RCSI WELCOME PACK

MACBOOK AIR

RCSI DEVELOPING HEALTHCARE LEADERS W

 HO MAKE A DIFFERENCE WORLDWIDE

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 Table of Contents

3 Welcome
4 Using your Macbook Air for the first time
6 About your username and password
7 Connecting to the Wireless Network for the first time
8 Printing
11 Pre-installed Software
12 Setting up Outlook
14 Notes

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Welcome to the Royal College of Surgeons in Ireland

By now you will have your new Macbook Air.

CAUTION: The Macbook Air is installed with OSX10.10. Do not attempt to install other operating systems on this
machine as they cannot be supported.

Tip:
To get maximum battery life, charge the laptop fully and let it completely run out before you charge it again. Do this
three to four times at the beginning of use. If at any stage during the Macbook lifetime, the battery starts to fail repeat
this procedure.

What do I do if I have a problem?

For more information about setting up your Macbook, installing software and any other
queries please go to the IT Support section of Moodle.

This is the IT support page on the Virtual Learning Environment (Moodle). This page
contains a discussion forum, a frequently asked questions section and other information
about application installations.

If you have a technical problem with your Macbook please contact the IT helpdesk on
extension 2273, via the IT Forums in Moodle or via e-mail on helpdesk@rcsi.ie

An IT Support team member will diagnose and repair your Macbook for you. Please note
that it is your responsibility to back up your data. If your Macbook system needs to be
reinstalled you run the risk of losing any data that you have on the Macbook if you do not
back it up.

Your Macbook will be restored by an IT Support team member to a out of the box status,
i.e. you will receive your repaired Macbook back with a new Operating System installed
along with the applications that came pre-installed with the machine. Please back up your
data.

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 Using Your Macbook Air for the First Time

Step 1: Power Up
Connect adapter to a wall socket and the Power Connector on the back of the Macbook.

Step 2: Switch On
Open Macbook lid, press power button once and wait for it to start up for the first time. DO NOT switch off your
Macbook during initial setup which is an automated process.

Step 3: Log In
When the computer has powered up you will see an Account called Student prompting for a password:

Enter the password student (this is case sensitive) and you should then be loaded into the operating system.

Step 4: Change Password

Once you have logged into the Student account, we STRONGLY recommend that you change the password on your
macbook.

To do this click on the Apple icon in the top left and click on System Preferences as shown below

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Then Select Users & Groups

You will need to click on the lock and put in the password student to amend as shown below

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 Click on Change Password. Then put in your own specific password for your mac by following the instructions on
screen with student in the Old Password field followed by your own password

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Connecting to RCSI-WIFI

Click on the Airport Signal on the top right of the screen and choose RCSI-WIFI as shown below:

You will then be prompted for a username and password, insert your RCSI username and password and tick remember
password. You should then be able to get online using safari or chrome.

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 PRINTING FROM YOUR MACBOOK AIR

The RCSI Printers should already be configured when you receive your Mac but in case you need to re-add them the
below are the instructions for this

To print from your Mac you need to connect to the RCSI Printers first. Make sure you are connected to RCSI-WIFI and
open up SYSTEM PREFERENCES. Then choose PRINT & SCANNERS.

Click on the + symbol to add a printer

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You will then get the Print & Fax window. Click on Advanced and drop down the Type menu to Windows printer via
spools

In the url field put in smb://rcsi-print-02/Secure_Print

In the name field insert Secure_Print and use the Select software driver.

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 After this type into the search option Kyocera Taskalfa 3051ci, select the driver click OK and then click on Add

You can click Ok when you are prompted for the Printer options there is no need to choose these.

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To connect to the Colour Printer it is the same process except in the url field put in
smb://rcsi-print-02/Secure_Colour and in the name field put Secure_Colour

It is advisable you make the Secure_Print printer your default printer to avoid being charged for colour printing. There is
a drop down menu for Default Printer of the Print & Scan window.

When you go to print a document in Word you will be prompted for your RCSI username and password after choosing
the printer. You can tick remember password so you dont have to manually put this in every time.

The following software is pre-installed on your Macbook Air.

Microsoft Office 2011

- This includes: Word, PowerPoint, Excel, and Microsoft Outlook.

Safari
- This is the recommended web browser for RCSI websites.

Google Chrome
- This is an alternative web browser.

Endnote
- This is reference manager software.

Adobe Flash Player

IBM SPSS Statistics 22

- This is a statistical analysis package

FileVault

FileVault is an encryption feature of the Apple OS X operating system. If you are using or saving sensitive data on your
computer we recommend that you enable FileVault to encrypt your data and prevent unauthorised access.

Once FileVault is enabled you will need to set a Password and create a Recovery Key. Please note you will need these
to access your data and documents on the computer once the system is enabled. You can store this password in iCloud
using your Apple ID in case you forget it later.

The IT Department will not be able to recover encrypted data from your computer if you have lost or forgotten the
Password and Recovery Key.

For information on enabling and using FileVault please visit following links to the Apple Support site, please note the
version of the operating system is OS X 10.10 Yosemite:

https://support.apple.com/en-ie/HT204837

https://support.apple.com/kb/PH18637

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 Setting up Microsoft Outlook on your Macbook

Open Outlook from the dock and go to Tools > Accounts and you will get Add an Account screen. Choose Exchange
Account

Insert your email address, username with the prefix RCSI_LAN and password as shown below.
Then click on Add Account

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You can then change the name that appears on the mailbox from RCSI to your name in the Account Description field as
shown below.

You can then close this by going to the red circle on the top left. Your mailbox should now be configured.

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 Important notes for Macbook owners
You have been issued a Macbook to assist you in the successful completion of your studies here at RCSI. Please be
aware that it is your responsibility to insure the computer, to look after it and keep it in full working order.

It will be up to you to replace the computer should you lose it or should it be stolen. If this is not done, there will be
no provision made for you in the event that you are required to use the computer for educational purposes such as
online study and online examinations. In the case of online exams, if you are unable to use your computer through your
negligence in not having looked after it properly, or as a result of it being stolen but not replaced, you will be awarded a
mark of zero for that examination.

It is extremely important to note that only computers running Mac OSX10.10 will be supported by the helpdesk and
that under no circumstances will support be extended to those students running into software incompatibilities after
changing their operating system.

The Macbook remains the property of RCSI until such time as you graduate. Should you leave the RCSI before gradua-
tion, or in the event of your being discontinued at any stage during the course, you must return the computer to RCSI.

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RCSI IT Department
Royal College of Surgeons in Ireland
Coliste Roga na Minle in irinn
Ground Floor, RCSI House
121 St Stephens Green, Dublin 2
Tel: +353 1 402 2273
Email: helpdesk@rcsi.ie
www.rcsi.ie

EDUCATIONAL EXCELLENCE IN SURGERY MEDICINE PHARMACY PHYSIOTHERAPY NURSING & MIDWIFERY

RESEARCH
16 LEADERSHIP POSTGRADUATE STUDIES RADIOLOGY DENTISTRY SPORTS & EXERCISE MEDICINE