Contends

1. Creation of Inquiry

2. Creation of Quotation

3. Lost offer record maintenance

4. Creation of Sales Order – Trade Customer

5. Creation of Sales Order – Non-Trade Customer

1
 Business Process: Creation of Inquiry

Overview

Trigger:
A new Inquiry is created only when the authorized person at Depot receives an Inquiry
from an existing or new Non Trade Customer.

Business Process Description:

This document describes the procedure required for creating an Inquiry

What you should know

¾ Inquiries shall only be created for Non Trade Customers
¾ Inquiries for supply of Material from Depot or Manufacturing Plant shall be created at the Depot
itself. Once the Customer finally agrees on a quoted Price and Conditions, only then the Sales
Order shall be created. In case the Customer disagrees on certain issues and you need to revise
your Quotation, then you will have to create a new Quotation with respect to the earlier Quotation.
In case of supply of Material from Plant, the Depot, which has prepared the Inquiry and Quotation,
passes on the relevant information to the plant and the Manufacturing Plant prepares the Sales
Order on the System.
¾ The Inquiry can be received from a Customer in a written form or on telephone or verbally in a
meeting. It is the responsibility of the concerned person to extract and enter all details as required
by our system
¾ Sales promoter details shall be entered at inquiry level only. If the order is direct it
shall be clearly mentioned at this level only since no change can be possible at a
later date.
¾ The Inquiry Number is an externally generated 10 digit number e.g. I145200003.
The nomenclature is as follows:
I is for Inquiry
1452 4-digit depot code
00002 Last 5 digits for the Inquiry Number in running serial specific to a depot

2
Procedural Steps
Access transaction by:
Via Menus Logistics → Sales/Distribution → Sales→Inquiry→Create

Via Transaction Code VA11

On screen “Create Inquiry: Initial Screen”, enter information in the fields as specified in the
table below:

Field Name Description R/O/C User Action and Values Comments

Inquiry Type Field that identifies the type of Inquiry R Enter “ZGIN” for Standard Inquiry for all ‘ZGIN’ for grey
Grey Cement Customers cement.
‘ZRIN’ for RMC.
Sales Represents the Zone to which the R Enter Sales Organization as “1040”
Organization Customer operates
Distribution Means of getting a product to the R Enter “10” for Depot Sale
Channel customer Enter “20” for Factory Sale
Represents the group of products being R
Division sold i.e. broadly Cement, RMC and Enter “10” for Grey Cement
Concrete

3
 Represents the Depot which is selling O Enter the depot which is entering the Press enter for
Sales Office Next screen.
the Material to the Customer Inquiry
(Note: On above table, in column “R/O/C; R = Required, O = Optional, and C = Conditional)

Press Enter key to go to next screen.

On screen “Create Inquiry for Grey Cem: Overview”, enter the information specified in the fields
in the table below:

Field Name Description R/O/C User Action and Values Comments

Enter the Sold-to party’s Customer Code or
Customer Code of Customer who is
Sold-to-Party R use dropdown options and selection criteria
inquring for the material.
to find the number.
Do not enter if the consignee is the same as
Ship-to party Party who receives the material. O
the sold-to party
PO Number Customer’s reference number. C Enter customer’s letter ref. Or tel. reference
PO Date Date of Customer’s letter/phone. C Enter date of customer reference
Req. Delivery Date on which the Customer requires Usually defaults
R Enter the Requested Delivery Date. to today’s date
Date delivery
Valid From Date from which the Inquiry is Valid O Enter the Validity Start date

Valid To Expiry Date for Inquiry O Enter the Last Date for Inquiry
Delivering Plant/Depot which will dispatch Enter the Depot/Plant code from where the
R
Plant Material to the customer Customer has requested delivery
Material Code of material requested by
Material C Enter the relevant Material Code
Customer
Quantity of material the Customer has
Order Quantity R Enter quantity that the Customer has inquired
Inquired for

4
(Note: On above table, in column “R/O/C; R = Required, O = Optional, and C = Conditional)

Perform the actions mentioned below in case applicable

In case there is a Sales Promoter involved for the transaction then perform this action. On
screen “Create Inquiry for Grey Cem Inquiry No: Header Data”, click on the “Purchase order
data” Tab and enter the information specified in the fields in the table below:

Field Name Description R/O/C User Action and Values Comments

In case a Sales Promoter is involved for
Purchase the transaction, then go to Go To Æ
R Enter “ZWTP”
Order Type Header Æ Purchase Order Data Æ
Purchase Order Type
(Note: On above table, in column “R/O/C; R = Required, O = Optional, and C = Conditional)

Perform the actions mentioned below in case applicable

In case there is a Sales Promoter or any other Partner Function involved for the transaction then
perform this action. On screen “Create Inquiry for Grey Cem Inquiry No: Header Data”, click on the
“Partners” Tab and enter the information specified in the fields in the table below:

5
 Field Name Description R/O/C User Action and Values Comments
In case there are any more Business
Go To Æ Header Æ Partners
Partner functions attached to the
Partner C Select the correct Partner Function and then
Transaction then select them on this
Enter the Partner’s Code
screen
(Note: On above table, in column “R/O/C; R = Required, O = Optional, and C = Conditional)

Go back to main screen by pressing back button and press Ctrl S to save the Inquiry

6
Inquiry No I145100002 saved and can be seen at the bottom of the New Inquiry screen with a green Indicator. Quotation can be
created with reference to this Inquiry.

The transaction is complete.

7
 Business Process: Creation of Quotation
Overview

Trigger:
An Inquiry is received from a Customer

Business Process Description:

This document describes the procedure required for creating the Quotation for a
Customer.

What you should know

¾ Quotation shall only be created for Non Trade Customers
¾ Quotation shall only be created with reference to an Inquiry
¾ Quotation for supply of Material from Depot or Manufacturing Plant shall be created at the Depot
itself. Once the Customer finally agrees on a quoted Price and Conditions, only then the Sales
Order shall be created. In case the Customer disagrees on certain issues and you need to revise
your Quotation, then you will have to create a new Quotation with respect to the earlier Quotation.
In case of supply of Material from Plant, the Depot which has prepared the Inquiry and Quotation,
passes on the relevant information to the plant and the Manufacturing Plant prepares the Sales
Order on the System.
¾ In case a new price for the same Inquiry has to be given then a quotation can be made with
reference to a Quotation
¾ The Sales Promoter cannot be changed at Quotation from the one mentioned in the Inquiry
¾ Schedule lines represent the delivery schedules requested by the Customer and same can be
entered in the Quotation. It will be copied to Sales Order.
¾ Please do not forget to mention any Business Partner Functions e.g. Transporter in the appropriate
screen
¾ The Quotation Number is an externally generated 10 digit number e.g. Q145200003.
The nomenclature is as follows:
Q is for Quotation
1453 4-digit depot code
00004 Last 5 digits for the Quotation Number in running serial specific to a depot

Procedural Steps
Access transaction by:
Via Menus Logistics → Sales/Distribution → Sales→Quotation→Create

Via Transaction Code VA21

In the following example that has been illustrated, please note that we are creating a Quotation for
Non Trade Customer.

8
On screen “Create Quotation: Initial Screen”, enter information in the fields as specified in the
table below:

Field Name Description R/O/C User Action and Values Comments

Quotation Field that identifies the type of R Enter “ZGQT” for Standard Quotation
Type Quotation

Sales Represents the Zone to which the R Enter Sales Organization “1040”
Organization Customer operates
Distribution Means of getting a product to the R Enter “10” for Depot Sale
Channel customer Enter “20” for Factory Sale
Represents the group of products being R
Division sold i.e. broadly Cement, RMC and Enter “10” for Grey Cement
Concrete
Represents the Depot which is selling O Enter the depot which is entering the Press enter for
Sales Office Next screen.
the Material to the Customer Quotation
(Note: On above table, in column “R/O/C; R = Required, O = Optional, and C = Conditional)

Once you have filled in the relevant information in the fields, you will have to create
the Quotation with reference to the Inquiry. For doing that the process is explained
below

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The following screen shows how to create Quotation with reference to Inquiry:

After navigating through the mentioned Menu Path, you reach the following screen.

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On screen “Create Quotation: Initial Screen”, enter information in the fields as specified in the
table below:

Enter the Inquiry Number here. Please note that in case you are creating the
Quotation immediately after Inquiry, the system picks up the Inquiry Number by
default, otherwise you have to find the Inquiry number through match codes i.e.
selection options

Press Copy Button to go to next screen.

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On screen “Create Quot for Grey Cem: Overview”, enter information in the
fields as specified in the table below
:

Please note that the some fields have been copied from the Inquiry with whose reference we created the
Quotation. You need to fill in the following as required for each transaction.
Field Name Description R/O/C User Action and Values Comments
Delivering The Manufacturing Enter the delivering plant Code at Item
Plant Plant/Depot which shall be level only incase you have not decided in
supplying the Material Inquiry before. Pl note that before
creating the Inquiry it will be definitely
known that whether a Manufacturing
R
Plant is supplying Material or a Depot is
doing that. The only thing to be entered
in the above case is which Manufacturing
Plant we have created the Quotation for
Division 20
Payment Payment terms for the sale R Enter the relevant payment terms only In case you happen to change
Terms transactions incase you have not mentioned in the the payment terms during the
Inquiry before. It can be selected thru data entry always press new
pricing button to ensure that
dropdown list and the price is calculated properly
search criteria.

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Incoterms On what terms material will be R Enter the relevant Incoterms only incase
Supplied you have not mentioned in the Inquiry
before It can be Ex-Depot/Ex-Factory/
FOR options can be selected thru drop
down list.

Note: In case you have changed the default Delivering Plant, then you need to change the shipping
point also at the item level.

The menu path to do is:

Access transaction by:

Via Menus Goto → Item → Shipping
Change the Shipping point as per the new delivering plant.

In case at this point the Customer who had earlier his own transporter to pick up the material
now wants Grasim to arrange the transporter, then you need to change the Shipping Condition.
Observe the screen for the navigation path:

After going through this navigation path you will come to the following screen.

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On screen “Create Quot for Grey Cem Q145100004: Header Data”, enter information in the fields
as specified in the table below:

You can change the Shipping Condition from the earlier “03” (Customer paid Freight) to “01” (Freight
paid by Grasim) here

Press back button to go back to Overview screen. You will now have to introduce the new
partner i.e. Transporter in the partner function screen as seen in Inquiry. The steps are explained as
follows.

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Enter partner functions Go To→Header→Partners and select the transporter agent as shown in
the screen below for calculation of secondary freight:

We come across cases where the customer requests delivery at a location different from his
location. In such cases, you have to change the “Ship-to Party” by entering the new
ship-to party code in the Ship-to Party field.
If the Ship-to code is same but only address needs a change, then double click on the ship-to
party code and you will reach a screen (as shown above) wherein you can enter the
complete address of the place where the delivery is required.

Press back button to go back to Overview screen.

15
You will have to enter the Tax Classification under which the Customer shall transact this
particular time. For that you need to mention the Alternative Tax Classification Type. This is
especially relevant when the Customer seeks certain concession on the Sales Tax amount and
submits relevant forms for that, you will have to change the Tax Classification of the Customer.
On screen “Create Quot for Grey Cem Q145100004: Overview”, observe the navigation path.

Please note that the Alt Tax Classification Type is to be mentioned at Inquiry level in case it is known. We have dealt with it in
this Chapter just for explanation purpose.

After going through the navigation you will arrive at the following screen

On screen “Create Quot for Grey Cem Q145100004: Header Data”, enter information in
the fields as specified in the table below:

16
We have changed the Alt Tax Classific to “4” (Karnataka State Semi Govt.) from “1” (LST General)
which means that the System will now calculate the new Price after taking the new Tax into
consideration.

Press back button to go back to Overview screen.

In case you need to go in changing any field that will lead to change in Price calculation then
you need to go to Pricing screen and press New Pricing Button. Observe the
following on the screen:

17
Select the material for which you have changed parameters like Payment Terms or Incoterms.
Click here to select Item

Click on “Item Conditions” Icon to go to next screen.

On screen “Create Quot for Grey Cem Q145100004: Item Data” observe the following:

18
Please note that on this screen and in this particular field, you need to enter the Price that you are
offering to the Customer. The Price determination has to be entered in strict accordance with the
Authority Guidelines. You may enter the new price here (ZNTP) and after entering the price, press
enter key. In case you want to change the Price, delete the price entered or do new pricing.

Click “Update” button and then select “Carryout new pricing” to enable the system to calculate the new
price and accommodate the changes that have been made in case you have changes parameters that
have an effect on how the System calculates the Price. Examples of these parameters are Incoterms,
Alt Tax Classification Type. These have been mentioned in earlier points

On the same screen “Create Quot for Grey Cem Q145100004: Item Data” observe the following.
The screen gives you an indicative NCR:

19
Please note that we have scrolled down the same screen.

You can clearly see the NCR calculations.

Press back button to go back to Overview screen.

On screen “Create Quot for Grey Cem Q145100004: Overview”, follow the given
Menu
Path to check for any data that has not been entered in the Quotation and is
prerequisite for the Quotation to be saved.

20
After following the given menu path you will receive a message below the screen mentioning which
data needs to be entered or mentioning that the Quotation is complete. Please enter the data as
required by the System.

On screen “Create Quot for Grey Cem Q145100004: Incompletion Log”, complete the data
required by the System so that the Quotation can be saved.

21
Select the field by clicking here

After selecting the field Press “Compete data” key. This will take you to the relevant
screen where you can enter the data. Alternatively you can select all fields and go on
entering data one screen after another.

After filling in all the data, press Ctrl S or Save Button to save the Quotation.

On screen “Create Quot for Grey Cem: Overview”, observe that the Quotation
you
created has been saved.

22
Please note the system message mentioning that the Quotation has been saved.

The transaction is now complete.

23
 Business Process: Creation of Sales Order for a Trade Customer
Overview

Trigger:

The authorized person at Depot gets a Purchase Order from the Trade Customer.

Business Process Description:

This document describes the procedure required for creating the Sales Order for a
Trade Customer.

What you should know:

¾ Sales Orders for supply of Material from Depot or Factory will be created at Depot.

¾ The Sales Order No is a 10 digit number e.g. S145200003. The nomenclature is as

follows:
S is for Quotation
1454 4-digit depot code
00003 Last 5 digits for the Sales Order Number in running serial specific to a
Depot

24
Procedural Steps
Access transaction by:
Via Menus Logistics → Sales and Distribution → Sales → Order → Create
Via Transaction Code VA01

On screen “Create Sales Order: Initial Screen”, enter information in the fields as specified in the table
below:

Field Description R/O/C User Action and Values Comments

name
Order Type Field that identifies the type of sales R Enter “ZGOR” for Depot Sale
order OR
Enter “ZGO2” for Factory Sale.
Sales Independent unit that is responsible R Enter Sales Organization “1040”.
Organization for sales processing of a product or
product line
Distribution Means of getting a product to the R Enter “10” for Depot Sale.

25
Channel customer OR
Enter “20” for Factory Sale.
Division Group of products or services R Enter Division “10”
Sales Office Physical location responsible for sales R Enter the depot code of the depot
certain products or services within a
given geographical area
Sales Group Group of sales people that are O Not required to be filled
responsible for a special area of
processing of a group of products or
services within a specific sales office.
Press ENTER key Alternately, click on the
green check mark icon
(Note: On above table, in column “R/O/C; R = Required, O = Optional, and C = Conditional)
On screen “Create Order: Initial Screen”, follow the given menu path to create Sales Order with
respect to Quotation:
Access transaction by:
Via Menus Sales Document → Create with reference

Enter the Quotation number and click on “Copy” button to pick up the respective details from quotation automatically.
Else, the system automatically brings up the following screen:

Field Name Description R/O/C User Action and Values Comments

Sold-to-Party Customer who is ordering the goods R Enter the Sold-to party’s customer number
or use matchcodes to find the number.
Ship-to party Consignee code O Do not enter if the consignee is the same
as the ship-to party. If the Ship-to party is
different from the Sold-to party, then enter
the ship-to party code.
P.O. No. Customer’s Purchase Order O

26
 Number
Req. Deliv. Date customer requires delivery R Enter the Requested Delivery Date. Usually defaults to
Date today’s date
Delivering Plant (depot) which is the dispatch the R Enter the depot code from which dispatch is
plant Goods to the customer to be done
Incoterms Commercial conditions of sale R EXD – Ex depot sale; EXR – Ex railhead;
FRD – FOR depot
Order Amount of material the customer is R Enter quantity being ordered.
Quantity ordering
Press ENTER key Alternatively, click on
green check mark
Press Goto Æ Header Æ Billing

After you follow the given Menu Path you come the following screen.

Field Name Description R/O/C User Action and Values Comments

Alt. Tax Tax type for the sales order O Enter the relevant tax classification from the Normally, for
classification drop down e.g. 1 – LST General etc all trade
customers, it
will be “1”
(LST-General)

Press the ‘Partners’ Tab.

27
On the screen “Create Std Order Grey Depot: Header Data”, Partners Tab enter the information
specified in the fields in the table below

Field Name Description R/O/C User Action and Values Comments

Partner Partner function for partner O Make a new entry ‘Transporter’
function
Partner Select the transporter from the drop O Use matchcodes for city, search term or
Number down vendors list transporter name

Partner Ship-to party address to be entered if O Double click on the “Ship-to party code” and This is required
Number the address is different from the Sol- this takes you to a blank screen. There only if the
to party enter the full delivery address and press delivery
back button. address is
different from
the Sold-to
party address.

Go back to the main screen

28
On the screen “Create Std Order Grey Depot: Overview”, enter the information specified in the
fields in the table below

Field Name Description R/O/C User Action and Values Comments

Material Code for the material to be supplied R Select from the drop down according to the
delivering plant
Quantity Quantity of goods ordered by the R Enter the quantity in Metric tons
customer

29
If there are multiple schedule lines, double click on the material, and you will get the screen as
shown below:

Press the schedule lines tab.

On the screen “Create Std Order Grey Depot: Item Data”, enter the information specified in the
fields in the table below

30
By default the entire order qty will be due for the delivery date given in the overview screen.
You can however give staggered delivery schedule for the order quantity.
Field Name Description R/O/C User Action and Values Comments
Delivery date Date on which the schedule line is O Enter the date
due for dlivery
Order quantity The quantity due for that date O Enter the quantity

In this screen press Conditions tab.

31
On the screen “Create Std Order Grey Depot: Item Data”, check the contents of pricing and
check the NCR by scrolling down:

Press Green arrow to go back to overview screen.

32
On the “Create Std Order Grey: Overview” screen, press the ‘floppy’ icon for saving the
document

“Save” icon

33
Check the number of the saved document on the screen that comes next.

Saved sales order number

The transaction is complete.

34
Business Process: Creation of Sales Order with reference to a Quotation
(Non-Trade customer)

Overview

Trigger:
The authorized person at Depot/Plant gets a Purchase Order from the Customer with
reference to a Quotation. This scenario applies for all Non Trade Orders.
The authorized person at Depot gets a Purchase Order from the Customer without
reference to a Quotation. This scenario applies for all Trade Orders.

Business Process Description:

This document describes the procedure required for creating the Sales Order for a
Customer.

What you should know:

¾ Sales Orders for supply of Material from Depot will be created at Depot and Sales Orders for
supply of Material from Manufacturing Plants shall be created at Manufacturing Plants.
¾ Inquiries and Quotations for supply of Material from Depot or Manufacturing Plant shall be created
at the Depot itself. Once the Customer finally agrees on a quoted Price and Conditions, only then
the Sales Order shall be created. In case the Customer disagrees on certain issues and you need
to revise your Quotation, then you will have to create a new Quotation with respect to the earlier
Quotation. In case of supply of Material from Plant, the Depot, which has prepared the Inquiry and
Quotation, passes on the relevant information to the plant and the Manufacturing Plant prepares
the Sales Order on the System.
¾ In case the Sales Order is generated from the Factory, then the System generates the Sales Order
No.
¾ In case the Sales Order is generated from the Depot, then you need to follow
these guidelines. The Sales Order No (Depot Sales) shall be 10 digit number e.g.
S145200003. The nomenclature is as follows:
S is for Sales Order
1455 4-digit depot code
00003 Last 5 digits for the Sales Order Number in running serial specific to a
Depot

35
Procedural Steps
Access transaction by:
Via Menus Logistics → Sales/Distribution → Sales → Order → Create
Via Transaction Code VA01

In the following example that has been illustrated, please note that we are creating a Sales Order for
Non Trade Customer and the Sales Order is being created with respect to a Quotation.

On screen “Create Sales Order: Initial Screen”, enter information in the fields as specified in the table
below:

Field Name Description R/O/C User Action and Values Comments

Order Type Field that identifies the type of sales order R Enter “ZGOR” for Depot Order
Enter “ZGO2” for Factory Order.
Sales Independent unit that is responsible for sales R Enter Sales Organization “1040”.

36
Organization processing of a product or product line
Distribution Means of getting a product to the customer R Enter “10” for Depot Sale.
Channel OR
Enter “20” for Factory Sale.
Division Group of products or services R Enter Division “10”
Sales Office Physical location responsible for sales certain prod R Enter the depot code of the depot
services within a given geographical area
Sales Group Group of sales people that are responsible for a sp O Not required to be filled
area of processing of a group of products or
services within a specific sales office.
(Note: On above table, in column “R/O/C; R = Required, O = Optional, and C = Conditional)

Press Enter key or Button to go to next screen.

On the screen “Create Order: Initial Screen”, follow the given menu path to create Sales Order with respect to
Quotation:

After you follow the given Menu Path you come the following screen.

37
On screen “Create Sales Order: Initial Screen”, enter the Quotation No with reference to which you
are creating the Sales Order:

Please enter the Quotation Number with respect to which we are creating the Sales Order.

Press Copy Button to go to next screen.

38
On screen “Create Std Order Grey Depot S145109649: Overview”, enter the information in the fields shown
below:

Also please note that all fields have been copied from the Quotation.

Field Name Description R/O/C User Action and Values Comments

As you can see on the screen itself that the Sold-to-Party, Ship-to-Party, PO Number &
Date, Material, Quantity, Supplying Plant, Requested Delivery Date, Payment Terms and
Incoterms have been copied from the Quotation.

Please check for the following on the other screens.

39
On screen “Create Std Order Grey Depot S145109649: Overview”, follow the Menu Path as given to go to
Header Æ Shipping screen:

After following the given Menu path you reach the following screen.

40
On screen “Create Std Order Grey Depot S145109649: Header Data”, observe that the Shipping Condition has
been copied from the Master Data and not from the Quotation:

In case there is difference in the Shipping Condition mentioned in the Customer

Master and the Quotation, change the Shipping Condition to what has been
mentioned in the Quotation.

Press on the Billing tab to go to Billing screen.

41
On screen “Create Std Order Grey Depot S145109649: Header Data”, observe the following as displayed
below:

Please note that the Alt tax Classification has been correctly copied from the Quotation.

Press on Partners tab to go to next screen.

42
On screen “Create Std Order Grey Depot S145109649: Overview”, observe the following information as
displayed below:

Please note that the Partners have been copied from the Quotation.

Please press Purchase Order Data tab to go to next screen.

43
On screen “Create Std Order Grey Depot S145100053: Header Data”, observe the following information as
displayed on the screen below:

Please note that the Purchase Order Type “ZWTP” has been copied from the Quotation.

Press back button to go back to Overview screen.

44
On screen “Create Std order Grey Depot S145109649: Overview” take the following menu path to get the
Pricing screen:

45
On the screen “Create Std order Grey Depot S145109649: Item Data” observe the following information
displayed below:

Please note that the Price “ZNTP” has been copied from the Quotation. You are not
supposed to change the price on this screen. In case the price needs to be revised,
you need to create another Quotation and then a Sales Order with respect to that
Quotation.

Please scroll down the screen to observe the NCR calculation.

46
On screen “Create Std order Grey Depot : Item Data” observe the following information displayed:

Please note that the NCRs have been calculated. Also note that the NCR calculation
has been copied from the Quotation.

Press back button to go back to Overview screen.

47
On screen “Create Std order Grey Depot : S145109649” observe the information displayed below:

Please note that this message has come after checking the Incompletion log. The
Menu path for that is Edit Æ Incompletion Log

Once you have ensured that the Sales Order is complete in all respects, press Ctrl S
or press Save Button to save the Sales Order.

48
On screen “Create Std order Grey Depot: Overview” observe the information displayed below:

Please note that the Sales Order has been saved and the System has given a
message to that effect.

The transaction is now complete.

49
 Business Process: Creation of Sales Order for delivery of material from
another depot

Overview

Trigger:

A delivery from another Depot directly to Customer shall be created on the Decision of
the Depot Incharge.

Business Process Description:

This document describes the outline of the procedure required for performing this
Business Process.

What you should know:

¾ This document just contains the Procedure Map explaining the Process.

Procedural Steps

In the following example illustrated below, we are taking an example where Depot
1451 wants material to be supplied from Depot 1452.

Documents Document No Created by

Inquiry (for Non Trade only) I145100006 1451
Quotation (for Non Trade only) Q145101168 1451
Sales Order S145109650 1451
Delivery 8452000710 1452
Invoice 9452200218 1452

o Depot 1451 shall have to mention the supplying plant as 1452 at the
Inquiry/Quotation/Sales Order stage. An example of Sales Order is displayed
below.
o Please note that the Outstanding will reflect in Depot 1451 only.

50
On screen “Create Sales Order: Initial Screen”, observe the information displayed on the screen:

Please note that we are creating Sales Order for Bangalore Depot as indicated in the
Sales Office field.

51
On screen “Create Std Order Grey Cement: Overview”, observe the information displayed on the
screen:

Please note that we have entered in the Delivering Plant field 1452 as supplying Plant
instead of 1451 in normal depot dispatches.
All other procedures for creation of sales order will be the same as mentioned under
creation of sales order.

The transaction is now complete.

52