SAMPLE TOUR BUDGET
The following is a recommended breakdown of categories and expense/revenue items to be
considered in budget preparation for a tour budget.
Part 1: PRE-PRODUCTION EXPENSES
A: ARTISTS’ FEES
Choreographer (not including
royalties)
Performers: Rehearsal
Composer/other creator(s) (not
including royalties)
Musicians
Costume Designer
Set Designer
Lighting Designer
Guest Artist(s)
Other Artistic Fees
Training, Visual Designer, Dramaturg, etc.
TOTAL ARTISTS’ FEES
B: TECHNICAL
Technical Director
Lighting Director/Stage Manager
Wardrobe Supervisor
Other Technical Fees
Payroll Benefits Expense
Other
TOTAL TECHNICAL
C: PRODUCTION
Travel for out-of-town artists
Studio Rental
Music, video expenses
Other
TOTAL PRODUCTION
D: TOTAL PRE-PRODUCTION
EXPENSES
AMOUNT
Fee Amount X # weeks or flat fee
Number of X Fee Amount
X # weeks/hours or flat fee
Fee Amount
Number of X Fee Amount
X # weeks/hours or flat fee
Flat fee
Flat fee
Flat fee
Number of X Fee Amount
X # weeks/hours or flat fee
Actors, Rehearsal Directors, etc.
Number of X Fee Amount
X # weeks/hours or flat fee
SUM OF A=
AMOUNT
Fee Amount X # weeks/hours or flat fee
Fee Amount X # weeks/hours or flat fee
Fee Amount X # weeks/hours or flat fee
Fee Amount X # weeks/hours or flat fee
Fee Amount X # weeks/hours or flat fee
SUM OF B=
AMOUNT
To and from place of rehearsal
List and explain.
SUM OF C=
SUM OF A+ B+ C=
1
SAMPLE TOUR BUDGET

Part 2: TOURING EXPENSES

E. FEES AMOUNT
Performers Number of X Fee Amount
X # weeks/hours or flat fee
Royalties Payment for grand rights to works in the public
domain or royalty fees for rights
to perform a commissioned work(s).
Technicians Number of X Fee Amount
X # weeks/hours or flat fee
Other List
TOTAL FEES SUM OF E=

F. TRANSPORATION
Transportation - Air, Train or Bus
Transfers
Transportation - Rental Vehicles
Transportation - Owned Vehicle
Transportation - Local
Freight - Equipment
Drivers
Other
TOTAL TRANSPORTATION
AMOUNT
Number of persons X fare
From/to airport, airport taxes, baggage handling
Period X rate + fuel, insurance, etc.
Number of kilometres X rate per kilometre
Taxis, ferries, tolls, etc.
Including taxes and handling charges,
transfers from/to airport/terminals
Number of persons X fare
List
SUM OF F=

G. PER DIEMS AMOUNT

Performers Number of persons X number of days
X amount of Per Diem per day
Technicians Number of persons X number of days
X amount of Per Diem per day
Company Number of persons X number of days
Management/Administration X amount of Per Diem per day
Other List
TOTAL PER DIEM COSTS SUM OF G=

H. ACCOMMODATION AMOUNT
Hotels Number of persons (single or double occupancy)
X number of nights X average rate
Billets Number of persons (single or double occupancy)
This expenses can be reflected as X number of nights X average rate
In-Kind Revenue
Other List
TOTAL SUM OF H=
ACCOMMODATION
COSTS

2
SAMPLE TOUR BUDGET

I. MANAGEMENT EXPENSES AMOUNT

Personnel Number of X Fee Amount X # weeks/hours or flat fee
Pre-Tour Travel Number of persons X fare
Pre-Tour Per Diem Number of persons X number of days
X amount of Per Diem per day
Pre-Tour - Other Expenses List
Agent Fees and Expenses
Insurance Personnel, Cargo
Brokerage Fees
Visa Including photographs for all personnel
Inoculations
Communications Long distance telephone/fax charges,
couriers, postage, etc,
Translations
Office Supplies
Entertainment, gifts
Local Taxes Amusement, business, withholding, Union Dues, etc.
Other List
TOTAL MANAGEMENT SUM OF I=

J. PROMOTION EXPENSES AMOUNT

Photography Photo sessions, photo/slide copying
Audio and Videotape Copying and transcoding
Promotional Materials Design & printing of poster, flyers, promotion kits,
etc.
Local Publicist
Communications Long distance telephone/fax charges,
couriers, postage, etc,
Press conferences
Entertainment and gifts
TOTAL PROMOTION SUM OF J=

K. TECHNICAL EXPENSES AMOUNT

Scenery adjustments and repairs
Costume adjustments and repairs
Electrical and Sound supplies
Equipment rentals
Running expenses Linoleum tape, medical safety equipment, etc.
Wardrobe supplies Laundry/cleaning equipment, shoes, etc.
Other List
TOTAL TECHNICAL SUM OF K=

3
SAMPLE TOUR BUDGET

L. OTHER EXPENSES AMOUNT

Traveller’s Cheques Purchase Cost
Loss on Exchange
Interest Costs Carnet deposits, bonds, etc,
Other List
TOTAL TECHNICAL SUM OF L=

M. CONTINGENCY Between 2% - 5%

N. TOTAL TOUR EXPENSES SUM OF E +F+G+H+I+J+K+L+M=

O. GRAND TOTAL EXPENSES SUM OF C+N=

4
SAMPLE TOUR BUDGET

Part 3: REVENUES

P. GOVERNMENT APPLICATION
APPLICATION ANNOUNCEMENT
DEADLINE OR AMOUNT
 AS CONFIRMED
The Canada Council for the Arts
Other Federal
Ontario Arts Council
Other Provincial
Municipal/Regional
Other
TOTAL GOVERNMENT SUM OF P =

Q. PRIVATE PENDING OR
 AS CONFIRMED
AMOUNT
Foundations Requires charitable status or an agency
agreement between you and a charitable
organization.
In-Kind Donated services and goods. This must also be
represented in the expenses.
Fundraising: Special Events Special Events and donations
Other
TOTAL PRIVATE SUM OF Q=

R. EARNED PENDING OR
 AS CONFIRMED
AMOUNT
Performance Fee(s)
Workshop Fee(s)
Teaching Fee(s)
Residency Fee(s)
In-Kind Donated services and goods. This must also be
represented in the expenses.
Box Office – shared with presenter, Net ticket sales based usually on 55 - 65%
in addition to a performance fee attendance.
Box Office – shared with presenter,
as a co-presenting event
Box Office – for a self-presenting
event
Other Such as advertising in programmes, etc.
TOTAL EARNED SUM OF R=

S. GRAND TOTAL REVENUES SUM OF C+N=

SURPLUS / (DEFICIT) S minus O =