Professional Documents
Culture Documents
called Enrollment System (ES). ES are used particularly in recording and retrieving
which the school can trace the standing of a student. Verifying payments was also
lessen the workload and provides accurate information needed of the school. As a
result, it will benefit not only the student but the administration as a whole.
manual system in recording and retrieving student’s information. They also has
information about student’s payment. In fact, they does all the record keeping just by
using ballpen and columnar sheet. On the other hand, Registrar Department also used
system. As a result, this may involve errors and redundancy of data resulting troubles
in organization.
present preferred approach to use in the whole study. A framework can help the
Figure 1.1. Conceptual Model of the Design of Enrollment System for Calasiao Comprehensive
High School Inc., structured by Stephen McHenry, Iterative Implementation.
McHenry, for designing their proposal. With this approach, the overall functionality of the
system is broken down into feature sets. These feature sets, often based upon cases from
the analysis stage, contain a group of individual features that are related, typically by
functional area. In most cases, the entire set of feature required to support a functional area
and will be too large to be considered a single feature set, and must be further divided to
researcher’s frame. The Framework of this design starts in knowing specific System
Requirements of the school. This includes identifying problems regarding existing processes
of the school. Due to the increasing population and in demand popularity of NSI,
proponents focus on Enrollment System since every school has their own way of accepting
student. As study goes on, proponents noticed that NSI uses a manual enrollment system
that can result errors, redundancy and lots of time to process. This gives way to the second
phase, the Data Gathering. Assorted in data gathering are Background Research (includes
company background, mission and vision), to know their existing I.T. Infrastructure and
requirements and data gathering would be the Analization. In this phase different
tuition fees and initialize different reports for every department. All of these are
enrollment system of NSI. This produces functionality that the system should
provide, which describes functions the system should perform, business logic
that processes data, what data is stored and used by the system, and how the
user interface should work. The result is the system as a whole and how it
2. Data Gathering – This involves getting relevant and related data from the
school that will undergo design proposal. Data gathering was assorted in tree
Interrelationship
in the existing Enrollment System and how they are related to each
other.
a design proposal.
the case of NSI, proponents divided it in four main features that relate different
department’s works.
a. Registration: Includes recording, verifying and retrieving student’s
information.
student’s payments.
1.1.1. Objective
To design a Computerized Enrollment System for Nyongani School Inc. that will
address the school’s file-handling, and generation of forms and other documentation. In
addition, proponents would also want to lessen man-power workloads and minimize time
1.1.2. Scope
The proposed computerized enrollment system design covered the major processes
in Nyongani School Inc, (NSI) namely: registration of the current and incoming students,
class scheduling and sectioning, assessment of fees, files maintenance and reports needed
(registration form, assessment slip, student master list, and other forms and reports
essential to design). In addition, requisites for new student (Birth Certificate, Good Moral
Character and Form 138) will be recognized in system design database by checkbox.
literacy of the community of NSI, the design system would allow four user accounts which
are the Student, Accounting, Registrar and Directress. Student user account would only
access in their personal records. New student will be called Enrollee that can handle adding
records of their own while old student (Student) will only update their previous record.
This will act as registration of student to be enrolled. Accounting and registrar account will
engage in their particular job mainly transaction of students record and payments. On the
other hand, directress user account can access every feature of design system proposal.
The proposed designs also incorporate the processing of student’s personal records,
especially the mode of payment student will choose. The design proposed system has the
ability to verify and update student’s payments. NSI do have many choices of payment for
student to choose from. This was also incorporate to design proposal. Enrollee will just
choose the mode of payment. Partner with it is the accounting personnel that will be in
1.1.3. Delimitation
The design proposed system will be limited about the evaluation of new or
transferee students. System design will not be capable to give an actual examination or
evaluation of the requirements and credential of a new student. These processes will
remain manual done by the directress but the result from it will be the input for the
proposed ES.
checking if the student was paid or not. It was not design to send any mail, SMS or
reminders about unpaid school fees of the students. The cashier will print the summary of
students with unpaid account and sent them to the respective adviser. Modes of payment
design system proposal would only accept data and actually the money itself. There will be
no devices used or made in design proposal that can accept money of the student as a
payment. An instance of this is the new technology of paying bills through cards and ATM
that can result faster and ease of paying. Every payment involved would be administered