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But another
important requisite to be a successful Advocate is a well-maintained Law office and its
proper management. A systematic management of the law office could add to the efficiency
and productivity of an Advocate. A well-managed office will also create a healthy working
atmosphere and can attract many clients. Management of Law-office involves various aspects
like location, layout, library, registers, diary, case management, staff management, meeting
and communication with clients, assignment of work to juniors, utilization of equipments like
computer etc. As a final year student and as a part of practical training, chamber visit to an
Advocate’s office, who has put up practice at least for ten years, is a requirement. The
chamber visits have assisted to observe closely the various aspects of complexities of the
office management and have given a clear picture of the office management. The following
report is my comprehension and conceptions of law office management.
MANAGEMENT OF CASES An Advocate through out his career has to deal with cases and
keeping a proper track of the proceedings of every case from the part of case management. It
is very vital since an Advocate has to deal with multiple cases and there will be lot of scope
for confusion if proper management is not made. From the date of filing of a case, keeping a
record of the proceedings in a register, which could maintained based upon the nature of the
case and in an alphabetical order, have to be maintained and entries have to be made every
day. A junior counsel could be assigned the work of maintaining the register under the
supervision of the Advocate. It is also necessary to make entries of postings of every case in
the Advocate’s diary. The maintenance of documents is an important aspect of case
management. The maintenance of safety and confidentiality of the documents is a duty cast
upon the Advocate and its proper management enhances the trust of a client in the Advocate.
Thus, proper arrangements for almera with locking facility for storing them are inevitable.A
cabin for placing files of the cases is also a must for the office in order to prevent unnecessary
search for the case files. A cabin or ward robe with 31 pigeon holes or blocks has to be
maintained so that case files could be placed as per the dates. It is a common most device
used by every Advocate. The above aspects are maintenance of records and entries of a case
file. Along with the above aspects case management also involves proper appraisal of the
case, study and research of appropriate provisions of laws and case laws for which an
Advocate could create his image and set standards for. Timely action in consultation with the
client at every stage of the proceedings is a must.
MY DREAM OFFICE I would like to set up an office, which is an ideal and unique one in
all respects. It shall be laid out and managed as per principles and requirements discussed
above. A place of work is considered also place of worship .I would like my office as holy
and as divine as a place of worship.My dream office will have following aspects: ü
Reception: Reception is the place where the out side persons are received and appointments
are given.ü Waiting room: - It shall consist proper furniture and the clients should feel
comfortable and newspapers, magazines of all kinds should be available along with the
Television.ü Library: - A library is the core part of the law office. It shall be the best available
in the place not only in respect of the number of books on varied subjects but also in
maintenance and up gradation.ü Documents section: - The documents, which are pending in
the court, are present documents; it shall be arranged in date wise in racks as it is pending.
The same information shall be stored in the computer also. ü Counseling room or chamber: -
the counseling hall shall be the best one and a closed chamber so that the confidentiality of
the discussion could be maintained. The client should really feel at ease and comfortable.ü
Rest room: - It is exclusively for Advocates, in my dream office those who feel tired should
be given rest, for that purpose, there will be rest room.ü Cabins for Advocates &
fellow/junior Advocates: There will be separate cabins for fellow and junior Advocates, each
will be connected by intercom phones, and however, each will be liberal to do the assigned
work. If the personnel are computer literate, they will be provided a computer or laptop. ü
Computer hall: In my dream office, there will be a separate room which will be left for
accommodating the computers. it shall consist, internet facility, Tele conference facility, etc.
Each personnel of the office will have access to that computers and communication with
clients could be made on line. Conclusion The ‘legal profession’ being one of the challenging
professions requires unflinching devotion and dedication along with discipline and systematic
working. The management of his office where he has to carry on his major chunk of the work
especially the research, pretrial preparations and meetings with clients assumes vitality and
needs attention. The office of an Advocate is part of his professional personality and the
clients form their opinion as to an Advocate not merely on Advocate’s ability but also on the
management of his office. Thus, an Advocate has to apply his mind in the management and
this report being an attempt to understand the vistas of office management helps in creating a
mental make-up in a student of law as to his office of the future