gdpmmastertm – an overview

november ag, Switzerland

September, 2010
 november’s Service - projectmaster™

•  Management of programs oder •  Set-up of new programs and

projects as customer mandate; projects using interactive
specific support in application of workshops and optimal
metods, PMO, communications involvement of major
and quality management. stakeholders
•  Provide gdpmmastertm as a •  Set-up of supporting measures
pragmatic project management Project for behavirol change
tool Project management
Mana-
Set-up
gement

Project Project
Assess- Environ-
ment ment
•  Assessment and Health Check
•  Set-up of a «project friendly
of programs and pojects in order
environment» considering
to dentify strengths and
elements such as corporate
weaknesses and to propose
rculture, people, strategy
improvement measures
alignment
•  Change Readiness Assessment

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GDPM - Planning and Controlling on Two Levels

The hierarchical structure allows to focus on the essential things

Project Scope & Objectives

Sponsor
Result Planning Organization
Milestone Plan! External
Project Responsibility Matrix! Project
–  Milestones" –  Efforts" Documents
–  Content areas (result paths)" –  Bar graph (duration, dates)"
–  Logical sequence & dependencies" –  Groups/departments affected"
–  Deadlines" –  Responsibilities"
–  Progress report "

Detail Planning Project Manager

Activity Plans
Internal
Activities for reaching Bar chart with Responsibility Progress Project
the respective elapsed time, dates & matrix on activity report" Documents

milestones" efforts level "

Project Team

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GDPM – A sample Milestone Plan

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GDPM Summary

GDPM is different from classical project management in 6 ways

  Focus on the results

  First WHAT?, then HOW?
  Balanced view of people, systems and organization (PSO)
  Changes affect not only the technology, but also the culture (people/ organization)
  Hierarchical arrangement of:
  Plans
  Planning and control processes
  Concentration on the substantial according to the respective level
  Global regulation of the roles and responsibilities
  Discuss and commit to R&R of all involved functions
  Planning as "democratic "process
  Use of creativity and commitment of the team
  Simple but powerful tool for planning and controlling
  "Keep it simple", each plan and report should fit on a single A4/Letter-Sheet

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Tools to support GDPM (in the delivery)

GDPM is supported today by a limited set of applications:

  There are pragmatic and efficient Excel solution

  as a "heavy corporate tool" GoalDirector which is based on a 3 tier architecture.

  Another approach is to combine the Excel approach with a project management

software such as "Microsoft Project" to use the task oriented planning and
reporting capabilities of these tools.

  What we missed up to now is a relatively simple tool which basically supports

the GDPM methodology, is easy to install, has flexibility in its configuration
and supports collaborative computing.

   This led to the idea to develop gdpmmastertm

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Features of the current version of gdpmmastertm
gdpmmaster™ provides the following features (September 2010)
  Fully web based, according to industry standards
  Management of PROJECTS
  Maintaining MILESTONES with attributes associated to a particular PROJECT
  Maintaining ACTIVITIES with attributes associated to a particular MILESTONE
  Maintaining CONTRACTS and assign them to PROJECTS and USERS
  Generate ACTUALS and assign them to CONTRACTS and optionally to MILESTONES
  Full revision history over all changes of all elements
  Reporting per ACTIVITY, MILESTONE and PROJECT
  Simple calculation of effort per milestone and per project
  Configurable role model as a basis for appropriate access rights
  User can be assigned to MILESTONES and ACTIVITIES
  Each user has an own view over his involvement in MILESTONES, ACTIVITIES,
DELIVERABLES RISKS and CONTRACTS
  DELIVERABLES can be assigned to user and MILESTONES
  RISKS and ISSUES can be assigned to users and PROJECTS
  Open and flexible reporting system for Admins Views
  Many additional functionalities as standard module available (e.g. notification,
bookmarking, comments, forum, blog etc.)
  Designed to serve multiple instances of one application

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gdpmmastertm requires the following

gdpmmaster™ required the following

-  To use as a service
-  Web browser Firefox 3.x or newer
-  Internet Explorer 8.x or newer
-  Google Chrome 5.x or newer
-  Safari 5.x or higher

-  To run on an own server

-  Apache
-  PHP 5.x
-  MySQL
-  Clean URL
-  Email
-  FTP access

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gdpmmastertm Use Cases

Use gdpmmaster™ as the "corporate project inventory" for SMB

  Use the tool as an inventory for your projects
  Maintain budget, status and major milestones of your projects centrally
  Use your registered users together with the simple profiles to maintain
your project resources
Use gdpmmaster™ for your ”project- and program management"
  Manage a set of projects which belongs to a program
  Keep the overview on all milestones, activities, involved individuals,
deliverables and risks
  Have all reports on milestone- and project level in one repository

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gdpmmastertm – Data Model

WHO? INDIVIDUAL / ROLE

WHY? WHAT? HOW?

PROJECT MILESTONE ACTIVITIES

PROJECT MILESTONE ACTIVITY

REPORT REPORT REPORT

RISK / DELIVER
CONTRACT
ISSUE ABLE

INDIVIDUAL ACTUALS

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gdpmmastertm – Screen Shot – Registration (Entry) page

Link to the GDPM

site

Login when you are

already registered

Link to register as a Link to this

test user presentation

When already
registered, then get a
new password here

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 gdpmmastertm – Screen Shot – PROJECT view

Shortcuts to
different views

Click on header to Edit the project

sort by this field record

Directly create a Links to “helper Click here – see Shortcut to projects

new PROJECT pages”” PROJECT node – shown on every
page

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gdpmmastertm – Screen Shot – PROJECT node
PROJECT title

Actions on this
PROJECT node

Minutes or reports PROJECT details

assigned to this
PROJECT

Click here – see

MILESTONE node
view

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gdpmmastertm – Screen Shot – MILESTONES view

Select MILESTONES
from one or more
PROJECTS

Just display Major

MILESTONES
Export MILESTONE
view to an Excel file

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gdpmmastertm – Screen Shot – MILESTONE node

MILESTONE
Description

Additional tabs for

Infos about this
MILESTONE

DELIVERABLES
assigned to this
MILESTONE

ACTUALS reported
against this
MILESTONE

Add elements to
this MILESTONE

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gdpmmastertm – Screen Shot – DELIVERABLES view

Select DELIVERABLES
from one or more
MILESTONES

Link To the Profile of

this USER

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gdpmmastertm – Screen Shot – RISKS view

Select RISKS from

one or more
PROJECTS

Link To the Profile of

this USER

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gdpmmastertm – Screen Shot – CONTRACTS view

Select a filter for

the CONTRACTS
display

Export to Excel or Click here – to see Click here – to the

Word details of the PROJECT node
contractor view

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gdpmmastertm – Screen Shot – ACTUALS view

Select SACTUALS
Select ACTUALS from a certain time
of one or more period
CONTRACTS

Show CONTRACT Show Show PROJECT Show ACTUAL

CONTRACTOR node node
profile

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gdpmmastertm – Screen Shot – PEOPLE/USERS view

Export all users to DRUPAL User name – Initials used in Drupal role which
Excel Link to its profile responsibility charts defines the user
permissions

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 gdpmmastertm – Screen Shot – REPORTS

GDPM Layers Planning Views and Reporting views Timeline Views

nodes

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gdpmmastertm – Screen Shot – My Account view

DRUPAL User name

Drupal role which

defines the user
permissions

Assigned elements to
this user

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We support you in the essential things.
november ag
Garnmarkt 1
P.O. Box 2160
8401 Winterthur
Switzerland

Your contact:
november ag
St. Alban-Vorstadt 108 rolf.tschaeppeler@november-ag.ch
4052 Basel Rolf Tschaeppeler
Switzerland
+41 79 795 28 44
www.november-ag.ch