PALAWAN STATE UNIVERSITY

University Student Council

STUDENT COMMISSION ON AUDIT

JUNIOR PHILIPPINE SOCIETY OF MECHANICAL ENGINEERS

DOCUMENTS CHECKLIST

Document Status
1. Certificate of Accreditation
2. List of officers and adviser with at least three (3) specimen signatures
3. Financial Statements
a. Statement of Financial Position
b. Statement of Activities
c. Statement of Functional Expenses
d. Statement of Cash Flows
e. Notes to Financial Statements
4. Resolution/Act for Budget General Appropriations
5. Organization’s Constitution and By-Laws
6. Summary Report of Collection (daily basis)
7. Journals
a. General Journal
b. Cash Disbursements Journal
c. Cash Collections Journal
8. Evidences of Collections and Expenses
a. Collection Receipts
b. Cash Disbursement Voucher
c. Reimbursement Expense Receipts
d. Sales Invoice
e. Expense Receipts
f. MOA/MOU/Contract (in case of honorarium and expenses
more than P25,000)
g. Bank Book
9. Resolution establishing a Petty Cash Fund
10. Soft copy of logo