenyouremakingchangestoyourdocument,itcanbedifficulttokeepeachchangethatyouor
yourreviewersmaketotheoriginal.ByusingtheTrackChangesoptioninWord,wecaneasilykeep
thedifferentversionsandchangesofyourdocumentorganized.

1. NavigatetotheReviewtabontheRibbonandclicktheTrackChangesbutton
withintheTrackinggroup.

Wordwillnowbegintotrackeachchangeyouorsomeoneelsemakestoyourdocument.
Todemonstratehowthisworks,letsmakeafewchangestothetexttoshowtherevision
process.

2. ScrolltothefirstpageofyourdocumentandselectthewordMystique.Deleteit
andwriteLegacy.

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Wordformatsthesechangessoyoucanseethedifferencefromtheoriginal.Itusesastrikeout
linetoindicatedeletedtext.Itdisplaysnewlyenteredtextwithanunderline.
WeregoingtomakesomemoreeditstoourdocumenttoaddsomemoreTrackedChanges.

3. Scrolltothethirdpage.Afterthefirstparagraph,typeKingArthurissocool.

4. Onthesamepage(page3),selectanddeletetheparagraphthatstartswiththe
wordsHistoricaldocumentsfor

Itsprettysimple.Wordusesunderlinesandthestrikeoutlinestoindicateadditionsand
deletions.Allofthechangesyoumaketothedocumentwillbedisplayedasthesetwo
formattingmarks.
Althoughseeingwhichtypeofchangeyoumadeisnttoodifficult,ifyoumakealotofedits
toyourdocument,theTrackedChangesformattingmarkscanbeoverwhelming.Weregoing

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totalkabouthowyoucanstepthroughtheTrackedChangessoyoucanmakerevisingyour
documenteasy.

5. ClicktheTrackChangesbuttonintheRibbonagaintostoptrackingchanges.

6. Scrolltothetopofyourdocument.Then,navigatetotheReviewtabontheRibbon
andtotheChangesgroup.ClickNext.
Wordwillnowscrollthemaineditingwindowtosnaptothechangesyouvemade.

7. Now,clickAcceptontheReviewtabontheRibbonintheChangesgroup.
ThiswillapplytheproposedchangetothedocumentandmovetothenextTrackedChange.
Acceptallofthechangesyouvemadeexceptforthechangethatdeletestheentireparagraph.

IfyouhavemultiplepeopleworkingonadocumentthroughSkyDrive,TrackingChangesisa
greatwaytokeepyouroriginaldocumentthesameandhaveproposedchangesTrackedsoyou
canaddthemlater.

Thereviewingprocessisimportantforlongdocumentsandcanoftenbetedious.Wordmakes
reviewingandmakingchangeseasywiththeTrackingChangesoption.

Afterreviewingandeditingyourdocument,itsreadyfordistribution.Thenextsectionisabout
preparingyourdocumentfordistribution.

PreparingaDocumentforDistribution
Whenyouvefinishedreviewingchangesandyourdocumentisfinalized,youcanuseseveralfeaturesin
Wordtomakesureitssecure,butstilleasilyaccessibleforanyonewhoneedsit.Thenextsectionwill
coverseveraladvancedfeaturesyoucanusetoshareyourdocumentandgetitreadyforpublishing.

UsingSkyDrivetoShareDocuments
SkyDriveisanewadditiontotheOffice2013suitethatallowsanyonewithaMicrosoftaccounttoeasily
share,edit,andviewfilescreatedinWordandotherprograms.Aftercreatinganaccount,thisprocessis
simpleandSkyDriveisoneofthemostpowerfultoolsincludedinthenewOfficesuite.
Ifyoureononeoftheunitsinthecomputerlabsoncampus,youshouldautomaticallybeloggedinto
SkyDrivewithyourUFLaccount.Ifthesenextsectionsdontworkforyouorifyoudonthavea
SkyDriveaccount,justfollowalongtothestepsinthelessonplanandsetoneuplater.Youcanalsorefer
backtothislessonplanandcompletethissection.

1. ChecktoseeifyouareloggedintoSkyDrivebylookingatthetoprightofthewindow
foryourname.

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Thisstepisrequiredforthenextfewsections.SkyDriveistheeasiestwaytousetheadvanced
documentsharingfeaturesintheMicrosoftOffice2013suite.
Afteryoureloggedin,weregoingtousethisSkyDriveaccounttoshareyourdocumenttoother
users.
2. NavigatetotheFiletabontheRibbon.Then,clickontheSharetabontheleftside.
3. ClicktheInvitePeopletab.

WordnowrequiresyoutosaveyourfiletotheSkyDrivecloudsoitcanbeshared.
4. ClickSavetoCloudandselectthelocationinyourSkyDrive.
Aftersavingthedocumenttothecloud,youcanbeginsharingthedocument.
5. Typeintheemailaddressandwriteashortmessageyoudliketobeincludedinthe
invitation.Also,changetheboxtotherighttoCaneditsotheusersyouresharing
withcanmakechanges.

SendingashortmessagewiththeinvitationcanbehelpfultouserswhoarenewtoSkyDrive.

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6. Afteryouvefilledouttheinformation,clicktheSharebuttontosendtheinvitation
email.
Afterthisstep,alinktoyourdocumentwillbesenttothepeopleyouspecified.Thoseuserswill
nowbeauthorsandhavefulleditingprivilegestothedocument.

SharingwithSkyDriveisoneofthebestwaystohaveacentrallocationforyourfileandiseasyfor
everyonetoaccessyourdocument.Inthepast,theonlywaytoshareadocumentwastoemailittothe
editors,creatingasituationwherethereweremultiplecopiesandversionsofthesamefile.Thisisahuge
problemandcanbeimpossibletoconsolidateallofthechangesintoonefinaldocument.Sharingon
SkyDriveavoidsthisproblemandkeepseveryoneorganized.
Wheneveryousaveyourdocumentonyourcomputer,thechangesareuploadedtoSkyDriveforeveryone
elsetosee.NoticetheSavebuttonhasbeenchangedtoincludethearrows.Thisindicatesthatyourlocal
copyofthefilewillpushthechangesyoumadetothecloudandpullthechangesotherusershavemade
backintoyourlocalcopy.

PasswordProtectionandEncryption
Ifyoureworkingwithadocumentthatcontainssensitiveinformationorisintendedforonlyaspecific
groupofpeople,Wordallowsyoutosetuprulestomakesurethatonlycertainpeoplecanopenyour
document.
Inthenextsection,weregoingtouseEncryptionwithPasswordProtectiontomakesureourdocument
issecure.

1. NavigatetotheBackstageviewbyclickingFileintheribbon.ClickontheInfotab
inthesidebar.

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2. Now,clicktheProtectDocumentbuttonandclickEncryptwithPasswordfromthe
dropdownmenu.

3. Typeinapasswordthatyoucanremember.Fornow,type1234withoutquotation
marks.Typethepasswordoncemoretomakesureyoutypeditcorrectly.ClickOK
whenyourefinished.

Likethedialogboxremindsyou,dontforgetthepassword.Ifyoucantrememberit,the
documentcannotbeopenedinthefuturebecauseithasbeenencrypted.
4. Whenyouvefinished,yourdocumentisnowpasswordprotectedandencrypted.

IfyoureloggedintoSkyDrive,youdonthavetotypeinthepasswordtoaccessthedocument
whenyouopenitbecauseWordautomaticallyunencryptsthefilewithyourlogininformation.

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5. Toremoveapassword,simplyclickontheProtectDocumentbuttonagainandselect
EncryptwithPassword.

6. Now,deletethepasswordyoupreviouslyenteredandpressOK.Makesurethedialog
boxsinputfieldisemptybeforeclickingOK.

Afterthis,yourdocumentsencryptionhasbeenremovedbyWordandthefilecannowbe
accessedbyanyone.Remember,sincethesecurityhasbeenremoved,anyonecanmakechangesto
yourdocument.

AddingPermissionsforOtherUsers
Duringtheeditingandreviewingprocess,youmightneedtoletotherpeopleaccesstoyourdocument.In
thissituation,thepeoplewhoarelookingatyourdocumentmightnotnecessarilyneedtheabilitytoedit
everything(includingstyles,images,orcitations).Wordmakesiteasytospecificallyaddpermissionsto
yourdocumentsootherpeoplecanmakechangesincertainsectionsthroughSkyDriveauthentication.By
RestrictingEditingtospecificusers,youcankeepyourdocumentintactwhilestillallowingchangestobe
madeonsomesections.

1. ClickontheFiletabintheRibbonandclickontheProtectDocumentbutton.Then,
clickonRestrictEditingfromthedropdownmenu.

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WordwillnowreturntothemaineditingviewandtheRestrictEditingpanewillopenonthe
rightsideofthescreen.
Weregoingtotalkaboutthedifferentoptionswithinthispanenow.
2. ChecktheboxforFormattingrestrictions.Then,clickSettingstodefinewhichStyles
youwanttobeavailableforfutureedits.

ThislocksyourdocumenttoafewspecificStylesandcankeepyourdocumentsformattingthe
samenomatterwhoeditsyourdocument.
3. SelectRecommendedMinimumtosimplifytheselectiontoafewstyles.Then,click
OKtoreturntothemaineditingwindow.

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Youcanselectasfeworasmanyasyoudlikeinyourdocument,buttheRecommended
Minimumoptionshouldbesufficient.
4. OntheRestrictEditingpane,checktheboxforEditingrestrictionsandselectTracked
Changesfromthedropdownmenu.
Thedropdownmenuhasseveraloptionsthatyoucanallowyoureditorstomakechanges,butas
wesawintheprevioussection,TrackedChangesaretheeasiestwaytokeepeditsinorder.
5. Afterchangingtheseoptions,clickthebuttonforYes,StartEnforcingProtection.
Youcanaddapasswordforthesenewrestrictions,butitsoptional.Ifyouleavethepopup
windowblank,nopasswordwillbeaddedtotheRestrictedEditing.

AfteraddingEditingRestrictions,anychangesmadebyyourreviewersinSkyDriveorthroughan
emailmessagewillhavetheseprotections.Thisisakeyfeaturethatcankeepyourdocuments
structureandformatting,butstillallowotherstomakenotesoreditingsuggestions.

ExportingaDocumenttoPDF
AlthoughaddingEditingRestrictionshelpduringtheeditingprocess,exportingyourdocumenttoa
PDFisthebestwaytomakesureyourdocumentcanbereadbyanyone,butnotedited.PDFsarethe
mostcommonexportedfileformatforstoringacademicandotherresearchpapersorfinalreports.

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1. ClickFileontheRibbonandselectExportontheBackstagepanel.

2. MakesurePDFisselectedasthefiletype.

The.XPSfileformatissimilartoPDF,butthePDFformatisthemostcompatibleformatand
canbeviewedonalmostalldevices.
3. Afternamingthefileandchoosingthedestination,clickPublishinthedialogbox.

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Now,yourdocumenthasbeenexportedfromaWorddocumentfiletoaPDFandcanbe
distributedthroughemailoranyotherfileserviceandkeepitscontentsintact,nomatterhow
manypeopleopenthefile.
ThisfeatureisanewadditiontotheOffice2013suiteandisagreatwaytosimplifysavingand
optimizingyourdocument.BeforethisfeaturewasaddedwithinWord,peoplewhowantedto
savetheirdocumentsasPDFshadtobefamiliarwithanduseexternalprograms.

Althoughreadingdocumentsinprintisonthedecline,apapercopyofyourfinalversionisoften
importantfordistribution.Werenowgoingtotalkabouthowtomakeyourdocumentfromthedigital
fileintoaprintedcopy.

PreparingaDocumentforPrinting
Throughoutthislesson,wevebeenfocusingonthedigitalfeaturesthatyoucanaddtoyourdocument
likeinteractiveobjectsthatmakereadingonthecomputeroranotherelectronicdevicethemostaccessible.

EnsuringthatyouhaveanupdatedTableofContentsandanIndexaresomeofthemostimportant
sectionsthatyourdocumenthastomakereadingthepapercopymoreaccessible.SincetheTableof
ContentsandtheIndexofyourdocumentrelyonpagenumbers,letsmakesurethesenumbersare
formattedcorrectly.

Ifyourpaperisbeingprintedtobeputinanotebookorevenpublishedasabook,printingthepage
numbersfurthestfromthespineisthebestwaytodisplaythesepagenumbers.Thisnextsectionwill
coverprintingpagenumbersonalternatingsides.

1. ClickonthePageLayouttabontheRibbon.Clickonthesmallboxatthebottom
rightofthePageSetupgrouptoopenthePageSetupwindow.

2. Inthepopupwindow,checktheboxforDifferentoddandevenunderthe
HeadersandFooterssection.ThenpressOK.

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Thiswillchangeyourdocumentsheaderandfootertobedifferentoneveryotherpage.For
bookletprinting,thisisareallyimportantfeature.
AfteryouclickOK,Wordwillreturntothemaineditingwindow.

3. Onthemaineditingview,navigatetopage2orapagewithablankfooter.Double
clickinthissectiontostartediting.

4. Insertpagenumbersagain.NavigatingtotheInserttabontheRibbonandclick
PageNumberintheHeader&Footergroup.

5. Fromthepopupmenu,clickPlainNumber3toinsertthenumbersattheright
sideofthepage.

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AfterWordreturnstothemaineditingwindow,youcanformatthepagenumberstoyour
liking.

Althoughaddingpagenumberstotherightandleftsidesofpagesisntthemostusefulfeaturewhen
yourdocumentisgoingtobereadonacomputerorotherdigitaldevice,itscrucialforaprinted
copy.

IfthefinalversionofyourdocumentstillhasCommentsandothernotesthatyouoryoureditors
havemadetothedocument,Wordwillautomaticallyprintthemout.Weregoingtoturnthemoff
whenweprintourfinalversionofourpaper.

1. NavigatetotheFiletabintheRibbonandclickonthePrinttab.

2. ClickonthefirstboxunderSettings.

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3. Fromthedropdownmenu,uncheckPrintMarkup.

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ThiswillturnoffprintingComments.Itcanbehelpfultoprintthesecommentswhenyoure
revisingandproofreading,butyoushouldntprintthemforyourfinalversionofyour
document.

TherearemanyotheroptionsandcustomizationsinWord2013thatcanmakeprintingyourlong
documentmoreefficient,butthesestepsgiveanoverviewofsomeoftheoptionsyoucanselectwhen
printing.

Conclusion
Inthislesson,wetalkedaboutsomegreatfeaturesinWord2013.Wefocusedmainlyonsomeofthe
problemsencounteredwhenwritinglongdocumentsliketermpapers,theses,ordissertationsandhowto
overcomethemwithsomepowerfultoolsdesignedtomaketheprocessmoreefficient.Whenitcomesto
writinglongdocuments,Wordisthebestoveralleditorintermsoforganizationandbuiltinfeatures.

Afterworkingthroughthislesson,youcannowapplywhatyouvelearnedtoreallife.Byhavingabetter
understandingofthecriticalelementsofWord2013,youcannowbemoreconfidentnotonlyhelping
usersinthelabs,youcanalsotakecontrolofwritingpapersandreportsforclasswiththeenhanced
featuresinthisprogram.

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