BI Content Activation Workbench

Overview
September 2011
Agenda

 Introduction of BI Content Activation Workbench

 How to activate BI Content

 Further information

© 2011 SAP AG. All rights reserved. 2

Introduction of BI Content
Activation Workbench
BI Content Activation Workbench
Alternative to Transaction RSOR
Classic Activation Transaction RSOR:
Customer has to collect the content objects by himself.
 Where are the content objects for a certain business
process, scenario, or business function located in the
repository?
 Which content objects are necessary to run a reporting
scenario?
 What are the up to date content objects and which ones
are outdated?
 Which grouping options have to be chosen?
© 2011 SAP AG. All rights reserved.
BI Content Activation Workbench:
Customer simply selects a business category (e.g. business
process, scenario, business function) and selects a BI
content bundle within this category.
 SAP takes care that all relevant, up to date content
objects are included with appropriate grouping options.
 Content bundles can also contain BI content objects
which have to be activated in the application system (i.e.
local BI content).
Of course customers still can use transaction RSOR.
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BI Content Activation Workbench –
Central Ideas

 The BI Content Activation Workbench provides a comfortable environment for

exploration, selection and activation of BI Content.

 The BI Content Activation Workbench is an alternative to transaction RSOR.

 The BI Content in the BI Content Activation Workbench is structured along

semantic business categories such as roles, processes, value scenarios.

 SAP takes care that all relevant BI Content objects for such a role, process, etc.
are included in a content bundle, which then can easily be activated by a
customer, without the need to collect these objects on their own e.g. in the
classic content activation transaction RSOR.

© 2011 SAP AG. All rights reserved. 5

BI Content Activation Workbench –
Content Bundle – Definition & Features

Definition of BI Content Bundle:

 A BI Content Bundle contains references to all relevant BI content objects that have to be
activated in order to run a certain reporting scenario.

Selected Content Bundle Features:

 Local or remote BI content objects may be included.
 SAP BusinessObjects content objects in BI (Crystal Reports and Xcelsius dashboards)
are covered.
 The same BI content objects may be referenced in several BI Content Bundles.

Where are BI Content Bundles defined and activated?

 The activation is started from a Business Suite application system (CRM, ERP, etc.) but
the BI content objects may be activated locally or in a remote BI system.

© 2011 SAP AG. All rights reserved. 6

How to activate BI Content
BI Content Activation Workbench –
Authorization

In order to display and activate content the following authorizations are needed

 authorization object BSANL_ACWB, field ACTVT:

 03 Display

 63 Activate

© 2011 SAP AG. All rights reserved. 8

BI Content Activation Workbench –
Start Activation Workbench

Starting transaction
BSANLY_BI_ACTIVATION will bring you
to the BI Content Activation Workbench.

© 2011 SAP AG. All rights reserved. 9

BI Content Activation Workbench –
Content Bundle Overview

Select a Business Category:

 01 Value Scenarios
 02 Processes
 03 Business Functions
 99 Others
In order to see a list of availabe BI Content Bundles for this Business Category.

Please note: In the application system you‘ll see only Business Categories where
BI Content Bundles are available for.

© 2011 SAP AG. All rights reserved. 10

BI Content Activation Workbench –
Content Bundle Overview

You now see a list of BI Content Bundles that are Status icons Log icons
available for the selected Business Category in the inform about indicate
logon system. previous where logs
Please note that available BI Content Bundles depend activation are
on the application system (CRM, ERP, etc.) you‘re in. runs. available.

© 2011 SAP AG. All rights reserved. 11

BI Content Activation Workbench –
Content Bundle Overview

(3)
Pressing „Refresh“ updates
(2) status and log information in
Press either „Activate …“ or case of running activation
„Simulate Activation …“. processes.

(1)
Select one or several BI
Content Bundles in the list
you want to activate.

© 2011 SAP AG. All rights reserved. 12

BI Content Activation Workbench –
Activation Screen

7 8 9 10 11 12 13 14

© 2011 SAP AG. All rights reserved. 13

BI Content Activation Workbench –
Activation Screen

1 These fields display the business category as well as the technical name and description of the
content bundle that has been selected on the ‘Content Bundle Overview’ screen. These fields are
always read only. In case the Activation Screen is called with multiple bundles (multi-selection in
Content Bundle Overview UI), a 'More...' button will be available which shows all bundles that have
been selected.

2 In the ‘RFC Destination for Content Activation’ the user specifies the RFC destination pointing to
the system and client where the content shall be activated. An F4 help for the existing RFC
destinations is available. The F4 help will list only those RFC connections for which a mapping has
been maintained (see button 14).
 When a content bundle contains local content, this local content will be activated in the local
system independent from the selected RFC destination. The RFC mapping therefore has to
contain a line with the local flag set, in order to define an RFC connection pointing to the local BI
client.
3 Here the end user selects if DataSources shall be replicated and if so from where. Default is
'Current Logon Client’ as long as the activation has never been scheduled before. Otherwise, the
selected source systems are collected from the last activation run for the given RFC connection.
 For activation of DataSources in the source system and replication to BI, the user will need
appropriate authorization, e.g. by having role SAP_RO_BCTRA assigned. Furthermore, the
source system needs to be connected to the BI system and metadata replicated.

© 2011 SAP AG. All rights reserved. 14

BI Content Activation Workbench –
Activation Screen

4 The option ‘Selected Source Systems’ requires a selection by the end user. In order to do so click
button ‘Select’, the following popup provides a list of source systems maintained in the target system
(i.e. the system where the RFC destination for content activation points to). Only relevant source
systems are displayed (non-R/3 connections like external file are suppressed). The user is then able
to select a single system or multiple systems in the table on the left hand side and move them to the
‘Selected Source Systems’ table on the right hand side by using the buttons between the tables. The
other way around the user is able to remove systems from the ‘Selected Source Systems’ table.

5 In case the user has already selected source systems for DataSource replication, the technical
names of these source systems are displayed comma separated in this field.
In case more source systems have been selected than can be displayed in the field, the last
displayed entry is followed by ‘…’, in order to indicate there are more systems selected. To see all
selected source systems, click the ‘Select’ button to display the popup.

© 2011 SAP AG. All rights reserved. 15

BI Content Activation Workbench –
Activation Screen

6 In the ‘Treatment of Already Active Content Objects’ section the user selects via radio buttons
whether already active content objects
 will be overwritten by the activation (option ‘Copy’),
 a merge shall be executed (option: ‘Match’),
 or the system automatically decides the type of activation for each content object.
‘Automatic’ is the default setting if no activation has been scheduled so far. Otherwise, the setting of
the last activation run will be taken, or in case there is still an activation running, that setting has
priority.
Option ‘Install all collected objects’ should be set in case all collected objects need to be activated.
E.g. if BI Content was changed and you want to re-install the delivered version.
 If option ‘Install all collected objects’ is not set, the system will determine for all collected objects if
the SAP delivered version is newer than the active version. Objects with a newer timestamp will
be installed according to the Treatment of Already Active Content Objects method (Match or
Copy).

7 ‘Activate’ starts the activation of the content bundle

online.
 When activating content online you have the option
to decide whether content objects to be activated
shall be written to a transport request. After
clicking ‘Activate’ a pop-up is displayed where
according selections can be made.

© 2011 SAP AG. All rights reserved. 16

BI Content Activation Workbench –
Activation Screen

8 ‘Activate in Background’ starts the activation of the content bundle in the background.
When activating content in background, the content objects are stored locally only ($TMP), without
the option to transport.

9 The ‘Simulate Activation’ will expand the content bundle and write the objects found into the log file,
grouped by grouping mode and local content. It will not trigger the RSOR activation simulation, but it
will check the correctness of the bundle and if the BI objects exist. In case the objects do not
exist in BI, an error is given.

10 The status of the activation process is displayed in the ‘Status’ box. It is a text together with an
icon. Possible status notifications are:
 Activation not yet started
 Activation in process
 Activation finished with errors
 Activation finished
 Simulation finished with errors
 Simulation finished
 QM status set manually
In case the activation process does not finish and the status does not get updated to either ‘Activation
finished with errors’ or ‘Activation finished’, the user has to set the QM status manually in order to be
able to re-start the activation.
In case an activation process for the selected content bundle has been started in a prior
session the status of the last activation process is displayed.

© 2011 SAP AG. All rights reserved. 17

BI Content Activation Workbench –
Activation Screen

11 Status information is updated pressing the ‘Refresh’ button.

12 Clicking the ‘Show Detail’ button opens the ‘Display Content Bundle’ screen. Here the user can
have a look at the table with the local object checkbox, the object type, the content object (technical
name and description) and grouping information. The RFC destination is taken over from the ‘Activate
Content Bundle’ screen. Via the ‘Back’ or ‘Cancel’ icon in the system toolbar the user gets back to the
‘Activate Content Bundle’ screen.

13 As soon as at least one activation process has been finished for the selected content bundle (either
with or without errors) clicking ‘Show Log’ brings the user to the ‘Log Viewer’ screen. In the following
popup a list of available logs for the selected content bundle is displayed and the according log file
can be selected.

The mapping of dialog and background RFC connections can be maintained by pressing ‘RFC
14 Mapping…’.
This screen stores the settings user specific, when this transaction is called again, the user may
directly proceed with the RFC destination (stored in user parameter BSANLY_ACTWB_RFC) and the
source system selection entered the last time (read from table BSANLY_BCACT_STA).

 Note: in order to be able to activate local BI content objects, you have to make sure that an
RFC connection pointing to the local client is maintained.

© 2011 SAP AG. All rights reserved. 18

BI Content Activation Workbench –
Log Viewer

(1) Clicking either the log icon in the

Content Bundle Overview or the „Show
Log…“ button in the Activation Screen will
bring you to a log selection.

(2) Select the log file you

want to see.

(3) The log viewer displays

the log file.

© 2011 SAP AG. All rights reserved. 19

BI Content Activation Workbench –
Log Viewer

1 The parameters used during content activation (bundle,

business category, user, date, time, merge mode etc.) are
displayed in the log. In case of background activation, the
name of the scheduled job is also displayed. The name
consists of the prefix 'BSANLY_', followed by the bundle
name.

2 Since each RFC destination (remote BI or local BI) and

grouping value requires a separated activation run (all
objects with the same grouping attribute are activated
together). In front of each content activation log sequence
log entries display the actual grouping parameter and RFC
destination.

The activation log is being displayed in the same box

3
underneath the content bundle information/parameters.
Here the activation log as in transaction RSOR is shown. In
case of mixed local and remote content activation and
different grouping parameters, log entries displaying the
current RFC destination and grouping are inserted
between.

4 When the user chooses "Continue" (ENTER), he gets back

to the log selection screen, where he can select the log of
another activation run to be displayed.

5 Choosing "Cancel" will leave the log processing.

© 2011 SAP AG. All rights reserved. 20

BI Content Activation Workbench –
Delete Logs

(1) Selecting „Delete Logs…“ in the menu

of the Activation Screen leads to a dialog
window ...

(2) … where you can select the (3) Clicking on Enter brings you
logs to be deleted. to the following pop up.

(4) You can now decide

wether you want to delete
the whole selected lines
(„Yes“) or only the log files
of the selected lines („No“)
(the line will then still exist
but there is no log file any
more).

© 2011 SAP AG. All rights reserved. 21

BI Content Activation Workbench –
Maintain RFC Mapping

(1) Before you can select an appropriate (2) Clicking ‚RFC Mapping ...‘ (4) To add an RFC
RFC destination to activate content brings you to the following pop connection click here to
objects, you need to maintain and map up. get a list of possible
relevant RFC connections. connections...

(3) In the ‚Maintain RFC

Mapping‘ screen you can
enter RFC connections
relevant for content
activation.
Note that you can only select
RFC connections that have (4) ...select the
already been created in appropriate RFC
Transaction SM 59. connection...

(5) ...then press OK to add the

connection to your list.
The RFC Connection can now
be chosen under field‚RFC
Destination for Content
Objects‘.

© 2011 SAP AG. All rights reserved. 22

Further information
BI Content Activation Workbench –
Further information

Online Documentation
 German
http://help.sap.com/erp2005_ehp_05/helpdata/de/b6/b67adca9144852aff187a4e15426dd/fr
ameset.htm
 English
http://help.sap.com/erp2005_ehp_05/helpdata/en/b6/b67adca9144852aff187a4e15426dd/fr
ameset.htm

© 2011 SAP AG. All rights reserved. 24

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