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Count of College, School or Office

College, School or Office Total


Academic HR 3
Alumni Association 5
Architecture and Urban Planning 5
Arts and Sciences 21
Business School 1
Business Services 4
C&C 20
Capital Projects Office 11
Dentistry 1
Education 2
Educational Outreach 2
Engineering 73
Facilities Services 18
Financial Management 110
Forest Resources 1
Graduate School 6
Health Sciences 10
Human Resources 22
Information School 5
Intercollegiate Athletics 3
Language Learning Center 1
Law School 7
Nursing School 10
Ocean & Fishery Sciences 1
Office of Educational Partnerships 1
Office of External Affairs 2
Office of Global Affairs 1
Office of Minority Affairs 2
Office of Research 3
Planning & Budgeting 6
Public Affairs 2
Public Health 1
School of Medicine 12
Social Work 1
SOM 160
Student Affairs 46
Undergraduate Education 2
University Libraries 3
UW Bothell 27
UW Tacoma 13
UWMC 1
(blank)
Grand Total 625
SOM

Who supports the system (who provides modifications, corrects problems, develops Who is the business owner (dept responsible for managing the day to day operation
System-name ID Tag source-file Organization College, School or Office Division Provides campus-wide service? TIER Shadow Sys? System-Type Status Developed-by new features?) Who-Operates-System of the system) description-function Contact-Person contact-person-email number-of-users System Documentation Location Data Dictionary Location How to request access to the system Vendor-Name Hardware Platform Operating System Database software Language Development Environment User Interface
1099 MISC System OIM OIM Inventory 1 C&C/OIM C&C/OIM Financial Management Accounts Payable Windows Windows Informix MS Access MS Access Fat client
Outlook client,
2006-4-2- calendar system; College of Arts & Sciences IMAP client,
A&S Dean's Office Mail Server 948 ISFutures_Inventory-a.xls Provost Arts and Sciences Dean - A&S No 2 mail server Communications, Infrastructure & Middleware Production Dean's Office College of Arts & Sciences Dean's Office mail service, shared scheduling system Bart Hamilton 75 server Windows Server 2003 MS Exchange Server 2 Web client

Systems management server for large collection of


distributed data systems under the management of
Office of the Registrar, the Office of the Registrar. Tracks users, domains,
Academic Data Management enterprise system Office of the Registrar, Academic Data security, etc. of enterprise systems (UWSDB,
management db 549 tmildon Provost Student Affairs University Registrar No 2 ASTRA? Access to Information, Reporting & Business Intelligence Production Academic Data Management Management Office of the Registrar, Academic Data Management Resource 25, DARwin, others) 15 Server Windows MS Access

Multi-dimensional OLAP data cubes for flexible


academic data analytics. Cubes in production:
Enrollment, Admissions Applications, Admissions
Applicants. Cubes under development: Student http://depts.washington.edu/re Cognos Upfront,
ITRSG needs assessment Financial Aid, Departmental Recruitment and http://ucs.admin.washington.edu/dwp/t ptreq/datawarehousedefinition http://depts.washington.edu/reptreq/forms/ Homegrown, Cognos
Academic Data Warehouse 478 appendices.doc Provost Student Affairs University Registrar Yes 1 Access to Information, Reporting & Business Intelligence Production C&C DWP C&C DWP University Registrar (Academic Data Management) Retention. These com Andrew Hummel 100 echnicalinfo/techinfo.aspx s.htm academic-dw-access-request.pdf Cognos Server Windows Server SQL Server Powerplay
Database/reporting tool to generate Board of
Academic HR Report Database (Board of Regents 2006-4-2- Regents Agenda and Provost Personnel Action
Report) 972 ISFutures_Inventory-a.xls Provost Academic HR Academic HR No 2 HR & Payroll Other Academic HR Academic HR Academic HR reports. Contains shared lookup tables. Brandon Whitehead 8 Windows Windows MS Access MS Access

Metadata repository for UWSDB, SDB, SDW, and http://depts.washington.edu/reptreq/da


Academic Meta Database 471 tmildon Provost Student Affairs University Registrar Yes 1 Access to Information, Reporting & Business Intelligence Production College of Engineering College of Engineering University Registrar (Academic Data Management) other student data OLTP and OLAP systems Andrew Hummel tawarehousedefinitions.htm na na homegrown server Oracle
Academic Personnel Records 5 systems inventory.xls Provost Academic HR Academic HR No 2 HR & Payroll Development Department Academic HR Academic HR HR system of record for academic personnel
Tracks students enrolled in Law School, queries
SDB for class enrollment, assigns exam IDs
(student take exams anonymously), prints exam
Academic Records Management 137 systems inventory.xls Provost Law School Law School No 2 SDB Students, Teaching & Learning instructions.

Through the use of student ID card readers and


integration with SDB, system restrices lab access
Access Control (CSE Computer Labs) 475 ENG Provost Engineering Engineering No 2 key control Facilities, Transportation & Space to students enrolled in appropriate courses.
Internal dbs used by SFS. Money is deposited to
US Bank. SFS downloads a report from US Bank
to reconcile and determine how much to money to
ACH Database 289 systems inventory.xls Executive Vice President Financial Management Student Fiscal Services No 3 Finance & Budget Production Department SFS SFS transfer to Bank of America. Peggy Fitzwater
Internal dbs used by SFS. Vendor express - SFS
records money deposited at Bank of America then
uses the ACH spreadsheet to sort and distribute
the appropriate amounts to the scholarship dbs,
ACH Spreadsheet 290 systems inventory.xls Executive Vice President Financial Management Student Fiscal Services No 3 Finance & Budget invoice dbs, or tuition. Peggy Fitzwater
2006-4-2- UW Bothell Network Provide Active directory infrastructure and DNS for UW Bothell Network
Active Directory 961 ISFutures_Inventory-a.xls UW Bothell Chancellor UW Bothell UW Bothell Information Systems Yes 1 Communications, Infrastructure & Middleware Production N/A Operations UW Bothell Information Systems UW Bothell. Operations 1200 server Windows Server SQL Server N/A
University Registrar Very large collection of custom databases designed
University Registrar (Academic (Academic Data to meet ad hoc and recurring information needs of MS Access,
Ad Hoc Client Databases 473 tmildon Provost Student Affairs University Registrar Yes 1 Access to Information, Reporting & Business Intelligence Production Data Management) Management) University Registrar (Academic Data Management) clients on and off campus. Andrew Hummel 15 http://depts.washington.edu/reptreq homegrown server (venus.datamgmtWindows Server MS Access, SQL Server SQL Server

ISFutures_Inventory-CSE- Display who provides administrative support to http://norfolk.cs.washington.edu/htbin-


admin assistant list 1118 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 3 HR & Payroll Production CSE CS Lab CSE Business Office which faculty Scott Rose rose@cs 10 php/admin/AdminAssistants.php Unix postgresql
Report of SOM ICR from
Richard Meeks - Mar tylbrian@u.washington.ed
Admin office 712 2006.xl Provost SOM SOM - Psychiatry No 6 SOM Production Role: SO u
Report of SOM ICR from
Richard Meeks - Mar adioso@u.washington.ed
ADMIN001 586 2006.xl Provost SOM SOM - Genome Sciences No 6 SOM Production Role: SO u
Web-based service for applicants to view their
Admission Application Status Inquiry OIM OIM Inventory 1 C&C/OIM C&C/OIM Undergraduate Admissions admission application status Windows Windows DMS II Jscript, ASP Vis Studio Web

Permits current and transfer students to apply for


admissions to any number of CoE departments.
Pre-populates form with SDB info where available;
calculates prerequisite fulfillments based on SDB
and entered data. Provides advisor interface for
Admissions Application 121 ENG systems inventory.xls Provost Engineering Engineering No 2 SDB Students, Teaching & Learning reviewin
2006-4-2- Computing & Media Windows
Admissions/Student Services system 982 ISFutures_Inventory-a.xls Executive Vice President Social Work Social Work No 2 SDB Students, Teaching & Learning Production N/A Services Student Services Track student progress and courses. Roberta Aldrich 15 Server Windows Server MS Access platform
Database of applicants to the school

Law School Computing Tracks student applicants and their status, imports
Admit-M 139 systems inventory.xls Provost Law School Law School No 2 SDB Students, Teaching & Learning Production Services Law School Admissions LSAT information from Law Services. Kathy Swinehart 3 LSAC
Report of SOM ICR from
Richard Meeks - Mar
Advance (SOM) 725 2006.xl Provost SOM SOM - Urology No 6 SOM Production Role: SO eos@u.washington.edu

Records information about the UW's relationships


with its alumni and donors, and makes the http://www.adis.washington.ed
Vice President Development & information available to UW staff in order for the https://devar.washington.edu/departme u/policies/Glossary/Aglossary. PowerBuilder
Advance C/S OIM OIM Inventory Alumni Relations Development & Alumni Relations Advancement Services Yes 1 Access to Information, Reporting & Business Intelligence Production Vendor SunGard BSR C&C/OIM C&C/OIM Advancement Services UW to maintain and strengthen those relationships. Walt Dryfoos 500 nts/im/Advance/advance.asp htm SunGard Windows Windows Sybase 12.5 8.X PowerBuilder Enterprise Fat client

Advance Database OIM OIM Inventory 1 C&C/OIM C&C/OIM Development Office Sybase 12.5 Database Backend SyBase AIX AIX ASE 12.5 T-SQL vi, ksh, SQLAnywhere NA
Various programs used to maintain Advance
Advance Nightly Processing OIM OIM Inventory 1 C&C/OIM C&C/OIM Development Office system AIX AIX ASE 12.5 Perl vi NA
Data warehouse aspect of Development and Shawn Drew, Director,
Advance Reporting (ARC) 14 OIM OIM Inventory Provost Alumni Association Development & Alumni Relations Yes 1 Access to Information, Reporting & Business Intelligence Production C&C OIM and C&C OIM and C&C Development Alumni Relations' Advance system. Information Management
Advance/Mainframe Interface OIM OIM Inventory 1 C&C/OIM C&C/OIM Development Office Various programs used to access mainframe UnisysMCP UnisysMCP DMSII COBOL SURE NA
Advance biographic/degree info sent to MyUW
Advance/MyUW OIM OIM Inventory 1 C&C/OIM C&C/OIM Development Office system AIX AIX ASE 12.5 Perl vi NA
Advance/PersonReg OIM OIM Inventory 1 C&C/OIM C&C/OIM Development Office Advance id type info sent to PersonReg II team AIX AIX ASE 12.5 Perl vi NA

<0> What type of data? => LOAN DEFERRMENT


INFO <0> Size/volume of data? => SMALL <0>
Data used for? => TRACKING APT LOAN
DEFERRMENTS <0> Update freq? => MONTHLY
tbl-financial-management- <0> How used/purpose? => . Data source: PAPER
Advanced professional training 522 decision-support-inventor Executive Vice President Financial Management Student Fiscal Services No 3 Students, Teaching & Learning FORMS COMPLETED BY STUDENTS Pam Luther NEBULA MS Access
Report of SOM ICR from
Richard Meeks - Mar sreynold@u.washington.e
Advanced system 608 2006.xl Provost SOM SOM - Medical History & Ethics No 6 SOM Production Role: SO du
Report of SOM ICR from
Richard Meeks - Mar
Advanced Test 691 2006.xl Provost SOM SOM - Pediatrics No 6 SOM Production Role: SO cabal@u.washington.edu
Report of SOM ICR from
Richard Meeks - Mar
ADVANCED VAPSHCS METABOLISM COMPUTER 646 2006.xl Provost SOM SOM - Medicine - Metabolism & Endocrinology No 6 SOM Production Role: SO dherr@u.washington.edu
Report of SOM ICR from
Richard Meeks - Mar tpineda@u.washington.ed
Advanced workstations 653 2006.xl Provost SOM SOM - Medicine - Nephrology No 6 SOM Production Role: SO u
Web-based self-service entry of employee ethnicity,
birthdate, gender, military, disability status, and ASP/SQL/Jscrip
Affirmative Action 22 OIM OIM Inventory Provost Office of Minority Affairs Equal Opportunity Yes 1 HR & Payroll Production C&C C&C/OIM C&C/OIM EEO central admin of this data. NT NT SQL Server t Visual Studio 6.0 Web
Report of SOM ICR from
Richard Meeks - Mar myrnai@u.washington.ed
Allergy Advanced workstations 614 2006.xl Provost SOM SOM - Medicine - Allergy & Infectious Disease No 6 SOM Production Role: SO u
Report of SOM ICR from
Richard Meeks - Mar myrnai@u.washington.ed
Allergy Moderate workstations 615 2006.xl Provost SOM SOM - Medicine - Allergy & Infectious Disease No 6 SOM Production Role: SO u
Altiris
2006-4-2- UW Bothell Network Workstation imaging, management and software UW Bothell Network Deployment
Altiris (Mithra, Mitty) 968 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Information Systems No 2 Imaging Communications, Infrastructure & Middleware Production N/A Operations UW Bothell Information Systems deployment Operations 20 server Windows Server SQL Server Server

ISFutures_Inventory-CSE- Directory of CSE alumni, with email and web http://www.cs.washington.edu/info/alu


alumni directory 1134 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 HR & Payroll Production CSE CS Lab CSE External Relations forwarding Scott Rose rose@cs 250 mni/services.html Unix postgresql
Report of SOM ICR from
Richard Meeks - Mar
AMC 720 2006.xl Provost SOM SOM - Rehabilitation Medicine No 6 SOM Production Role: SO jims@u.washington.edu
Report of SOM ICR from
Richard Meeks - Mar dlange@u.washington.ed
AMCAS DB 567 2006.xl Provost SOM SOM - Dean's Office No 6 SOM Production Role: SO u
This is parimarily a web server that also handles
the department intranet. It runs a database that is
2006-4-2- used by staff, faculty, and students for a wide range
an.me.washington.edu 936 ENG ISFutures_Inventory-a.xls Provost Engineering Mechanical Engineering No 5 Access to Information, Reporting & Business Intelligence Production Mechanical Engineering Mechanical Engineering Mechanical Engineering of purposes. Brennon Church 200 www.me.washington.edu/myme server FreeBSD MySQL PHP/Apache
Animal Record System 35 systems inventory.xls Provost Health Sciences Primate Center No 3 Research & Grant
OIM Inventory, systems
Animal Use Protocol Application (eSirius) 28 OIM inventory.xls Provost Health Sciences Animal Care No 4 Research & Grant Development Vendor C&C HS eSirius is scheduled for completion 6/06

<0> What type of data? => Annual Report data


generated by C & C <0> Size/volume of data? =>
20 mb <0> Data used for? => Creating the UW
Annual report, Federal reporting and reconcilation
tbl-financial-management- <0> Update freq? => Annual. Data is updated for Mary Jo Hershly, GCA
Annual report information 503 decision-support-inventor Executive Vice President Financial Management GCA No 2 Finance & Budget each close (Months 1 Systems Development Nebula file server ERGO, MS Access

This is our online application system. Every student


who applies to the college must use it. It is also
used by most faculty and area support in the
application process and for tracking student
2006-4-2- College of Education progress. It's as a data source for analysis (what https://depts.washington.edu/educ/ticketdb IIS/ASP and
Application Database (College of Education) 927 ISFutures_Inventory-a.xls Provost Education College of Education Technology Center No 2 SDB Students, Teaching & Learning Production College of Education Technology Center College of Education Student Services type of ca Don Ankney 1000 None exists None exists / Server Windows 2000 Server SQL Server Access

Used to (a) track application materials received


from each applicant, as well as the status of the
application in the review process; (b) create reports
of applicant information, including area of study,
Application Processing Documents 151 systems inventory.xls Provost Nursing School Nursing School No 2 SDB Students, Teaching & Learning number of applicants, and contact info for focal ar
Applied Physics Lab Cost Accounting System (TIME) 161 systems inventory.xls Provost Ocean & Fishery Sciences Ocean & Fishery Sciences No 2 Finance & Budget Production C&C C&C APL
2006-4-2- UW Bothell Network UW Bothell Network
Apson 955 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell IAS No 2 Communications, Infrastructure & Middleware Production N/A Operations UW Bothell IAS Hosts academic application information Operations 40 server Windows Server N/A Gliem
2006-4-2- UW Bothell Network UW Bothell Network
Ares 956 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Library No 2 Communications, Infrastructure & Middleware Production N/A Operations UW Bothell Library Provides the ERes application for library users Operations 1200 server Windows Server SQL Server Web interface
Access front
tbl-2006-3-29- Student Services new and existing student tracking end, SQL
Aspire 165 ISFuture_Inventory-a-xls Provost Evans School of Public Affairs Evans School Computing No 2 SDB Access to Information, Reporting & Business Intelligence Production Evans School Computing Evans School Computing Student Services system Kole Kantner 10 Pentium 3 Server Windows 2000 SQL Server 2000 backend

<0> What type of data? => Equipment information


update on pending assets <0> Size/volume of
data? => 200 to 400 9 fields each <0> Data used
for? => Update Oasis with equipment information
tbl-financial-management- to approve assets <0> Update freq? => Daily <0>
Asset Control Sheets 491 decision-support-inventor Executive Vice President Financial Management Financial Accounting: Equipment Inventory No 2 Finance & Budget How used/purpose? Martin Crabb Nebula G :drove MS Access

Enterprise-level application authorization


infrastructure.

Enables distributed authorization for:

Access to systems (such as SAGE, OWLS, etc.)


Actions (update, inquiry, etc.)
Access restrictions (budgets, organization codes, http://www.washington.edu/computing/
ASTRA 191 systems inventory.xls Vice President C&C C&C C&C Yes 1 Communications, Infrastructure & Middleware Production C&C C&C C&C dollar limits, etc.) astra/
2006-4-2- UW Bothell Network UW Bothell Network
Astraea (IS File Server) 957 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Information Systems No 5 Communications, Infrastructure & Middleware Production N/A Operations UW Bothell Information Systems File server for Technical staff Operations 20 server Windows Server N/A N/A
Athletics Ticketing System 39 systems inventory.xls Provost Intercollegiate Athletics Intercollegiate Athletics No 2 Finance & Budget Production Vendor ICA ICA
Report of SOM ICR from
Richard Meeks - Mar
atlas.mullins.microbiol.washington.edu 661 2006.xl Provost SOM SOM - Microbiology No 6 SOM Production Role: SO raison@u.washington.edu
2006-4-2- UW Bothell Information UW Bothell Network
Atly (Backup Exec) 958 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Information Systems No 5 Communications, Infrastructure & Middleware Production N/A Systems UW Bothell Information Systems Backup server for UW Bothell network servers. Operations 5 server Windows Server SQL Server Backup Exec

AuditDB OIM OIM Inventory 1 C&C/OIM C&C/OIM Record OPUS, ESS transactions and PERM info mainframe (keynes.u.washington.edu) COBOL
AutoCad 1213 FAMS Inventory.xls Executive Vice President Capital Projects Office Capital Projects No 4 Facilities, Transportation & Space vendor CAD

Development space for www.washington.edu web


developers.

See:
http://www.washington.edu/webinfo/hosts.html :
===
You may develop for the www.washington.edu
environment from the following clusters:
bank.u
Administrative web application developers. http://www.washington.edu/webguides/
bank 1227 tmildon Vice President C&C C&C Nebula No 5 Communications, Infrastructure & Middleware Production s guidelines/start.html

<0> What type of data? => Financial transactions


<0> Size/volume of data? => 5 mb <0> Data used
for? =>
http://www.washington.edu/admin/finmgmt/sfs/cash
/eft.html#unclaimed <0> Update freq? => Weekly Evelyn A Jagoring (Bank
Bank Reconciliation - Database for tracking Unclaimed tbl-financial-management- <0> How used/purpose? => Reconciliation), GCA http://www.washington.edu/admin/finm
Incoming Wires and ACH 506 decision-support-inventor Executive Vice President Financial Management GCA No 2 Finance & Budget http://gcaserver.finance.washin Systems Development gmt/sfs/cash/eft.html#unclaimed GCA Server SQL Server/Access/HTML

<0> What type of data? => FAS TC 30 and TC35


on GL 1150, 1165, 1175 & 1197. BofA and US Bank
data <0> Size/volume of data? => <0> Data used
for? => matching bank transactions to FAS
tbl-financial-management- transactions (cash receipts, checks,deposits, wire Evelyn Jagoring, Joseph
Bank reconciliation (Fin Acctg) 502 decision-support-inventor Executive Vice President Financial Management Financial Accounting No 2 Finance & Budget transfers, efts, etc. Frost access ERGO, MS Access, MS Excel
Report of SOM ICR from
Richard Meeks - Mar
Becker Lab 670 2006.xl Provost SOM SOM - Neurology No 6 SOM Production Role: SO liseq@u.washington.edu
Report of SOM ICR from
Richard Meeks - Mar ppearson@u.washington.
Biochemistry Advanced 100% N/A 563 2006.xl Provost SOM SOM - Biochemistry No 6 SOM Production Role: SO edu
BioSafety Cabinets 1205 FAMS Inventory.xls Provost Health Sciences Environmental Health and Safety No 3 Facilities/Transportation and Space in-house Locations/Certificatons
2006-4-2- UW Bothell Network
Blackboard (Tonga, Chalk) 977 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Information Systems Yes 1 Students, Teaching & Learning Development N/A Operations UW Bothell Information Systems Provides web interface for Blackboard LMS UW Bothell Web Services 1200 server Red Hat Linux Oracle Blackboard
tbl-2006-3-29- Blackboard is the main CMS used at UW Tacoma
Blackboard Course Management System (CMS) 893 ISFuture_Inventory-a-xls UW Tacoma Chancellor UW Tacoma UW Tacoma - Information Technology Yes 1 Students, Teaching & Learning Production Keiji Oka Darcy Janzen to support online teaching and learning. Patrick Pow 2000 Blackboard
Report of SOM ICR from
Richard Meeks - Mar bwarren@u.washington.e
Bloedel Advanced 683 2006.xl Provost SOM SOM - Otolaryngology No 6 SOM Production Role: SO du
Used to track student data (name/number/focal
area/status/ supervisory committee) and the details
of their projected course plans
(quarter/year/course/names/numbers/credits/compl
BNHS Course Planning 158 systems inventory.xls Provost Nursing School Nursing School No 2 SDB Students, Teaching & Learning etion) for the purpose of course planning.
2006-4-2- UW Bothell Network UW Bothell Network
Boeing 960 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Information Systems No 2 Communications, Infrastructure & Middleware Production N/A Operations UW Bothell Information Systems Licensing server for 3rd party application. Operations 30 workstation Windows Server N/A Licensing

Provide domain, DNS, email, network, and other


services on uwb.edu. Example: user@uwb.edu
email addresses (Bothell Campus users have both
uwb.edu and washington.edu email addresses).

he authoritative name servers for 'uwb.edu' are: http://www.uwb.edu/infosys/netops/ntreque


Bothell domain services 1216 tmildon UW Tacoma Chancellor UW Bothell UW Bothell No 5 Communications, Infrastructure & Middleware Production Bothell Information Systems Bothell Information Systems Bothell Information Systems DNS1.uwb.edu Michael Stocke mstocke@uwb.edu http://www.uwb.edu/infosys/ st.html homegrown
Used to implement salary increases. Salary
revision system uses information from budget
system and HEPPS to match budget and
position/salary information. Enter salary increase
OIM Inventory, systems information and then updates budget system with Linda Barrett, Director,
Budget - Salary Revision System 65 OIM inventory.xls Provost Planning & Budgeting Planning & Budgeting Yes 1 HR & Payroll Production C&C C&C P&B salary increases for central Budget Operations
2006-4-2- Shadow copy of every Budget & Expediture
Budget & Expenditure Tracking System 934 ISFutures_Inventory-a.xls Provost Arts and Sciences Dean - A&S No 2 FIN/FinDesktop Finance & Budget Production Dean - A&S Dean - A&S Dean - A&S transaction for the College Robert Blum 1 server Windows Oracle MS Access
tbl-2006-3-29- Worksheets for unit budget & finance maintenance
Budget / Financial Worksheets 851 ISFuture_Inventory-a-xls Provost Architecture and Urban Planning Architecture and Urban Planning No 2 FIN/FinDesktop Finance & Budget and reporting. 40 MS Excel

<0> What type of data? => <0> Size/volume of


data? => 50 mb <0> Data used for? => Tracking
the status of Fiscal reports and budget closing <0>
Update freq? => Daily <0> How used/purpose? =>
tbl-financial-management- Serve Fiscal Report/Closing Followup application
Budget followup for Fiscal Reports and closings 509 decision-support-inventor Executive Vice President Financial Management GCA No 2 Finance & Budget (MS Access) GCA Systems Development Compaq Proliant ML350 server SQL Server

<0> What type of data? => Budget and Financial


information <0> Size/volume of data? => 5 mb <0>
Data used for? => Used to print Checklist, Letters,
and JVs for Budget revisions such as a New
tbl-financial-management- Awards, Award Supplements, and Budget renwals.
Budget revision Reporting 508 decision-support-inventor Executive Vice President Financial Management GCA Yes 1 Finance & Budget Printing the repo GCA Systems Development Nebula MS Access

ISFutures_Inventory-CSE- http://norfolk.cs.washington.edu/directo
Building directory/kiosk 1136 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 Facilities, Space & Equipment Production CSE CS Lab CS Lab Graphical touchscreen building directory Dan Boren boren@cs 1000 ry/ Windows postgresql

ISFutures_Inventory-CSE- Manage user requests for dealing with building http://rtfm.cs.washington.edu/cgi-


Building problem tracking 1137 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 Facilities, Space & Equipment Production CSE CS Lab CSE Facilities issues Erik Lundberg lundberg@cs 800 bin/wreq/?list-active-4 Unix flat-file (wreq)
Bulk Email 207 systems inventory.xls Vice President C&C C&C C&C: Infrastructure No 5 Communications, Infrastructure & Middleware Production C&C C&C C&C
C&C Training Registration OIM OIM Inventory 1 C&C/OIM C&C/OIM C&C Training Course registration web for C&C unix unix Informix Java Web
Employee travel planning and reimbursement
ASP, Java (J++) Visual Studio 6.0
C&C Travel OIM OIM Inventory 2 C&C/OIM C&C/OIM CCBF request windows 2k3 windows 2k3 SQLServer 2000 Web

Campus Automated Access Management System - Windows Windows MS Access MS Access MS Access Fat client
CAAMS - Campus Automated Access Management system to allow key card access to buildings. In Paul Smith, Technology
System 211 OIM OIM Inventory Executive Vice President Facilities Services Maintenance & Operations Yes 1 Facilities, Transportation & Space Production Vendor C&C/OIM C&C Facilities Services / C&C the future it will include proximity cards. Officer / Michael Hernandez 1
Informix 4GL /
CAAMS ID Card Info OIM OIM Inventory 1 C&C/OIM C&C/OIM C&C CAAMS ID Card download unix unix Informix Informix 4GL NA
DB

CacTrack OIM OIM Inventory 1 C&C/OIM C&C/OIM CCBF C&C employee hourly time reporting windows 2k3 windows 2k3 SQLServer 2000 C#, ASP.NET Visual Studio 2003 Web

file:///conversion/tmp/scratch/381808876.xls
SOM

Who supports the system (who provides modifications, corrects problems, develops Who is the business owner (dept responsible for managing the day to day operation
System-name ID Tag source-file Organization College, School or Office Division Provides campus-wide service? TIER Shadow Sys? System-Type Status Developed-by new features?) Who-Operates-System of the system) description-function Contact-Person contact-person-email number-of-users System Documentation Location Data Dictionary Location How to request access to the system Vendor-Name Hardware Platform Operating System Database software Language Development Environment User Interface
External system that is managed by Campus
Partners, the loan service for Perkins, Health
Professions, and all long term campus based
loans. SFS uploads and downloads loan
Campus Partners 291 systems inventory.xls Executive Vice President Financial Management Student Fiscal Services No 2 Finance & Budget Production Vendor - Campus Partners Vendor - Campus Partners Vendor - Campus Partners information to/from Campus Partners Peggy Fitzwater
tbl-2006-3-29- This is the card key access to our labs and secured
Card Key System 896 ISFuture_Inventory-a-xls UW Tacoma Chancellor UW Tacoma UW Tacoma No 2 key control Facilities, Transportation & Space Production Facilities, UW Tacoma Campus Safety, UW Tacoma rooms. Darren Bailey 300 Secure Perfect
Track student career coaches, student visits,
career seeking notes, and student placement
Career Services Mgmt 135 systems inventory.xls Provost Law School Law School No 2 SDB Students, Teaching & Learning status.
Transfer credit applicability. DARS-based Web
OIM Inventory, ITRSG service for use by community college students to
needs assessment understand the applicability of their coursework Proprietry
CAS 453 OIM appendices.doc Provost Student Affairs University Registrar Yes 1 Students, Teaching & Learning Production C&C/OIM C&C/OIM Undergraduate Admissions toward UW degree programs Windows Windows SQL Server vendor software Web

Admin-system integrated, Web-based tools in


support of teaching, learning and administrative
efforts all over campus. Tools include:

-E-submit: File turn-in areas


-Epost: Message boards
-Group Manager: Participant groups
Catalyst Tools 20 systems inventory.xls Provost Office of Educational Partnerships Educational Partnerships & Learning Technologies Yes 1 Communications, Infrastructure & Middleware Production Department EPLT EPLT -Peer Review: Collaborative for http://catalyst.washington.edu/ http://catalyst.washington.edu/webtools homegrown
Report of SOM ICR from
Richard Meeks - Mar
Centrally Managed - Advanced Security Required 692 2006.xl Provost SOM SOM - Pediatrics No 6 SOM Production Role: SO cabal@u.washington.edu
Report of SOM ICR from
Richard Meeks - Mar padams@u.washington.e
Centrally Managed Advanced 693 2006.xl Provost SOM SOM - Pediatrics No 6 SOM Production Role: SO du
Report of SOM ICR from
Richard Meeks - Mar
Chamberlain Lab 671 2006.xl Provost SOM SOM - Neurology No 6 SOM Production Role: SO liseq@u.washington.edu
2006-4-2- UW Bothell Network Website and call tracking system for Campus UW Bothell Network
Channel 981 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Campus Media Center No 2 Communications, Infrastructure & Middleware Production N/A Operations UW Bothell Campus Media Center Media Center Operations 30 server Red Hat Linux MySQL N/A
Chemical Waste 1207 FAMS Inventory.xls Provost Health Sciences Environmental Health and Safety No 2 Facilities/Transportation and Space in-house Track Chemical Waste Collections
Report of SOM ICR from
Richard Meeks - Mar dachris@u.washington.ed
CHI 694 2006.xl Provost SOM SOM - Pediatrics No 6 SOM Production Role: SO u
Report of SOM ICR from
Richard Meeks - Mar mkortas@u.washington.e
Child Health Institute 695 2006.xl Provost SOM SOM - Pediatrics No 6 SOM Production Role: SO du
Report of SOM ICR from
Richard Meeks - Mar
Chlamydia Laboratory 616 2006.xl Provost SOM SOM - Medicine - Allergy & Infectious Disease No 6 SOM Production Role: SO chlam@u.washington.edu
Report of SOM ICR from
Richard Meeks - Mar esaldan@u.washington.e
CHRMC- KUO 713 2006.xl Provost SOM SOM - Psychiatry No 6 SOM Production Role: SO du

<0> What type of data? => Lists all class codes in


use at UW <0> Size/volume of data? => 796
records, 4 fields each <0> Data used for? =>
Creating print reports of list for users <0> Update
tbl-financial-management- freq? => Seldom <0> How used/purpose? =>
Class Codes 498 decision-support-inventor Executive Vice President Financial Management Financial Accounting: Equipment Inventory No 2 Access to Information, Reporting & Business Intelligence Provides info to departm Heidi Gustafson Nebula G: drive MS Access
Present UW class enrollment data augmented with
CSE data to instructors; support keycard access,
ISFutures_Inventory-CSE- support MSDNAA program. Uses UWSDB shadow http://norfolk.cs.washington.edu/htbin-
class enrollment tool 1100 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 Students, Teaching & Learning Production CSE CS Lab CS Lab and local data Scott Rose rose@cs 80 post/course-list Unix postgresql
Used to maintain data on clinical faculty, many of
whom are current and former UW SoN students,
not tracked by the UW, generating information for
Clinical Faculty DB 156 systems inventory.xls Provost Nursing School Nursing School No 2 Clinical review of appointment, etc.
2006-4-2- UW Bothell Network
Clio (Web DB Server) 975 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Web Services No 5 Communications, Infrastructure & Middleware Production N/A Operations UW Bothell Web Services Database back end for web content UW Bothell Web Services 10 server Red Hat Linux MySQL Perl, Mason

<0> What type of data? => Closing equipment


data/ neg and positive <0> Size/volume of data?
=> 692 Neg, 314 Positive 9 fields each <0> Data
used for? => Creating records of closeing reports
tbl-financial-management- for federal and agency awards <0> Update freq?
Closing Reports 489 decision-support-inventor Executive Vice President Financial Management Financial Accounting: Equipment Inventory No 2 Finance & Budget => weekly <0> How Crabb/Wall Nebula G: drive MS Access

<0> What type of data? => Tracking tool for cluster


purchases <0> Size/volume of data? => 38 records
to date, 6 fields each <0> Data used for? =>
Making sure clusters are not ordered improperly
tbl-financial-management- <0> Update freq? => Monthly <0> How
Clusters 488 decision-support-inventor Executive Vice President Financial Management Financial Accounting: Equipment Inventory No 2 Finance & Budget used/purpose? => Provides Heidi Gustafson Nebula G: drive MS Access
Direst loan and Pell Grant files sent to and received
COD XML import and export OIM OIM Inventory 1 C&C/OIM C&C/OIM Financial Aid from US Dept of Ed Unisys MCP, Windows Unisys MCP, Windows DMS II, SQL Server COBOL, XML NA
2006-4-2- College of Engineering College of Engineering Track women and minority students in the College
COE-DASS 947 ENG ISFutures_Inventory-a.xls Provost Engineering College of Engineering Deans office No 2 SDB Students, Teaching & Learning Production Computing Computing College of Engineering Deans office of Engineering. Carmen Sidbury 5 Dell PowerEdge 2600 Unix MS Access MS Access

Web based reporting. BARs, BSRs, projections,


2006-4-2- College of Engineering College of Engineering Budget Revisions, PCA, Direct/Indirect, http://www.washington.edu/ad
COE-FIN 941 ENG ISFutures_Inventory-a.xls Provost Engineering College of Engineering Computing No 2 FIN Finance & Budget Production Computing Computing College of Engineering Computing Outstanding Encumbrances David Fray 60 http://data.engr.washington.edu/pls/fin/ min/pb/home/financial-db.html Compaq Proliant ML370 Unix Oracle Oracle Portal

2006-4-2- College of Engineering College of Engineering Web based purchasing and distribution of UW site http://support.engr.washington.edu/mat
COE-MathDB 944 ENG ISFutures_Inventory-a.xls Provost Engineering College of Engineering Computing No 2 PAS Other Production Computing Computing College of Engineering Computing licensed software. David Fray 500 lab/math_purchase_start.htm Dell file server Windows NT 4.0 server MS Access Microsoft ASP
2006-4-2- College of Engineering College of Engineering Personnel database, to track faculty and staff in
COE-Pafbase 943 ENG ISFutures_Inventory-a.xls Provost Engineering College of Engineering Computing No 2 HRMIS HR & Payroll Production Computing Computing College of Engineering HR office College. David Fray 5 none none none Dell PowerEdge 2600 Unix MS Access MS Access
2006-4-2- College of Engineering College of Engineering Track Scholarship/Fellowship applications and
COE-Scholarships/Fellowships 946 ENG ISFutures_Inventory-a.xls Provost Engineering College of Engineering Deans office No 2 Finance & Budget Production Computing Computing College of Engineering Deans office awards in the College of Engineering Cynthia Bush 5 server Unix MS Access MS Access

2006-4-2- College of Engineering College of Engineering Web based reporting. Enrollments, admissions, http://data.engr.washington.edu/pls/por
COE-SDB 942 ENG ISFutures_Inventory-a.xls Provost Engineering College of Engineering Computing No 2 SDB Students, Teaching & Learning Production Computing Computing College of Engineering Computing degrees granted, CC transfers David Fray 30 tal30/url/page/SDB_Reports/ Compaq Proliant ML370 Unix Oracle Oracle Portal
Web based undergraduate admissions application
2006-4-2- College of Engineering College of Engineering to College of Engineering departments. Web
COE-Undergraduate Admissions 945 ENG ISFutures_Inventory-a.xls Provost Engineering College of Engineering Computing No 2 SDB Students, Teaching & Learning Production Computing Computing College of Engineering Deans office based reports for advisors. Mary Cook 500 server Unix MySQL PHP
Report of SOM ICR from
Richard Meeks - Mar mpepin@u.washington.ed
Collagen Diagnostic Lab 687 2006.xl Provost SOM SOM - Pathology No 6 SOM Production Role: SO u

ISFutures_Inventory-CSE- Track and offer information on colloquia and other http://www.cs.washington.edu/htbin-


Colloquia system 1107 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 Students, Teaching & Learning Production CSE CS Lab CSE Business Office talks, including abstracts Scott Rose rose@cs hundreds post/mvis/mvis/Colloquia Unix postgresql
from-joe-kittleson-
Combined Fund Drive 921 20060330.xls Executive Vice President Human Resources Benefits Yes 1 HR & Payroll
Commencement dbs 554 Provost Student Affairs University Registrar No 4 Students, Teaching & Learning
Web based system used to track athletes
Compliance Assistant (Compliance Reporting System) 40 systems inventory.xls Provost Intercollegiate Athletics Intercollegiate Athletics No 2 Students, Teaching & Learning Production NCAA NCAA compliance requirements and eligibility.
Report of SOM ICR from
Richard Meeks - Mar colbyh2@u.washington.e
compmed.washington.edu 566 2006.xl Provost SOM SOM - Comparative Medicine No 6 SOM Production Role: SO du

Internal dbs that impacts other department. SFS


receives a Bank of America report with
departments credit card and direct deposit
merchant numbers and deposit amounts. The
report is used to create a CT to submit to FAS and
Computing Data Management Database 292 systems inventory.xls Executive Vice President Financial Management Student Fiscal Services No 2 FIN Finance & Budget Production Department SFS SFS distribute the money to the ap Peggy Fitzwater
Report of SOM ICR from
Richard Meeks - Mar pchance@u.washington.e
Core Genetics 696 2006.xl Provost SOM SOM - Pediatrics No 6 SOM Production Role: SO du
Cost Recovery Information System (CRIS) 282 systems inventory.xls Executive Vice President Financial Management MAA Yes 1 Finance & Budget Production Vendor MAA MAA Same vendor as Facility Service's FME

ISFutures_Inventory-CSE- http://norfolk.cs.washington.edu/htbin-
course computing 1104 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 Students, Teaching & Learning Production CSE CS Lab CS Lab Manage course computing resource requests Scott Rose rose@cs 45 post/education/cr/cr.cgi Unix postgresql

Used to track course data, both SoN-specific (focal


areas of registered students, dept, topic) and
generic (quarter, year, term, fee, budget #, budget
name, meeting dates, bldg, room #, room
characteristics, prefix, faculty, course coordinator,
Course DB 157 systems inventory.xls Provost Nursing School Nursing School No 2 SDB Students, Teaching & Learning TA, secti

ISFutures_Inventory-CSE- Support class scheduling by soliciting enrollment http://norfolk.cs.washington.edu/htbin-


course projection 1101 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 Students, Teaching & Learning Production CSE CS Lab CSE Advising Office plans from undergrads. Scott Rose rose@cs 5 post/education/projection/projection.cgi Unix postgresql
Tracks student course requests, assigns course
add codes, manages wait lists (most law courses
for 2nd and 3rd years require an add code).
Students submit requests and check for add codes
Course Requests 138 systems inventory.xls Provost Law School Law School No 2 SDB Students, Teaching & Learning and wait list status on Web.
Report of SOM ICR from
Richard Meeks - Mar xueqiao@u.washington.e
CPC 618 2006.xl Provost SOM SOM - Medicine - Cardiology No 6 SOM Production Role: SO du

CPO Project Tracking System (UW Project Tracker) 186 systems inventory.xls Executive Vice President Capital Projects Office Capital Projects Yes 1 Facilities, Transportation & Space Production Department CPO CPO ITAC proposal submitted for future enhancements

Output Management (Formatting/Archiving of proprietary


Create!Form / Create!Archive OIM OIM Inventory 1 C&C/OIM C&C/OIM Financial Management (Grant & Contract Accounting - GCA) invoices, etc.) Windows 2000 Windows 2000 SQL Server vendor software proprietary Web

UW departments who do not process their own


credit card pymts send SFS the transaction
information (payor name, cc number, and dollar
amount) for processing. SFS runs the credit card
and enters the information in an access database.
Credit Card Database 293 systems inventory.xls Executive Vice President Financial Management Student Fiscal Services No 2 FIN Finance & Budget Production Department SFS SFS A CT file is created Peggy Fitzwater
<0> What type of data? => <0> Size/volume of
data? => Between 378 and 500+ MB depending on
the model <0> Data used for? => F&A proposal
tbl-financial-management- <0> Update freq? => Each proposal <0> How
CRIS 515 decision-support-inventor Executive Vice President Financial Management MAA No 4 Finance & Budget used/purpose? => Laurent Anstett Nebula FoxPro
Report of SOM ICR from
Richard Meeks - Mar
CROHN.medicine.washington.edu 624 2006.xl Provost SOM SOM - Medicine - Gastroenterology No 6 SOM Production Role: SO ryeh@u.washington.edu
Report of SOM ICR from
Richard Meeks - Mar klwinter@u.washington.e
CRRC Advanced Security 647 2006.xl Provost SOM SOM - Medicine - Metabolism & Endocrinology No 6 SOM Production Role: SO du
Paul Smith, Technology
Crystal Enterprise 212 systems inventory.xls Executive Vice President Facilities Services Facilities Services No 5 Communications, Infrastructure & Middleware Production Vendor FS FS Makes FME reports available via web interface. Officer
Permit applicants to PhD or PMP program to
submit department supplemental application as
part of the online application to the Graduate
CSE Graduate Application 126 ENG systems inventory.xls Provost Engineering Engineering No 2 SDB Students, Teaching & Learning School
Used by CSE undergraduates to apply for
CSE Scholarship Application 128 ENG systems inventory.xls Provost Engineering Engineering No 3 Students, Teaching & Learning departmental scholarships.

Tracking and management of student progress for


academic advisors. There are thee components;
CSE Student Tracking Database 127 ENG systems inventory.xls Provost Engineering Engineering No 2 SDB Students, Teaching & Learning undergrad, grad, and PMP students
Report of SOM ICR from
Richard Meeks - Mar mcunning@u.washington.
CunninghamLab 697 2006.xl Provost SOM SOM - Pediatrics No 6 SOM Production Role: SO edu
tbl-2006-3-29-
Curriculum Planning Database 884 ISFuture_Inventory-a-xls Provost Arts and Sciences Sociology No 3 Students, Teaching & Learning Production Sociology Sociology Sociology Used for planning courses to be offered Kevin Mihata 2 Windows PC Windows XP Pro SP2 MS Access MS Access
Office of the University Office of the University Track approval process of program and course
Curriculum tracking dbs 555 tmildon Provost Student Affairs University Registrar No 2 SDB Students, Teaching & Learning Registrar Registrar Office of the University Registrar curricula
Report of SOM ICR from
Richard Meeks - Mar bolson@u.washington.ed
CVRTC Servers 621 2006.xl Provost SOM SOM - Medicine - Clinical Research Center No 6 SOM Production Role: SO u
Report of SOM ICR from
Richard Meeks - Mar
Dale Lab 627 2006.xl Provost SOM SOM - Medicine - General Internal Medicine No 6 SOM Production Role: SO j2@u.washington.edu

The authoritative name servers for


'dante.u.washington.edu' are:
dnsload1.cac.washington.edu 140.142.1.21
dnsload2.cac.washington.edu 140.142.2.21
dante.u.washington.edu:
SOA (Start of Authority):
origin = dnsload1.cac.washington.edu
Dante; Student Email and Web Publishing 1224 tmildon Vice President C&C C&C C&C: Infrastructure No 5 Communications, Infrastructure & Middleware
Job Class, UBU, etc table maintenance for
DAPP OIM OIM Inventory Executive Vice President Human Resources Human Resources Yes 1 HR & Payroll Production C&C/OIM C&C/OIM HR HR/Payroll. 4 NT NT SQL Server ASP.NET C# Visual Studio .NET Web

<0> What type of data? => Daily count of Daily


Activity Report volume <0> Size/volume of data?
=> 1955 records to date, 6 fields each <0> Data
used for? => Volume tracking tool <0> Update
tbl-financial-management- freq? => Daily <0> How used/purpose? =>
DARs 496 decision-support-inventor Executive Vice President Financial Management Financial Accounting: Equipment Inventory No 2 Finance & Budget Tracking volumes Heidi Gustafson 200 Nebula G: drive MS Access
Degree Audit table maintenance - Windows fat
client. SDB-dependent system in support of Degree
OIM Inventory, ITRSG Audit and Transfer Articulation. DARS
needs assessment infrastructure is used on Bothell, Tacoma and Proprietry
DARS/DARWIN 454 OIM appendices.doc Provost Student Affairs University Registrar Yes 1 Students, Teaching & Learning Production Vendor C&C/OIM C&C/OIM Registrar Seattle Campuses. 200 Windows Windows SQL Server vendor software Fat client
data cleansing db - SDB address imports 558 Vice President C&C C&C C&C: Infrastructure No 5 Communications, Infrastructure & Middleware
data cleansing db - sdb other 559 Vice President C&C C&C C&C: Infrastructure No 5 Communications, Infrastructure & Middleware

<0> What type of data? => TUITION PAYMENTS,


CHECKS TO STUDENTS, ADJUSTMENTS TO
STUDENT ACCOUNTS <0> Size/volume of data?
=> < 50,000 RECORDS <0> Data used for? =>
RECONCILING STUDENT ACCOUNTS AND
tbl-financial-management- BANK ACCOUNT, DASHBOARD METRICS,
Data Control 525 decision-support-inventor Executive Vice President Financial Management Student Fiscal Services Yes 1 SDB Access to Information, Reporting & Business Intelligence CONTROL <0> Update freq? = Peggy Fitzwater NEBULA MS Access
Data Exchange 1215 FAMS Inventory.xls Executive Vice President Capital Projects Office Capital Projects No 4 Communications, Infrastructure & Middleware Interdepartmental Data exchange
Track recurring and ad hoc institutional research
Office of the University Office of the University requests sent from clients on and off campus to the
Registrar, Academic Data Registrar, Academic Data Office of the Registrar, Academic Data
Data Management Job Tracking db 548 tmildon Provost Student Affairs University Registrar Yes 1 Communications, Infrastructure & Middleware Production Management Management Office of the University Registrar, Academic Data Management Management. 25 N/A N/A N/A NT Server Windows Server MS Access

new decision support groups forming for Student,


Data Warehouse Infrastructure 208 systems inventory.xls Vice President C&C C&C C&C: Infrastructure Yes 1 Access to Information, Reporting & Business Intelligence Production C&C DWP C&C DWP Data Owners for HR, Finance and Student Financial and HR to manage data http://ucs.admin.washington.edu/dwp/

<0> What type of data? => Budget Number


information <0> Size/volume of data? => 5 mb <0>
Data used for? => For Assigning the next available
Budgets Number. <0> Update freq? => Daily <0>
tbl-financial-management- How used/purpose? => . Data source: Data is
Database for tracking GCA Budget Number re-use 507 decision-support-inventor Executive Vice President Financial Management GCA No 2 Finance & Budget unique to database. It i GCA Systems Development Nebula MS Access
Stand alone student tracking database for use in
University Registrar, Academic the Emergency Operations Center (EOC) during a
DCON (disaster student contact/locator database) 469 tmildon Provost Student Affairs University Registrar Yes 1 Students, Teaching & Learning Production Data Management University Registrar University Registrar level three emergency. 30 homegrown PC (dedicated emergency
WinXP MS Access MS Access
Automation infrastructure for population,
Office of the University Office of the University publication, and securing of DCON emergency db
dcon automation 557 tmildon Provost Student Affairs University Registrar No 5 Students, Teaching & Learning Production Registrar Registrar Office of the University Registrar (see DCON). 15 N/A N/A N/A server Windows Server vba
Office of the University Office of the University
Dean's Letters db 547 tmildon Provost Student Affairs University Registrar No 2 Students, Teaching & Learning Production Registrar Registrar Office of the University Registrar Produce annual and quarterly Dean's Letters 5
2006-4-2- Shadow bookkeeping for Deans Office Reserve
Deans Reserve Account Tracking System 932 ISFutures_Inventory-a.xls Provost Arts and Sciences Dean - A&S No 2 FIN Finance & Budget Production Dean - A&S Dean - A&S Dean - A&S Budgets Robert Blum 6 server Windows MS Access MS Access

Patient Accounting & Billing System. System is


Dental Clinical Management System (CMS) 116 systems inventory.xls Provost Dentistry Dentistry No 2 Clinical Production Robert (Bob) Grove SoD SoD also used by University of Missouri - Kansas City Dr. Glass or Jean Garber

<0> What type of data? => CRDIT CARD


TRANSACTIONS WHERE SFS PROCESSES
TRANSACTIONS ON BEHALF OF
DEPARTMENTS <0> Size/volume of data? =>
SMALL <0> Data used for? => RECORD
TRANSACTIONS, BILL DEPARTMENTS FOR
tbl-financial-management- SERVICE, CREATE CTS <0> Update freq? => 3-5
DEPARTMENT CREDIT CARDS 523 decision-support-inventor Executive Vice President Financial Management Student Fiscal Services No 2 Finance & Budget TIME Peggy Fitzwater NEBULA MS Access

<0> What type of data? => DEPARTMENTS


DIRECT DEPOSIT CASH AND CHECKS <0>
Size/volume of data? => SMALL <0> Data used
for? => CREATES CTS NFOR DIRECT DEPOSITS
tbl-financial-management- AND REPORTS TO DEPARTMENTS <0> Update
DEPARTMENT DIRECT DEPOSIT- AUTO CT 529 decision-support-inventor Executive Vice President Financial Management Student Fiscal Services No 2 Finance & Budget freq? => DAILY <0> How used/purpose? => Peggy Fitzwater NEBULA MS Access
Report of SOM ICR from
Richard Meeks - Mar alance@u.washington.ed
Department Surgery System 723 2006.xl Provost SOM SOM - Surgery No 6 SOM Production Role: SO u

Web-based service for departmental staff to extract


course and student info. Data is extracted from
UWSDB. Examples - Class lists for department’s
OIM Inventory, ITRSG courses. Time Schedule information for courses.
needs assessment Students enrolled in a department’s degree
Departmental Information Web Service (Deptinfo) 429 OIM appendices.doc Provost Student Affairs University Registrar Yes 1 Access to Information, Reporting & Business Intelligence Production C&C C&C/OIM C&C/OIM University Registrar programs. homegrown Windows Windows DMS II Jscript, ASP Vis Studio Web
Report of SOM ICR from
Richard Meeks - Mar rhjorten@u.washington.e
Dermatology Research Center 622 2006.xl Provost SOM SOM - Medicine - Dermatology No 6 SOM Production Role: SO du
Development Alumni 141 systems inventory.xls Provost Law School Law School No 2 Access to Information, Reporting & Business Intelligence Tracks alumni for Development.
Report of SOM ICR from
Richard Meeks - Mar
Diabetes Endocrinology Research Center High 648 2006.xl Provost SOM SOM - Medicine - Metabolism & Endocrinology No 6 SOM Production Role: SO lovcor@u.washington.edu

Informix 4GL /
OIM Inventory, systems Transportation Services Anne Eskridge, Property and unix unix Informix Informix 4GL Fat Client
DB
Dial-A-Ride Administration 222 OIM inventory.xls Executive Vice President Facilities Services Transportation Services Yes 1 Facilities, Transportation & Space Production C&C C&C/OIM C&C/OIM Dial-A-Ride management Transport Services Manager

file:///conversion/tmp/scratch/381808876.xls
SOM

Who supports the system (who provides modifications, corrects problems, develops Who is the business owner (dept responsible for managing the day to day operation
System-name ID Tag source-file Organization College, School or Office Division Provides campus-wide service? TIER Shadow Sys? System-Type Status Developed-by new features?) Who-Operates-System of the system) description-function Contact-Person contact-person-email number-of-users System Documentation Location Data Dictionary Location How to request access to the system Vendor-Name Hardware Platform Operating System Database software Language Development Environment User Interface
Report of SOM ICR from
Richard Meeks - Mar hdichek@u.washington.e
Dichek lab 698 2006.xl Provost SOM SOM - Pediatrics No 6 SOM Production Role: SO du

tbl-2006-3-29- This image database is developed in FileMakerPro


Digital Images Data 901 ISFuture_Inventory-a-xls UW Tacoma Chancellor UW Tacoma UW Tacoma No 3 Students, Teaching & Learning Development CTLT, UW Tacoma CTLT, UW Tacoma to support environmental science teaching. David Secord 10

<0> What type of data? => FOR UNITS NOT


USING AUTOMATIC CTS, CASH AND CHECK
DEPOSITS <0> Size/volume of data? => MEDIUM
<0> Data used for? => INPUTTING CTS INTO FIN,
tbl-financial-management- DASHBOARD METRICS <0> Update freq? => 3-5
Direct Deposit 530 decision-support-inventor Executive Vice President Financial Management Student Fiscal Services Yes 1 FIN Finance & Budget TIMES/WEEK <0> How used/purpose? => Peggy Fitzwater NEBULA MS Excel
Report of SOM ICR from
Richard Meeks - Mar
Division Office Systems Advanced 649 2006.xl Provost SOM SOM - Medicine - Metabolism & Endocrinology No 6 SOM Production Role: SO juliek@u.washington.edu
Report of SOM ICR from
Richard Meeks - Mar dlange@u.washington.ed
DOM-1032 Administrative Data 568 2006.xl Provost SOM SOM - Dean's Office No 6 SOM Production Role: SO u
Report of SOM ICR from
Richard Meeks - Mar dlange@u.washington.ed
DOM-Backup 569 2006.xl Provost SOM SOM - Dean's Office No 6 SOM Production Role: SO u
Report of SOM ICR from
Richard Meeks - Mar dlange@u.washington.ed
DOM-CME 570 2006.xl Provost SOM SOM - Dean's Office No 6 SOM Production Role: SO u
Report of SOM ICR from
Richard Meeks - Mar dlange@u.washington.ed
DOM-Core Services 571 2006.xl Provost SOM SOM - Dean's Office No 6 SOM Production Role: SO u
Report of SOM ICR from
Richard Meeks - Mar dlange@u.washington.ed
DOM-Desktop 572 2006.xl Provost SOM SOM - Dean's Office No 6 SOM Production Role: SO u
Report of SOM ICR from
Richard Meeks - Mar dlange@u.washington.ed
DOM-File Services 573 2006.xl Provost SOM SOM - Dean's Office No 6 SOM Production Role: SO u
Report of SOM ICR from
Richard Meeks - Mar dlange@u.washington.ed
DOM-GMETbs 574 2006.xl Provost SOM SOM - Dean's Office No 6 SOM Production Role: SO u
Report of SOM ICR from
Richard Meeks - Mar dlange@u.washington.ed
DOM-Laptop 575 2006.xl Provost SOM SOM - Dean's Office No 6 SOM Production Role: SO u
Report of SOM ICR from
Richard Meeks - Mar dlange@u.washington.ed
DOM-Mail 576 2006.xl Provost SOM SOM - Dean's Office No 6 SOM Production Role: SO u
Report of SOM ICR from
Richard Meeks - Mar dlange@u.washington.ed
DOM-OMSA 577 2006.xl Provost SOM SOM - Dean's Office No 6 SOM Production Role: SO u
Report of SOM ICR from
Richard Meeks - Mar dlange@u.washington.ed
DOM-Printing 578 2006.xl Provost SOM SOM - Dean's Office No 6 SOM Production Role: SO u
ISFutures_Inventory-CSE-
Donations DB 1152 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 3 Access to Information, Reporting & Business Intelligence Production CSE CSE Business Office CSE Business Office Track equipment donations Chris Cunnington chris@cs 3 Windows MS Excel

DPP OIM OIM Inventory 1 C&C/OIM C&C/OIM Payroll Departmental Payroll/Personnel mainframe driver A-SERIES A-SERIES DMSII COBOL/DFDS SURE/Pgm's Workbench NA
Report of SOM ICR from
Richard Meeks - Mar
Dr Zabetian VAMC Neurology 666 2006.xl Provost SOM SOM - Neurology No 6 SOM Production Role: SO liseq@u.washington.edu

Dept of Retirement Systems - edit/update of data,


interfaces with Olympia DRS. The Department of
Retirement Systems has systems that generate
actvities and impact in UW information and
systems and that are used daily by Benefits
OIM Inventory, from-joe- personnel for retirement plan administration. This
kittleson-20060330.xls, is part of the UW's "system" for state retirement
DRS Systems 920 258 OIM systems inventory.xls Executive Vice President Human Resources Benefits Yes 1 HR & Payroll C&C/OIM C&C/OIM Benefits management. NT NT SQL Server ASP/J++ Com Visual Studio 6.0 Web

tbl-2006-3-29- Computer Services, UW Computer Services, UW This is a web based database, based on SIS of
Dual Enrollment Database 898 ISFuture_Inventory-a-xls UW Tacoma Chancellor UW Tacoma UW Tacoma - Information Technology Yes 1 Students, Teaching & Learning Development Tacoma Tacoma Admission Office and Registrar Office, UW Tacoma UW Tacoma Eric Elkins 20
tbl-2006-3-29- Acts as a shadow database for tracking department
Economics Budget Database 867 ISFuture_Inventory-a-xls Provost Arts and Sciences Economics No 2 FIN/FinDesktop Finance & Budget Production Economics Economics Economics budgets. Michael Goldblatt 3 Windows PC Windows XP Pro SP2 MS Access MS Access
tbl-2006-3-29-
Economics Inventory Database 878 ISFuture_Inventory-a-xls Provost Arts and Sciences Economics No 2 OASIS Access to Information, Reporting & Business Intelligence Production Economics Economics Economics Track equipment inventory for the department. Michael Goldblatt 4 Windows PC Windows XP Pro SP2 MS Access MS Access
OIM Inventory, systems
Educational Outreach System (EOS) 17 OIM inventory.xls Provost Educational Outreach Educational Outreach Yes 1 Students, Teaching & Learning Production C&C C&C/OIM C&C Vice Provost for Continuing Education Student information system for UWEO 160 Windows Windows SQL Server Jscript, ASP Vis Studio Web

<0> What type of data? => LOAN PAYMENTS


MADE TO 3RD PARTY BILLING SERVICE <0>
Size/volume of data? => SMALL <0> Data used
tbl-financial-management- for? => CREATE CTS (AUTOMATIC) <0> Update
EFG (CAMPUS PARTNERS) 537 decision-support-inventor Executive Vice President Financial Management Student Fiscal Services No 3 Finance & Budget freq? => DAILY <0> How used/purpose? => Peggy Fitzwater NEBULA MS Access
<0> What type of data? => <0> Size/volume of
data? => Between 378 and 500+ MB depending on
the model <0> Data used for? => Recharge Center
tbl-financial-management- <0> Update freq? => Every quarter <0> How
EIO 511 decision-support-inventor Executive Vice President Financial Management MAA No 3 Finance & Budget used/purpose? => Laurent Anstett Nebula FoxPro
Web based system allows advisors access to
detailed student information. Allows advisers to
OIM Inventory, systems view and add notes to individual student advising
Electronic Advising Records System (EARS) 104 OIM inventory.xls Provost Undergraduate Education Undergraduate Education Yes 1 SDB Students, Teaching & Learning Production C&C C&C/OIM C&C Undergrad Education, University Registrar records David Sayrs homegrown Windows Windows DMS II, SQL Server C#, ASP.NET Vis Studio .NET Web
Allows depts to set up UWNetID prior to entry in
OIM Inventory, Opus. Used to grant email access to a new
ISFutures_Inventory- employees to get UW NetIDs, creates a skeletal
Email Access 1199 OIM template_0421.xls Executive Vice President Financial Management Payroll Yes 1 HR & Payroll Production C&C/OIM C&C/OIM Payroll record in HEPPS Ginny Montgomery 100s NT NT SQL Server ASP/DFDS Visual Studio 6.0 Web
Report of SOM ICR from
Richard Meeks - Mar kevinuw@u.washington.e
eMedicine UWMC 679 2006.xl Provost SOM SOM - Orthopaedics and Sports Medicine No 6 SOM Production Role: SO du
Looks up an employee based on Employee ID,
Employee Search OIM OIM Inventory 1 C&C/OIM C&C/OIM SSN, or Name. Returns quick results. NT NT SQL Server ASP/SQL Visual Studio 6.0 Web
OIM Inventory, systems confidential site for employees to view personal
Employee Self-Service 259 OIM inventory.xls Executive Vice President Human Resources Human Resources Yes 1 HR & Payroll Production C&C C&C/OIM C&C/OIM Benefits/Payroll financial and benefits information. NT NT SQL Server, DMSII ASP.NET/DFDS Visual Studio .NET Web

<0> What type of data? => Detail of endowments;


individual endowments, history of
purchases(costs), units, costs, market value, and
income distributions. Over 20 years of history. <0>
tbl-financial-management- Size/volume of data? => 93 megabytes <0> Data
Endowment database 543 decision-support-inventor Executive Vice President Financial Management Treasury No 2 Finance & Budget used for? => reports to Ping Tan nebula MS Access

Historical and common integrated information from SQL Server SQL Queries,
multiple central systems for strategic analytical 2000, DTS, Programmed
Enterprise Data Warehouse OIM OIM Inventory 1 C&C/OIM C&C/OIM Multiple, HR, Financial Mgmt, Student Affairs, etc. reporting purposes (Includes Eolian & Kirk servers) windows windows SQL Server SSIS Visual Studio 6.0 Data Feeds
Cognos
Business Intelligence platform for building and Impromptu, Web, SQL
Enterprise Data Warehouse - Cognos Upfront Web Portal OIM OIM Inventory 1 C&C/OIM C&C/OIM Multiple, HR, Financial Mgmt, Student Affairs, etc. publishing enterprise reports and OLAP cubes windows windows SQL Server Powerplay 7.1 Cognos 7.1 Queries
Enterprise Data Warehouse - Exploration Data
Warehouse (XDW) 468 tmildon Provost Student Affairs University Registrar Yes 1 Access to Information, Reporting & Business Intelligence Production C&C DWP C&C DWP Data Owners for HR, Finance and Student

SQL Server SQL Queries,


Integrated information from multiple central 2005, DTS, Programmed
Enterprise Data Warehouse - Operational Data Store OIM OIM Inventory 1 C&C/OIM C&C/OIM Multiple, HR, Financial Mgmt, Student Affairs, etc. systems for operational reporting purposes windows windows SQL Server SSIS Visual Studio 6.0 Data Feeds

proprietary vdr
Windows 2003; software + Java,
Windows 2003; (Some (Some servers still XML (AML),
servers still W2K, e.g. W2K, e.g. ARwww1 Javascript,
OIM Inventory, systems ARwww1 (8.2.2) + (8.2.2) + ARwww2 WebLogic 7.0,
eProcurement 179 OIM inventory.xls Executive Vice President Business Services Business Services: Purchasing & Stores Yes 1 Finance & Budget Production Vendor C&C/OIM C&C/OIM Business Services (Purchasing & Stores) eProcurement approval routing (Ariba Buyer 8.2.2) ARwww2 (8.1) (8.1) SQL Server IIS proprietary/ VSS Web
Informix 4GL /
Equipment Insurance / Risk Management Version OIM OIM Inventory 1 C&C/OIM C&C/OIM Financial Management Office of Risk Management unix, windows unix, windows Informix Informix 4GL Fat client
DB
OIM Inventory, systems Office of Risk Management, Online, campus-wide
inventory.xls,tbl-financial- system to allow entry, review, reporting, and ASP, VBScript,
Financial Management windows windows Informix Visual Studio 6.0 Web
management-decision- renewal of property insurance for equipment either JavaScript
Equipment Insurance System 286 OIM support-inventor Executive Vice President Financial Management Risk Management Yes 1 Finance & Budget Production C&C C&C/OIM C&C owned or leased by the department. Terry Taft Harter
tbl-2006-3-29- Web-based inventory system for locally-tracked
Equipment Inventory 855 ISFuture_Inventory-a-xls Provost Architecture and Urban Planning Architecture and Urban Planning No 2 OASIS Access to Information, Reporting & Business Intelligence inventorial and non-inventorial equipment. 20 MySQL PHP

ISFutures_Inventory-CSE- http://reserve.cs.washington.edu/equip
Equipment Lending system 1141 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 Facilities, Space & Equipment Production CSE CS Lab CS Lab Reserve laptops, cameras, other equipment. Scott Rose rose@cs hundreds / Unix postgresql
Monthly, telecom Equipment billing; telephones,
C&C Business & Finance and Customer Care
Equipment(Telecom) billing OIM OIM Inventory 1 C&C/OIM C&C/OIM modems, ethernet unix unix Informix Informix 4GL vi-Informix 4GL / CVS
3 separate but integrated web front ends sharing a
common back end database. Used to manage
ERA (Electronic Research Administration) aka, Sage, ASP.NET, C#,
Office of Research and the Office of Sponsored Programs research proposals and clinical trials, review and windows windows SQL Visual Studio .NET Web
Spaerc & eApprovals JavaScript
approval on campus and central office
OIM OIM Inventory 1 C&C/OIM C&C/OIM administration of proposals and awards.
tbl-2006-3-29- Computer Services, UW This is the online teacing material reservation
E-Reserve 899 ISFuture_Inventory-a-xls UW Tacoma Chancellor UW Tacoma UW Tacoma - Libraries Yes 1 Students, Teaching & Learning Production Tacoma Library, UW Tacoma system, along with the one in UW Seattle. Charles Lord 2200 Docutek
Events Management System 48 systems inventory.xls Provost Office of External Affairs Media Relations and Communications No 4 Facilities, Transportation & Space
2006-4-2- UW Bothell Network UW Bothell Network
Exchange cluster (Atropos/Clotho) 959 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Information Systems No 4 Communications, Infrastructure & Middleware Development N/A Operations UW Bothell Information Systems Future home of Exchange 2003 for the campus Operations 5 server Windows Server SQL Server Exchange

ISFutures_Inventory-CSE- http://norfolk.cs.washington.edu/htbin-
exit survey 1133 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 HR & Payroll Production CSE CS Lab CSE Advising Undergraduate exit survey Scott Rose rose@cs 125 post/education/exit/exit.cgi Unix postgresql
Eye/Face Wash 1204 FAMS Inventory.xls Provost Health Sciences Environmental Health and Safety No 3 Facilities/Transportation and Space in-house Locations

http://norfolk.cs.washington.edu/htbin-
ISFutures_Inventory-CSE- Management and tracking of people, rooms, php/cseoffice/mgmt_facilities/people.p
facilities management 1135 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 Facilities, Space & Equipment Production CSE CS Lab CSE Facilities phones and keys by facilities coordinators. Dan Boren boren@cs 3 hp Unix postgresql

Vendor package maintains information about


funded and chargeable work done on campus by
Facilities Services. Packaged software. Inter-
departmental system designed for asset and proprietary
Facilities Services Windows XP Windows XP SQL Server proprietary Fat client
facilities management system. (UW properties, vendor software
facilities, buildings. Also tracks work orders
OIM Inventory, systems performed on assets, time, cost, material, etc.
Facilities Management Enterprise (FME) 213 OIM inventory.xls Executive Vice President Facilities Services Facilities Services Yes 1 Finance & Budget Production Vendor - Maximums C&C/OIM C&C/OIM Interfaces with FAS to bill clients. Tracks
Application still under development. Proprietary
software. Will be a new version of FME that is
OIM Inventory, systems entirely web based. It will replace FME and Paul Smith, Technology
FacilityMax 214 OIM inventory.xls Executive Vice President Facilities Services Facilities Services Yes 1 Finance & Budget Development Vendor - Maximus C&C FS FSWORKS. Officer

Faculty bio information. This system is currently


used to track the following information:
Facutly Tenure
Faculty % Tenure
Faculty Terminal Degree (supports last 3 degrees)
Interest Area
Academic Home Department Budget Number
OIM Inventory, systems (designed to match the appointing department
Faculty Biographic 6 OIM inventory.xls Provost Academic HR Academic HR Yes 1 HR & Payroll Production AHR & C&C C&C/OIM C&C/OIM Academic HR budget nu Rhonda Forman 500 NT NT SQL Server ASP/DFDS Visual Studio 6.0 Web
Used to create reports for surveys and track APT
decisions, including tracking the number of
graduate student thesis & dissertation committees
Faculty DB 1 154 systems inventory.xls Provost Nursing School Nursing School No 2 Students, Teaching & Learning chaired.

Used to by students seeking info on SoN faculty:


member of UW Graduate Faculty, department,
faculty contact information, FAAN status, current
Faculty DB 2 155 systems inventory.xls Provost Nursing School Nursing School No 2 Students, Teaching & Learning research, photograph, COS CV, CV highlights, etc.
ISFutures_Inventory-CSE-
Faculty Evaluation 1121 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 HR & Payroll Development CSE CS Lab CSE Business Office Manage annual faculty evaluations Scott Rose rose@cs 50 Unix postgresql
tbl-2006-3-29-
Faculty Grade Worksheets 852 ISFuture_Inventory-a-xls Provost Architecture and Urban Planning Architecture and Urban Planning No 2 SDB Students, Teaching & Learning Grade worksheets for faculty use. 100 MS Excel
2006-4-2-
Faculty Personnel 933 ISFutures_Inventory-a.xls Provost Arts and Sciences Dean - A&S No 2 Acad HR HR & Payroll Production Dean - A&S Dean - A&S Dean - A&S Shadow Faculty Appointment Database Robert Blum 10 server Windows MS Access MS Access
tbl-2006-3-29-
Faculty personnel actions database 886 ISFuture_Inventory-a-xls Provost Arts and Sciences Sociology No 2 Acad HR Access to Information, Reporting & Business Intelligence Production Sociology Sociology Sociology track faculty personnel actions Michele Conrad 1 Windows PC Windows XP Pro SP2 MS Access MS Access

ISFutures_Inventory-CSE-
faculty recruiting 1115 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 HR & Payroll Production CSE CS Lab CSE Faculty Manage CSE faculty recruiting Scott Rose rose@cs hundreds http://norfolk.cs.washington.edu/recruit Unix postgresql
Inquiry tool for faculty to determine if they qualify
for the special salary increase and/or lump sum
Faculty Settlement OIM OIM Inventory 1 C&C/OIM C&C/OIM AHR payment. NT NT SQL Server ASP.NET/SQL Visual Studio .NET Web

ISFutures_Inventory-CSE- Entry of vacation or absences by faculty and staff.


faculty/staff away tracking 1119 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 OWLS HR & Payroll Production CSE CS Lab CSE Business Office Display a calendar showing these for all users Dan Boren boren@cs 100 http://www.cs.washington.edu/away Unix postgresql

ISFutures_Inventory-CSE- did they make their Display database driven directory of faculty and http://norfolk.cs.washington.edu/htbin-
faculty/staff online directory 1117 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 4 own UW Directory? HR & Payroll Production CSE CS Lab CS Lab staff contact information Dan Boren boren@cs 1000? php/cseoffice/facstaff/ Unix postgresql
Report of SOM ICR from
Richard Meeks - Mar
FADU login server 714 2006.xl Provost SOM SOM - Psychiatry No 6 SOM Production Role: SO hbarr@u.washington.edu
Collect and store faculty activity data for each year,
tbl-2006-3-29- including publications, courses taught, university
FAR Database (Faculty Activity Reports) 881 ISFuture_Inventory-a-xls Provost Arts and Sciences Sociology No 2 Acad HR Access to Information, Reporting & Business Intelligence Production Sociology Sociology Sociology service, committees served on, etc. Michael Goldblatt 35 Server Windows 2000 Server MS Access MS Access
Daily updates, monthly, annual, and biennial
processes. Up-to-date Budget Activity (BAR)
reports, Budget Status Reports, budget lists, and
descriptive information about budgets and financial http://www.washington.edu/admin/admi http://www.washington.edu/admin/adminsy
FAS OIM OIM Inventory Executive Vice President Financial Management Financial Accounting Yes 1 Finance & Budget Production C&C C&C/OIM C&C/OIM FM coding. nsystems/FIN/ stems/forms/access.pdf homegrown Unisys MCP Unisys MCP DMS II COBOL SURE NA
FAS - AFRS OIM OIM Inventory Executive Vice President Financial Management Financial Accounting Yes 1 Finance & Budget Production C&C C&C/OIM C&C/OIM GAO FAS system process Unisys MCP Unisys MCP DMS II COBOL SURE NA
FAS - Budget/Student/Purchasing/Salary Savings
interface OIM OIM Inventory Executive Vice President Financial Management Financial Accounting Yes 1 Finance & Budget Production C&C C&C/OIM C&C/OIM GAO FAS system process Unisys MCP Unisys MCP DMS II COBOL SURE NA
FAS - Payroll load OIM OIM Inventory Executive Vice President Financial Management Financial Accounting Yes 1 Finance & Budget Production C&C C&C/OIM C&C/OIM APL - HEPPS FAS system process Unisys MCP Unisys MCP DMS II COBOL SURE NA

FAS - PCA OIM OIM Inventory Executive Vice President Financial Management Financial Accounting Yes 1 Finance & Budget Production C&C C&C/OIM C&C/OIM GAO - APL FAS system process Unisys MCP Unisys MCP DMS II COBOL SURE green screen
FAS - Special Annual and Biennium process OIM OIM Inventory Executive Vice President Financial Management Financial Accounting Yes 1 Finance & Budget Production C&C C&C/OIM C&C/OIM GAO FAS system process Unisys MCP Unisys MCP DMS II COBOL SURE NA

FAS - TIME online and batch OIM OIM Inventory Executive Vice President Financial Management Financial Accounting Yes 1 Finance & Budget Production C&C C&C/OIM C&C/OIM APL FAS system process Unisys MCP Unisys MCP DMS II COBOL SURE green screen

FAS / FDI Web page and Batch OIM OIM Inventory Executive Vice President Financial Management Financial Accounting Yes 1 Finance & Budget Production C&C C&C/OIM C&C/OIM GAO - FDI FAS system process Unisys MCP, Windows Unisys MCP, Windows DMS II COBOL SURE NA
OIM Inventory,systems
FAS, OFIS, MIS online and batch 240, 241 OIM inventory.xls Executive Vice President Financial Management Financial Accounting Yes 1 Finance & Budget Production C&C C&C/OIM C&C/OIM GAO - APL - BGT Online access to FAS data. Unisys MCP Unisys MCP DMS II COBOL SURE green screen

FAST downloads OIM OIM Inventory Executive Vice President Financial Management Financial Accounting Yes 1 Finance & Budget Production C&C C&C/OIM C&C/OIM GAO Transaction downloads from FAS system. Unisys MCP Unisys MCP DMS II COBOL, ERGO SURE green screen

FASTRANS OIM OIM Inventory Executive Vice President Financial Management Financial Accounting Yes 1 Finance & Budget Production C&C C&C/OIM C&C/OIM GAO Transaction uploads to FAS system. AIX AIX NA Perl green screen

paper, green
FEC batch & online OIM OIM Inventory 1 C&C/OIM C&C/OIM MAA Faculty Effort Certification Unisys MCP Unisys MCP DMS II COBOL SURE screen

<0> What type of data? => <0> Size/volume of


tbl-financial-management- data? => 264KB <0> Data used for? => FECs <0>
FECADMIN 513 decision-support-inventor Executive Vice President Financial Management MAA No 3 Finance & Budget Update freq? => <0> How used/purpose? => Laurent Anstett Nebula MS Access
<0> What type of data? => <0> Size/volume of
data? => 26.7MB <0> Data used for? => FECs <0>
tbl-financial-management- Update freq? => Quarterly <0> How used/purpose?
FECDATA 512 decision-support-inventor Executive Vice President Financial Management MAA Yes 1 Finance & Budget => Laurent Anstett Nebula MS Access
Report of SOM ICR from
Richard Meeks - Mar
Fetal Alcohol and Drug Paul Connor Advanced 715 2006.xl Provost SOM SOM - Psychiatry No 6 SOM Production Role: SO hbarr@u.washington.edu
Report of SOM ICR from
Richard Meeks - Mar
Fetal Alcohol and Drug Tracing database 716 2006.xl Provost SOM SOM - Psychiatry No 6 SOM Production Role: SO hbarr@u.washington.edu
FGR (Faculty Grade Report) processing dbs 556 Provost Student Affairs University Registrar No 4 no info Students, Teaching & Learning

<0> What type of data? => Field Advance


Transactions Records for Last 3 Years <0>
Size/volume of data? => 556 KB <0> Data used
for? => Dashboard, Auditing Dept, Our Own
tbl-financial-management- Internal Processes <0> Update freq? => Daily <0>
Field Advances 481 decision-support-inventor Executive Vice President Financial Management Financial Services No 3 Access to Information, Reporting & Business Intelligence How used/purpose? => . Data source: Tom Phillips/Cathy Sleipnes Network MS Access
2006-4-2- UW Bothell Network
Fiji (Intranet Server) 979 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Information Systems No 5 Communications, Infrastructure & Middleware Development N/A Operations UW Bothell Information Systems Provide UW Bothell Intranet UW Bothell Web Services 20 server Red Hat Linux MySQL Perl, Mason
2006-4-2- UW Bothell Information UW Bothell Network
File Server (Mercury, Hermes) 965 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Network Operations No 5 Communications, Infrastructure & Middleware Production N/A Systems UW Bothell Network Operations Primary file servers for all bothell users. Operations 1200 server Windows Server N/A N/A
Report of SOM ICR from
Richard Meeks - Mar
Filemaker server 590 2006.xl Provost SOM SOM - Laboratory Medicine No 6 SOM Production Role: SO ashep@u.washington.edu

http://www.washington.edu/admin/admi http://www.washington.edu/admin/adminsy
FIN OIM OIM Inventory Executive Vice President Financial Management Financial Accounting Yes 1 Finance & Budget Production C&C C&C/OIM C&C/OIM FM Online access to FAS data. nsystems/FIN/ stems/forms/access.pdf homegrown Unisys MCP Unisys MCP DMS II COBOL SURE green screen

<0> What type of data? => <0> Size/volume of


data? => 31.8MB <0> Data used for? => Create a
report to monitor salary cap cost sharing <0>
Update freq? => Every year or daily when
tbl-financial-management- developping new functionality <0> How
Final Report 514 decision-support-inventor Executive Vice President Financial Management MAA No 3 Finance & Budget used/purpose? => To determine which Laurent Anstett Nebula MS Access
C#, ASP.NET,
Financial Aid Inquiry OIM OIM Inventory 1 C&C/OIM C&C/OIM Office of Student Financial Aid Web-based service for Financial Aid Office staff Windows Windows DMS II Jscript Vis Studio Web
OIM Inventory, systems
Financial Desktop - My Financial.Desktop 239 OIM inventory.xls Executive Vice President Financial Management Financial Accounting Yes 1 Finance & Budget Production C&C C&C FM Windows Windows SQL Server ASP.NET C# Visual Studio 6.0 Web

file:///conversion/tmp/scratch/381808876.xls
SOM

Who supports the system (who provides modifications, corrects problems, develops Who is the business owner (dept responsible for managing the day to day operation
System-name ID Tag source-file Organization College, School or Office Division Provides campus-wide service? TIER Shadow Sys? System-Type Status Developed-by new features?) Who-Operates-System of the system) description-function Contact-Person contact-person-email number-of-users System Documentation Location Data Dictionary Location How to request access to the system Vendor-Name Hardware Platform Operating System Database software Language Development Environment User Interface
OIM Inventory, tbl-2006-3-
29-ISFuture_Inventory-a- Budget tracking -- application still under
Financial Desktop - Online Transactions Application 237 OIM xls Executive Vice President Financial Management Financial Accounting Yes 1 Finance & Budget Development C&C C&C Financial Management development. 5 Windows Windows SQL Server ASP.NET C# Visual Studio 6.0 Web
OIM Inventory, systems
Financial Desktop - Project Cost Accounting 238 OIM inventory.xls Executive Vice President Financial Management Financial Accounting Yes 1 Finance & Budget Development C&C C&C FM application still under development. Windows Windows SQL Server ASP.NET C# Visual Studio 6.0 Web
Financial Meta Database 477 Executive Vice President Financial Management Financial Accounting No 4 Finance & Budget
Financial Reporting - Bank Reconcilliation OIM OIM Inventory 1 C&C/OIM C&C/OIM Financial Accounting Reconciles bank statements to UW accounts Windows Windows MS Access MS Access MS Access Fat client
Job Request scheduling + parameters via web for
FinParams OIM OIM Inventory 2 C&C/OIM C&C/OIM FIN, BGT, GABS, FEC, SRS applications Windows Windows DMS II (apecs) Jscript Visual Studio 6.0 Web
Report of SOM ICR from
Richard Meeks - Mar ccbishop@u.washington.
FirstClass Email System 583 2006.xl Provost SOM SOM - Family Medicine No 6 SOM Production Role: SO edu
Report of SOM ICR from
Richard Meeks - Mar akukuk@u.washington.ed
Fluffy Server 604 2006.xl Provost SOM SOM - MEDEX Northwest No 6 SOM Production Role: SO u
2006-4-2- UW Bothell Network Web interface for requesting, dispatching and UW Bothell Network
FM1 962 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Physical Plant Yes 1 Facilities, Transportation & Space Production N/A Operations UW Bothell Physical Plant reporting physical plant work orders. Operations 500 server Windows Server SQL Server FM1
Synchronize FME data with other University
FME batch interfaces OIM OIM Inventory 1 C&C/OIM C&C/OIM Facilities Services Systems Windows 2003 Server Windows 2003 Server SQL Server C# Visual Studio .NET NA
Tracks budget expenditures for Evans School and
associated research centers. It allows for sufficient
tbl-2006-3-29- detail and necessary reports that central UW
FndDB (Evans School) 863 ISFuture_Inventory-a-xls Provost Evans School of Public Affairs Evans School Financial No 2 FIN Finance & Budget Production Evans School Computing Evans Computing Evans Fiscal Office systems cannot provide. Kole Kantner 8 Server Windows MS Access MS Access
Food Management System 96 systems inventory.xls Provost Student Affairs Housing & Food Services No 2 Finance & Budget Production Vendor HFS HFS
Used to manage contacts, process applications,
scholarships, committees, programs of study, and
Forest Resources db (MS Access) 130 systems inventory.xls Provost Forest Resources Forest Resources No 2 SDB Students, Teaching & Learning produce letters and reports.
<0> What type of data? => Financial information
based on Form of Payment <0> Size/volume of
data? => 10 mb <0> Data used for? => Reconciling
tbl-financial-management- Form of Payments <0> Update freq? => <0> How GCA CR3 team, GCA
Form of Payment reconcilation 504 decision-support-inventor Executive Vice President Financial Management GCA No 3 Finance & Budget used/purpose? => Systems Development Nebula file server ERGO (comma delimited file), MS Access

2006-4-2- College of Education https://depts.washington.edu/educ/ticketdb


Fox Pro 928 ISFutures_Inventory-a.xls Provost Education College of Education Dean's Office No 2 FIN Finance & Budget Production Technology Center College of Education Dean's Office This is a financial tracking/reporting database Scott Macklin 4 None exists None exists / It lives on a file share Windows 2003 Server/ FoxPro v2.6 FoxPro v2.6
Report of SOM ICR from
Richard Meeks - Mar
Freezerworks 591 2006.xl Provost SOM SOM - Laboratory Medicine No 6 SOM Production Role: SO ashep@u.washington.edu
Report of SOM ICR from
Richard Meeks - Mar
fs.nb.engr.washington.edu 564 2006.xl Provost SOM SOM - Bioengineering No 6 SOM Production Role: SO nidus@u.washington.edu

Windows 2003 Server Windows 2003 Server SQL Server ASPX, C#, Visual Studio .NET
FS_Billing OIM OIM Inventory 1 C&C/OIM C&C/OIM Facilities Services Monthly billing for FME JavaScript Web
ASPX, C#,
FS_ProcessManagement OIM OIM Inventory 1 C&C/OIM C&C/OIM C&C UI to manage scheduled tasks Windows 2003 Server Windows 2003 Server SQL Server Visual Studio .NET Web
JavaScript
OIM Inventory, ITRSG
Student and Exchange Visitor Information System needs assessment International Student Tracking (SEVIS compliance) Proprietry
(SEVIS), fsaAtlas 449 OIM appendices.doc Provost Office of Global Affairs International Services Office Yes 1 Students, Teaching & Learning Production Vendor C&C/OIM C&C/OIM International Services Office (ISO) fsaAtlas. Tracks international students Windows Windows SQL Server vendor software Web
User interface to FME. Allows anyone with
UWNetID to enter work orders in system, monitor C#, ASPX,
Facilities Services progress and status. Linked to GARP / Ariba for Windows 2003 Server Windows 2003 Server SQL Server Vis Studio.NET Web
Javascript
OIM Inventory, systems approval routing; Ariba uses ASTRA to manage Paul Smith, Technology
FS-WORKS facilities work order request system 219 OIM inventory.xls Executive Vice President Facilities Services Maintenance & Operations Yes 1 Communications, Infrastructure & Middleware Production C&C C&C/OIM C&C/OIM approval graphs. Officer
Fume hoods 1206 FAMS Inventory.xls Provost Health Sciences Environmental Health and Safety No 3 Facilities/Transportation and Space in-house Locations/Testing

GABS batch & online OIM OIM Inventory 1 C&C/OIM C&C/OIM Grant & Contract Accounting Grant & Contract Budgeting Unisys MCP Unisys MCP DMS II COBOL SURE green screen
Report of SOM ICR from
Richard Meeks - Mar
Garden lab 673 2006.xl Provost SOM SOM - Neurology No 6 SOM Production Role: SO liseq@u.washington.edu
Report of SOM ICR from
GCRC domain (managed by Pathology Computer Richard Meeks - Mar kfleming@u.washington.e
Support) 579 2006.xl Provost SOM SOM - Dean's Office No 6 SOM Production Role: SO du
General Ledger 54 systems inventory.xls Provost School of Medicine Medical Affairs No 4 MCIS Finance & Budget Production MCIS MCIS
Report of SOM ICR from
Richard Meeks - Mar
genetests 699 2006.xl Provost SOM SOM - Pediatrics No 6 SOM Production Role: SO joee@u.washington.edu
Report of SOM ICR from
Richard Meeks - Mar bpagon@u.washington.ed
GeneTests production network 700 2006.xl Provost SOM SOM - Pediatrics No 6 SOM Production Role: SO u
Report of SOM ICR from
Richard Meeks - Mar clarknl@u.washington.ed
gigantea.gs.washington.edu 587 2006.xl Provost SOM SOM - Genome Sciences No 6 SOM Production Role: SO u

GMETABS (Graduate Medical Education Time and Billing tbl-2006-3-29- Tracking accurate time and billing for residents and
System) 909 ISFuture_Inventory-a-xls Provost School of Medicine Medical Affairs No 6 Finance & Budget fellows, for medicare billing compliance purposes. 80

ISFutures_Inventory-CSE- Management and tracking of student and applicant http://norfolk.cs.washington.edu/htbin-


grad advising management 1128 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 SDB HR & Payroll Production CSE CS Lab CSE Advising data by academic advisors Dan Boren boren@cs 2 php/advising/grad/index.php Unix postgresql

Entry and management of course grades from


ISFutures_Inventory-CSE- course staff. Permit student review of grades using http://norfolk.cs.washington.edu/htbin-
grades db 1106 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 SDB Students, Teaching & Learning Production CSE CS Lab CS Lab CSE channel on MyUW. Dan Boren boren@cs 500 students, 20 staffphp/boren/grades/index.php Unix SQL Server
Used to accept & track MLIS Admissions
Graduate Application 133 systems inventory.xls Provost Information School Information School No 2 SDB Students, Teaching & Learning Applications.

Used by benefits to manage the deductions and


from-joe-kittleson- contributions for the Graduate Appointee Insurance
Graduate Appointee Insurance system 917 20060330.xls Executive Vice President Human Resources Benefits Yes 1 HR & Payroll Program which are processed through HEPPS.
OIM Inventory, ITRSG Web search tool for UW degree recipients. Allows
needs assessment outsiders to search for people who have received
Graduate Directory 460 OIM appendices.doc Provost Student Affairs University Registrar Yes 1 Students, Teaching & Learning Production C&C C&C/OIM C&C/OIM University Registrar UW degrees homegrown Windows Windows SQL Server asp Vis Studio Web

<0> What type of data? => award


numbers/PI/budget numbers/sponsors <0>
Size/volume of data? => 11,754 to date, 7 fields
each <0> Data used for? => Budget information
tbl-financial-management- and award information for closing reports <0>
Grand7 Budgets 490 decision-support-inventor Executive Vice President Financial Management Financial Accounting: Equipment Inventory No 2 Finance & Budget Update freq? => monthly <0> How used/purpos Crabb/Wall Nebula G: drive MS Access
2006-4-2-
Grant & Contract Tracking System 935 ISFutures_Inventory-a.xls Provost Arts and Sciences Dean - A&S No 2 Research Research & Grant Production Dean - A&S Dean - A&S Dean - A&S Track grant submissions and awards Robert Blum 6 server Windows MS Access MS Access

Tracks all funded grants in the School of Nursing


and related details, including PI, award amount,
funding source, title of project, etc., which often
support/fund graduate students in the School of
Nursing. One touch button within Access db
Grant DB 149 systems inventory.xls Provost Nursing School Nursing School No 2 Research Research & Grant uploads selec
tbl-2006-3-29- contains info on grants & human subjects
Grants & human subjects review database 887 ISFuture_Inventory-a-xls Provost Arts and Sciences Sociology No 2 Research Research & Grant Production Sociology Sociology Sociology applications processed in the department. Michele Conrad 1 Windows PC Windows XP Pro SP2 MS Access MS Access
ISFutures_Inventory-CSE-
grants database 1113 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 Research Research & Grant Production CSE CS Lab CSE Business Office Manage grant proposals and awards Erik Lundberg lundberg@cs 2 Windows MS Access
Great Plains 188 systems inventory.xls Executive Vice President Capital Projects Office Capital Projects No 4 Finance & Budget Production Vendor CPO CPO
Great Plains (Microsoft SQL) 1209 FAMS Inventory.xls Executive Vice President Capital Projects Office Capital Projects No 4 Finance & Budget vendor Accounting SQL Server

UW high performance grid computing resource.

Boinc is the term we use to talk about the program,


but it's actually the mechanism that allows HFS
computers to participate in a UW Biogenome
tbl-2006-3-29- project called Rosetta@home. R@H hopes to cure
Grid computing 890 ISFuture_Inventory-a-xls Provost Student Affairs Housing & Food Services No 5 Communications, Infrastructure & Middleware Production several diseases, Ethan Owens (HFS) eko@u.washington.edu http://boinc.bakerlab.org/rosetta/ http://hfs.washington.edu/boinc/

ISFutures_Inventory-CSE- http://www.cs.washington.edu/lab/Grp
grpadmin 1142 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 3 Communications, Infrastructure & Middleware Production CSE CS Lab CS Lab Manage Unix group membership, by users Scott Rose rose@cs 100 Admin/ Unix postgresql
2006-4-2- UW Bothell Network UW Bothell Network
Hades 963 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Information Systems No 5 Communications, Infrastructure & Middleware Production N/A Operations UW Bothell Information Systems Primary Exchange server for UW Bothell Operations 500 server Windows Server SQL Server Exchange
Prepare purchase request information with a
related vendor table, and then be able to track and
Hardware and software acquisition and inventory tbl-2006-3-29- modify hardware and software assets and generate
management 865 ISFuture_Inventory-a-xls Provost Language Learning Center Language Learning Center No 4 Other Production Language Learning Center Language Learning Center Language Learning Center reports and queries on them. Bob Majors 20 Workgroup server. Mac OS X. FileMaker Server 7 (may go to 8 and to Server Adva

Medical, Dental, Life, LTD are managed through


the HCA's systems as well as HEPPS. Benefits
Office personnel enter data into an external state
system that is fed to the UW as billing files that
from-joe-kittleson- become deduction and contributions in payroll.
HCA System 919 20060330.xls Executive Vice President Human Resources Benefits Yes 1 HR & Payroll This is part

Core payroll system. Payroll Activity Form and


Personal Data Form information, paycheck detail
and histories, hourly accumulations for student and
temporary workers, and job classification tables.
OIM Inventory, tbl-2006-3-
29-ISFuture_Inventory-a- Mainframe legacy system that stores all payroll/HR http://www.washington.edu/admin/admi http://www.washington.edu/admin/adminsy
HEPPS 267 OIM xls Executive Vice President Financial Management Payroll No 1 HR & Payroll Production C&C Administrative Systems C&C/OIM C&C/OIM Payroll/HR related information to ensu Ginny Montgomery 100s nsystems/INTRO/ stems/forms/access.pdf homegrown Unisys MCP Unisys MCP DMS II COBOL/DFDS SURE/Pgm's Workbench green screen
HEPPS Check Register 268 OIM systems inventory.xls Executive Vice President Financial Management Payroll Yes 1 HR & Payroll Production C&C C&C Payroll
2006-4-2- UW Bothell Information UW Bothell Network
Hera (Print server) 964 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Network Operations No 5 Communications, Infrastructure & Middleware N/A Systems UW Bothell Network Operations Provides print queues for all IS supported printers Operations 1200 server Windows Server N/A N/A
Report of SOM ICR from
Richard Meeks - Mar anderm@u.washington.e
HMC Endocrinology Advanced Systems 650 2006.xl Provost SOM SOM - Medicine - Metabolism & Endocrinology No 6 SOM Production Role: SO du

The authoritative name servers for


'homer.u.washington.edu' are:
dnsload2.cac.washington.edu 140.142.2.21
dnsload1.cac.washington.edu 140.142.1.21
homer.u.washington.edu:
SOA (Start of Authority):
origin = dnsload1.cac.washington.edu
Homer: Faculty & Staff Email and Web Publishing 1223 tmildon Vice President C&C C&C C&C: Infrastructure No 5 Communications, Infrastructure & Middleware

Maintain information about CSE computing


ISFutures_Inventory-CSE- equipment; also, of user requests for network http://norfolk.cs.washington.edu/htbin-
hostrec 1139 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 3 Facilities, Space & Equipment Production CSE CS Lab CS Lab access Scott Rose rose@cs 20 post/lab/hr.cgi Unix postgresql
Measures, metrics, scorecards for HFS data-driven
Housing and Food Services Business Intelligence 1230 Provost Student Affairs Housing & Food Services No 5 no listing on web Access to Information, Reporting & Business Intelligence Production management.

HR Admin OIM OIM Inventory 1 C&C/OIM C&C/OIM HR Human Resource Administration NT NT SQL DTS Package SQL DTS Environment NA
Role based information access and entry for HR
from-joe-kittleson- employees through a web portal service running
HR Intranet Portal server 924 20060330.xls Executive Vice President Human Resources HRIS No 5 HR & Payroll within Nebula. 150
Limited access information management, analysis
from-joe-kittleson- and reporting services to support HR activities
HR Reporting and Analysis servers 923 20060330.xls Executive Vice President Human Resources HRIS No 2 HRMIS HR & Payroll including negotiaitons. 6
Report of SOM ICR from
Richard Meeks - Mar
hsb1214568fel3.medicine.washington.edu 625 2006.xl Provost SOM SOM - Medicine - Gastroenterology No 6 SOM Production Role: SO ryeh@u.washington.edu
Husky Card System 93 systems inventory.xls Provost Student Affairs Housing & Food Services Yes 1 Finance & Budget Production Vendor HFS HFS
All UW students that are currently enrolled in a
matriculated degree program may register to
access HuskyJobs, an online Job Listing Service.
Hundreds of job listings are posted each month
ITRSG needs assessment with the majority located in the Pacific Northwest.
HuskyJobs 438 appendices.doc Provost Student Affairs Center for Career Services Yes 1 Students, Teaching & Learning Production vendor Once registere
Coordinate with Transportation Services - Regional
ID card - Smart Card 98 systems inventory.xls Provost Student Affairs Housing & Food Services Yes 1 Students, Teaching & Learning Development Department HFS HFS Transit Smart Card/U-PASS

2006-4-2-
Illiad (Duwamish) 949 ISFutures_Inventory-a.xls Provost University Libraries Library Yes 1 Students, Teaching & Learning Production Libraries IT Services Interlibrary Loan Interlibrary loan request, tracking, and fulfillment. Bill Jordan 5000 http://www.lib.washington.edu/uworld/ Atlas Systems intel-based server Windows 2000 SQL Server, IIS/ASP
MS Access,
IMA File Downloads Recreational Sports Recreational Sports unix, windows unix, windows Informix, SQL Server DTS, ActiveX MS Access, DTS, ? NA
scripting, Unix,
OIM OIM Inventory 1 C&C/OIM C&C/OIM scp
Risk score n/a - application still under
development. Will allow SFS to scan loan
Imagesource document imaging system 294 systems inventory.xls Executive Vice President Financial Management Student Fiscal Services Yes 1 Finance & Budget Development Vendor C&C SFS documents. Scheduled implementation 2006 Peggy Fitzwater
Imagesource invoice imaging system 249 systems inventory.xls Executive Vice President Financial Management Financial Services: Payables Yes 1 Finance & Budget Production Vendor C&C AP
Report of SOM ICR from
Richard Meeks - Mar barblov@u.washington.ed
Immunology Labs 589 2006.xl Provost SOM SOM - Immunology No 6 SOM Production Role: SO u
Indirect Cost Recovery 283 systems inventory.xls Executive Vice President Financial Management MAA No 1 Finance & Budget Production C&C C&C FM/GCA
Report of SOM ICR from
Richard Meeks - Mar andync@u.washington.ed
Individual Workstations With PHI 561 2006.xl Provost SOM SOM - Anesthesiology No 6 SOM Production Role: SO u
ISFutures_Inventory-CSE-
Industrial Affiliates Archive 1150 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 3 Access to Information, Reporting & Business Intelligence Production CSE CSE External Relations CSE External Relations Maintain archival records of dept industrial affiliates Scott Dakins sjdakins@cs 1 Windows MS Access
ISFutures_Inventory-CSE-
Industrial Affiliates DB 1149 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 3 Access to Information, Reporting & Business Intelligence Production CSE CSE External Relations CSE External Relations Track departmental industrial affiliates Scott Dakins sjdakins@cs 1 Windows ACT 2005
Java, ASP
Management of metadata about engineering VBScript, XML,
documents; also document storage on filesystem. SOAP, XSLT, C,
Engineering Services & Facilities Records Windows 2003 Server Windows 2003 Server SQL Server proprietary Web
Used by records center. Building / engineering C++,
OIM Inventory, systems drawings (ex. AutoCAD documents) online and Paul Smith, Technology JavaScript,
Innovator (Engineering document management system) 215 OIM inventory.xls Executive Vice President Facilities Services Facilities Services Yes 1 Facilities, Transportation & Space Production Vendor C&C/OIM C&C/OIM available to anyone with UWNetID Officer XTML

Used (a) for targeted recruiting to our graduate


programs (individualized follow-up with people
considering applying to the School of Nursing); (b)
for providing reports/evidence for training grant
proposals wherein the PI must demonstrate
Inquiry DB 150 systems inventory.xls Provost Nursing School Nursing School No 2 SDB Students, Teaching & Learning demand for the

Manage the Telecom warehouse purchasing and


inventory; service requests for install and repair;
Installer application OIM OIM Inventory 1 C&C/OIM C&C/OIM Service Delivery & Support-Technical Services / C&C Business & Finance / Customer Care timesheets for time&material accounting. unix unix Informix Informix 4GL vi-Informix 4GL / CVS

A program to collect and summarize student ratings


of instruction at the postsecondary level. OMR
ITRSG needs assessment Office of Educational Office of Educational (optical mark recognition) and online services http://www.washington.edu/oea/service
Instructional Assessment System (IAS) 462 appendices.doc Provost Undergraduate Education Office of Educational Assessment Yes 1 Students, Teaching & Learning Production Assessment Assessment Office of Educational Assessment available. s/course_eval/index.html
Web-based service for instructor description of
OIM Inventory, ITRSG class learning goals, method of instruction, etc.
needs assessment Expanded instructor-specific class description
Instructor Class Descriptions 459 OIM appendices.doc Provost Student Affairs University Registrar Yes 1 Students, Teaching & Learning Production C&C C&C/OIM C&C/OIM University Registrar information Robert Jansson Windows Windows Informix C+, ASP, Jscript Vis Studio Web

<0> What type of data? => Register/track staff


training activity <0> Size/volume of data? => 1699
records to date, 16 fields each <0> Data used for?
=> Ensure proper training/give credit for training
tbl-financial-management- <0> Update freq? => Monthly <0> How
Inventory Classes 487 decision-support-inventor Executive Vice President Financial Management Financial Accounting: Equipment Inventory No 3 HR & Payroll used/purpose? => Ke Heidi Gustafson Nebula G: drive MS Access

UW departments generate their own invoice and


sends a copy to SFS. SFS enters the invoice in
the invoice dbs. Customers send pymts to SFS,
which SFS then enters pymts in invoice dbs,
create CT and post pymt to department budget.
Invoice Database 295 systems inventory.xls Executive Vice President Financial Management Student Fiscal Services Yes 1 Finance & Budget Production Department SFS SFS Within the next year, Peggy Fitzwater

<0> What type of data? => INVOICE RECEIVABLE


SUBMITTED BY DEPARTMENTS <0> Size/volume
of data? => LARGE <0> Data used for? =>
tbl-financial-management- PROCESS PAYMENTS; CREATE CTS <0> Update
INVOICES 531 decision-support-inventor Executive Vice President Financial Management Student Fiscal Services Yes 1 Finance & Budget freq? => DAILY <0> How used/purpose? => Peggy Fitzwater NEBULA FoxPro
IPEDS db 552 Provost Student Affairs University Registrar No 4 Access to Information, Reporting & Business Intelligence

<0> What type of data? => record of all W-2s for


UW employees, forms 1042-s (NRA employees,
stipend recipients, forms 1099-R (UW retirees
receiving comp from HEPPS - supplementary
tbl-financial-management- payments) <0> Size/volume of data? => 4 years w- Heather Norberg-
IRS Tax Form database 517 decision-support-inventor Executive Vice President Financial Management Payroll Yes 1 HR & Payroll 2- about 200,000 records, 2 Stewart/Shawna Litterski C&C server SQL Server

Support iSchool budget financial analysis,


reconciliation and reporting. The databases serve
several functions that the central systems can not
provide, They enable reporting by project coding
tbl-2006-3-29- (called &quot;Project Cost Accounting&quot; in the
iSchool Financial Databases 859 ISFuture_Inventory-a-xls Provost Information School Information School No 2 FIN Finance & Budget Production central s Mary Clark 3 Windows MS Access

Online application system for students applying to


our MLIS, MSIM, and Ph.D. programs. Connects
with the Graduate School online application
system. Includes administrative interfaces for
tbl-2006-3-29- students so they can check their application status
iSchool Graduate Application System 857 ISFuture_Inventory-a-xls Provost Information School Information School No 2 SDB Students, Teaching & Learning Production iSchool IT iSchool IT iSchool Student Services after applying Scott Barker 10 Windows Server SQL Server .NET
Provides an online application for students applying
to our undergraduate Bachelor of Science in
Informatics program. Includes administrative
tbl-2006-3-29- interfaces for both students and student services
iSchool Informatics Application System 858 ISFuture_Inventory-a-xls Provost Information School Information School No 2 SDB Students, Teaching & Learning Production iSchool IT iSchool IT iSchool Student Services staff. Scott Barker 5 Windows Server SQL Server .NET
tbl-2006-3-29-
IT Help 895 ISFuture_Inventory-a-xls UW Tacoma Chancellor UW Tacoma UW Tacoma - Information Technology Yes 1 Access to Information, Reporting & Business Intelligence Production Computer Services Computer Services FootPrint is the UW Tacoma Help Desk System. Forrest Tyree 2300 Unipress
ASP.NET
ITL OIM OIM Inventory 1 C&C/OIM C&C/OIM Payroll Integrated Time & Leave (online timesheet) NT NT DMS II & Sql Server C#/DFDS Visual Studio .NET Web
Report of SOM ICR from
Richard Meeks - Mar
JARDINE-LAB 562 2006.xl Provost SOM SOM - Anesthesiology No 6 SOM Production Role: SO dsj@u.washington.edu

proprietary vdr
software
(Stores: JDE
OneWorld XE;
GRIP: JDE ERP
8 --> Web
Stores (purchase/sales orders/picklists/ warehouse EnterpriseOne (+ fat
ops/inventory control/ invoicing) + (GCA) Grant Windows 2003 8.12) + client, until move
Receivables Implementation Proj (incl sponsor Windows 2003 (Stores) (Stores) / Windows WebSphere 4.0 to EnterpriseOne
JDE/Stores + JDE/GRIP 505,279 OIM OIM Inventory Executive Vice President Financial Management GCA,MAA Yes 1 Finance & Budget Production Vendor C&C/OIM C&C/OIM Purchasing & Stores + GCA invoicing, AR, EDI) / Windows 2000 (GRIP) 2000 (GRIP) SQL Server (-->6.0), IIS proprietary (JDE) 8.12)

file:///conversion/tmp/scratch/381808876.xls
SOM

Who supports the system (who provides modifications, corrects problems, develops Who is the business owner (dept responsible for managing the day to day operation
System-name ID Tag source-file Organization College, School or Office Division Provides campus-wide service? TIER Shadow Sys? System-Type Status Developed-by new features?) Who-Operates-System of the system) description-function Contact-Person contact-person-email number-of-users System Documentation Location Data Dictionary Location How to request access to the system Vendor-Name Hardware Platform Operating System Database software Language Development Environment User Interface
from-joe-kittleson-
Job Class location tool 916 20060330.xls Executive Vice President Human Resources Compensation No 2 HR HR & Payroll
JP Morgan Chase (department central travel accounts) 254 systems inventory.xls Executive Vice President Financial Management Financial Services: Travel Yes 1 Finance & Budget
JP Morgan Chase (individual charge card) 255 systems inventory.xls Executive Vice President Financial Management Financial Services: Travel Yes 1 Finance & Budget Production Vendor/C&C
JP Morgan Chase (procurement card) 252 systems inventory.xls Executive Vice President Financial Management Financial Services: Procurement Card Yes 1 Finance & Budget Production Vendor/C&C
Report of SOM ICR from
Richard Meeks - Mar hearsey@u.washington.e
Katze Lab Unix Servers 662 2006.xl Provost SOM SOM - Microbiology No 6 SOM Production Role: SO du
Report of SOM ICR from
Richard Meeks - Mar
KCLIP 657 2006.xl Provost SOM SOM - Medicine - Pulmonary & Critical Care No 6 SOM Production Role: SO ellenc@u.washington.edu
2006-4-2- UW Bothell Network UW Bothell Network Key and
Keyserver (Legba, Kshadow) 966 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Information Systems No 2 Access to Information, Reporting & Business Intelligence Production N/A Operations UW Bothell Information Systems Sassafras keyserver and FlexLM licensing Operations 5 server Windows Server SQL Server License server
Report of SOM ICR from
Richard Meeks - Mar
Labmed instrument pcs and macs 594 2006.xl Provost SOM SOM - Laboratory Medicine No 6 SOM Production Role: SO ashep@u.washington.edu
Report of SOM ICR from
Richard Meeks - Mar
Labmed Windows domain controllers and servers 595 2006.xl Provost SOM SOM - Laboratory Medicine No 6 SOM Production Role: SO ashep@u.washington.edu
This is used by Computer Services, CTLT and
tbl-2006-3-29- Media Services in UW Tacoma to check out laptops
Laptop Checkout System 903 ISFuture_Inventory-a-xls UW Tacoma Chancellor UW Tacoma UW Tacoma No 2 Students, Teaching & Learning Development Computer Services Chan Mom CTLT, Computer Services, Media Services, UW Tacoma to students. Eric Elkins 15
Time card data entry and validation for FME ASPX, C#,
LATTE Facilities Services Windows 2003 Server Windows 2003 Server SQL Server Visual Studio .NET Web
OIM OIM Inventory 1 C&C/OIM C&C/OIM application JavaScript
Leave and time tracking enterprise. Web based
interface into FME. Used for payroll staff to track
LATTE (Time Collection System) 216 systems inventory.xls Executive Vice President Facilities Services Facilities Services Yes 1 OWLS HR & Payroll Production C&C C&C FS employees time.

Processes that maintain an interface database


Lawson Transfer interface OIM OIM Inventory 1 C&C/OIM C&C/OIM UW Medicine which feeds data to UW Medicine WMS processes NT NT SQL Server NA
Report of SOM ICR from
Richard Meeks - Mar
LDMS 596 2006.xl Provost SOM SOM - Laboratory Medicine No 6 SOM Production Role: SO ashep@u.washington.edu
2006-4-2- UW Bothell Network UW Bothell Network
Legion (VMWare Server) 978 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Information Systems No 5 Communications, Infrastructure & Middleware Development N/A Operations UW Bothell Information Systems Testing environment Operations 20 server Red Hat Linux N/A VMWare
Report of SOM ICR from
Richard Meeks - Mar hearsey@u.washington.e
Linux Servers 663 2006.xl Provost SOM SOM - Microbiology No 6 SOM Production Role: SO du
Report of SOM ICR from
Richard Meeks - Mar kfleming@u.washington.e
Linux Systems - Pathology Computer Support Managed 688 2006.xl Provost SOM SOM - Pathology No 6 SOM Production Role: SO du
Authorization of Uwats, Callingcards, Toll
C&C Business & Finance and Customer Care associated with campus budgets -- for the Long
Long Distance authorization OIM OIM Inventory 1 C&C/OIM C&C/OIM Distance billing. unix unix Informix Informix 4GL vi-Informix 4GL / CVS
Monthly, Call detail billing of long distance calls
C&C Business & Finance and Customer Care (call details from pbx and outside vendors) COBOL /
Long Distance billing OIM OIM Inventory 1 C&C/OIM C&C/OIM (authorizations from our fortune LD Auth) Unisys MCP; Unix Unisys MCP; Unix DMS II / Informix Informix 4GL SURE / vi-Informix 4gl / CVS
Report of SOM ICR from
Richard Meeks - Mar
LT1230936ROCY.medicine.washington.edu 626 2006.xl Provost SOM SOM - Medicine - Gastroenterology No 6 SOM Production Role: SO ryeh@u.washington.edu
2006-4-2- UW Bothell Network UW Bothell Network
Mail Exchange (Lachesis, Styx) 967 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Information Systems Yes 1 Communications, Infrastructure & Middleware Production N/A Operations UW Bothell Information Systems Exchange mail bridgehead and webmail server. Operations 500 server Windows Server SQL Server Exchange
Postfix, SPAM
2006-4-2- UW Bothell Network SPAM and Virus filtering for UWB.edu domain mail UW Bothell Network assassin, ISC
Mail Gateway (Alecto, Alectoo, DHCP) 976 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Information Systems Yes 1 Communications, Infrastructure & Middleware Production N/A Operations UW Bothell Information Systems and Campus DHCP. Operations 5 server Red Hat Linux MySQL DHCPD

<0> What type of data? => Departmental contact


information <0> Size/volume of data? => 1293
records, 27 fields each <0> Data used for? =>
State mandated; contacting correct personnel <0>
tbl-financial-management- Update freq? => Daily <0> How used/purpose? =>
MailInfo 501 decision-support-inventor Executive Vice President Financial Management Financial Accounting: Equipment Inventory No 2 Communications, Infrastructure & Middleware Problem solving and m Heidi Gustafson Nebula G: drive MS Access

<0> What type of data? => contact information on


potential investment managers; records of
meetings with potential managers <0> Size/volume
of data? => very small but growing <0> Data used
tbl-financial-management- for? => record of meetings with potential
Manager research/meeting database 540 decision-support-inventor Executive Vice President Financial Management Treasury No 2 Finance & Budget managers, decision makin Cathy Billings nebula MS Access
Report of SOM ICR from
Richard Meeks - Mar
Marra Lab 667 2006.xl Provost SOM SOM - Neurology No 6 SOM Production Role: SO liseq@u.washington.edu
Web-based master's degree request, used by
2006-4-2- 2,500 master's degree candidates per year. Also
master's degree request 939 ISFutures_Inventory-a.xls Provost Graduate School Graduate School Yes 1 Students, Teaching & Learning Production Graduate School Graduate School Graduate School includes petition to the Dean. John Drew 2500 student's are required to use UW NetID Web farm, SQL DatabaseWindows Server 2003 SQL Server 2000 ASP.NET
Materials Mgmt (Purchasing) System 56 systems inventory.xls Provost School of Medicine Medical Affairs No 6 PAS Finance & Budget Production MCIS MCIS
This is an image database system developed by
tbl-2006-3-29- James Madison University to support teaching and James Madison
MDID (Madison Digital Image Database) 904 ISFuture_Inventory-a-xls UW Tacoma Chancellor UW Tacoma UW Tacoma Yes 1 Students, Teaching & Learning Development Computer Services CTLT learning. Beckie Etheridge 10 University
2006-4-2- UW Bothell Network Providing digital resources from a web interface UW Bothell Network MDID, IIS Web
MDID (Mona, NewLouvre) 969 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Visual Resources No 2 Students, Teaching & Learning Production N/A Operations UW Bothell Visual Resources using the MDID application. Operations 1200 server Windows Server SQL Server server
Report of SOM ICR from
Richard Meeks - Mar
MEBI Servers 607 2006.xl Provost SOM SOM - Medical Education & Biomedical Informatics No 6 SOM Production Role: SO svick2@u.washington.edu
Report of SOM ICR from
Richard Meeks - Mar sdyantis@u.washington.e
MedGen - CHDD Clinic 641 2006.xl Provost SOM SOM - Medicine - Medical Genetics No 6 SOM Production Role: SO du
Report of SOM ICR from
Richard Meeks - Mar sdyantis@u.washington.e
MedGen - Jarvik Lab System 642 2006.xl Provost SOM SOM - Medicine - Medical Genetics No 6 SOM Production Role: SO du
Report of SOM ICR from
Richard Meeks - Mar sdyantis@u.washington.e
MedGen Admin Systems 643 2006.xl Provost SOM SOM - Medicine - Medical Genetics No 6 SOM Production Role: SO du
Report of SOM ICR from
Richard Meeks - Mar sdyantis@u.washington.e
MedGen Raskind Lab 644 2006.xl Provost SOM SOM - Medicine - Medical Genetics No 6 SOM Production Role: SO du
Report of SOM ICR from
Richard Meeks - Mar sdyantis@u.washington.e
Medical Genetics Division 645 2006.xl Provost SOM SOM - Medicine - Medical Genetics No 6 SOM Production Role: SO du
Report of SOM ICR from
Richard Meeks - Mar kcorning@u.washington.e
Medicine Residency Advanced 100% N/A 659 2006.xl Provost SOM SOM - Medicine - Residency No 6 SOM Production Role: SO du
tbl-2006-3-29- This is the calandaring/ scheduling system used at
MeetingMaker 894 ISFuture_Inventory-a-xls UW Tacoma Chancellor UW Tacoma UW Tacoma Yes 1 Calendar system Access to Information, Reporting & Business Intelligence Production UW Tacoma Forrest Tyree 180 People Cube

tbl-2006-3-29- Track contact info, office hours and keys checked


Members & Affiliates 882 ISFuture_Inventory-a-xls Provost Arts and Sciences Sociology No 2 Access to Information, Reporting & Business Intelligence Production Sociology Sociology Sociology out to members and affiliates of the department. Michele Conrad 4 Windows PC Windows XP Pro SP2 MS Access MS Access

<0> What type of data? => CREDIT CARD


REVENUE FOR DEPARTMENTS USING CREDIT
CARDS <0> Size/volume of data? => SMALL
(28,000 RECORDS) <0> Data used for? =>
CREATE CTS FOR DEPARTMENTS' REVENUE
tbl-financial-management- FROM CREDIT CARD SALES <0> Update freq?
MERCHANT CREDIT CARDS 524 decision-support-inventor Executive Vice President Financial Management Student Fiscal Services No 2 Credit Cards Finance & Budget => DAILY <0> How used/pur Peggy Fitzwater NEBULA MS Access
2006-4-2- UW Bothell Network Provide infrastructure and teaching support UW Bothell Network
Metis (CSS File Server) 980 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell CSS No 5 Students, Teaching & Learning Production N/A Operations UW Bothell CSS services for the CSS program Operations 100 server Red Hat Linux N/A N/A

<0> What type of data? => Metrics on RSTs and


NRA documents used in dashboard <0>
Size/volume of data? => 2+ years, but small db
<0> Data used for? => Operational Dashboard <0>
Metrics used by Payroll Department to populate tbl-financial-management- Update freq? => Every pay period (semi-monthly)
departmental operational dashboard. 516 decision-support-inventor Executive Vice President Financial Management Payroll No 3 Access to Information, Reporting & Business Intelligence <0> How used/purpose? => Opera Heather Norberg-Stewart Nebula MS Access

Misc UNIX Shell and PERL scripts OIM OIM Inventory 1 C&C/OIM C&C/OIM Variety of scripts supporting a variety of processes NA
Report of SOM ICR from
Richard Meeks - Mar
Misys Lab Info System 597 2006.xl Provost SOM SOM - Laboratory Medicine No 6 SOM Production Role: SO ashep@u.washington.edu
Report of SOM ICR from
Richard Meeks - Mar
Moeller Lab 668 2006.xl Provost SOM SOM - Neurology No 6 SOM Production Role: SO liseq@u.washington.edu
tbl-2006-3-29- Computer Services, UW This is an open source CMS to support online
Moodle CMS 897 ISFuture_Inventory-a-xls UW Tacoma Chancellor UW Tacoma UW Tacoma No 2 Students, Teaching & Learning Development Tacoma CTLT, UW Tacoma teaching and learning. Patrick Pow 100 Open source
Report of SOM ICR from
Richard Meeks - Mar akukuk@u.washington.ed
Morsmordre Server (XServe) 605 2006.xl Provost SOM SOM - MEDEX Northwest No 6 SOM Production Role: SO u
Report of SOM ICR from
Richard Meeks - Mar smoskow@u.washington.
moskowitz lab 701 2006.xl Provost SOM SOM - Pediatrics No 6 SOM Production Role: SO edu
Informix 4GL /
Motor Pool Administration OIM OIM Inventory 1 C&C/OIM C&C/OIM Transportation Services Motor Pool management unix unix Informix Informix 4GL Fat Client
DB
OIM Inventory, systems
Motor Pool System 223 OIM Executive Vice President Facilities Services Transportation Services Yes 1 Facilities, Transportation & Space Production C&C C&C/OIM C&C/OIM Transportation Services Web based system to reserve cars. David Carr, Manager unix, windows unix, windows Informix ASP JavaScript Visual Studio 6.0 Web
inventory.xls
Informix 4GL /
Moving Services Administration OIM OIM Inventory 1 C&C/OIM C&C/OIM Transportation Services Moving Services management unix unix Informix Informix 4GL Fat Client
DB

Moving Web Request OIM OIM Inventory 1 C&C/OIM C&C/OIM Transportation Services Moving Services requests unix, windows unix, windows Informix ASP JavaScript Visual Studio 6.0 Web
ISFutures_Inventory-CSE-
MSDNAA 1148 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 C&C Communications, Infrastructure & Middleware Production e-academy.com CS Lab CS Lab Provide MS software to CSE students Erik Lundberg lundberg@cs 800 ? ?
MSO is an administrative tracking system used in
support of a very complex credentialing process for
tbl-2006-3-29- UW Medicine IT Services, all SOM faculty, which includes all of the clinical
MSO (Morrisey, Credentialing Database) 911 ISFuture_Inventory-a-xls Provost SOM Office of Medical Staff Appointments (OMSA) Yes 1 HRMIS SOM Production SOM IT OMSA staff for UW Medicine. 80 Morrisey
OIM Inventory, FAMS
C#, ASPX,
Inventory.xls, systems Chemical Inventory/MSDS - hazardous materials Windows Windows SQL Server Vis Studio.NET Web
Javascript
MyChem (Lab Safety System) 32, 1202 OIM inventory.xls Provost Health Sciences Environmental Health And Safety Yes 1 Facilities/Transportation and Space Production C&C C&C/OIM C&C/OIM EHS tracking
MyGradProgram - Graduate admissions and student Administration of graduate admissions, student
tracking 24 systems inventory.xls Provost Graduate School Graduate School Yes 1 Students, Teaching & Learning Production Department Grad School Grad School records, degrees, and graduate faculty.

Coordinates administration of graduate education


between the Graduate School and academic units.
Includes admissions, student records, degree
requests, funding requests, doctoral committees,
2006-4-2- Graduate Faculty, student assessment data, and http://mgp.grad.washington.ed ASP.NET/C#,
MyGradProgram Department View 435 ISFutures_Inventory-a.xls Provost Graduate School Graduate School Yes 1 Students, Teaching & Learning Production Graduate School Graduate School Graduate School targeted communi Julia Carlson 600 http://mgp.grad.washington.edu u http://mgp.grad.washington.edu web server farm, cluste Windows Server SQL Server 2000 ASP/VBScript
tbl-2006-3-29- The MGP Student View provides personalized
MyGradProgram Student View 861 ISFuture_Inventory-a-xls Provost Graduate School Graduate School Yes 1 Students, Teaching & Learning Development Graduate School Graduate School Graduate School content as a dynamic channel in MyUW John Drew 10000 Database cluster, web f Windows Server SQL Server IIS, .NET C#

Allows undergraduates to apply to the Sociology


tbl-2006-3-29- major online. Will eventually offer other information MS Access and
MySoc 880 ISFuture_Inventory-a-xls Provost Arts and Sciences Sociology No 2 SDB Students, Teaching & Learning Production Sociology Sociology Sociology to students as they progress through the major. Michael Goldblatt 500 Server Windows 2000 Server SQL Server Webpage
Web portal presentation of many services and Oren Sreebny, Director Client
ITRSG needs assessment business data elements; integrated with SDB and Services and Learning
MyUW 450 appendices.doc Vice President C&C C&C C&C: Architecture & System Engineering Yes 1 Access to Information, Reporting & Business Intelligence Production C&C C&C C&C other admin systems. Technologies

Web-based service providing student and instructor


MyUW Dynamic Content OIM OIM Inventory 1 C&C/OIM C&C/OIM Registrar schedules for MyUW portal dynamic channels Windows Windows DMS II, SQL Server Jscript, ASP Vis Studio Web

MyUW.net (UWISP) OIM OIM Inventory 1 C&C/OIM C&C/OIM C&C UW's ISP windows 2k3 windows 2k3 SQLServer 2000 ASP, Java (J++) Visual Studio 6.0 Web

OIM Inventory, ITRSG


needs assessment
MyUWClass class management 458 OIM appendices.doc Provost Student Affairs University Registrar Yes 1 Students, Teaching & Learning Production C&C C&C/OIM C&C/OIM Student Affairs, Enrollment Services-Registrar Web based class management services for faculty Windows Windows DMS II, SQL Server Jscript, ASP VI Web
OIM Inventory, systems
MyUWEOClass 18 OIM inventory.xls Provost Educational Outreach Educational Outreach Yes 1 Communications, Infrastructure & Middleware Production C&C C&C/OIM C&C/OIM Vice Provost for Continuing Education Web-based course management Windows Windows SQL Server Jscript, ASP Vis Studio Web

2006-4-2- Web-based minority graduate student recruitment http://www.grad.washington.edu/name http://www.grad.washington.e http://www.grad.washington.edu/nameexch


National and Wester Name Exchange 940 ISFutures_Inventory-a.xls Provost Graduate School Graduate School Yes 1 Students, Teaching & Learning Production Graduate School Graduate School Graduate School tool used by over 50 major universities in the U.S. John Drew 5000 exch/national du/nameexch/national /national Web farm, SQL DatabaseWindows Server SQL Server 2000 ASP
NCAA - ICA dbs 553 Intercollegiate Athletics Intercollegiate Athletics Intercollegiate Athletics No 2 Access to Information, Reporting & Business Intelligence
Report of SOM ICR from
Richard Meeks - Mar ccbishop@u.washington.
NCI Group Microsoft SQL 2000 Server 584 2006.xl Provost SOM SOM - Family Medicine No 6 SOM Production Role: SO edu

Enterprise-class domain, network, security, backup,


desktop support services.

The authoritative name servers for


'nebula2.washington.edu' are:
cork.nebula2.washington.edu 140.142.3.135
owl.nebula2.washington.edu 140.142.3.73
Nebula 1217 tmildon Vice President C&C C&C C&C Yes 1 Communications, Infrastructure & Middleware Production C&C C&C C&C nebula2.washington.edu: http://www.washington.edu/nebula/
Report of SOM ICR from
Richard Meeks - Mar
NEONATAL2, PTH_TPS_NT 702 2006.xl Provost SOM SOM - Pediatrics No 6 SOM Production Role: SO tps@u.washington.edu
Report of SOM ICR from
Richard Meeks - Mar tpineda@u.washington.ed
Nephrology Backup server 654 2006.xl Provost SOM SOM - Medicine - Nephrology No 6 SOM Production Role: SO u

(faculty)
http://www.cs.washington.edu/htbin-
post/admin/newhire.cgi/www/admin/ne
whires
(staff)
http://www.cs.washington.edu/admin/N
ewStaffMemberChecklist.doc
Track all the things that need to be done by a set of (visitor)
ISFutures_Inventory-CSE- people when someone comes to or leaves the http://www.cs.washington.edu/htbin-
new-hire/separation checklists 1116 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 HR & Payroll Production CSE CS Lab CSE Business Office department Scott Rose rose@cs 10 post/admin/checklist.cgi/www/adm Unix storable

<0> What type of data? => Equip.-coded trans. that


don't belong on OASIS <0> Size/volume of data?
=> 344 records (last full yrs.), 5-10 fields ea. <0>
Data used for? => Reconciliation of OASIS to FAS
tbl-financial-management- <0> Update freq? => Weekly <0> How
Non-Inventorials 494 decision-support-inventor Executive Vice President Financial Management Financial Accounting: Equipment Inventory No 2 Finance & Budget used/purpose? => Rec Mark Centuori Nebula G: drive MS Access
When SFS receives a NSF from the bank they
enter the check in the NSF dbs, create a JV to take
Non-sufficient Funds Database 296 systems inventory.xls Executive Vice President Financial Management Student Fiscal Services No 2 Finance & Budget Production Department SFS SFS money out of the department budget. Peggy Fitzwater

<0> What type of data? => NSF CHECKS AND


ELECTRONIC PAYMENTS <0> Size/volume of
data? => MEDIUM <0> Data used for? =>
MONITOR NSF PAYMENTS, CREATE JV'S TO
tbl-financial-management- CHARGE DEPT BUDGETS <0> Update freq? =>
NSF RETURNED ITEMS 528 decision-support-inventor Executive Vice President Financial Management Student Fiscal Services No 2 Finance & Budget 2-3 TIMES/WEEK <0> How used/purpose? => Peggy Fitzwater NEBULA MS Access
Report of SOM ICR from
Richard Meeks - Mar
NWLRL 651 2006.xl Provost SOM SOM - Medicine - Metabolism & Endocrinology No 6 SOM Production Role: SO gstry@u.washington.edu

Management of fixed assets, State approved asset


database <0> Size/volume of data? => 62,984
records to date, 67+ fields each <0> Data used
OIM Inventory, tbl-financial- for? => Inventories; space survey; indirect cost
management-decision- survey, more <0> Update freq? => Daily <0> How Informix 4GL,
OASIS (Online Assets Information System) 499 OIM support-inventor Executive Vice President Financial Management Financial Accounting: Equipment Inventory Yes 1 Facilities, Transportation & Space Production C&C C&C/OIM C&C/OIM Equipment Inventory Office used/purpose? => Stat Gustafson/Benson unix unix Informix Perl, ace Informix 4GL Web

<0> What type of data? => Tracks current and


deleted OASIS users <0> Size/volume of data? =>
867 records to date, 7 fields each <0> Data used
for? => Track current and deleted users, contact
tbl-financial-management- users <0> Update freq? => Monthly <0> How
OASIS Users 484 decision-support-inventor Executive Vice President Financial Management Financial Accounting: Equipment Inventory Yes 1 Communications, Infrastructure & Middleware used/purpose? => Allow Heidi Gustafson Nebula G: drive MS Access
Report of SOM ICR from
Richard Meeks - Mar alarson@u.washington.ed
OBGYN-A 676 2006.xl Provost SOM SOM - Obstetrics & Gynecology No 6 SOM Production Role: SO u
Report of SOM ICR from
Richard Meeks - Mar
OBGYN-PL 677 2006.xl Provost SOM SOM - Obstetrics & Gynecology No 6 SOM Production Role: SO ytcs@u.washington.edu
Used to scan loan documents. Imagesource
being replaced by document imaging system will replace ODIN in
ODIN document imaging system 297 systems inventory.xls Executive Vice President Financial Management Student Fiscal Services No 2 Imagesource Finance & Budget Production C&C C&C SFS 2006 Peggy Fitzwater
Provide local support of analytics and student
Office of Minority Affairs ad hoc databases 474 tmildon Provost Office of Minority Affairs Office of Minority Affairs No 2 SDB Students, Teaching & Learning Production Office of Minority Affairs Office of Minority Affairs Office of Minority Affairs relationship management using UWSDB queries

ITRSG needs assessment


OIS Instructor Database 456 appendices.doc Provost Planning & Budgeting Office of Institutional Studies No 4 Production
Online Accident Reporting Systems (OARS) 33 systems inventory.xls Provost Health Sciences Environmental Health And Safety Yes 1 HR & Payroll Production Department EHS EHS
Online App and Review 125 ENG systems inventory.xls Provost Engineering Engineering No 2 SDB Students, Teaching & Learning
Online Emergency Management Tool 174 systems inventory.xls Executive Vice President Business Services Business Services: Emergency Management Yes 1 Facilities, Transportation & Space Development Vendor C&C BS/EM Web EOC will be in production later this year…

ISFutures_Inventory-CSE- https://norfolk.cs.washington.edu/htbin-
online grad application 1125 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 SDB HR & Payroll Production CSE CS Lab CSE Advising Online supplemental application for graduate study Dan Boren boren@cs 1000/year php/app/grad/index.php Unix postgresql

ISFutures_Inventory-CSE- Provide online access to current and past Distance http://www.cs.washington.edu/educatio


On-Line Multimedia Service 1109 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 Students, Teaching & Learning Production CSE CS Lab CS Lab Learning lectures, colloquia and research talks. Fred Videon fred@cs Thousands n/dl/course_index.html Windows, Unix Web/Windows Media Server
We are in the process of designing three online
course submission forms, including new course
application, course change application and DL
tbl-2006-3-29- Computer Services, UW course application for UW Tacoma Curriculum
Online New Course Submission Form 902 ISFuture_Inventory-a-xls UW Tacoma Chancellor UW Tacoma UW Tacoma No 2 Curriculum Students, Teaching & Learning Development Computer Services Tacoma Curriculum Committee, UW Tacoma Committee. 130

ISFutures_Inventory-CSE- Online supplemental application for graduate https://pmp.cs.washington.edu/htbin-


online PMP application 1126 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 SDB HR & Payroll Production CSE CS Lab CSE Advising study-- PMP program Dan Boren boren@cs 50/quarter php/app/grad/index.php Unix postgresql

file:///conversion/tmp/scratch/381808876.xls
SOM

Who supports the system (who provides modifications, corrects problems, develops Who is the business owner (dept responsible for managing the day to day operation
System-name ID Tag source-file Organization College, School or Office Division Provides campus-wide service? TIER Shadow Sys? System-Type Status Developed-by new features?) Who-Operates-System of the system) description-function Contact-Person contact-person-email number-of-users System Documentation Location Data Dictionary Location How to request access to the system Vendor-Name Hardware Platform Operating System Database software Language Development Environment User Interface

ISFutures_Inventory-CSE- Student directories, with opt-in for dept/public http://norfolk.cs.washington.edu/htbin-


online student directories 1132 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 UWDirectory HR & Payroll Production CSE CS Lab CS Lab access Dan Boren boren@cs 600 php/cseoffice/ugrad/ Unix postgresql
Online Time Reporting System 269 systems inventory.xls Executive Vice President Financial Management Payroll Yes 1 HR & Payroll Production C&C C&C Payroll Report Exception and Positive Time Reporting Ginny Montgomery hundreds Server

Online Undergaduate Admissions Application ITRSG needs assessment Undergraduate Admissions,


(CollegeNET) 446 appendices.doc Provost Student Affairs University Registrar Yes 1 Students, Teaching & Learning Production vendor University Registrar Undergraduate Admissions, University Registrar Web Application for undergraduate applicants CollegeNET
Integrated library system that provides catalog
access, order/acquisitions, bibliographic control, Innovative
OPAC Libraries Catalog System 106 systems inventory.xls Provost University Libraries Library- IT Services Yes 1 Students, Teaching & Learning Production Innovative Interfaces Inc. C&C UW Libraries and circulation functions. Bill Jordan 70000 http://catalog.lib.washington.edu Interfaces server AIX proprietary db and application

Payroll entry

Web front end to HEPPS.


OIM Inventory, tbl-2006-3-
29-ISFuture_Inventory-a- Web based application for campus user to update
OPUS (Online Payroll Update System) 270 OIM xls Executive Vice President Financial Management Payroll Yes 1 HR & Payroll Production C&C C&C/OIM C&C/OIM Payroll Payroll information that resides in HEPPS. Ginny Montgomery 1000 NT NT DMS II/SQL ASP/DFDS Visual Studio 6.0 Web
UW campus calendaring service, currently
integrated with Nebula service. Expaning to non-
Oracle Calendar 205 systems inventory.xls Vice President C&C C&C C&C: Infrastructure Yes 1 Communications, Infrastructure & Middleware Production C&C C&C C&C Nebula offices as well.
ORCA 52 systems inventory.xls Provost School of Medicine Medical Affairs Yes 1 Finance & Budget Development Vendor MCIS MCIS
Report of SOM ICR from
Richard Meeks - Mar burdett@u.washington.ed
Orthopaedics Servers 680 2006.xl Provost SOM SOM - Orthopaedics and Sports Medicine No 6 SOM Production Role: SO u
Report of SOM ICR from
Richard Meeks - Mar
Orthopaedics Workstations 681 2006.xl Provost SOM SOM - Orthopaedics and Sports Medicine No 6 SOM Production Role: SO kkarb@u.washington.edu
2006-4-2- UW Bothell Network Provides monitoring and reporting for servers and UW Bothell Network
Orwell (Nagios) 973 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Information Systems No 5 Communications, Infrastructure & Middleware Production N/A Operations UW Bothell Information Systems network performance Operations 5 server Red Hat Linux MySQL N/A
Report of SOM ICR from
Richard Meeks - Mar rooster@u.washington.ed
Otolarngology faculty/staff 684 2006.xl Provost SOM SOM - Otolaryngology No 6 SOM Production Role: SO u
ISFutures_Inventory-CSE-
Outreach DB 1151 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 Access to Information, Reporting & Business Intelligence Production CSE CSE External Relations CSE External Relations Departmental outreach, newsletter recipients, etc. Scott Dakins sjdakins@cs 1 Windows MS Access
Over award Database 298 systems inventory.xls Executive Vice President Financial Management Student Fiscal Services No 2 Finance & Budget Production Department SFS SFS To track repayment of over awards. Peggy Fitzwater

<0> What type of data? => RECORDS OF


FINANCIAL AWARD
OVERAWARDS/OVERPAYMENTS <0>
Size/volume of data? => SMALL <0> Data used
for? => MONITOR OVER
AWARD/OVERPAYMENT RECEIVABLES <0>
tbl-financial-management- Update freq? => WEEKLY <0> How used/purpose?
OVERAWARDS 532 decision-support-inventor Executive Vice President Financial Management Student Fiscal Services No 2 Students, Teaching & Learning => Frannie Gladney NEBULA MS Access

<0> What type of data? => Detail record of payroll


overpayments by UW employees <0> Size/volume
of data? => 1 year of data, <1,000 records <0>
Data used for? => Collection of overpayment,
tbl-financial-management- records of ops sent to collections, statistics of
Overpayment data base 518 decision-support-inventor Executive Vice President Financial Management Payroll No 2 HR & Payroll occurrences, rec Heather Norberg-Stewart Nebula MS Access
ISFutures_Inventory- Tracking the repayment process of Overpayments
Overpayment Database 1194 template_0421.xls Executive Vice President Financial Management Payroll No 2 HR & Payroll Production Payroll Payroll Payroll made employees Heather Norberg Stewart 3 Nebula server Windows MS Access Access

The authoritative name servers for


'ovid.u.washington.edu' are:
dnsload1.cac.washington.edu 140.142.1.21
dnsload2.cac.washington.edu 140.142.2.21
ovid.u.washington.edu:
SOA (Start of Authority):
origin = dnsload1.cac.washington.edu
Ovid: Web Development Environment for Homer 1222 tmildon Vice President C&C C&C C&C: Infrastructure No 5 Communications, Infrastructure & Middleware m

OIM Inventory, tbl-2006-3- Leave tracking system that departmental


29-ISFuture_Inventory-a- timekeepers use to track leave accrual and use for ASP/J++
OWLS (Online Work/Leave System) 261 OIM xls Executive Vice President Human Resources Human Resources Yes 1 HR & Payroll Production C&C C&C/OIM C&C/OIM HR classified and professional staff. Online 220 form. NT NT SQL Server Com/DFDS Visual Studio 6.0 Web
Report of SOM ICR from
Richard Meeks - Mar
P & O Curriculum Macs 722 2006.xl Provost SOM SOM - Rehabilitation Medicine No 6 SOM Production Role: SO pricer@u.washington.edu
P3 1212 FAMS Inventory.xls Executive Vice President Capital Projects Office Capital Projects No 4 Communications, Infrastructure & Middleware vendor Scheduling
Monthly, billing for Pager equipment and usage
Pager billing OIM OIM Inventory 1 C&C/OIM C&C/OIM C&C Business & Finance and Customer Care (must reconcile with outside vendor's invoice) unix unix Informix Informix 4GL vi-Informix 4GL / CVS
2006-4-2- UW Bothell Network Public Safety and physical plant databases for UW Bothell Network
Pan (IRIMS) 954 ISFutures_Inventory-a.xls UW Tacoma Chancellor UW Bothell UW Bothell Public Safety No 2 Communications, Infrastructure & Middleware Production N/A Operations UW Bothell Public Safety logging and dispatch Operations 10 server Windows Server SQL Server N/A

Instructor posts course papers to be read by class;


ISFutures_Inventory-CSE- students submit online reviews and read those of http://norfolk.cs.washington.edu/htbin-
Paper Review 1111 ENG 20060407.xls Provost Engineering Computer Science and Engineering No 2 Students, Teaching & Learning Production CSE CS Lab CS Lab their classmates Dan Boren boren@cs 20 php/faculty/paperset/index.php Unix postgresql
Web-based service that allows anonymous users to
Parents OIM OIM Inventory 1 C&C/OIM C&C/OIM Student Fiscal Services pay tuition by credit card. Windows Windows DMS II, SQL Server ASP, Jscript Vis Studio Web

Parking Annual Review OIM OIM Inventory 1 C&C/OIM C&C/OIM Transportation Services Parking permit annual review process unix, windows unix, windows Informix ASP JavaScript Visual Studio 6.0 Web

Parking Services system. Integrator of separate


systems. Issues extended permits (year, quarter, Informix 4GL /
Transportation Services etc.), Data from gatehouse system, violation unix unix Informix Informix 4GL Fat Client
DB
OIM Inventory, systems system and motor pool system automatically Rick Anglin, Software
Parking System 224 OIM inventory.xls Executive Vice President Facilities Services Transportation Services Yes 1 Facilities, Transportation & Space Production C&C, Vendor C&C/OIM C&C/OIM interfaces to Wheels. Engineer I, C&C