Template

QUALITY CONTROL PLAN

Contract Number: ________________

Location of Project: _______________

Title of Project: __________________
Date QC Plan Was Completed: ____________

SUBMITTED TO:
US ARMY CORPS OF ENGINEERS
AFGHANISTAN ENGINEER DISTRICT

SUBMITTED BY: _____________________

Email Address: _______________

Website: ____________________
Phone: ______________________

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 SIGNATURE SHEET

Prepared by: __________________________________ Date: _____________

Print Name: _____________________

Title: ___________________________

Reviewed by (QC Manager): _____________________ Date: _____________

Print Name: _____________________

Reviewed by Alternate QC Manager): _______________Date: __________

Print Name: _____________________

Approved by: _______________________________ ___Date: _________

Print Name: _____________________

Title: ___________________________

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 TABLE OF CONTENTS

1. Cover Sheet .............................................................................................................. 1

2. Signature Sheet ........................................................................................................ 2

3. Organizational Chart............................................................................................... 4

4. Resumes .................................................................................................................... 5

5. Roles and Responsibilities ....................................................................................... 6

6. Letters of Authority.................................................................................................. 9

7. Definable Features of Work (DFOW)................................................................... 11

8. Three Phases of Inspection .................................................................................... 12

9. Quality Control Testing and Verifications .......................................................... 14

10. Testing Laboratory ............................................................................................ 15

11. Tests and Records.... 16

12. Submittals 17

13. Tracking Deficiencies.. 23

14. Daily Reports....... 25

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 Organizational Chart
Project
Coordinator

Project Manager

Construction
Alternate QC Superintendent Site Safety
QC Manager Manager
Manager

Site Safety and Alternate Site Safety

Health Officer and Health Officer

QCS Clerk / Electrical Foreman

Design Manager Mechanical Foreman Civil Foreman
Submittal Officer (Master Electrician)
(If Need for Design Build)

Design Engineering Staff

 Insert Resumes and Certificates of the Follow Individuals

1. QC Manager

Note: Certificates of completion for CQM class must be provided

Note: Confirm on resume either of the following: degreed graduate

of engineering, architecture, or construction management with
5 years of relevant construction experience or 10 years of
relevant construction experience

2. Alternate QC Manager

Note: Certificates of completion for CQM class must be provided

Note: Confirm on resume either of the following: degreed graduate

of engineering, architecture, or construction management with
5 years of relevant construction experience or 10 years of
relevant construction experience

3. QC Staff Members

4. Quality Control Software (QCS) Clerk

5. Design Quality Manager (if the contract is design-build)

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Project: ______________________________________
Location: _____________________________________
Contract No.: _________________________________

Safety Manager
The Safety Manager, ______________________________, will be responsible for overseeing overall
implementation of safety plan and will coordinate all project health and safety matters directly with the
Project Superintendent. The Safety Manager and all workers have the authority to intercede directly and
stop work due to any unsafe work practices or site conditions.

Duties
Review, develop, and/or sign the Program APP (Accident Prevention Plan) prior to submittal;
Develop and/or review AHAs prepared for the project on an ongoing basis;
Approve the appointment of the Safety Officer and ensure that he/she has the appropriate training
and competencies to perform the duties;
Participate in quality control (QC) planning such as development of Quality Control Plans, safety
and health checklists, and perform design and system safety analyses as appropriate;
Provide safety and health expectations and flow down requirements for subcontractor statements
of work;
Be available on a 24-hour basis for consultation with Safety Officer during on-site emergencies or
as needed;
Provide on-site consultation as needed to ensure the APP is fully implemented;
Coordinate any modifications to the APP with the Safety Officers;
Provide continued support for upgrading and/or downgrading the level of personal protection;
Conduct general safety inspections during site visits, and at least once per quarter;
Participate in the investigation of unplanned events, high loss potential incidents, and accidents;
Evaluate air monitoring data and recommend changes to engineering controls, work practices,
and PPE; and
Assist in development of on-site training, which will be provided by the Safety Officer or
designee.

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Project: ______________________________________
Location: _____________________________________
Contract No.: _________________________________

Quality Control (QC) Manager

The Quality Control (QC) Manager, ____________________, will be responsible for overseeing overall
implementation of Quality Control Plan and will coordinate all project testing, inspections and reporting
matters directly with the Project Manager. The QC Manager and all workers have the authority to
intercede directly and stop work due to any unsafe work practices or site conditions.

Duties
Preparation, approval and implementation of the QA&QC Plans
Verification of Material as per project Specifications
Inspection of delivered materials as per Project Specs and Relevant standards
Co-ordination with Independent labs for conducting different test such as: tensile tests, soil test,
compression test, etc. according to project specifications.
Ensure that all materials and construction are in accordance with the requirements for the
completeness, accuracy, constructability in compliance to the requirement to International
Building Code (IBC).
Documentation for material and administrative approvals and backups.
Carry out and participate in weekly progress and QC Meetings
Manpower adequacy checking as per scheduled activities
Supervision of Quality Inspectors for different Inspection activities.
Inspection of Civil works executed by Sub-Contractors
Ensure to carry out all work in a safe manner in accordance with site rules and regulations.
Contributed to effective team works and team building by working closely with other team
members.
Execute daily operations of construction activities.
Carry out quality control checks as defined on quality plans as directed by Project Manager.
Witness critical installation activities as defined on contractor's quality plan.
Ensure that works are coordinated in an effective manner so that programmed objectives are
achieved.
Estimate quantities and cost of materials, equipment, and labor to determine project feasibility.
Provide technical advice regarding design, construction, and program modifications and structural
repairs to industrial and managerial personnel.

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Project: ______________________________________
Location: _____________________________________
Contract No.: _________________________________

Alternate Quality Control (QC) Manager

The Alternate Quality Control (QC) Manager, ________________________, will be responsible for
overseeing overall implementation of Quality Control Plan and will coordinate all project testing,
inspections and reporting matters directly with the Project Manager. The Alternate QC Manager and all
workers have the authority to intercede directly and stop work due to any unsafe work practices or site
conditions.

Duties
Preparation, approval and implementation of the QA&QC Plans
Verification of Material as per project Specifications
Inspection of delivered materials as per Project Specs and Relevant standards
Co-ordination with Independent labs for conducting different test such as: tensile tests, soil test,
compression test, etc. according to project specifications.
Ensure that all materials and construction are in accordance with the requirements for the
completeness, accuracy, constructability in compliance to the requirement to International
Building Code (IBC).
Documentation for material and administrative approvals and backups.
Carry out and participate in weekly progress and QC Meetings
Manpower adequacy checking as per scheduled activities
Supervision of Quality Inspectors for different Inspection activities.
Inspection of Civil works executed by Sub-Contractors
Ensure to carry out all work in a safe manner in accordance with site rules and regulations.
Contributed to effective team works and team building by working closely with other team
members.
Execute daily operations of construction activities.
Carry out quality control checks as defined on quality plans as directed by Project Manager.
Witness critical installation activities as defined on contractor's quality plan.
Ensure that works are coordinated in an effective manner so that programmed objectives are
achieved.
Estimate quantities and cost of materials, equipment, and labor to determine project feasibility.
Provide technical advice regarding design, construction, and program modifications and structural
repairs to industrial and managerial personnel.

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Project: ______________________________________
Location: _____________________________________
Contract No.: _________________________________

Subject: Letter of Authorization

From: Company President_______________________

To: QC Manager_______________________________

Mr. Engineer, _________________________________

This Letter of Authorization outlines your responsibility as our site Quality Control Manager for
the project referenced above. As the site Quality Control Manager, you shall report directly to
the Project Manager. You shall review the specifications, amendments, plans and drawings in
their entirety and implement the Quality Control Program. The quality control program
encompasses three phase Inspection: Preparatory Meetings, Initial and Follow-Up Inspections.
All inspections and testing shall be recorded in the Quality Control Report and submitted to the
Project Manager of the official work day. Test reports shall be submitted no later than three
official work days after the test was performed. You and/or your staff shall be responsible for
reviewing specifications, submittals, as-built, plans and shop drawings for Compliance to the
contractual requirements.

Additionally, this all applies to all subcontractors documents. You and/or your staff shall make
daily inspections to ensure that the workmanship and materials used in the construction of the
project are in compliance with the plans, drawings and specifications.

You are authorized to stop work that does not comply with the plans and specifications.
You and/or your staff shall witness all tests required by the specifications and coordinate such
tests with the USACE. You and your staff must document all non-conforming conditions, items
and/or workmanship noted, and will constantly monitor and alert Safety Staff Members to safety
violations. If at any time you should require assistance with the implementation of the quality
control program, please contact the Project Manager.

____________________________
Company President

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Project: ______________________________________
Location: _____________________________________
Contract No.: _________________________________

Subject: Letter of Authorization

From: Company President_________________________

To: Alternate QC Manager_________________________

Mr. Engineer, ___________________________________

This Letter of Authorization outlines your responsibility as our site Quality Control Manager for
the project referenced above. As the site Quality Control Manager, you shall report directly to
the Project Manager You shall review the specifications, amendments, plans and drawings in
their entirety and implement the Quality Control Program The quality control program
encompasses three phase Inspection: Preparatory Meetings, Initial and Follow-Up Inspections.
All inspections and testing shall be recorded in the Quality Control Report and submitted to the
Project Manager of the official work day. Test reports shall be submitted no later than three
calendar days after the test was performed. You and/or your staff shall be responsible for
reviewing: specifications, submittals, as-built, plans and shop drawings for Compliance to the
contractual requirements.

Additionally, this all applies to all subcontractors documents. You and/or your staff shall make
daily inspections to ensure that the workmanship and materials used in the construction of the
project are in compliance with the plans, drawings and specifications.

You are authorized to stop work that does not comply with the plans and specifications.
You and/or your staff shall witness all tests required by the specifications and coordinate such
tests with the USACE. You and your staff must document all non-conforming conditions, items
and/or workmanship noted, and will constantly monitor and alert Safety Staff Members to safety
violations. If at any time you should require assistance with the implementation of the quality
control program, please contact the Project Manager.

____________________________
Company President

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 Major Definable Features of Work
Instructions:
1. Circle All Definable Features of Work (DFOW) that apply for this project.
2. Describe how each circled DFOW will be accomplished.

Mobilization and Preparation

Mobilization
Site Preparation/Demolition

Site Technical Survey-Survey and Design

Design 65%
Design 95%
Design 100%

Construction Site Activities:

Trenching & Excavation Gate House Installation

Trenching Doors Fabrication
Excavation Work Door Installation
Form Work Windows Fabrication
Force protection wall. Windows Installation
Stone Masonry Excavation
Concrete Form Work
Rock boundary wall Carpentry Works
Stone Masonry Concrete
Concrete Steel Erection
Scaffolding Works Electrical Work
Out triggers Installation Mechanical Work
Concertina Wire Installation Painting
Perimeter boundary lighting Building
Interior Electrical Work Doors Fabrication
Exterior Electrical Work Door Installation
Slide gates Installation Windows Fabrication
Steel Works Windows Installation
Welding Windows
Installation Excavation for Foundation Form Work
Drop Arm Barriers Installation Form Work
Steel Works Concrete
Welding Carpentry works
Excavation Steel Erection
Form Work Electrical Work
Concrete Mechanical Work
Installation of Drop Arm Barrier Plumbing
Guard Tower Installation Painting
Excavation for Foundation Form Work
Concrete
Erection
Mechanical Work
Painting
Doors and windows
Installation Windows
Doors Fabrication

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 THREE PHASES OF INSPECTION
Preparatory Meetings
Preparatory Meetings shall be performed prior to the beginning of any major definable feature of work. A
meeting shall be held for each crew performing such feature or when members of the crew change.
Preparatory Meetings shall be conducted by the Quality Control Manager and/or designee after a
complete review of all applicable blueprints, specifications, shop drawings and related submittals has
been made. A Preparatory Meeting Agenda (refer to Appendix C, Forms) shall be completed for each
definable feature of work and distributed at the meetings. At the Preparatory Meeting, the Superintendent
and Foreman (involved in this phase of construction) shall coordinate with Quality Assurance, Quality
Control and Safety personnel and shall introduce their plan for accomplishing the work. The Corps shall
be notified at least 48 hours in advance of the Preparatory Meeting. The following items shall be
discussed at such meetings:
d. Review of the applicable specifications.
e. Review of applicable blueprints and shop drawings.
f. Review of related submittals and a check that all related submittals, shop drawings and materials have
been tested (if applicable), submitted and approved.
g. Review of the detailed sequence of the execution of the work.
h. Discuss required testing and frequency.
i. Review provisions to ensure controlled inspection and testing.
j. Examination of the work area to ensure that all required preliminary work has been completed and is in
compliance with the contract.
k. Examination of the related material, review of the Receiving Inspection Reports and verification that
the items received are in compliance with the contract and are properly stored.
l. Review of the Activity Hazard Analysis Report to ensure that all safety precautions are met and the
required safety equipment has been purchased and is available.
m. Review and document the workmanship expected for the definable feature of work.
n. Meeting Minutes shall be recorded and distributed within 48 hours of the conclusion of the meeting.

Initial Inspections
Initial Inspections shall be performed at the beginning of any definable feature of work and must be
repeated at any time new workmen or new crews are assigned to the work or if the required standard of
work is not being met. The government shall be notified at least 48 hours in advance. The same personnel
who attended the Preparatory Meeting shall also attend the Initial Inspection. These should include: the
Superintendent and Foreman, Safety Personnel and the Quality Assurance/Quality Control Staff. The
following shall be accomplished during such meetings;
a. Review the minutes of the Preparatory Meeting and verify that the work complies with the design
documents; i.e., submittals, specifications, blueprints and/or shop drawings.
b. Resolve all differences.
c. Verify adequacy of inspection and testing.
d. Establish a level of workmanship and verify that it meets the requirements.
e. Check Safety and review the Activity Hazard Analysis Reports.
f. Provide documentation of the previous inspection of the work area.
g. Re-examine the work area for compliance.
h. Meeting minutes shall be recorded and distributed within 48 hours of the conclusion of the meeting.

Note: Preparatory Meetings and Initial Inspections are intended to prevent non-conformances from
occurring.

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Follow-Up Inspections
Follow-Up Inspections shall be performed daily to ensure that the control established during Preparatory
Meeting and Initial Inspection continues to provide a product that conforms to the contractual
requirements.
a. Construction activities shall be inspected by Quality Control in accordance with Quality Control
Procedures. Forms for various activities (refer to examples in Appendix C, Forms) shall be filed and
attached to the Contractors Quality Control Report.
b. Installation and testing activities which do not comply with the requirements shall be documented on a
Non-Conformance Report (NCR), Refer to Section 8 for Non- Conforming Items.
c. Modifications, repairs and/or replacement of materials and/or parts performed subsequent to Final
Inspection shall require re-inspection and/or retest to verify acceptability. Inspection and testing
documents shall be filed and maintained in accordance with Section 5, Reports and Records and shall be
available for review by the Corps.

Signatures of acknowledgement show that the Three Phases of Quality Control Inspection Program
is understood and will be followed.

QC Manager: Print Name: _________________

Signature: ___________________ Date:___________

Alternate QC Manager: Print Name: ____________________

Signature: ______________________ Date:_____________

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 QUALITY CONTROL TESTING AND VERIFICATIONS
PURPOSE
To ensure that tests are adequately planned and that the necessary testing procedures are available to
conduct the test in a satisfactory manner. This procedure established the methods to be used when
conducting tests listed in the specifications. Test reports shall be filed and logged accordingly.

TESTING
A list of tests required, to verify that control measures are adequate, shall be delineated in the specifications
and/or determined upon the completion of the design. The list shall include the test name, specification
paragraph, feature of work to be tested, the test frequency and the organization that will perform the test. A
Quality Control Representative (QCR) shall notify the Corps of the proposed test 48 hours in advance.
The QCR shall witness the test with the appropriate organization and/or individual qualified to perform
the designated test(s).
The list of test will be not being limited to the following.
1. Soil Bearing Capacity Test
2. Concrete Mix Design Test
3. Field Density Test
4. Gradation MDD Test
5. Percolation Test etc
These entire tests will be taken under the supervision of the Quality Control Manager or his
Assistant and the result will be submitted to the AED for the review and further action.

FAILED TEST
Failing tests shall be cleared by one of the following methods:
a. Retest Retest if there is any doubt that the first test was not adequate.
b. Rework Re-inspect and retest.
c. Failed Material Remove, replace re-inspect and retest.

PROCEDURES
a. The Quality Control Manager and/or staff member shall review the testing requirements to insure that
the planned test is in accordance with the design documents: i.e., plans, specifications, shop drawings
and/or other documents.
b. Instruments used for testing shall be calibrated in accordance with established calibration procedures.
Specialists experienced in such work shall perform the calibration.
c. Technicians performing tests shall provide copies of calibration certificates and their field notes and
reports to the Quality Control Manager.
d. Quality Control shall witness all required tests delineated in the design documents (blueprints,
specifications, shop drawings, etc.).
e. The Corps shall be notified of all scheduled tests.
f. Test reports, when completed, shall be attached to the Contractors Quality Control
Report and submitted to the Corps.

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 TESTING LABORATORY
The Testing Laboratory shall conduct all required tests for soil, concrete, etc in an independent testing
laboratory. The testing laboratory shall work under the direction of the Quality Control Manager. The
contractor must select a certified laboratory from the link below.

http://www.aed.usace.army.mil/documents/Labs_AEN.pdf
Enter Testing Laboratory
Where applicable, explain verification tests for electrical and mechanical commissioning.

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 TESTS AND RECORDS
SCOPE
This section establishes a system for the control of documentation and records which provide objective
evidence of the quality of items and activities performed in accordance with the programmatic
requirements. The Quality Control Manager is responsible for the control, review, verifications and
maintenance of the documentation delineated in the specifications.

REPORTING AND DISTRIBUTION OF REPORTS

1. After reviewing reports, including subcontractors, the Quality Control Manager or his representative
shall submit the documentation to the Corps.
2. All inspections and testing shall be summarized and recorded in a Contractors Quality Control Report
(CQCR). A copy of the CQCR shall be sent to the Corps, Director of Quality Control and the Project
Manager. Original reports shall be retained by the Quality Control Manager. Field notes, inspection
forms, and test reports shall be filed and available for review by the Corps.
3. The Contractors Quality Control Report shall include the following:
a. Contractor and subcontractor area of responsibility.
b. Working, idle and down time hours for equipment and batch plants (concrete and/or asphalt).
c. Work accomplished each day, indicating the location, activity and by whom.
d. Laboratory test reports, including the test results (passing or failing), location of test and
specification reference.
e. Deficiencies and corrective actions.
f. Material received on site.
g. Offsite surveillance, including action taken.
h. Safety violations and corrective action implemented.
i. Government instructions received and/or conflicts encountered in the plans and/or
specifications.
j. Contractors verification statement.

STORAGE AND RETENTION

1. Records shall be stored in areas which shall protect them from damage, deterioration and/or loss at the
site Quality Control Field Office during the construction period. Records shall be accessible to the Corps.
2. Records shall be stored for a period of time as determined by the contractual documents.
Records, designated for storage, shall not be destroyed or otherwise disposed of within that period of
time. Control and final disposition of subcontractor and supplier records, both onsite and offsite, shall be
in accordance with the contractual documents.

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 SUBMITTALS

Submittals
All submittals shall be reviewed, certified and managed by the Quality Control Department. Copies of the
manufacturers data (material, equipment, fixtures, etc.), including catalogue cut-sheets showing
dimensions, performance characteristics, capacities, wiring diagrams, schedules, operation and
maintenance manuals and any other relevant information shall be submitted in the English language.
Submittal quantities shall be determined by the Corps at the Pre-Construction Conference. The QC
Manager will be the authorized submittal reviewer and testing lab personnel (both on site and factory).
When the submittal has been disposed, one (1) copy of the submittal will remain with the Contractor and
three (3) copies retained by the Government. The company will distribute copies of the disposed submittal
accordingly.

The Submittal Transmittal Form (Engineering Form 4025), furnished by the Government, shall be used
for submittals. Variations shall be noted in Block h of the Form (4025) and the following shall be
addressed and attached to the form:
a. Reason or purpose for the proposed variation, substitution or revision.
b. Technical quality and cost comparison between specified and proposed item.
c. Tabulated quality and cost comparison between specified and proposed item.
d. Certification by a licensed engineer or architect that the revision meets or exceeds the original
design.
e. Advantage to the government, if approved, and the impact, if not approved.

Filing of Submittals
Submittals (Material, Design, Data, Samples, Shop Drawings, etc.) shall be filed according to the
specification section number and paragraph number in a secure place for reference and coordination.
Color and mock-up samples shall be maintained in a secure place, at the job site, for comparison with the
finished product. A tag or sticker identifying the submittal number and the date of approval shall be
attached to the sample. When a color or mock-up sample is not approved, it will have a Rejected tag or
sticker attached to the item and it shall be removed from the job site (if requested), and a copy of the
record will be maintained along with a photograph of the disapproved item.
When submittals are not approved or incomplete, they shall be returned to the supplier and/or sub-
contractor with comments. They shall be corrected and re-submitted for approval (See below, Submittal
Flow Chart).

Submittal Register
The Submittal Register shall be maintained by the Submittal Coordinator. Revised copies of the Submittal
Register shall be provided to the Corps on a monthly basis.

Submittal Procedure for Design-Build Project:

The submittal procedures for design-build project are as bellow.
Design Submittal
Construction Submittal

Design Submittal:
The Construction Company will furnish design submittals that are the various design documents
which primarily consist of field investigations, calculations, design analysis, drawings and
specifications.
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In addition, for every Design Submittal, the construction company shall submit all non-administrative
modifications issued for the Contract as part of the Design Submittal package to enable AED-N to
validate that these modifications have been incorporated into this design submittal.
As a minimum, design submittals shall be submitted at the following intervals:
a. Preliminary Design Submittal 10%.
b. General Design Review (65%).
c. Design Submittal (90%).
d. Cleared for Construction Submittal (100%).

Construction Submittal:
Contractor furnished Government Approved Construction Submittals (GA)
Government approved construction submittals are primarily related to plans (Contractor Quality Control,
Accident Prevention, Resident Management System, Area Use, etc.), schedules (Project
Schedule/Network Analysis), certificates of compliance, reports and records/statements. They may also
include proposed variations to approved design documents in accordance with the paragraph entitled
"VARIATIONS.
In addition, GA construction submittals are required for the following:
a. CIVIL FEATURES
b. MECHANICAL FEATURES
c. ELECTRICAL FEATURES
d. ARCHITECTURAL FEATURES

For Information Only Construction Submittals (FIO)

All submittals not requiring Designer of Record or Government approval will be for information only.
These construction submittals shall be checked, stamped, signed and dated by the Contractor's Quality
Control Engineer, certifying that such submittal complies with the contract requirements.

CQC System Manager Review and Approval

Prior to submittal, all items shall be checked and approved by the Contractor's Quality Control (CQC)
System Manager. If found to be in strict conformance with the contract requirement, each item shall be
stamped, signed, and dated by the CQC System Manager. Copies of the CQC organizations review
comments indicating action taken shall be included within each submittal.

Stamps
Stamps shall be used by the Contractor on all design and post design construction submittals is to certify
that the submittal meets contract requirements and shall be similar to the following:
Contractor (Firm Name)
Contract Number
Contract Name

I certify that this submittal accurate, is in strict conformance with all contract requirements, has been
thoroughly coordinated and cross checked against all other applicable disciplines to prevent the
omission of vital information, that all conflicts have been resolved, and that repetition has
been avoided and, it is complete and in sufficient detail to allow ready determination of
compliance with contract requirements by the Contracting Officer.

Name of CQC System Manager: _____________

Signature of CQC System Manager: _____________
Date: _____________
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Guidelines for Preparing and Reviewing Submittals
1. The Quality Control Inspector must be familiar with the submittal procedures:
Submittal Procedure for Design/Build Projects, Specification Section 01335,
2. The Quality Control Inspector must review all of the information attached to the Submittal.
3. The Quality Control Inspector must ensure that all of the pages associated with the
enclosures are attached to the submittal.
4. Important: The Quality Control Inspector must thoroughly review the applicable
Design documents; i.e., the Specification, codes and standards, Approved drawings, etc.
5. The Quality Control Inspector must confirm design or construction Variations
Comply with Specification 01355.
6. The Quality Control Inspector must ensure the attachments are Legible.
7. The Quality Control Inspector must ensure the Attachments are in English.
8. He must direct questions and concerns to either the Quality Control Manager or the
Submittal Coordinator.
9. In a timely manner, the Quality Control Inspector shall submit a detailed written report
pertaining to the review of the submittal and return it, with the submittal, to the Submittal
Coordinator.
10. The Quality Control Inspector must ensure the sample received and/or the material
installed complies with the submittal.
11. If material is installed without a submittal, the Quality Control Inspector must
immediately notify the Submittal coordinator. The Submittal Coordinator shall review the
matter and ensure there is no existing submittal for the material. If there is no submittal, he
shall notify the Quality Control Manager and request a submittal.
12. The Quality Control Inspector must maintain and file submittals so that they can be
readily retrievable.

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22
 TRACKING DEFICIENCIES

NON-CONFORMING ITEMS
1. Non-conforming items are those conditions which deviate from the requirements delineated in the
specifications, blueprints and/or shop drawings. The Quality Control Manager shall be responsible for the
control and documentation of non-conforming items.
2. The Quality Control Manager shall prevent non-conforming items from being installed.
3. Minor non-conforming items, which are corrected in the same day, shall be documented in the
inspectors Daily Report
4. All other non-conformances shall be documented on a Non-Conformance Report prepared by a Quality
Control Representative and, if applicable, entered into the Corps Resident Management System (RMS)
shall be sequentially numbered and dated and shall include the following information, as appropriate:
a. Description of the non-conformance including relevant details of the occurrence.
b. Identification of material, component or system by part number, blueprint, shop drawing and/or
specification number and intended installation location.
c. Source of material or item (name of supplier, owner or subcontractor).
d. Current status or item in shop, warehouse, lay-down yard or structure.
e. Individual and organization which detected the non-conformance.
f. Recommendation for corrective action: including sketches, test data and/or repair procedures necessary
to substantiate the recommendation.
g. Cause of the non-conformance and steps taken to prevent reoccurrence indicating action taken,
positions or titles of persons contacted, letters written and/or procedural changes proposed.
5. The Quality Control Manager and/or designee shall sign and forward the Non- Conformance Report to
the Corps, Director of Quality Control and the Project manager.
6. Each Non-Conformance Report shall be entered into the Non-Conformance Report Log and, if
applicable, the Corps Records Management System by a Quality Control Representative. The Non-
Conformance Report (original) shall be filed and copies distributed accordingly.
7. Action to be taken shall be entered into the Non-Conformance Report Log. The Project
Engineer, or designated representative, shall initiate the disposition necessary to clear the item
8. Verification of Corrective Action (e.g., completion of repairs) shall be by quality control after the
work in question has been re-inspected and/or retested. Entries shall be made in the NCR Log indicating
the Final Disposition of the NCR.
9. Non-Conformance Reports, logs and documents shall be filed and maintained in accordance with
Section 5, Reports and Records and shall be available for review by the Corps.
Punch-Out Inspection
The QC Report should report punch list (deficiencies) throughout the life of the project and demonstrate
that the QC Staff is correcting the deficiency in a timely manner. We will not wait until the job is finished
to develop a punch list. The Punch List shall be submitted to the Project Manager for corrective action.
Corrections shall be accomplished within the time stated. The Quality Control Department shall perform
Follow-Up Inspections to ensure the deficiencies have been corrected before notifying the Corps of a Pre-
Final Inspection.

Pre-Final Inspection
After the completion of the Punch-Out Inspection, the Quality Control Manager and COE
Representatives shall perform a Pre-Final Inspection and develop a joint Punch List of noted
deficiencies. The Punch List shall be formally documented along with the estimated date by which the
deficiencies will be corrected. The Quality Control Department shall perform Follow-

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Up Inspections to ensure that all deficiencies have been corrected before notifying the Corps of a request
for Final Inspection.

Final Inspection
Upon completion of the items listed in the Pre-Final Inspection Punch List, Quality Control shall notify
the Corps 14 days prior to the Final Inspection (or as agreed to) with the assurance that all items listed in
the Pre-Final Inspection and all other remaining work has been completed and shall be acceptable by the
date of the Final Inspection.

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QC DAILY REPORTS

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