Mecon Limited: Contractranchi@meconlimited - Co.in

esdkWu fyfeVsM jkWWph@Ranchi-834002/>kj[k.
M@Jharkhand, Hkkjr@India
Hkkjr ljdkj dk laLFkku Qksu@Phone : 0651-2483653 / 2483511
QSDl@Fax : 0651-2480610 / 2482215
MECON LIMITED b&esy@E-mail : contractranchi@meconlimited.co.in
A Government of India Enterprise osclkbV@website: http://www.meconlimited.co.in
CIN : U74140JH1973GOI001199
Ref: 11.51.E24T/LTMCC PDB/SM-832/48 dated 01.09.2017
Invitation to Tender (ITT)
For Manufacture and Supply of LT MCCs, PDBs & Other Distribution Boards (Pkg. No. SM-832)
required for Rebuilding of Coke Oven Battery # 8, SAIL, Bokaro Steel Plant, Bokaro, Jharkhand.
SALIENT FEATURES OF THE INVITATION TO TENDER
A. TENDER ENQUIRY NO. 11.51.E24T/LTMCC PDB/SM-832/48 dated 01.09.2017
B. ITEM DESCRIPTION Manufacture and Supply of LT MCCs, PDBs & Other Distribution
Boards (Pkg. No. SM-832) as per Technical Specification (TS) No.
MEC/S/E24T/A/10/E1/SM-832 which are required for Rebuilding of
Coke Oven Battery No. 8 Project of Bokaro Steel Plant, Bokaro,
Jharkhand.
C. DUE DATE & TIME OF Submission: 21.09.2017 by 16.00 Hrs “Indian Standard Time (IST)”.
SUBMISSION OF OFFER &
OPENING OF TECHNO- Opening: 21.09.2017 by 16.15 Hrs “Indian Standard Time (IST)”.
COMMERCIAL BID
D. PRE-BID MEETING PLACE & DATE Office of the Jt. GM (Contracts), MECON Limited, Ranchi on
08.09.2017 at 11:00 hours
E. PLACE OF SUBMISSION Office of Jt. GM (Contracts), MECON Limited, Ranchi- 834 002,
OF BID Jharkhand.
F. COMPLETION SCHEDULE Within 16 months from the date of Fax Order.
G. VALIDITY OF TENDER 4 (four) months from the due date of opening of Techno-commercial
Part i.e. PART-I of the tender documents
H. EARNEST MONEY DEPOSIT `20,000/- (Indian Rupees twenty thousand only)
I. COST OF BIDDING DOCUMENT ` 1,500/- (Rupees one thousand five hundred only)
and applicable GST
[For DD/ Pay Order/ Banker’s Cheque in favour of “MECON Limited”
payable at “Ranchi”]
J. SALE OF TENDER DOCUMENTS Start : on 01.09.2017

Close : on 21.09.2017 12:00 hrs IST
Note:
Bidders may depute their authorized representative along with authorization letter, during
opening of techno-commercial offer which shall take place on due date of submission of the
tender. Any change in the due date shall be notified via corrigendum on MECON’s website.
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Dear Sirs,
M/s MECON Limited (hereinafter referred to as MECON) have pleasure in enclosing the following tender
documents for the above work and invite sealed bids from prospective bidder with the best & binding offer for
Manufacture and Supply of LT MCCs, PDBs & Other Distribution Boards (Pkg. No. SM-832) as per Technical
Specification (TS) No. MEC/S/E24T/A/10/E1/SM-832 required for Rebuilding of Coke Oven Battery No 8 Project
of Bokaro Steel Plant, Bokaro, Jharkhand.
Sl.No. i) Description Attachments

i) Technical Specification Attachment I
ii) Draft Purchase Order Attachment II
iii) Summary of Tender Attachment III
iv) Deviations – Technical Specification Attachment III-A
v) Deviations – Commercial Terms & Conditions Attachment-III-B
vi) Financial Questionnaire -VOID Attachment-IV
vii) Price Schedule Format Attachment V
viii) Declaration by Tenderer Attachment VI
ix) Proforma of Bank Guarantee for EMD & Security Deposit cum Attachment VII
Performance BG
A copy of all the Attachments (I-VII) shall be submitted by the Bidder, alongwith their offer, duly signed on
each page as a token of acceptance by the Bidder. Copy of GST Registration Certificate may also be
submitted.
1.0 ELIGIBILITY CRITERIA, QUALIFICATION & CLARIFICATION
Technical and financial requirements of the eligible bidders are as detailed below:
1.1 ELIGIBILITY CRITERIA
A. Technical Requirement
I) The bidder should have completed “ Supply of LT MCC , PDB & other boards ” for heavy industries /
integrated steel plants/ power plants /Govt. Sectors / Defence sectors / PSU’s / State electricity
boards during last seven years ending last day of month previous to the one in which NIT(notice
inviting tender) is issued as per the following:
The work consisting of the following:
One completed supply as mentioned above of value not less thanRs. 65.0 Lakhs.
Or,
Two completed supplies as mentioned above of value not less than Rs. 40.0 Lakhs each.
Or,
Three completed supplies as mentioned above of value not less than Rs. 35.0 Lakhs each.
II) Documentary evidences in support of the above comprising of notarized copy of letters of
award/contract , inspection certificate / dispatch clearance / material receipt of LT MCC , PDB & other
boards against orders executed shall be submitted by the bidder along with their bid.
III) Consortium bid shall not be considered.
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IV) The bidder shall supply LT MCC , PDB & other boards from the list of approved makes indicated in the
Technical specification.
V) The bidder should not have received any adverse remarks like Risk Purchase notices, Termination of
work orders in course of execution of all work orders during last seven (7) years from the date of
issue of NIT. Bidder shall submit “No adverse remark” document by way of self declaration, duly
notarized.
B. Financial Requirements
The average annual financial turnover of the Bidder during last three financial years ending 31 st March
2017 shall be Rs. 30 Lakhs.
Bidder shall submit Audited Annual Financial Reports for last 3 (three) consecutive financial years
ending 31st March 2017 (Balance Sheet and Profit & Loss Account)
OR
Chartered Accountant’s certificate (Original) to substantiate the above financial eligibility.
The documents furnished by Bidders for financial eligibility should clearly indicate the details of the
Membership No. & Firm No. of the Chartered Accountant.
1.2 GENERAL
i/ Consortium offers shall not be acceptable.
ii/ The Bidder shall download the entire “Tender Document” available in the website
http://www.meconlimited.co.in and http://www.eprocure.gov.in/cppp or the purpose of
preparation & submission of their tender. Tenderer shall submit their offer duly signed on
each page. It will be presumed that the Bidder has gone through the entire Tender Document
available on the website, which shall be binding on the Tenderer.
iii/ The bidder should not have received any adverse notice like Risk Purchase, Curtailment /
Cancellation of Contract etc. from the respective Client.
1.3 QUALIFICATION
MECON will ascertain to its satisfaction whether the tenderer determined as having submitted
responsive bids are qualified to satisfactorily perform the Order. The determination will take into
account the tenderer’s financial, technical and other capabilities. It will be based upon an examination
of the documentary evidence of the Bidder’s qualifications submitted by the tenderer. An affirmative
determination will be a prerequisite for MECON to invite the Bidder to a clarification meeting, if
required. A negative determination will result in rejection of the Bidder’s bid.
1.4 CLARIFICATION
MECON may conduct clarification meetings with each or any tenderer to clarify any aspects of its offer
that require explanation at any stage of the evaluation. During these meetings, MECON may bring to
the attention of the tenderer any matters, technical or otherwise, where for whatever reason, it
requires clarification / details about the tender. All such amendments or changes required by MECON
will be listed and will be notified to the tenderer. MECON will advise the tenderer of any exceptions or
deviations in the offer that are to be withdrawn.
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1.5 PRE-BID CONFERENCE
Pre-bid conference shall be conducted at the office of Jt. General Manager (Contracts), MECON
Limited, Ranchi as indicated at first page of this tender enquiry. Bidders desirous of obtaining
clarifications on clauses of the tender enquiry (Technical as well as Commercial) are requested to
send their deviation points / points for clarifications / confirmations at least 3 days prior to date of the
Pre-bid conference and also ensure their participation in the pre-bid conference.
2.0 SUBMISSION OF TENDER
a) All pages of the bid document shall be stamped & signed by the authorized person of the firm /
company.
b) Tender shall be prepared and submitted in one (1) SEALED ENVELOPE containing two
individually/separate sealed envelopes i.e. Envelope 1(Part -I) & Envelope 2(Part – II) as
follows.
2.1 PART - I (To be kept in one sealed envelope i.e. Envelope-I) : Techno Commercial Part
This envelope shall be marked as Techno Commercial Part and shall contain:-
a) Envelope – A: Technical (3 sets=1 original+2 copies)
i Cover letter of Tender detailing list of contents in the bid document being submitted by the
Bidder.
ii Copy of Technical specification duly signed & stamped on each page and confirming
acceptance of the specification.
iii Attachment III-A of ITT for technical deviation, if any.
iv The Bar –Chart and any other technical information/document the Bidder wishes to furnish
along with the offer.
v Blanked Price format (Attachment-V).

Bidder shall enclose Photocopy of price part after blanking the actual price/rate offered. In
place of the price/rate, Bidder shall mention “QUOTED” to imply that price/rate has been
offered in the price bid against the item.
b) Envelope – B: Commercial (3 sets=1 original+2 copies)
i Cover letter of Tender detailing list of contents in the bid document being submitted by the
Bidder.
ii Power of Attorney/Authorization with the seal of the company of person signing the Tender
document.
iii Cost of Tender document (Refer clause 11.0 of Invitation to tender).
iv EMD in favour of MECON Limited (Refer clause 10.0 of Invitation to tender).
v Blanked Price format (Attachment-V).

Bidder shall enclose Photocopy of price part after blanking the actual price/rate offered. In
place of the price/rate, Bidder shall mention “QUOTED” to imply that price/rate has been
offered in the price bid against the item.
vi Signed& stamped Invitation to Tender (ITT)

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vii Draft Purchase Order Copy duly signed & stamped on each page as a token of acceptance of
all terms & conditions.
viii All the attachments enclosed with this ITT, duly signed, stamped and filled (wherever
necessary)
ix Signed& stamped GST registration certificate.
Note: Bidders shall also take note of the following points during preparation and
submission of Blanked price format:
a) Bidder shall strictly ensure that Blanked price format does not contain any Price at all. In
case, any element/s of quoted price is found in the Blanked price format/ Un-priced copy
of price schedule, offer of the bidder so submitted is liable to be rejected.
b) Bidder shall submit their Price bid and the Blanked price format strictly as per the Price
Format (Attachment-V of ITT) provided alongwith MECON’s tender document and it is
hereby suggested not to generate their own Price Format. In case the bidder, submit his
price bid in a format at variance to the price format enclosed with the ITT, the price bid
so submitted is liable to be rejected.
c) There shall be no change or addition/ deletion except for filling-up of the actual price/
rate in the Price part submitted in Part-II, as compared to the photocopy of this part
submitted with Part-I.
2.2 PART - II (To be kept in one sealed envelope): Price Part
This envelope shall be marked as Price Part
i. Cover letter of Tender detailing list of contents in the bid document being submitted by the
Bidder.
ii. Price part shall contain PRICE indicating incidence of tax (rates & amount), if any, as per price
format (Attachment –V) without any terms & conditions attached.
iii. The envelope containing the Price Part should clearly be marked as ‘Part II – Price Part only
– ‘DO NOT OPEN’. Tender No., Item description, Technical Specification No. and due date shall
also be clearly mentioned on the Envelope in Bold Letter. Any Tender with Price Part received in
open condition may make the tender liable to be rejected. Bidders must also ensure that there
should be no other commercial/technical documents enclosed along-with the Price-bid. However,
in case any document other than the price-bid is found to be enclosed, then the same shall not
be considered as a part of the bid for the package.
Note: Bidders shall also take heed of the following points during preparation and
submission of price-bid:
a) Bidders are requested to mention/propose any deviation in terms & conditions only in
Part-I of the bid and not in the covering letter of the Price-Bid (Part-II).However, if any
deviation in terms & conditions is observed upon opening of the Price-Bid, the same will
not be considered for evaluation.
b) Bidder shall ensure that both GST rate with HSN/SAC code and corresponding amount is
indicated against individual items of the price schedule attached with ITT. In case, GST
Registered bidder mentions tax as “extra” or “extra as applicable” or “included” and does
not specify the GST rate & amount, the price bid of bidder shall be deemed to be
incomplete and shall not be considered for evaluation.
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2.3 A covering letter indicating clearly the details of Tender, chapters, Annexure/ schedules of complete
Tender shall be submitted describing the contents inside the main sealed envelope as mentioned
above. Tender shall be sent duly sealed indicating “Tender No.”, “Description” and “Due
date of opening” written on the main envelope.
2.4 Insertion, post-script, addition and alteration shall not be recognized unless confirmed by bidder’s
signature and stamp.
2.5 Incomplete Tender or Tenders not submitted as per requirement of MECON as indicated in the
‘Invitation to Tender’ shall be liable to be rejected.
2.6 All correspondences with regards to this tender enquiry shall be made at the following address:
Jt. General Manager (Contracts)

MECON Limited, Ranchi-834002
Kind Attn.: D. Acharya, DGM (Contracts)
Phone no. 0651 248 3618
Fax: 0651 2480610/ 2482215
E-mail: contractranchi@meconlimited.co.in
3.0 SCOPE OF WORK
3.1 The scope of work shall be as per Technical Specification enclosed herewith at Attachment-I.
3.2 The bidder shall carefully check the specification and shall satisfy himself regarding the technical
requirement and completeness of the item/equipment/material. Bidder shall, if required, inspect the
site and satisfy himself about the actual site conditions and collect any other information, which may
be required by him for submitting the tender for efficient execution of the work.
4.0 TAXES_AND_Cesses
Taxes & cesses shall be as per enclosed Draft Purchase Order (Attachment-II)
5.0 TERMS_OF_PAYMENT
Subject to any deduction which MECON may be authorised to make under the order, the contract
price shall be payable as indicated in the enclosed Draft Purchase Order (Attachment-II).
6.0 TIME_OF_COMPLETION
Time of completion is the most important aspect of the order. Bidder shall complete entire work in
accordance with the Completion Schedule indicated in this Invitation to Tender. Time of completion
shall be firm and bindingunless otherwise revised by MECON.
7.0 LIQUIDATED_DAMAGES
Liquidated Damages shall be applicable as per enclosed Draft Purchase Order(Attachment-II).
8.0 PERIOD_OF_VALIDITY_OF_TENDER
Unless otherwise specified, the Bidder shall keep his Tender valid initially for a period of 4 (Four)
months from the due date of opening of techno-commercial offer.
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9.0 LANGUAGE
The Tender shall be submitted in English language.
10.0 EARNEST_MONEY DEPOSIT
The Tender must be accompanied by Earnest Money Deposit (EMD) in the form of a demand draft
drawn on any Nationalised/ Schedule Bank in favour of MECON LIMITED, or a Bank Guarantee (in
prescribed proforma enclosed at Attachment-VII from a Nationalised/ Scheduled Indian Bank. The
earnest money shall be kept deposited or the Bank Guarantee shall be kept valid (as the case may be)
upto a period of four month beyond the bid submission date. The earnest money will not earn any
interest. If the bidder after submitting his tender resiles from his offer or modifies the terms and
conditions thereof in a manner not acceptable to MECON, the Earnest Money Deposit/Bank Guarantee
shall be liable to be forefeited/encashed. Offer of bidder except SSI / NSIC registered firms shall be
liable to be rejected for non-submission of Earnest Money Deposit/ Bank Guarantee.
On acceptance of the Tender (but not earlier than the expiry date of validity of Tender), the Earnest
Money Deposit/Bank Guarantee will be returned to the unsuccessful Bidder upon request.
Should an Invitation to Tender be withdrawn or cancelled by MECON, which it shall have the right to
do at any time, the Earnest Money/Bank Guarantee will be returned to the Bidder.
Should the successful Bidder fail to furnish the Bank Guarantee for Security Deposit within 21 days
from the date of issue of Fax Order, the Earnest Money/Bank Guarantee shall be forfeited/enforced
without prejudice to his being liable for any further loss or damage incurred in consequence by
MECON. The Earnest Money Bank Guarantee shall be suitably extended, if such a necessity arises, by
the successful Bidder till the date fixed by MECON for furnishing the Security Deposit.
Earnest Money shall be returned to the successful Bidder after the Security Deposit has been
furnished to MECON.
Firms registered with SSI / NSIC for the equipment tendered and holding valid registration certificates
are exempted from submission of the Earnest Money Deposit subject to the monetary limit allowed to
them by the concerned agency.
11.0 COST OF THE TENDER DOCUMENT
11.1 The prospective Bidders are requested to purchase the complete set of tender document including all
relevant drawings from the office of Jt.GM (Contracts), MECON Limited, Ranchi by submitting the Non
– refundable fee and applicable GST, towards cost of tender document, in favour of MECON Limited,
payable at Ranchi for the purpose of preparation & submission of their tender.
The Bidder can also view / download the commercial part of the “Tender Document” as well as the
brief Technical Specification from the website- http://www.meconlimited.co.in or
http://www.eprocure.gov.in/cppp. In case the Bidder downloads the tender documents from MECON’s
website as above, Bidder shall submit non-refundable fee towards cost of the Tender Document and
applicable GST, along with their offer, as required as per tender conditions.
The Non refundable fee towards cost of Tender documents shall be in the form of Demand Draft/ Pay
Order/ Banker’s Cheque from a Scheduled or Nationalized Indian Bank, other than a Co-operative or
Gramin Bank, drawn in favour of “MECON Limited” payable at Par at Ranchi.
Firms registered with SSI / NSIC for the work tendered and holding valid registration certificates, are
exempted from cost of Tender Document subject to the monetary limit allowed to them by the
concerned agency.
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12.0 CAPACITY_OF_THE_BIDDER
12.1 TECHNICAL CAPACITY
The Bidder shall satisfy MECON that he possesses the necessary technical experience and qualification
and that he has at his disposal suitable modern facilities/ construction equipment and qualified
personnel to ensure that he can undertake the work to the best of quality and workmanship. The
Bidder shall furnish necessary particulars in this regard with the Tender. Necessary details in this
connection as requested in the Technical Specification (Attachment-I) may also be furnished.
12.2 LEGAL CAPACITY
The Bidder shall satisfy MECON that he is competent and authorised to submit the Tender and/or to
enter into a legally binding Contract with MECON. To this effect any person giving a Tender shall
render documentary evidence that his signature, on the Tender submitted by him, is legally binding
upon himself, his firm or company, as the case may be.
12.3 AUTHORITY OF PERSON SIGNING DOCUMENTS
A person signing the Tender form or any document forming part of the Contract on behalf of another
shall be deemed to warrant that he has authority to bind such other and if on enquiry it appears that
the person signing had no authority to do so, MECON may, without prejudice to other civil and
criminal remedies, cancel the order and hold the signatory liable for all costs and damages.
12.4 FINANCIAL CAPACITY
The Bidder shall also indicate the name of his Banker, Branch & Branch code, Account no & PAN No.
13.0 ARRANGEMENT_OF_TENDER
The Tender shall be neatly arranged, be plain and intelligible, type-written on white paper with
consecutively numbered pages in solid binding and each page signed. They should not contain any
terms and conditions, printed or otherwise, which are not applicable to the Tender.
14.0 NO_CLAIM_OR_COMPENSATION_FOR_SUBMISSION_OF TENDER
The bidder whose Tender is not accepted shall not be entitled to claim any costs, charges, expenses
of and incidental to or incurred by him through or in connection with his submission of Tender, even
though MECON may elect to withdraw the Invitation to Tender.
15.0 OPENING OF PART-II: PRICE BID
The price part of only those Bidders found techno commercially acceptable and duly approved by BSL,
shall be opened in the presence of such duly authorised representatives of bidder who may wish to
attend the price bid opening on a specific date and time. The techno commercial acceptable bidder
will be informed about the date and time of Price-bid opening giving adequate advance notice for
deputing their authorised representative. Only one authorised representative of each bidder shall
attend the price bid opening.
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After opening the price bids of techno-commercially acceptable bidders, the following methodology
shall be adopted for price evaluation in case of ambiguities mentioned below:
 In case of any difference in basic price of any item of price-bid and the basic price arrived by
considering the indicated unit rate and total quantity of that particular item, the Unit rate shall be
accepted as the valid rate and the basic price against the item shall be arrived by considering the said
Unit rate of that item and the quantity as specified in the price schedule format. The total basic
amount against all the items of the price schedule shall be arrived by adding basic price of all items
evaluated based on above methodology.
 For GST rate quoted by party w.r.t. HSN/SAC Code, the GST rate applicable as per statute for that
particular HSN/SAC Code shall be considered for evaluation.
During opening of price, only summary of price quoted by vendors shall be read and no discussion
shall be made with any vendor. The authorized representative of vendors shall be required to sign on
attendance sheet / attendance register.
16.0 LOADING CRITERIA
Price quoted by the bidder shall be evaluated after loading for deviation/s in following commercial
terms & conditions.
i) LOADING FOR DEVIATION IN PAYMENT TERMS
If the bidder deviates on the payment terms as stipulated in the draft Purchase order, loading
for such deviation shall be done as below:
For deviation in Payment Terms, financial loading shall be done on the portion of payment
claimed before it would become due as per Payment terms indicated in the Draft Purchase
Order (Attachment-II) of the Tender Document. The period(s) for which such loading shall be
applied shall be the period between proposed time of claiming such payment and the
stipulated time when it would become due as per Tender Document.
The interest rate to be considered for loading purpose shall be @15% per annum.
ii) LOADING FOR DEVIATION IN LIQUIDATED DAMAGE
a) In case the contractor does not accept the Liquidated Damage clause of the Draft
Order enclosed, loading shall be done to the extent of maximum percentage of LD
amount i.e. 5% of total contract price (excluding taxes & duties).
b) In case contractor takes exception to the liquidated damage percentage limit

indicated in the Draft Order, the Loading shall be done to the extent of the
differential percentage of the total contract price (excluding taxes & duties).
c) If the contractor offers to accept the Liquidated Damage on undelivered portion of

the order, loading shall be done for 2.5% of the total contract price (excluding taxes
& duties).
iii) Loading for Deviation In Completion Period
If the bidder quotes a delivery/completion period longer than what is stipulated in the tender
enquiry, MECON reserves the right to accept or reject the bids with longer completion period.
MECON may accept the bids with longer period with loading for the entire additional period
sought beyond the completion schedule stipulated in the tender enquiry, at the rate/ week or
month (as applicable) as specified in the Liquidated damage clause of the DPO.
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iv) Loading for Taxes
If the bidder is unregistered under GST Act, applicable GST amount shall be loaded and
whereas evaluation will be done as per evaluation criteria.
17.0 FINALISATION OF TENDER
PART ORDER IS NOT APPLICABLE FOR THIS PACKAGE.
17.1 While MECON will endeavour to finalize the tender at the earliest, it reserves the right to delay
finalization of tender, if necessary, without assigning any reasons for the same. During finalization of
the tender, MECON is not bound to accept lowest or any tender or to assign reasons whatsoever for
non-acceptance.
17.2 Further, MECON also reserves the right to cancel the tender without assigning any reasons for the
same. However, in such an eventuality, MECON shall return the Earnest Money deposit and Cost of
tender document to all the bidders.
17.3 The price part of only those bidders, who are found techno commercially acceptable, shall be opened.
The price shall be evaluated considering loading (if any) for deviations in commercial conditions as per
Clause no. 16 given in this ITT. The evaluated lowest bidder i.e. L-1 shall be arrived by considering
the total price after loading (if any), less evaluated GST component, as per Price schedule format
(Attachment-V) enclosed with this tender as well as loaded GST in case of unregistered bidder.
Bidder shall note that final discussions shall be held with the techno-commercially
evaluated L-1 (i.e. lowest) bidder only, if required.
18.0 NOTICE_ON_BEHALF_OF_MECON
Notice and Certificate on behalf of MECON in connection with the tender may be given by duly
authorised officers of MECON.
Any modification which may become necessary in the interim period will be intimated to the Bidder as
soon as possible.
19.0 CONFIDENTIALITY
Bidder shall note that all data/ drawings/ specification enclosed with Tender document is confidential.
Bidder shall keep all data/ drawings in strict confidence and shall not copy or pass on any of the
Tender papers etc. to any third party. Bidder shall return the Tender document alongwith the Tender.
20.0 GENERAL
Bidder shall submit their offer strictly as per terms and conditions of Tender document without any
deviation.
Thanking you,
Yours faithfully,
For MECON LIMITED
Encl : as above
(D. Acharya)
DGM (Contracts)
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Attachment - II
DRAFT PURCHASE ORDER
M/S
Amendment No. : Nil
Dated : Nil
Purchase Order No. Date of Order Date of DELIVERY SUPPLIER’s Code

11.51…………….
Sub: Purchase Order for Manufacture and Supply of LT MCCs, PDBs & Other Distribution
Boards (Pkg. No. SM-832) required for Rebuilding of Coke Oven Battery # 8, SAIL, Bokaro
Steel Plant, Bokaro, Jharkhand.
Ref. : 1. MECON’s Tender Enquiry No. 11.51.E24T/

2. Your offer no.------------------------ dtd.-----------------------
3. Subsequent discussion ending with your letter no.------------------ dtd.-------------
Dear Sir,
With reference to above, we, the MECON LIMITED (hereinafter referred to as MECON) are pleased to award
order on you (hereinafter referred as CONTRACTOR) for Manufacture and Supply of LT MCCs, PDBs &
Other Distribution Boards (Pkg. No. SM-832) required for Rebuilding of Coke Oven Battery # 8, SAIL,
Bokaro Steel Plant, Bokaro, Jharkhand (herein after referred as BSL/ EMPLOYER) as per terms & conditions
herein below:
1.0 SCOPE OF WORK
1.1 Your scope of work shall include Manufacture and Supply of LT MCCs, PDBs & Other
Distribution Boards (Pkg. No. SM-832) F.O.R., BSL, Boakro site basis as given in the Technical
Specification (TS) No. MEC/S/E24T/A/10/E1/SM-832 enclosed as Annexure–I, in full and good
condition, free on Truck/Trailor (FOR) at Project site stores at Bokaro Steel Plant, Bokaro, Jharkhand
as per the delivery schedule indicated in this Purchase Order. Your scope of work shall also include
procurement of all materials including components required for completion of supplies, import of
equipment / component (if any), and coordinated planning for manufacture, inspection, packing,
marking, loading on Trucks/Trailors and transportation to project site at BSL, Bokaro.
1.2 All equipment/materials will be despatched by Road Transport on door delivery and freight pre -paid
basis. In case of despatch through rail, your responsibility shall include taking delivery of the material
at railway siding and delivery to project site at no extra cost to MECON.
1.3 Provide assistance and necessary instruments, consumables and facilities for carrying out necessary
inspection and testing by MECON including inspection by Employer (BSL) / Consultant (herein referred
as CET- Central for Engineering Technology, SAIL, Ranchi).
1.4 Obtaining all necessary clearance/approval from MECON/ Employer (BSL) / CET and/or any other
statutory bodies/authorities as and when required for the execution of the work.
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2.0 CONTRACT PRICE
2.1 Contract Price for the scope of work enumerated in this Purchase order, indicated in the
Annexure-II enclosed, is based on the charges towards Manufacture and Supply of LT MCCs,
PDBs & Other Distribution Boards and applicable unit rates. The above Contract Price is for
delivery of required material in full & good condition at site store of COB#8, BSL and includes all
charges towards packing & forwarding, freight charges including door delivery charges and applicable
GST.
2.2 GST will be reimbursed /paid at actual limited to amount as shown in the price schedule against
fulfilment of following major conditions in order to ensure Input Tax Credit of GST (ITC) as prescribed
under GST Act/Rules:-
i) Contractor should submit valid Tax Invoice as prescribed in the GST Act/ Rules;
ii) Contractor should file valid statutory returns for the tax period on the Goods and Service Tax
Portal that may be necessary to match the invoice on GSTN common portal and enable MECON to
claim input tax credit in relation to any GST payable.
iii) Contractor should make the payment of Tax in time with respect to GST.
2.3 Freight charges shall be paid based on documentary evidence limited to amount as shown in
Annexure-II to this order.
2.4 Contract price shall include supply of all other items that are required for completeness of scope of
work as per TS.
2.5 Contract Price shall be subject to increase / decrease only on account of the following:
i) Taxes
Imposition of any fresh taxes or cess or statutory variation/ removal of any existing taxes & cess,
etc to the extent it is eligible for ITC to MECON. (Refer Clause 2.2 for compliance)
ii) Quantity variation of Item
Increase or decrease in quantity of the item(s) based on final manufacturing drawings/’P &
ID/Site requirement.
2.6 Unit rate of all items shall be firm and binding till completion of the order.
3.0 TAXES & DUTIES
3.1 Except as otherwise specifically provided in the order, the Contractor shall bear and pay all taxes,
duties, levies and charges assessed on the Contractor or its Sub-Contractors by any authorities of
State or Central Government.
3.2 Finished equipment is included in the Contact Price and is also separately indicated at Annexure II.
No GST shall be paid on the intermediate products/ components. Tax invoice shall be raised
containing all the details as per GST Act/Rules for claiming GST credit by MECON.
3.3 Consignment Note (L.R.) shall be prepared for delivery of goods to MECON Ltd. ("Address of Project
Site") Tax Invoice for claiming payment shall be drawn by Contractor in the name of MECON Ltd.,
Ranchi indicating GSTIN.
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3.4 The adjustment in the Contract Price towards imposition of any new taxes / cesses shall be applicable
pursuant to a government notification if the new taxes & cesses are enacted during execution of
order. In this regard, contractor/vendor shall furnish necessary documentary evidence. In case of
abrogation of existing tax during the period of execution of order, the Contract Price shall be adjusted
accordingly. The Contract Price shall be adjusted towards variation in taxes in respect of only finished
equipment supplied by the Contractor to MECON.The Contractor shall bear and pay all liabilities in
respect of Statutory variations in taxes and duties and imposition of new taxes and duties that may
be imposed after the Contractual delivery period, as originally stipulated, in case the delivery period
are extended for reasons not attributable to MECON / Employer and MECON is not eligible for ITC.
3.5 GST as applicable on Raw Materials/Bought Out Components/Inputs are included in the Contract
price.No adjustment in the Contract price shall be made for variations in the taxes on raw - materials,
parts, component / intermediate components, assemblies / sub-assemblies, etc.
3.6 Registration details of MECON (Ranchi):
GST No. : 20AACCM2119B1ZG
PAN No. : AACCM2119B

State Code : 20-Jharkhand
CIN No. : U74140JH1973GOI001199

Ranchi
3.7 RECOVERY OF INCOME TAX & GST TDS
a) Any Indian Income Tax which MECON may be required to deduct by law/statute, shall be deducted at
the source underChapter XVII B and the same & shall be paid to the Income Tax Authorities on
account of the CONTRACTOR. MECON shall provide the CONTRACTOR a certificate for such deduction
of Tax. The Contractor shall indicate their Permanent Account Number with the relevant Income Tax
Authority to MECON. Contractor shall maintain Books of Account and shall get the accounts audited
as required under the relevant Act.
b) Applicable TDS under GST Act will be deducted as and when notified.
4.0 DELIVERY PERIOD
4.1 Delivery period is the most important aspect of this order and shall be deemed to be completed only
after receipt of complete materials at BSL Project site. Total equipment / material as detailed in the
scope of work shall be delivered at the MECON Project Site at SAIL, Bokaro Steel Plant, Bokaro within
16 months from the date of issue of Fax order / Purchase Order.
4.2 Effective date of order shall be the date of Fax order / Purchase Order. Contractor is required to
furnish a detailed plan in the form of a bar chart specifying different activities involved in
delivering the material at site.
4.3 The delivery period as mentioned above shall be suitably extended if the Contractor is delayed or
impeded in the performance of any of its obligations under this order by reasons of any of the
following:
i) Delay in issue of manufacturing drawings by MECON.
Manufacturing drawings shall be issued to the successful bidder as per schedule mentioned in
TS. In case, there is a delay in issue of manufacturing drawings beyond the period stipulated,
delivery period shall be suitably extended for delays on part of MECON/ Purchaser.
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ii) Delay in Inspection by MECON / PURCHASER.
Provided the inspection call has been given complying with all the stipulations contained
under clause 12.0 (INSPECTION/SUPERVISION AND TEST) ahead, in case there is a delay in
inspection of items/inspection waiver certificate beyond the period stipulated, delivery period
shall be suitably extended for delays on part of MECON/ Purchaser.
iii) Any suspension order given by MECON under clause no. 26
iv) Any occurrence of Force Majeure as provided in clause no. 34
The delivery period under the above condition shall be extended by such period as shall be fair and
reasonable in all the circumstances and as shall fairly reflect the delay or impediment sustained by the
contractor for the reasons attributable to MECON. Except where otherwise specifically provided in the
order, the Contractor shall submit to MECON their claim for an extension of the delivery period
together with particulars of the event or circumstances justifying such extension as soon as
reasonably practicable after the commencement of such an event or circumstances. The Contractor
shall at all times use its reasonable efforts to minimize any delay in the performance of its obligation
under the order.
4.4 Equipment / Items shall be despatched only after receipt of Despatch Instruction and Despatch
Clearance from MECON. Despatch clearance will be issued to the contractor after inspection and
acceptance of the equipment is over. Consignment despatched without receipt of despatch clearance
from MECON may be liable to non-acceptance.
5.0 TERMS OF PAYMENT
Subject to any deductions, which MECON may be authorised to make under the Contract, the
Contract Price shall be payable as follows:
5.1 90% (Ninety percent) of the Basic Price of item plus 100% packing & forwarding charges, freight &
GST as indicated in Price schedule shall be paid on pro-rata basis for the items despatched and on
receipt of items at MECON Project Site Stores at BSL, Bokaro against submission of complete and
correct documents, in requisite copies, as indicated under clause no. 11.0 hereof at MECON,
Ranchi.
Contractor agrees that any retention money withheld from any progress invoice on receipt of
items towards security against the obligation due from the contractor i.e., Preliminary
Acceptance Certificate (PAC), commissioning certificate etc., and payment for such progress
invoice be regarded as fully discharged for the purpose of GST.
5.2 5% (five percent) of the total Basic price against supplied and accepted by MECON shall be payable
upon issue of Commissioning Certificate by BSL or 18 months from delivery of last consignment
at site, whichever is earlier, and against submission of commercial invoice in three copies including
the following documents:
a) Receipted copy of LR/CN or MRN evidencing delivery of last consignment at site.

b) No claim certificate in MECON’s prescribed format.
c) Payment reconciliation statement duly concurred by MECON
5.3 5% (five percent) of the total Basic price against supplied and accepted by Mecon shall be payable
upon issue of Performance Guarantee Certificate by BSL or 24 months from delivery of last
consignment at site, whichever is earlier, and against submission of commercial invoice in three
copies including the following documents:
d) Receipted copy of LR/CN or MRN evidencing delivery of last consignment at site.

e) No claim certificate in MECON’s prescribed format.
f) Payment reconciliation statement duly concurred by MECON
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5.4 Manpower support during testing & commissioning , liquidation of punch points , post
commissioning & PG test
100% payment on pro-rata basis shall be payable to the Contractor towards Manpower support
during testing & commissioning , liquidation of punch points , post commissioning & PG test, arrived
based on the actual period of deputation of team as per TS, as duly certified by MECON site engineer
and firm per diem rate (inclusive of all charges) along with Service Tax applicable as per the order
against submission of invoices and fulfilling all statutory requirements at BSL site.
5.5 All Bank Guarantees shall be in MECON’s proforma.
5.6 All Bank Charges shall be borne by the CONTRACTOR.
5.7 MECON shall deduct taxes at source as per the prevailing statutes from the payments to be made to
the CONTRACTOR. MECON shall deposit amounts thus deducted with the concerned authorities and
issue necessary certificates to the CONTRACTOR to this effect.
5.8 All interim / progress payments shall be regarded as payments by way of advance against the final
payment only and not as payment for work completed and shall not preclude defective / imperfect /
incomplete Facilities to be removed. It will not be considered as an admission by MECON of the due
performance of the Contract, or any part thereof by the CONTRACTOR nor shall it preclude,
determine or affect in any way the powers of MECON under these conditions or in any way vary or
affect the Contract.
5.9 The progress payment made shall not exonerate the CONTRACTOR from liability to finally complete
the work strictly in accordance with the specification and drawings, if required, by re-constructing, re-
erecting and completing the faulty work in all respects.
6.0 SECURITY DEPOSIT CUM PERFORMANCE BANK GUARANTEE (SD cum PBG)
6.1 The contractor will furnish within two (2) weeks from the date of the Fax order/ Purchase Order,
Security Deposit cum Performance bank guarantee for a value of 5% of the Contract Price in favour of
MECON in the prescribed proforma.
6.2 SD cum PBG shall be for the due and faithful performance of the Contract and shall remain binding
notwithstanding such variation, alteration or extension of time as may be made, given, conceded or
agreed to between the contractor and MECON in the Contract.
6.3 The SD cum PBG furnished by the contractor will be subject to the terms and conditions of this order
and MECON will not be liable for payment of any interest on the SD cum PBG or any depreciation
thereof.
6.4 The SD cum PBG shall remain valid till warranty/guarantee period (as stipulated in clause no. 20.0
hereunder) and shall be released on contractor’s request thereafter.
6.5 If the extent or object of the Contract is altered during the execution of the Contract in such a way as
to effect an increase or reduction of the Contract price by more than 10%, the value of Security
Deposit shall be adjusted accordingly, without altering the provisions as mentioned hereinabove.
7.0 LIQUIDATED DAMAGES

Time and date stipulated in the Purchase Order for completion of work shall be the most important
aspect of the order. The CONTRACTOR shall complete the work in accordance with the schedule
stipulated in the Order. If, however, the CONTRACTOR fails to complete the work in accordance with
the time schedule, or within such extended time schedule as may be further granted to the
CONTRACTOR, MECON shall recover the amount of liquidated damages, not by way of penalty, but
by making deduction @ 0.5% of the total Supply Price paid or payable to the CONTRACTOR plus
applicable GST on Liquidated Damages , per week of delay or part thereof upto a maximum of 5% of
the total Supply Price paid or payable to the CONTRACTOR plus applicable GST on Liquidated
Damages, from the CONTRACTOR’s balance payments or by encashment of CONTRACTORs bank
guarantees.
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MECON shall recover the amount of Liquidated Damage, but not by way of penalty, from the amount
payable to the contractor against clause 5.2 above and encashment of SD Cum PBG (if that becomes
necessary).
Payment or deduction of Liquidated Damages shall in no way relieve the CONTRACTOR from his
Contractual – responsibility to complete the work.
8.0 DEDUCTION OF CONTRACT PRICE
All costs, charges or expenses which the CONTRACTOR is liable to pay may be deducted by MECON
from any money due or becoming due to the CONTRACTOR or encashment of Bank Guarantee (s) or
may be recovered, at MECON's sole discretion, by action of law or otherwise from the CONTRACTOR.
9.0 TRANSIT INSURANCE
9.1 Transit Insurance policy shall be arranged by MECON to cover the risk against transit loss/ damage.
9.2 Immediately upon despatch of the Equipment, the Contractor shall inform following details over Fax
to Jt. GM (Contracts) Attn. Shri D. Acharya, DGM (Contracts), MECON, Ranchi – 834 002 (FAX : 0651-
2480610 / 2482215) with a copy to the Insurance Company and ED, MECON, Bokaro, so that MECON
can ensure the shipment under the policy of insurance.
i. Lorry Receipt Number and name of the transporter.

ii. Truck No/ Trailor No.
iii. Details of the goods despatched and number of total packages.
iv. Value of goods despatched to be insured.
The details listed in point (i) to (iv) are also to be sent to Insurance Company before despatch of any
material/equipment, at the following address indicating MECON’s policy no(s) 2106044416P117562034
(SCE) / 2106042116P117562037 (MCE)
Name & address of Insurance Company
M/s United India Insurance Co. Ltd.,

Branch Office Doranda
P.O.: Doranda, Ranchi - 834002
Phone: 0651 - 248 1891
Mail: mdshakirhussain@uiic.co.in
Kind Attn. Md. Shakir Hussain, Sr. Branch Manager
The resultant loss, if any, due to failure of contractor/subcontractor to comply with the above
instructions shall be to the account of contractor.
In case of any damage/loss/pilferage/non-delivery during transit, the contractor shall assist MECON
for lodging the claim and for settling the claim on the underwriter at the earliest. The contractor shall
also arrange replacement of the damaged, lost/pilfered items expeditiously, so as not to hamper the
erection and commissioning work. The resultant loss, if any, due to failure of contractor/sub-
contractor to comply with the above instructions shall be to the account of contractor.
9.3 Contractor and his Sub-Contractor, as required by law for purpose of this contract, shall arrange, secure
and maintain during execution of the Contract, all other types of insurance as may be necessary or
required by law for purpose of this order and for all such amounts to protect the interest of MECON/BSL
against all risks as detailed herein. Insurance Policy taken shall be kept valid till completion of work at
project site.
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10.0 BILLING CUM SHIPPING SCHEDULE
The Contractor shall prepare and furnish to MECON within 30 days from the date of fax order, a
detailed Billing cum shipping schedule indicating billing break up of each individual item and break up
of complete equipment/material into shipment units with approximate quantities/weight along with
probable date of shipment for approval by MECON. The Contractor shall ensure that despatches are
made and invoices raised as per Billing cum Completion Schedule duly approved by MECON.
11.0 DESPATCH INSTRUCTIONS
11.1 DESPATCH CLEARANCE
On receipt of Inspection Certificate / Waiver Certificate from MECON / BSL, despatch clearance shall
be issued by MECON, Ranchi. No equipment/items shall be despatched without receipt of Despatch
Clearance from MECON. Scanned copy of invoice(s) and dispatch documents i.e. LR, challan, packing
list etc. shall be sent to MECON, Ranchi at the time of dispatch of goods.
11.2 E-WAY BILL
E-way bills / Transit passes / Road Permits, if required for materials etc., bought into the project site
is to be arranged by the Contractor only.
11.3 SUBMISSION OF DESPATCH DOCUMENTS AND INVOICE
Immediately after delivery of the equipment at site, the documents listed below shall be sent by the
Contractor to the following address by Speed Post/Courier in folders:
Address Documents
A) Jt. GM (Contracts), MECON i) 4 photocopies of Receipted LR
Ltd., ii) 1 original + 3 copies of Challan
Ranchi-834002 iii) 1 original + 3 copies of Packing List
Attn. Shri D. Acharya iv) 1 original + 3 copies of Tax
DGM(Contracts) v) Invoice for recipient
vi) Proof of submission of Tax invoice duplicate for transporter to
MECON, Site office, BSL, Bokaro.
vii) 1original + 3 copies of Inspection and Acceptance Certificate
issued by MECON/ PURCHASER/ INSPECTION AGENCY
viii) Guarantee Certificate (Original + 3 copies)
ix) 4 copies of e-way bill, if applicable
x) 1 original+3copies Certificate that materials supplied are new
xi) 1 original + 3 copies Certificate that contents in each case
are not less than those entered in invoice & challan.
B) General Manager i) 1 original + 1 copy of LR

MECON Limited. ii) 2 copies of Challan
Bokaro iii) 2 copies of Packing List
iv) 2 copies of Tax Invoice
v) 2 copies of Tax Invoice duplicate for transporter
2 copies of Inspection certificate/waiver Certificate
vi) 2 copies of E-way bill, if applicable
In order to avoid detention/ seizure of goods at check post during transit, the Contractor shall send
the following documents alongwith the equipment:
a) GST Registration details of MECON Ranchi.

b) Delivery Challan.
c) Packing List
d) Consignment note/Lorry Receipt (LR)
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e) E-way bill, if applicable

f) Tax Invoice Duplicate for transporter
In the event of any detention/seizure of goods, the Contractor shall depute his personnel to take up
the matter with appropriate authorities to get the goods released. Without prejudice to any other
rights as provided in the contract, the Contractor shall keep MECON harmless and be responsible for
any loss/damage/delay etc.
Payment shall be released after issue of Material Receipt Note (MRN) by BSL.
12.0 INSPECTION/SUPERVISION AND TEST
12.1 MECON/PURCHASER/CET (Consultant of Purchaser) shall have the right of inspection and supervision
of the manufacturing process adopted by the Contractor for the manufacture of equipment/material
at various stages through his authorised representatives. In case, the manufacturing process adopted
is not found suitable and commensurate with the desired quality of the equipment, the Contractor will
be advised to adopt the correct manufacturing process which will be binding on the Contractor.
MECON's decision regarding the quality of work and its acceptability shall be final and binding on the
Contractor.
12.2 The Contractor shall give minimum 2 weeks notice in advance to MECON for inspection and testing of
any equipment/material on its being ready specifying the period likely to be required for such
inspection and testing. Inspection Clearance / Waiver Certificate shall be issued by CET/ BSL. The
Contractor shall submit 4 sets of Internal Inspection Reports, Material Test Certificates, etc. as per
agreed QAP for arranging inspection/ issuing Inspection Clearance/Waiver Certificate of
equipment/items.
While sending Inspection Call, Billing Schedule No., etc. as mentioned below, shall be indicated so
that Billing Schedule No. is mentioned in the Inspection Clearance / Waiver Certificate.
B. S. No. Contract Reference Items Unit Qty.
Break -up with details shall be issued separately.
12.3 Preliminary inspection shall be made by MECON/ Purchaser/ CET either at the Contractor’s or at his
Subcontractor’s plant or work site as per case may be. Such inspections shall be in accordance with
the “Quality Assurance Plan” as per TS. If MECON/ Purchaser/ CET representative observe any non-
conformance with the contract requirements is not being corrected in accordance with the Quality
Assurance Plan, MECON/PURCHASER/ CET may so notify the Contractor in writing and the Contractor
shall take appropriate corrective action.
12.4 Upon arrival of an item at the place of destination and reasonable notification to MECON/Purchaser/
CET by the Contractor that the item is ready for final inspection and test, MECON/Purchaser/CET
shall, with the assistance of the Contractor, promptly conduct a final inspection and test of the
applicable items involved and either accept the same in writing or notify the Contractor in writing of
those particulars in respect of which the equipment is unacceptable. Upon demonstration to MECON/
Purchaser/ CET the corrective actions, the item involved shall be accepted by MECON/ Purchaser/
CET in writing.
12.5 Actions referred to in Sub-Articles 12.3 and 12.4 shall be accomplished by the Contractor at his
expense upon receipt of notice thereof. If the Contractor fails, MECON/ Purchaser/ CET may take
such action as deemed fit in each case.
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12.6 The Contractor shall perform tests in accordance with relevant chapter of Technical Specification and
delivered test data in accordance with Technical Specification and the approved Quality Assurance
Plan. MECON/ Purchaser/ CET shall have the right to witness the tests in accordance with Technical
Specification and Quality Assurance Plan. Contractor shall intimate MECON/ Purchaser/ CET in
advance the place and time of tests, enabling MECON/ Purchaser/ CET to depute its personnel for
witnessing the tests.
12.7 Final acceptance of the total system shall be deemed to have taken place when the technical
parameters with defined end conditions, test specifications, performance achievement as per function
requirements are complied with as per Technical Specification. The guarantee period as referred in
clause – 21.0 commences from the date of this acceptance of the system and taking over by MECON/
Purchaser/ CET.
12.8 In case the inspection and tests of the equipment have been satisfactorily completed, MECON /
Purchaser / CET shall issue a certificate to that effect.
13.0 TYPE, QUALITY OF MATERIAL AND WORKMANSHIP
13.1 The Contractor shall be deemed to have carefully examined and to have knowledge of the conditions,
specifications, schedules, drawings, etc. forming part of the order and also to have satisfied himself
as to the nature and character of the work to be executed and, where necessary, of the site
conditions and other relevant matters and details. Any information thus had or otherwise obtained
from MECON shall not in any way relieve the Contractor from his responsibility for executing the work
in terms of the order.
13.2 The Contract work shall be of the best quality and workmanship according to the latest engineering
practice at the time of placement of order. All materials shall be new.
13.3 Brand Names/Makes, Codes and Standards referred in Contract documents shall be followed. Brand
Names/Makes, Codes and Standards of other countries can be followed with the prior written
approval of MECON provided materials, supplies and equipment according to the standard are equal
to or better than the corresponding standards specified in the order.
14.0 PACKING AND PROTECTIVE PAINTING
14.1 All the items to be supplied by contractor against the package shall be painted, packed and marked
strictly in accordance with the instructions provided under relevant clause of the technical
specification.
14.2 The Contractor shall include and provide for securely protecting and packing the equipment/material
in accordance with the best practices so as to protect from damage during transit from point of
manufacture till arrival at site under conditions which may involve multiple handling, transport by
ship, rail and road, re-shipment, storage, exposure to heat, moisture, rain, etc., and possibility of
pilferage. The packing standard will have to be approved by MECON/PURCHASER and wherever
considered necessary, MECON/PURCHASER may check the packing before despatch and may ask for
modifications to the extent considered necessary to be carried out in the packing and the Contractor
shall carry out the same free of charge.
14.3 The Contractor shall properly clean the surface of the equipment/material and apply complete system
of painting as per the order. All primer and paints and colour shall be of best quality and
MECON/PURCHASER shall have the option to approve the same. The Contractor will bring to the
notice of MECON well in advance cases where for technical reasons, final painting is to be done
during/after erection.
14.4 Heavy equipment / item shall be mounted and bolted with skids which shall be of sufficient strength
to support and prevent distortion. All openings of pipes, valves and equipments must be protected by
wooden covers or plugs and machine finished threads must be covered by caps to protect against
damage in transit.
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14.5 All equipment and parts susceptible to corrosion by exposure to moisture and all electrical equipment
shall be thoroughly protected against damage during transit and storage. Machine finished surfaces
shall be coated with approved anti-rust compound and all equipment and parts susceptible to
corrosion by exposure to moisture shall be given one coat of special rust protective paint suitable for
12 (twelve) months storage in tropical conditions in open space, before despatch of
equipment/component. In addition to normal packing, all electrical equipment shall be wrapped in
polythene and polypropylene plastic sheet and openings in electrical equipment shall be sealed with
water-proof tape. Dehumidifying agents shall be included within such wrappers. A protective grease
proof paper shall be inserted between the brush and armature of motors and generators. All paintings
of equipment is to be done as per the `Painting scheme and procedure given in Technical
Specification (Annexure I) to this order.
14.6 The Contractor shall deliver the following supplies, as applicable, in individual separate packages
having marking corresponding to the equipment :
i) Foundation bolts, embedments, etc.

ii) Commissioning spares
iii) Special tools for repairs and maintenance
iv) Specialised erection tools, tackles, instruments and appliances
v) Consumables
vi) Spare parts and accessories
14.7 Fragile item shall be wrapped in crepe cellulose wadding or equally efficient cushioning material and
completed in excelsior and packed in substantial wooden covers with special precaution against risk of
breakage.
14.8 The shipment dimension of each package shall not exceed a maximum dimensions of packing which
can be accepted for transport.
14.9 Each equipment or parts of equipment shall be packed with reference to assembly drawings and
corresponding part numbers.
14.10 The Contractor shall be independently responsible for any loss, damage or depreciation to the
equipment/supplies due to faulty precaution or insecure packing or for any other case whatsoever.
15.0 MARKING
15.1 All packages shall be clearly and properly marked in ENGLISH language with indelible paint by
stenciling. All previous irrelevant marking shall be carefully obliterated. The Contractor shall ensure
that the following are clearly stenciled with good quality non-fading paint on the packages in
characters of 150 mm height or so (depending upon size of the packages).
i) Name and Address of the Consignee

ii) Name of the Contractor / Sub-Contractor (as the case may be)
iii) Contract / P.O. No.
iv) Description
v) Quantity
vi) Challan No.
vii) Package No. 1/10, 2/10, 3/10 ............ 10/10 (when there are 10 packages for one
consignment.
viii) Gross and Net Weights
ix) Outer Dimension
x) Place of Despatch
xi) Destination
xii) Transit Insurance Policy No.
xiii) Inspection Certificate No. and Date
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15.2 Wherever necessary the packages shall be marked with special marking ‘TOP’, ‘BOTTOM’, ‘DO NOT
OVERTURN’, ‘FRAGILE’, ‘HANDLE WITH CARE’, ‘KEEP DRY’, etc., as well as special symbol indicating
the top. The position of centre of gravity shall be marked with vertical red line.
15.3 The Contractor shall indicate in the respective packing list identification of packages for the following
categories :
i) To be stored in covered area
ii) To be stored in outer yard with covered tarpaulin
iii) To be stored in outer yard without cover
iv) To be stored in air conditioned stores
v) Any special precaution to be taken during storage
15.4 For identification of packages at site colour band of specified colour of atleast 150 mm width shall be
painted throughout the breadth of the package on all 4 sides, at a depth of 300 mm below the top of
the package.
15.5 In addition to the above the packages containing commissioning spares, tools & tackles, operating
supplies and spares for operation and maintenance shall be painted in black non-fading paint with the
following letter in capital `C’, `T’, `O’ or `S’ respectively in characters of 150 mm high or so at the
right hand top corner.
15.6 In case of bundles or metal base, the markings, as herein designated, are to be placed on metal tags
which shall be securely attached to the bundle or base as conspicuously as possible.
16.0 ACCEPTANCE
16.1 PRELIMMINARY ACCEPTANCE
On completion of erection of all Facilities, trial runs for individual equipment / units shall be conducted
to prove that the Facilities have been supplied and erected as per order and after erection, Facilities
are fit for start up and commissioning. After successful completion of the trial runs of individual
equipment / unit and liquidation of the defects / deficiencies indicated by BSL, Integrated trial runs
shall be undertaken. Preliminary Acceptance Certificate shall be issued by BSL as soon as all works in
respect of integrated Pre-Commissioning are completed and the Facilities are ready for
Commissioning.
16.2 COMMISSIONING
After the issue of Preliminary Acceptance Certificate by BSL, the facilities shall be started up and
commissioned. The Commissioning Certificate shall be issued by BSL subject to the following:
a) First coke push from all ovens within the contractual completion period has been successfully
completed and the quality of material & other parameters are as per technical specifications
provided quality of input material & other parameter to be provided by BSL are as specified in
technical specification.
b) All necessary drawing and documents for the respective facilities have been submitted in
accordance with MECON/BSL contract.
c) All objections / observations, if any, contained in the PAC has been met to the satisfaction of
BSL.
17.0 PERFORMANCE GUARANTEE TEST
17.1 The Contractor shall guarantee that during the performance guarantee test, the Facilities and all parts
thereof shall attain the performance guarantee parameters specified in technical specification to the
Contract Agreement, subject to and upon the conditions specified therein.
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17.2 If, for reasons not attributable to the Purchaser, the specified performance guarantee parameters are
not met either in whole or in part, the Contractor shall at its cost and expense make such changes,
modifications and / or additions to the Facilities or any part thereof as may be necessary to
meet performance guarantee parameters. The Contractor shall notify the Purchaser upon completion
of the necessary changes, modifications and / or additions, and shall request the Purchaser to allow
the Contractor to repeat the performance guarantee test so as to establish the performance
guarantee parameters.
17.3 If, for reasons not attributable to the Purchaser, the specified performance guarantee parameters are
not attained either in whole or in part, after first campaign of performance guarantee test as per
Clause 17.2 hereof, the Contractor shall at its own cost make good any deficiencies and the
Contractor shall be allowed by the Purchaser to repeat the performance guarantee tests twice after
first campaign of guarantee test and the Contractor should establish the performance guarantee
parameters within a period of six months from the date of commissioning certificate.
17.4 In case the Contractor expresses its inability to achieve the performance guarantee parameters but
attains above the minimum acceptance level of performance guarantee parameters, either in whole or
in part in spite of repeated performance guarantee tests conducted by the Contractor within a period
of six (6) months from the date of commissioning, the Purchaser shall recover the amount of
Liquidated Damages, but not by way of penalty, in respect of the failure to meet the minimum level
of performance guarantees in accordance with the provisions in the contract agreement . The LD
applicable shall be as specified under clause 8.2 above.
17.5 In case, even after all possible repairs and replacements the Contractor fails to attain the minimum
level of performance guarantee parameters, the Purchaser may reject the Facility and recover the
entire cost paid to the Contractor or alternatively the Purchaser may proceed for commercial
settlement with the Contractor for acceptance of the Facilities at the negotiated Price.
18.0 FINAL ACCEPTANCE
Final Acceptance certificate in respect of the Facilities shall be issued by BSL when the performance
guarantee tests have been successfully completed and the guaranteed output and other parameters
are met or the amount of Liquidated Damages, if recoverable, has been recovered.
&
All the obligations under the MECON/BSL contract have been fulfilled.
19.0 SUBMISSION OF PROGRESS REPORT
The Contractor shall submit Progress Report as on 1 st& 15th of every month, in required numbers of
copies, indicating status of procurement of raw materials, progress of manufacture, likely date of
inspection and despatch etc. so as to ensure completion within contractual completion period. The
format for the progress report shall be mutually agreed. In case, progress is not found satisfactory,
the Contractor shall take all remedial measures to rectify the slippage so that the contractual
completion period is maintained.
20.0 WARRANTY AND GUARANTEE
20.1 The Contractor shall warrant and guarantee that the materials, workmanship, fabrication and
construction of the item and supplies will be of high quality in all respects and conforming to the
MECON drawings/latest relevant standards and shall be free from defects in the material and
workmanship of the Plant and Equipment supplied and of the work executed.
20.2 The Warranty Period of the items supplied by contractor shall be twelve (12) months from the
date of commissioning of plant as mentioned in the Commissioning Certificate issued by
BSL or eighteen (18) months from the date of PAC of plant, whichever is earlier. For the
period as mentioned above, the Contractor shall be liable to replace any parts that may fail or show
signs of defects in case of his own manufacture or those of his sub-contractors under the conditions
provided for by the order or from any act or omission by the Contractor.
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20.3 All such replacement of defective parts mentioned above shall be made free of cost at site by the
Contractor and the return of defective parts to the Contractor's works shall be Contractor's
responsibility and shall be made at his expenses. In case the replacement of item/ component is
occasioned by faulty design all similar components shall also be replaced with components based on
corrected design specifications.
Whenever defective item is returned to Contractor, defects/ non conformance shall be documented,
inspection of replaced/ repaired items/ components will be carried out to ensure that all non
conformities are properly eliminated. MECON/ Purchaser/ CET will, however, render such assistance
in this matter as will expedite the same. In the case of defective parts not repairable at site but
essential in the meantime for the commercial use of the plant, the Contractor shall replace at site free
of cost to MECON the said defective parts before the defective parts are removed by the Contractor.
20.4 All repairs and replacement carried out by the Contractor shall be made to the satisfaction of
MECON/INSPECTOR. Guarantee / Warranty period for repaired/ replaced component as stipulated
above shall commence from the date of repair/ replacement of component at site.
20.5 If the contractor does not commence the rectification either by repair or replacement of such defects
within 30 (Thirty) days from the date of notice by MECON or does not complete the said rectification
with reasonable diligence and within a reasonable time, MECON may, at their option rectify the
defects at the contractor's Risk and Cost. MECON shall, in such a case, deduct the cost incurred by
MECON from payments due to the contractor for remedy of such defects without prejudice to other
rights of MECON under this contract.
21.0 RESPONSIBILITY FOR PERFORMANCE OF CONTRACT

21.1 The CONTRACTOR shall be entirely responsible for the due performance of the order in all respects
according to the intent and meaning of the drawings, specifications and all other documents referred
to in this order. MECON will have the right to reject the work done by the CONTRACTOR if it is found
that the work carried out by the CONTRACTOR is not in conformity with the terms and conditions of
the order in all respects.
21.2 The CONTRACTOR shall co-operate with MECON’s other Contractors, if any, and freely exchange all
technical information with them to obtain the most efficient output. No remuneration shall be paid by
MECON for such technical cooperation.
22.0 RESPONSIBILITY FOR COMPLETENESS

The CONTRACTOR shall, unless specifically excluded in the order, perform all such work and /or
supply all such items and materials not specifically mentioned in the order but that can be reasonably
inferred from the order as being required for attaining Completion of the Facilities, as if such work
and / or items and material were expressly mentioned in the order, without extra charges and the
work must be completed in all respects within the stipulated completion period.
23.0 SUB-LETTING
The CONTRACTOR shall not sublet/sub-contract the whole or any part of work or assign the order or
any part thereof without the prior written consent of MECON. Such consent, if given, shall not
establish any contractual relationship between the Sub-CONTRACTOR(s) and MECON and shall not
relieve the CONTRACTOR of any liability, responsibility or obligation under this order and the
CONTRACTOR shall be responsible for the acts, defaults or neglects of any Sub-CONTRACTOR or his
representative or workmen as fully as if they were the acts, defaults and neglects of the
CONTRACTOR himself. In the event the CONTRACTOR contravenes this condition, MECON reserves
the right to reject the Work sub-contracted and complete the same from elsewhere at
CONTRACTOR’s Risk and Cost. The CONTRACTOR shall be solely liable for any loss or damage which
MECON / BSL may sustain in consequence or arising out of such replacing of the contract work.
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24.0 LIQUIDATION, DEATH, BANKRUPTCY, ETC.
If the CONTRACTOR shall die, dissolve or become bankrupt or insolvent or causes or suffers any
receiver to be appointed of his business or any assets thereof compound with his creditors, or being a
corporation commence to be wound up, not being a member's voluntary winding up for the purpose
of amalgamation or reconstruction, or carry on its business under a Receiver for the benefits of its
creditors or any of them, MECON shall be at liberty:
a) to terminate the order forthwith upon coming to know of the happening of any such event as
aforesaid by notice in writing to the CONTRACTOR or to the Receiver or Liquidator or to any
person in whom the order may become vested,
or
b) to give such Receiver, Liquidator or other person the option of carrying out the order subject
to his providing a guarantee up to an amount to be agreed for the due and faithful
performance of the order.
25.0 RIGHTS OF MECON TO VARY/ CHANGE THE ORDER
25.1 MECON from time to time during the period of performance of this order, reserves the right to make
changes within the general scope of this order in drawings, designs, specifications, method of
shipment, or require additional work, or direct the omission of work.
25.2 If any such change causes an increase or decrease in the cost of, or the time required for the
performance of this order, or otherwise affects any other provision of this order, the commercial
implication shall be mutually discussed and agreed upon with MECON.
25.3 Notwithstanding anything contained in this article the CONTRACTOR shall not suspend or cease the
performance of this order for reasons of any change or any dispute or any arbitration proceedings.
26.0 SUSPENSION AND TERMINATION
26.1 MECON may at any time temporarily stop the work under the order or any part thereof by notice in
writing to the CONTRACTOR. MECON will not be liable to the CONTRACTOR for any damage or loss
or idle wages caused by such period of suspension of work.
26.2 MECON will be at liberty to terminate the order without prejudicing its rights and affecting the
obligations of the CONTRACTOR by giving 15 days notice in writing in the following events :
a) If the CONTRACTOR fails to show progress of work or the work is found unsatisfactory.
b) If the CONTRACTOR fails to comply with the provision/ provisions of the order.
c) If the CONTRACTOR is involved in any action involving moral turpitude.
27.0 NEGLIGENCE, DEFAULT AND RISK PURCHASE
27.1 If the CONTRACTOR fails to execute the work with due diligence or expedition or shall refuse or
neglect to comply with any order given to him in writing by MECON in the order, MECON may give
notice in writing to the CONTRACTOR calling upon him to make good the failure, neglect or
contravention within such time as may be deemed reasonable and in default of the compliance with
the said notice, MECON without prejudice to its rights under the order, may rescind or cancel the
order holding the CONTRACTOR liable for the damages that MECON may sustain in this regard.
27.2 Should the CONTRACTOR fail to comply with such notice within a reasonable period from the date of
serving thereof, MECON shall have the option and shall be at liberty to take the work wholly or in part
out of the CONTRACTOR’s scope and may complete the work envisaged in the order themselves or
may recontract to any other person or persons to execute the same or any part thereof and provide
other materials, tools, tackle or labour for the purpose of completing the work or any part thereof at
the CONTRACTOR’s Risk and Cost. This shall be without prejudice to MECON's rights under other
clauses of this order.
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27.3 MECON shall have right to recover all expenses, costs and charges incurred in completion of the work
by deducting any money due or which may become due to the CONTRACTOR or by revoking the
Bank Guarantees.
27.4 If the cost of executing the Facilities as aforesaid shall exceed the sum due to the CONTRACTOR and
the CONTRACTOR fails to make good the deficit within the specified period, the Employer shall have
the right to lien over the said materials, tools, tackles, construction plant or other things and
properties of the CONTRACTOR as may not have been used up in the completion of the Facilities, and
may be sold by the Employer after serving due notice to the CONTRACTOR and such proceeds
applied towards the adjustment of such difference and the cost of incidentals to such sale. Any
outstanding balance existing after crediting the proceeds of such sale shall be paid by the
CONTRACTOR on the demand of the Employer, but when all expenses, cost and charges incurred in
the completion of the facilities are paid by CONTRACTOR, all such materials, tools, tackles,
construction plant or other things not used in the completion of the facilities and remaining unsold
shall be removed by the CONTRACTOR with the written permission of the Employer.
27.5 If the CONTRACTOR performs any work in a manner contrary to the order, without the approval of
MECON, the CONTRACTOR shall bear all the costs arising therefrom and shall be responsible for all
losses to MECON arising therefrom.
28.0 REJECTION OF DEFECTIVE WORK
28.1 If the completed work or any portion thereof, after it is accepted or taken over be found defective or
fails to fulfil the requirements of the order, MECON shall give the CONTRACTOR notice setting forth
particulars of such defects and the CONTRACTOR shall forthwith make good the defective work and
ensure that it complies with the requirement of the order. Should the CONTRACTOR fail to do so
within reasonable time, MECON shall get it rectified at the Risk and Cost of the CONTRACTOR, the
whole or any portion of the work, as the case may be, which is defective or fails to fulfil the
requirements of the order. Such rectification shall be carried out by MECON within a reasonable time
and at reasonable price and where reasonably possible to the same specifications. The
CONTRACTOR’s liability under this clause shall be satisfied by payment to MECON the amount spent
by MECON on rectification / replacement of the work including charges for supervision of work.
28.2 In the event of such rejection MECON shall be entitled to use the work in a reasonable and proper
manner for a time reasonably sufficient to enable it to obtain its replacement.
29.0 CONTRACT DRAWINGS AND DOCUMENTS
29.1 Drawings issued by MECON as indicated in the technical specification required for the contract work,
shall be solely for the purpose of the Contract work and should not be passed on to third parties
under any circumstances.
29.2 All drawings, instruction etc. furnished to the Contractor are deemed to be the property of MECON.
The CONTRACTOR himself shall not make any changes in the drawings/sketches, specifications and
schedule of items issued by MECON for executing the contract work. If any error or omission is
detected, he shall promptly bring the same to the notice of MECON for clarification/ decision/
rectification. All modifications shall be subject to the written approval of MECON. The Contractor
agrees both on behalf of himself and his employees, workmen, representatives or sub-contractors,
not to divulge and use at any time, including after the completion of the work any information
contained in the aforesaid drawings, instruction etc. except for the purpose of this contracts.
29.3 MECON shall have full power and authority to supply to the Contractor, from time to time during the
progress of work, such further drawings and instructions as shall be necessary for the purpose of
proper and adequate execution of the work and Contractor shall carry out and be bound by the same.
29.4 The Contractor shall submit to MECON for his approval a programme in the form of Bar Chart and
Critical Path Network drawings showing the order of procedure and method with the dates and
completion times for different parts of the works, which shall be within the framework of completion
time stated in this Contract and within which the Contractor propose to carry out the work.
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29.5 The Contractor, whenever required by MECON, furnish further detailed planning for carrying out the
work.
29.6 The Contractor shall obtain approval of MECON for the drawings prepared by him. However, such
approval will not absolve the contractor of his responsibilities under this Contract.
29.7 On completion of the work, the Contractor shall return to MECON all drawing, instructions,
specification etc. provided under this Contract before release of final payment by MECON.
30.0 SECRECY/ CONFIDENTIALITY
The technical information, drawings, specifications and other related documents forming part of
tender or contract are the property of MECON and shall not be used for any other purposes, except
for execution of the order. All rights, including rights in the event of grant of patent and registration of
designs are reserved. The technical information drawings, specification, records and other documents
shall not be copied transcribed, traced or reproduced in any other form or otherwise in whole and/or
duplicated, modified, divulged and/or disclosed to a third party nor misused in any other form
whatsoever without MECON consent in writing except to the extent required for the execution of this
order. These technical information, drawings, specifications and other related documents shall be
returned to MECON with all approved copies and duplicates, if any, immediately after they have been
used for the agreed purpose. Required numbering and codification method need to be implemented
by the CONTRACTOR to trace such documentation.
Except with the written consent of MECON the CONTRACTOR shall not make use of any document
other than for the purposes of this order.
31.0 Copyright
31.1 The copyright in all drawings, documents and other materials containing data and information
furnished by MECON to the Contractor herein, shall vest with MECON. However, the contractor shall
have the right to use all such drawings, documents and other materials, data and information for
execution of this Order and operation and maintenance of the Plant.
31.2 The Contractor shall not use such documents, data and other information received from MECON for
any purpose other than the design, procurement of Plant and Equipment, construction or such other
work and services as are required for the performance of the Order.
32.0 BENCH MARK AND CONTRACTOR’S SUPERVISION
32.1 The Contractor shall be responsible for the true and proper setting-out of the Facilities periodically in
relation to bench marks, reference marks, check lines and levels provided to it in writing by or on behalf
of the Employer. If, at any time during the progress of installation of the Facilities, any error shall appear
in the position, level or alignment of the Facilities, the Contractor shall forthwith notify the Engineer of
such error and, at its own expense, immediately rectify such error to the reasonable satisfaction of the
Engineer.
32.2 The Contractor shall give or provide all necessary superintendence during the installation of the
Facilities, and the Contractor’s Representative or its deputy shall be constantly on the Site to provide full-
time superintendence of the installation. The Contractor shall provide and employ only technical
personnel who are skilled and experienced in their respective discipline and supervisory staff who are
competent to adequately supervise the work at hand.
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33.0 CALIBRATION OF MEASURING INSTRUMENTS
All instruments required for measurement/inspection of items covered under this order are to be
properly calibrated through a Government recognised or equivalent test house and all relevant
certificates pertaining to calibration are to be submitted to MECON to enable deputation of inspection
engineers.
34.0 FORCE MAJEURE
34.1 Should at any time during the continuance of the order, the performance in whole or in part of any
obligations by either party under this order be held up by reasons of any war, hostility, acts of foreign
enemy, civil commotion, sabotage, fires, floods, earthquakes, explosions, epidemics, cyclones,
quarantine restrictions, Governmental regulations, law & order and other proclamation etc.
(hereinafter referred to as "Events") then, provided notice of the happening of any such eventuality is
given by either party to the other within 10 days from the date of occurrence thereof neither party
shall, by reasons of such eventuality, be entitled to terminate this order , nor shall either party have
any claim for damages against the other in respect of such non-performance or delay in performance,
and the work under this order shall be resumed as soon as practicable after such eventuality has
come to an end or ceased to exist. The decision of MECON whether the performance has been
resumed or not shall be final and conclusive.
34.2 Should one or both the parties be prevented from fulfilling their orderual obligations by a state of
force majeure, lasting continuously for a period of at least 2 months, the two parties should consult
each other regarding the further implementation of the Order with the provision that if no mutually
satisfactory arrangement is arrived at within a period of 1 month from the expiry of 2 months referred
to above, the Order shall be deemed to have expired at the end of the aforesaid 2 months. Such
expiry of the Order will not relieve the parties from the obligations to reach agreement regarding
winding up and financial settlement of the Order.
34.3 The above mentioned force majeure events shall not include constraints which could prudently be
foreseen like shortage of power, non-availability of raw materials, difficulties in making transport
arrangement, break down of machines, strikes, lock outs etc.
34.4 The abovementioned force majeure conditions/clause shall also apply in the works of sub-
Contractors/suppliers of the Contractor.
35.0 ARBITRATION
35.1 Any disputes, differences, whatsoever, arising between the parties out of or relating to the
construction, meaning, scope, operation or effect of this Order shall be settled between MECON and
the Contractor amicably. If however, the MECON and the Contractor are not able to resolve their
disputes / differences amicably as aforesaid, the said disputes / differences shall be settled by
Arbitration in accordance with the Rules of Arbitration and the award made in pursuance thereof shall
be binding on the parties.
Conciliation shall be resorted to prior to invoking Arbitration.
The arbitration shall be governed and regulated in all respect according to Laws of India.
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The Arbitration proceedings in case of other Indian companies shall be regulated and governed by
Indian Arbitration and Conciliation Act 1996, or such modification thereof.
35.2 The venue of Arbitration proceeding shall be Ranchi.
35.3 Work under this Order shall be continued by the Contractor during the Arbitration proceedings unless
otherwise directed in writing by MECON or unless matter is such that the work cannot possibly be
continued until the decision of the arbitrator is obtained.
36.0 JURISDICTION OF THE ORDER
This order including the Arbitration proceeding shall be governed by and interpreted in accordance
with the laws of India and shall be subject to the exclusive jurisdiction of the courts of Ranchi.
37.0 Waiver
Failure of MECON or the CONTRACTOR to insist upon performance of any terms and conditions of this
Contract will not be deemed a waiver of any rights or remedies that MECON or the Order may have
and will not be deemed a waiver of the subsequent default under the terms and conditions of the
order. No right or remedy of MECON or the Order will be exclusive of any other right or remedy and
MECON and the Order will have all rights and remedies given under the order now or hereafter
existing in-law or by statute.
38.0 SEVERABILITY
If any provision or condition of the Order is prohibited or rendered invalid or unenforceable, such
prohibition, invalidity or unenforceability shall not affect the validity or enforceability of any other
provisions and conditions of the Order.
39.0 CORRUPTION, GIFT AND PAYMENT OF COMMISSION
Any bribe, remuneration, commission, gift or advantage given, promised or offered by or on behalf of
the CONTRACTOR, his agents or representative or anyone on his or their behalf to any employee,
representative or agent of MECON/BSL or any person on his behalf in relation to the execution of this
or any other order with MECON shall in addition to the criminal liability under the laws in force, be
liable to cause of cancellation of this order and also to payment of any loss resulting from such
cancellation to MECON.
40.0 GENERAL
No director or official or employee of MECON shall in anyway be personally bound or liable for acts or
obligations of MECON under the order or answerable for any default or omission in the observance or
performance of any of the acts, matters or things or conditions which are herein contained.
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41.0 CORRESPONDENCE
All correspondences with regard to Commercial matters shall be made in duplicate to the following
address :-
Jt. GM (Contracts)
MECON LIMITED, Ranchi – 834 002
Attn. D. Achrya, DGM (Contracts)
All correspondences with regard to Technical matters shall be made in duplicate to the following
address : -
Shri Amit Raj, DGM (C-1) & Proj. Co- ordinator

MECON LIMITED, Ranchi - 834 002
With a copy to:
GM, MECON LIMITED, Bokaro

Attn:- Shri D. Sahana, AGM (Commercial)
Kindly acknowledge receipt of this Work Order and return enclosed "Order Acknowledgment" copy within 15
days duly signed on each page as a token of your acceptance of this Work Order with the terms and
conditions stipulated therein.
Thanking You,
Yours faithfully,
for MECON LIMITED
(…………………)
Encl.
1. Annexure -I (TS No. ……………………..)
2. Annexure -II (Price Schedule)
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ATTACHMENT-III
SUMMARY OF TENDER
Project :Rebuilding of Coke Oven Battery # 8, SAIL, Bokaro Steel Plant, Bokaro,
Jharkhand.
MECON’s ITT No. & Date : ____________________________________________
Bidder’s Offer No. & Date : ____________________________________________
The Bidder shall fill up the answers to the following questions. The answers are to be given only as
"CONFIRMED" or "AGREED". Deviations ‘items’ on the clauses listed below shall be indicated separately.
A. This questionnaire duly filled in should be returned along with each copy of Part-I of offer.
Clauses confirmed hereunder should not be repealed in the offer. All the commercial
terms and conditions should be indicated in this format only.
Sl. No. Question Answer
1. All items as per schedule of quantities quoted.

2. Contract Price is inclusive of charges towards packing, forwarding,
freight & GST. (Contract price shall be construed accordingly.)
Incidence of GST & freight on FOR site door delivery basis are also
separately indicated.
3. Prices quoted are as per terms of payment of Invitation to Tender/
Draft Purchase Order.
4. Quoted prices shall remain firm & binding till completion of the Order.
5. Quoted price are on F.O.R & Door Delivery basis.
6. Offer is exclusive of Insurance charges from despatching point to
destination.
7. Security Deposit –cum- PBG clause of ITT/Draft Purchase Order
acceptable.
8. Warranty & Guarantee clause of Draft Purchase Order acceptable.
9. "Liquidated Damages" clause of Draft Purchase Order is acceptable.
10. Bank Guarantee (B.G.)/Bank Draft for Earnest Money enclosed.

i) No. and date of B.G./Draft
ii) Name of Bank
iii) B.G. valid upto
11. Completion schedule as per ITT acceptable. Unless otherwise specified,

the completion schedule shall be reckoned from date of LOI/Fax order.
12. Offer is valid for four (4) months from the due date of opening of
techno-commercial offer.
13. Authority letter from Secretary of Company (in case of company)
indicating that the signatory to the Tender is authorised for signing, is
submitted.
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14. a/ All other terms and conditions shall be as per Draft Purchase Order
and other documents attached with ITT.
b/ All the terms and conditions have been indicated in this format and
have not been repeated in the offer elsewhere. It is noted that
terms and conditions indicated elsewhere shall be ignored.
15. Confirm that part order is not applicable for this package.
B. Bidder to furnish their Answers to the following questions for the additional information
required:
1. Indicate despatching point (s)
2. Whether packing and forwarding charges indicated separately. If not,

confirm the same is included in quoted price.
3. a) Confirm that reimbursement /payment of statutory variation in taxes

and duties shall be limited for those items where ITC not receivable by
Mecon.
b) Confirm that in case of delay on account of bidder, any new or

additional taxes, cesses and levies imposed after contractual delivery
shall be to the bidder’s account for those items where ITC not
receivable by Mecon.
4. a) Confirm that printed terms and conditions, if any, of the tender are not
applicable and shall be treated as withdrawn.
b) Confirm that standard conditions of sale, if any, of the bidder are not
applicable and shall be treated as withdrawn.
5. Confirm that quoted prices are inclusive of all inspection & testing
charges as per MECON’s technical specification.
6. Confirm, wherever applicable, all price elements like packing and

forwarding charges, GST and freight have been indicated
separately/included in quoted price in respect of spares/tools and
tackles etc.
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C. The Bidder shall fill up the Format as provided below & also substantiate with the
supporting documents, as applicable.
1. Whether the bidder is registered as Micro, Small or Medium YES/NO (Please tick)
Enterprise under MSMED Act.2006
a) If, YES-Pl. Indicate Whether Micro/Small/Medium Micro/Small/Medium

(Please tick)
b) If, MICRO/SMALL, please submit/attach self-attested copy of
Registration Certificate and EM Part-II Acknowledgement with
ENTERPRENEUR MEMORANDUM NUMBER (12 digit) / UDYOG
AADHAAR NUMBER
c) Whether MSE owned by SC/ST (if Yes, Documentary proof to be YES/NO (Please tick)
submitted)
d) We confirm that above status is valid upto (Date)
(Name, Signature and Seal of the bidder)
SIGNATUE OF THE BIDDER
NAME:
DESIGNATION:
(Seal of the Company)
Address:
Phone No.:
Mobile no.
Fax No.
E- mail:
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ATTACHMENT – III (A)
DEVIATIONS-TECHNICAL SPECIFICATION
Tender Enquiry No. ...................................
Package no: ........................
1. Any deviation indicated at any other place in the submitted bid may be ignored
2. All documents as required are signed and stamped without marking any deviation
3. The deviations sought (if any) are indicated at only one place and are as follows:
Sl. No. T.S. Clause No. Sub title Deviation
a.
b.
c.
SIGNATURE OF THE BIDDER
NAME :
DESIGNATION :
Deviation: Page…..of……
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ATTACHMENT – III (B)
DEVIATIONS-COMMERCIAL TERMS & CONDITION
Tender Enquiry No. ...........................................
Package no: ...........................
1) Any deviation indicated at any other place in the submitted bid may be ignored
2) All documents as required are signed and stamped without marking any deviation
3) The deviations sought (if any) are indicated at only one place and are as follows:
Sl. No. ITT / Draft Work Sub title Deviation

Order/ Attachment
Clause No.
a.
b.
c.
SIGNATURE OF THE BIDDER
NAME :
DESIGNATION :
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ATTACHMENT – IV
FINANCIAL QUESTIONNAIRE-VOID
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ATTACHMENT – V
PRICE SCHEDULE FORMAT
BIDDER SHALL SUBMIT THEIR PRICE BIDS IN MECON’S PRICE SCHEDULE FORMAT ATTACHED
SEPARATELY WITH THIS TENDER.
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ATTACHMENT – VI
DECLARATION BY BIDDER
(To be furnished on letter head)
We hereby declare that our organisation M/s ________________________________ have not been
banned or delisted by any Government or Quasi Government agencies or Public Sector Undertakings.
Signature of the Bidder
Name :
Designation :
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ATTACHMENT - VII
BANK GUARANTEE IN LIEU OF EARNEST MONEY DEPOSIT

(To be submitted in Rs. 50/- non-judicial stamp paper. Stamp paper to be purchased
in the name of the issuing bank. Validity of the BG shall be 4 months.)
No. ..................... Date : .............
MECON Limited
Ranchi - 834 002
WHEREAS ........................... (Supplier’s Name) (hereinafter referred to as “Supplier”), a Company registered

under the Companies Act, 1956 and having its registered office at .............. is required to deposit to MECON,
the Purchaser, by way of Earnest Money, Rs. ............ (Rupees ........………………………………. only) in
connection with its Tender for the work with reference to Tender Enquiry No. ......... dated ........ as per
specification and terms and conditions enclosed therein
AND,
WHEREAS the Supplier as per Clause No. ........ of Instructions to Bid (ITT) has agreed to establish a Bank
Guarantee in MECON’s favour through us (Bank) valid upto .......... (date) instead of deposit of Earnest Money
in cash AND,
WHEREAS MECON have agreed to accept a Bank Guarantee from us in lieu of Earnest Money Deposit in cash
from the Supplier.
1. We, .................. (Bank) hereby agree and undertake to pay MECON on demand the said amount of
Rs. ....................... (Rupees .................................. only) without any protest or demur in the event
the Supplier/ Bidder after submission of his Tender, resiles from or withdraws his offer or modifies the
terms and conditions thereof in manner not acceptable to MECON or expresses his unwillingness to
accept the order placed and/ or Letter of Intent issued by MECON on the Supplier/ Bidder for the
work under Tender Enquiry No. .................. dated ................ .
2. MECON’s decision as to whether the Supplier/ Bidder has resiled from or has withdraw his offer or has
modified the terms and conditions thereof in manner not acceptable to MECON or has expressed his
unwillingness to accept the order placed and/or Letter of Intent issued by MECON on the Supplier/
Bidder for the work under Enquiry No. .............. dated ................., shall be final and binding on us
and we shall not be entitled to question the same.
3. Notwithstanding anything contained in the foregoing, our liability under this Guarantee shall be
restricted to Rs. .................... (Rupees ............................ only)
4. This Guarantee shall remain valid and in full force and effect upto ......….. (date) and shall expire
thereafter unless an intimation is given to the Bank by MECON earlier in writing discharging us from
our obligation under this Guarantee.
5. We shall not revoke this Guarantee during its currency except by MECON’s consent in writing.
6. This Guarantee shall not be affected by any change in the constitution of the Supplier/ Bidder or
MECON or ourselves but shall ensure to MECON’s benefit and be enforceable against our legal
successors or assignees by MECON or MECON’s legal successors.
7. Notwithstanding any thing contained hereinabove unless a demand or claim under this Guarantee is
made on us in writing within six months from the date of expiry of this Guarantee we shall be
discharged from all liabilities under this Guarantee thereafter.
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8. We have power to issue this Guarantee under our Memorandum and Articles of Association and the
undersigned, who is executing this Guarantee has the necessary power to do so under a duly
executed Power of Attorney granted to him by the Bank.
SIGNED AND DELIVERED

for and on behalf of above named Bank
For and on behalf of
(Banker’s Name)
Address ......................................
......................................
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WITH IMMEDIATE EFFECT
(To be submitted on Non-Judicial Stamp Paper worth Rs. 10/- purchased in the name of issuing Bank)
BANK GUARANTEE FOR SECURITY DEPOSIT CUM PERFORMANCE WARRANTY
i) Name of the Issuing Bank
ii) Address with FAX No.
iii) Bank Guarantee No.
iv) Limit of liability
v) Issued on behalf of
vi) Issued in favour of
vii) Contract/Order No. & Date
viii) Description of work
ix) Date of issue
x) Date of Expiry
xi) Claim period from the date of expiry
This top sheet shall form part of the original bank guarantee.
Authorised signature with Code No.

And stamp of the issuing bank
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PROFORMA OF BANK GUARANTEE FOR SECURITY DEPOSIT CUM P. BG

(To be submitted on Non-Judicial Stamp Paper worth Rs. 100/- purchased in the name of issuing Bank)
No……… dated :
MECON Limited
Ranchi – 834 002
(Jharkhand)
INDIA
Dear Sirs,
In consideration of your agreeing to accept the Security Deposit of Rs………………. (Rupees

……………………………… only) furnishable to you by M/s …………………………………………………….. (hereinafter
referred to as Contractor) in terms of the Contract No. ………………….. dated ……………. for
supply/construction………… of …………………………. required for
……………………………………………………………………………………….. (hereinafter referred to as the ‘Contract’) in the
form of a bank guarantee in the manner hereinafter contained we ………. Branch (Banker’s Name) having
registered office at ………………., and local office at………….. do hereby covenant and agree with you as
follows:
1. We hereby undertake to indemnify you up to a sum of Rs.………….

(Rupees……..…………………………………………… only) against any loss or damage caused to or suffered
by you or that may be caused to or suffered by you by reason of any breach or breaches on the part
of the Contractor of any of the terms of the terms and conditions contained in the said Contract and
in the event the Contractor shall make any default or defaults in carrying out any of the works under
the said contract or otherwise in the observance and performance of any of the terms and conditions
relating thereto in accordance with the true intent and meaning thereof, we shall forthwith on
demand and without any protestor demur pay to you such sum or sums not exceeding in total the
said sum of Rs. …………………. (Rupees ………………………………………………………………………….. only)
as may be claimed by you as your losses and/or damages, costs, charges or expenses by reason of
such default or defaults on the part of the Contractor.
2. Notwithstanding anything to the contrary contained in this Guarantee your decision as to whether the
Contractor has made any such default or defaults and the amount or amounts to which you are
entitled by reasons thereof will be binding on us and we shall not be entitled to ask you to establish
your claim or claims or damages or losses suffered by you but will pay the amount demanded by you
under this guarantee forthwith on your demand without any protest or demur.
3. This guarantee shall continue and hold good until it is released by you on the application by the
Contractor after expiry of the related warranty period of the said Contract and after the Contractor
have discharged all their obligations under the said Contract and produced a certificate of due
completion of the work under the said Contract and submitted a ‘No Demand Certificate’, provided
always that this guarantee shall in no event remain in force after the date of ………..…….. without
prejudice to your claim or claims arisen and demanded from or otherwise notified to us in writing
before the expiry of six months from the said date which will be enforceable against us
notwithstanding that the same is or are enforced after the said date.
4. We ………………… (Name of the Bank), further undertake to extend the validity of this beyond the
period prescribed in clause 3 or as extended from time to time, for such further period as may be
required in writing before the expiry of this and upon such extension(s), all terms and conditions of
this shall remain in full force till the expiry of this extended period(s).
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5. You will have the fullest liberty without affecting this guarantee from time to time to vary any of the
terms and conditions of the said Contract or extend the time of performance of the Contractor or to
postpone for any time or from time to time any of your rights or powers against the Contractor and
either to enforce or forbear to enforce any of the terms and conditions of the said Contract and we
shall not be released from our liability under this guarantee by the exercise of your liberty with
reference to matters aforesaid or by reason of any time being given to the Contractor or any other
forbearance, act or omission on your part or any indulgence by you to the Contractor or by any other
variation or modification of the said contract or any other act, matter or things whatsoever, which,
under the law relating to sureties, would but for the provisions hereof, have the effect of so releasing
us from our liability hereunder provided always that nothing herein contained will enlarge our liability
hereunder beyond the limit of Rs.………………… (Rupees
………………………………………………………………………….. only) as aforesaid or extend the period of the
guarantee beyond the said date of ………………. unless expressly agreed to by us in writing in terms of
clause 4 hereof.
6. This guarantee shall not in any way be affected by your taking or varying or giving up any securities
from the Contractor or any other person, firm or company on its behalf or by the winding up,
dissolution, insolvency or death as the case may be of the Contractor.
7. In order to give full effect to the guarantee herein contained, you shall be entitled to act as if we are
your principal debtors in respect of all your claims against the Contractor hereby guaranteed by us as
aforesaid and we hereby expressly waive all our rights of suretyship and other rights, if any, which
are in any way inconsistent with any of the provisions of this Guarantee.
8. Subject to the maximum limit of our liability as aforesaid, this guarantee will cover all your claim or
claims against the Contractor from time to time arising out of or in relation to the said Contract and in
respect of which your claim in writing is lodged on us before expiry of six months from the date of
expiry of this guarantee.
9. Any notice by way of demand or otherwise hereunder shall be in writing and may be sent by special
courier, registered post, speed post, e-mail or fax to us or our local address as aforesaid and if sent
by special courier, registered post, speed post, it shall be deemed to have been given when the same
has been posted.
10. This guarantee and the powers &provisions herein contained are in addition to and not by way of
limitation of or substitution for any other guarantee or guarantees heretofore given to you by us
(whether jointly with others or alone) and now existing uncancelled and that this guarantee is not
intended to and shall not revoke or limit such guarantee or guarantees.
11. This guarantee shall not be affected by any change in the constitution of the Contractor or us nor
shall it be affected by any change in your constitution or by any amalgamation or absorption thereof
or therewith but will ensure for the benefit of and be available to and enforceable by the absorbing or
amalgamated company or concern.
12. This guarantee is irrevocable during the period of its currency and shall not be revoked without your
previous consent in writing.
13. We further agree and undertake to pay you the amount demanded by you in writing irrespective of
any dispute or controversy between you and the Contractor or any reference to arbitration of the said
dispute/ controversy pending or a civil suit filed by the Contractor in respect of the dispute or
controversy.
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14. Notwithstanding anything contained herein above our liability under this guarantee is restricted to
………………… (………………………………………………………………………….. only) and this guarantee shall
remain in force until ……………... Unless a written claim is lodged on us for payment under this
guarantee within six months from the date of expiry of this guarantee i.e. on or before ………….. all
your rights under this guarantee shall be forfeited and we shall be deemed to have released and
discharged from all liabilities thereunder, irrespective of whether or not the original guarantee is
returned to us.
15. We …………………………………… Bank hereby further Guarantee that the design, performance,
workmanship and quality of materials and equipment delivered to you and / or to SAIL, BSL, Bokaro
on your written instruction by the Contractor, in terms of the said contract, shall be free from any
defect for a period of ………………………. Calendar months from the date of Commissioning mentioned
in Commissioning certificate and we hereby undertake to pay on demand without any protest or
demur to the PURCHASER the sum of Rs.………………….. if, during the guarantee period any defect is
detected in design, performance, workmanship and materials used in the manufacture of the said
equipment to indemnify you against the claim, demands, proceeding, losses, damages costs, charges
and expenses which may be made against or sustained by the PURCHASER M/s MECON Limited
Ranchi By reasons or the consequence of any defect in the performance, workmanship and / or
materials of the said equipment or part thereof arising or manifested or found during the warranty
period and if during the guarantee period, any defect is detected in the design, performance,
workmanship and material used in the manufacture of the said equipment and the Contractor fails to
rectify the defects and/ or replace the equipment expeditiously without causing any loss of production
to the PURCHASER M/s MECON Limited Ranchi, we shall pay to you on demand without any protest
and demur such sum or sums as may be claimed by you as your losses/ damages, costs charges and
expenses consequent upon such failure of the Contractor to rectify defects/ replace the equipment,
not exceeding in the total the said sum of Rs. ……………… (Rupees ……………………………………… only).
16. We ………………………………………. Bank, further agree that you shall be the sole judge in respect of
discovery or detection of any defect in design, performance, workmanship and materials used in the
manufacture of the said equipment and your decision in this regard shall be final and binding on us.
17. We have power to issue this guarantee in your favour under the memorandum and articles of
association of the Bank and the undersigned has full power to execute this guarantee under the
power of attorney granted to them by the Bank.
Signed &delivered For and on behalf of

for and on behalf of (Bankers name)
the above named bank
Branch Manager
Bankers Seal)
Address :____________
Page 43 of 43

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Invitation to Tender (ITT)

SALIENT FEATURES OF THE INVITATION TO TENDER

A. TENDER ENQUIRY NO. 11.51.E24T/LTMCC PDB/SM-832/48 dated 01.09.2017

F. COMPLETION SCHEDULE Within 16 months from the date of Fax Order.

H. EARNEST MONEY DEPOSIT `20,000/- (Indian Rupees twenty thousand only)

J. SALE OF TENDER DOCUMENTS Start : on 01.09.2017

Sl.No. i) Description Attachments

1.0 ELIGIBILITY CRITERIA, QUALIFICATION & CLARIFICATION

1.1 ELIGIBILITY CRITERIA

The work consisting of the following:

III) Consortium bid shall not be considered.

i/ Consortium offers shall not be acceptable.

1.5 PRE-BID CONFERENCE

2.0 SUBMISSION OF TENDER

a) Envelope – A: Technical (3 sets=1 original+2 copies)

iii Attachment III-A of ITT for technical deviation, if any.

v Blanked Price format (Attachment-V).

b) Envelope – B: Commercial (3 sets=1 original+2 copies)

iii Cost of Tender document (Refer clause 11.0 of Invitation to tender).

iv EMD in favour of MECON Limited (Refer clause 10.0 of Invitation to tender).

v Blanked Price format (Attachment-V).

vi Signed& stamped Invitation to Tender (ITT)

ix Signed& stamped GST registration certificate.

2.2 PART - II (To be kept in one sealed envelope): Price Part

This envelope shall be marked as Price Part

Jt. General Manager (Contracts)

3.0 SCOPE OF WORK

Liquidated Damages shall be applicable as per enclosed Draft Purchase Order(Attachment-II).

The Tender shall be submitted in English language.

10.0 EARNEST_MONEY DEPOSIT

11.0 COST OF THE TENDER DOCUMENT

12.1 TECHNICAL CAPACITY

12.2 LEGAL CAPACITY

12.3 AUTHORITY OF PERSON SIGNING DOCUMENTS

12.4 FINANCIAL CAPACITY

14.0 NO_CLAIM_OR_COMPENSATION_FOR_SUBMISSION_OF TENDER

15.0 OPENING OF PART-II: PRICE BID

16.0 LOADING CRITERIA

i) LOADING FOR DEVIATION IN PAYMENT TERMS

ii) LOADING FOR DEVIATION IN LIQUIDATED DAMAGE

b) In case contractor takes exception to the liquidated damage percentage limit

c) If the contractor offers to accept the Liquidated Damage on undelivered portion of

iii) Loading for Deviation In Completion Period

iv) Loading for Taxes

17.0 FINALISATION OF TENDER

PART ORDER IS NOT APPLICABLE FOR THIS PACKAGE.

Purchase Order No. Date of Order Date of DELIVERY SUPPLIER’s Code

Ref. : 1. MECON’s Tender Enquiry No. 11.51.E24T/

1.0 SCOPE OF WORK

2.0 CONTRACT PRICE

ii) Quantity variation of Item

3.0 TAXES & DUTIES

3.6 Registration details of MECON (Ranchi):

GST No. : 20AACCM2119B1ZG

PAN No. : AACCM2119B

CIN No. : U74140JH1973GOI001199

3.7 RECOVERY OF INCOME TAX & GST TDS

4.0 DELIVERY PERIOD

i) Delay in issue of manufacturing drawings by MECON.

ii) Delay in Inspection by MECON / PURCHASER.

iii) Any suspension order given by MECON under clause no. 26

iv) Any occurrence of Force Majeure as provided in clause no. 34