larger because of the customer’s demand but the owner is unable to monitor the

movement of the inventory level from time to time resulting to whether excessive or

insufficient stock. Some wet goods perish and some dry goods spoil because of too much

inventory which causes the customer inconvenience. Some inventories are missing and

no records are traced because of poor management system.

STATEMENT OF OBJECTIVES

1.2.1 GENERAL OBJECTIVE

To design an Inventory Management System for Allen’s Wet and Dry

Goods that will provide information to easily monitor the inventory level and

track the information for each product.

1.2.2 SPECIFIC OBJECTIVES

 To design a module that provides a summary of inventory report.

 To design a module to make the internal inventory transactions faster

and reliable by having a system that automatically stores data in just

a click and type away.

 To design a module that will serve as a basis of getting the right

volume of inventory stock by having a system that can be a basis of

purchasing the exact amount for each product.

 To design a module for backtracking and tracing inventories by

having a system that stores past data.

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  Provide the customer fresh and quality goods by selling the freshest

and newest stock as shown in the inventory system.

1.3 SIGNIFICANCE OF THE STUDY

To the Owner

Decision-making will be a lot easier for the owner. Determining the time

when to replenish the inventory for each product and keeping track of all the

in-going and outgoing products will be organized and easier. Past records will

be kept in-tacked and can be viewed as long as the system is maintained.

To the Store Keeper/Staff

Inventories would be kept safely and no theft or any other unjust actions

will be possible. Also, recording all the inventorial transactions will be a lot

easier just by in-putting the name of the product in the system. It would help

the store keeper to determine which stock should be sold first because the

system will show the dates when a product was purchased. FIFO method will

be more efficient to use along with the system.

To the Customer

The customers are ensured that the goods they are purchasing are fresh

and new. Also, buying will not take too long because checking of inventory’s

availability will be faster and more accurate.

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1.4 SCOPE AND LIMITATION OF THE STUDY

Scope of the Study

For the Owner

The owner has the capability to change the user ID and the password to

access the system. He can also view the system even if the system is used and

manipulated by the staff.

For the store keeper/ staff

The staff can encode and check data in the system.

Limitation of the Study

Keeps track of the available stocks in terms of quantity and does not focus

on the price of each product.

2. METHODOLOGY OF THE STUDY

The researcher used the Waterfall Model which has five different phases. The first

phase is the planning phase, which the researcher studied the business system,

background and activities by interviewing the owner Ms. Ritchel Norte. After the

interview, the researcher determined the problems encountered by the business in

the inventory management.After getting the information about the whole business

cycle, the second phase in the Waterfall Model is the Analysis phase where the

researcher gathered all the information needed to create a system. The researcher

then determined what kind of system suits the business and how a system will be

efficient in the business. The researcher did the design of the system that will suit

the requirement and the problems that should be solved through the system. This

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 falls under the Design Phase. After the Design Phase, the Implementation phase

comes through. The system is tested and used and the efficiency is measured. The

users are hands-on on the system, as well as the owner.

3. DATA GATHERING PROCEDURES AND OUTPUT

The researcher gathered the information by conducting an interview with the

client, Ms. Ritchel Norte. She said that her business is a sole proprietorship type

of business which sells wet and Dry Goods and is located at Sucat Muntinlupa

City. She gets supplies from her suppliers from other markets which deliver goods

right in her door steps, but sometimes she goes to the market herself to purchase.

The business is said to be entrusted to Ms. Norte’s niece because she is a full time

mother and a wife. The inventory system of her business is manually done

through Microsoft Excel but she then said that she is not able to keep the files for

some uncertain reasons. After the interview, the researcher gathered some

information about the same kind of business in the internet. Ms. Norte also stated

that she is having a hard time monitoring the inventories because of poor

inventory management system which leads to unreasonable profit and loss of

goods.

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 4. THE EXISTING SYSTEM- DATA FLOW DIAGRAM

4.1 CONTEXT DIAGRAM

The diagram above shows that current process in Allen’s Wet and Dry Goods normal operation.

When the customer buys goods, the inventory stock reduces and the purchase details are sent to

the cashier. After checking the purchase details, the cashier will process the order and the

customer will pay.

4.2 DIAGRAM 0

The flow of transaction in the normal operation of Allen’s wet and Dry Goods are

presented above. When a customer buys, the order is sent to the cashier and the cashier will be

checking the availability of the product in the inventory stock. The inventory is then served to the

customer and will proceed to the cashier again for the payment.

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5. PROPOSED SYSTEM- DATA FLOW DIAGRAM

5.1 CONTEXT DIAGRAM

Proposed system for Allen’s wet and Dry Goods proprietorship;

Presented above is the proposed process of inventory management for Allen’s wet And

Dry Goods. When a customer purchases, the cashier will check and update the inventory

system. The Inventory Management System will automatically store the data and will

create a summary of monthly report at the end of each month to be used for the decision-

making of the owner.

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 5.2 DIAGRAM 0

Above is the proposed flow of transaction in the inventory system for Allen’s wet and

Dry Goods. When a customer purchases, the information will be sent to the cashier to

record the data in the inventory system. The customer will pay at the cashier indicating

that the inventory is sold. After the data has been recorded, the system will automatically

store the all the necessary information for the summary of report that will be made at the

end of the month for the owner to check and audit the flow of inventory.

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5.1 HIPO CHART

The input process for the proposed inventory management System is the purchase

or order of the customer being received by the storekeeper or cashier. The cashier then

processes the order which leads to processing of sale of the inventory. After the

processing, recording in the system the necessary information to be stored in the system

to be viewed or to be created as an inventory report is done. Once the recording in the

system is done, transaction with the customer is done and the recorded information is

now stored in the system which can be viewed and will be made as an inventory reportat

the end of the month.

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5.2 SCREEN LAYOUT

The first thing that a user will see

when he opened the system is the log

in page. Here, the user will have to

input a user ID together with its

corresponding password in order to

have access in the system.

After logging in, the home page will

show. The home page displays the

summary of the inventories including

stock number, product title, quantity

remaining, unit price and the inventory

status whether it’s high, low or

sufficient. There is also a search button

to easily find a certain inventory. The user just needs to type the stock number assigned

or the product name itself.

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 When the user clicked the Order

History tab, list of all the details about the

past and current orders will show. Date

Ordered, Item, Quantity, Unit Cost, Total

Cost and the name of supplier will be seen

in the Order History tab.

The next tab is the Suppliers tab.

Here, all the information about the

suppliers are displayed. From the name

of supplier, contact number and

location.

The user can also add a supplier

on the list. By clicking the Add New

button, this page will pop up and the

user will just type all the necessary

information relation to the supplier.

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 The user can also delete a

supplier information. When the

Delete Supplier is clicked (see slide

4), this page will pop up. Just click

the desired supplier information.

Once a supplier information is

chosen, it will be highlighted in red

and the user will have to check the box

on the side to delete the desired

supplier information.

After checking, a dialog box

will pop up asking that the deleted

information cannot be undone once

deleted. A Back Button will show

once a deletion of supplier’s

information is confirmed.

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 A Back Button will show up once a

deletion of supplier information is

confirmed and deleted.

The Supplier page will show up

once again after clicking the Back

button displaying the supplier

information left after a deletion is

done in the system.

The last tab is the Files tab. Here, all

the past and current inventory

reports is compiled sorted out by

date. There is also a search button

where the user can just type the file

name or date of a certain record and

it will show up easily.

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