Level 3 Project Status Report Template

Introduction: How to Use this Tool

This Project Status Report Template should be filled out by the project manager or another member of the project
team to record the current status of a specific project. Complete each section to provide information about the
current state of the project.

 Begin by reporting on adherence to schedule and budget.

 Log the status of all project management activities.
 Record details regarding deliverable and milestone status, and project phase status.
 Pull information from the Issue Log, Risk Management Workbook, Quality Management Workbook, and
Change Control Log to report on issues, risks, quality, and scope.
 Based on an overall assessment of project status, choose a status summary rating of red, yellow, or
green and record this on the first page of the form. This form should provide as much detail as possible,
and clearly articulate the status of the project and the issues which must be addressed to ensure project
success.

To use this template, simply modify or delete all information in grey text, fill out all the necessary fields, and be
sure to convert the remaining text to black before printing or sending. In addition to the fields and sections below,
other tables and charts can be inserted in order to provide more specific information related to your project.

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To: [Distribution List]
From: [Project Manager]
Subject: Summary Progress Report, [Project Name]
Date: mm/dd/yy

Project Name Reporting Period

Project Manager Phone, Email
Project Description Project Priority

Project Status Summary

x Green Yellow Red

No significant issues Issues to advise Requires intervention

Project Status Breakdown

Assessment Previous Current Additional comments / Reason
Week Week If status is not green, please specify actions required to attain
green status.
Deliverables R R
Milestones G G
Schedule R R
Budget/Cost G G
Issues Y Y
Risk R Y
Quality G G
Scope Changes Y G
Resourcing R R
Overall Project Y Y
Status

Quantitative Metrics
Project Status [Starting | In Progress | Closing]
Start Date Planned: mm/dd/yy Actual: mm/dd/yy
End Date Planned: mm/dd/yy Estimated: mm/dd/yy
Budget spent Total estimated: Actual:

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Progress Summary
Progress since previous status report (targets / milestones / deliverables)
Achievements / What’s gone well:
 Include important schedule milestones (if any) that occurred in this last period.
 Include any events that significantly reduced risk in the project.
 Include key tasks completed to close an issue that was marked “open” on the previous report.
Exceptions / What’s not gone so well:

Planned Accomplishments for next period:

 Include important schedule milestones (if any) that will occur in this period.
 Include any upcoming events that will significantly reduce risk in the project.
 Include key tasks that will facilitate the closing of an open issue.
 Include any items you need assistance with, and the activities involved.

Deliverable Status
Progressing According Requires
Legend: At Risk Completed
to Plan Monitoring
Deliverable Original Status % Complete Remedial Action Plan
Due Date If status is not green, identify actions
required to attain green status
Y
Y
G
R

Milestone Status
Milestone % Complete Original Original Actual Start Actual Variance
Description Planned Planned Finish
Start Finish
Design phase
complete
Pilot phase
begins

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Major Task Completion
Project Planned Actual Start Planned Actual Percent Status or
Activity Start Date Date Completion Completion Complete Comments
Date Date
Project Initiation
Stakeholder
Analysis
Project Charter

Requirements
Gathering

Development

Testing

Issues
Issue
Schedule Budget Date
Reference Description of Issue Status Priority
Impact Impact Opened
#
1 Open Green Green 1/17/2013 Critical
2 Open Yellow Yellow
3 Open Red Red
             
             
             

Risk Tracking
Risk Risk Event Impact on Existing Response Risk
Risk Cause
Ref # Project Mitigations Plan Owner
.

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Quality Control
Deviation Remedial Sign- Sign-
Project Quality Discovery Cause of Resolution
from Action off off
Deliverable Metric Date Deviation Date
Target Plan Owner Date
                 
                 
                 
                 

Scope Changes
Change
Change Request Submitted Date
Request Current Status Priority Owner
Description By Submitted
ID #

         

             

             

             

_______________________________________________________

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